ISLE OF WIGHT

FIRE & RESCUE SERVICE

Record of Fire Safety

Equipment Testing
Fire Drills & Training
 CONTENTS

1. MEANS OF ESCAPE

2. FIRE WARNING AND AUTOMATIC FIRE DETECTION

3. FIRE EXTINGUISHERS AND HOSEREELS

4. EMERGENCY LIGHTING

5. FIXED FIREFIGHTING INSTALLATIONS AND SMOKE CONTROL EQUIPMENT

6. RECORDS OF FIRE DRILLS AND TRAINING

RECORD OF FIRE SAFETY EQUIPMENT TESTING

ADDRESS OF THE PREMISES: ……………………………………………..

……………………………………………..

……………………………………………..

……………………………………………..

……………………………………………..

OCCUPIER OF THE PREMISES: ……………………………………………..

……………………………………………..

NAME AND ADDRESS OF THE

OWNER(S) OF THE PREMISES: ……………………………………………..

……………………………………………..

……………………………………………..

……………………………………………..

……………………………………………..

This fire safety log book and maintenance record should remain on the premises at all times.
The register will assist you in providing compliance with your legal responsibilities in relation
to fire safety and should be completed following the inspection, test and maintenance of any
of the items required by the legislation.

The log book should be available for inspection by any Fire Officer who inspects your
premises under the Regulatory Reform (Fire Safety) Order 2005 or by any service engineer
as required.

Detailed information in relation to the testing and maintenance of specific items can be
obtained by referring to the relevant standard and/or the manufacturers’ instructions.
IMPORTANT:

Your legal responsibilities in relation to the fire precautions in your premises are
outlined in the relevant HM Government guide to Fire Safety Risk Assessment
available from the Stationary Office or they can be downloaded free at
www.communities.gov.uk. Also, further information can be obtained from
www.fire.gov.uk and www.iwfire.org.uk.

Where reference is made to British Standards or standards provided by other bodies

the reference is intended as guidance only and compliance with any standard is not
intended to confer a presumption of conformity with the requirements of the
Regulatory Reform (Fire Safety) Order 2005.

The level of necessary safety (or service) must be dictated by the findings of your risk
assessment, so you may need to do more or less than that specified in any particular
standard referred to. You must be prepared to show that what you have done
complies with the requirements of the Order irrespective of whether you have relied
on any particular standard.
1. ESCAPE ROUTES

All escape routes from your premises must be properly maintained and kept free from
obstruction at all times.

A regular inspection should be carried out to ensure that:

a) All doors that are on escape routes must be easily openable and not require a key
or any special procedure to open.

b) All escape routes, including staircases, corridors, doorways, etc, are free from
obstruction,

c) All self-closing devices fitted to doors should be effective in operation.

d) All doors fitted with automatic door release mechanisms specified in your risk
assessment should be tested in conjunction with tests for the fire warning system
(see section 2).

e) All walls, doors, floors and glazing, which are required to stop the passage of fire
and smoke should be inspected to ensure that the fire and smoke resistance is
being maintained i.e. no holes in walls and floors, no glazing is broken, doors are
not damaged and smoke seals touch the door and frame continuously etc.

NOTE:

Prior to any alteration to the internal layout of the premises, the risk
assessment must be reviewed as if the changes to the premises had taken
place.

Any alterations that affect escape from the premises must be addressed.
WEEKLY INSPECTION OF MEANS OF ESCAPE

DATE INSPECTED BY FAULTS FOUND ACTION

2. FIRE WARNING AND AUTOMATIC FIRE DETECTION SYSTEMS

The owner or any other “Responsible Person” having control of the building should
appoint a competent person to carry out any necessary work to maintain the system in
correct working order, this should include the keeping of records. Such a person
should be suitably qualified and have received adequate training from the
manufacturer, supplier or installer of the fire alarm system.

The following tests/inspections should be carried out in addition to any other tests
recommended by the manufacturer, supplier or installer of the system.

a) Daily Inspection of Alarm System Panel

Ensure that the panel indicates “normal” operation and that any faults indicated
are recorded along with the action taken to remedy the fault. Satisfactory daily
inspections need not be recorded in this register.

b) Weekly Test

The system should be tested at the same time every week using different CALL
POINTS each week. This ensures that all CALL POINTS are tested in turn, it is
suggested that each call point is numbered and the number recorded in this
register following the test.

A visual inspection of all call points and any smoke or heat detectors should be
carried out to ensure they are not covered or obstructed and have adequate air
flow over them.

c) 6 Monthly and Annual Inspection and Test

The “Responsible Person” should ensure that every 6 months and annually a
comprehensive check and test sequence is carried out by a competent person, in
accordance with the current standard such as the British Standard for fire
detection and fire alarm systems for buildings BS 5839: Part1: 2002 Section 6.
d) Electrically Controlled Door Release Mechanisms

In premises where electrically controlled door release mechanisms are used and
linked into the fire alarm system, they should be tested weekly in conjunction with
the fire alarm test to ensure their correct operation on actuation of the alarm.
These devices should also be tested by operating the manual release mechanism
to ensure the release mechanism works satisfactorily.

e) False Alarms

Every activation of the fire alarm should be recorded in the log book, including
false alarms. The cause of the alarm should be recorded together with any action
taken to avoid a repeat occurrence. This will enable the alarm system to be
managed in accordance with BS 5839: Part 1: 2002, these records will also assist
a service engineer to maintain the system.

NOTE:

Any maintenance of the fire alarm and automatic fire detection system
which necessitates the system being inoperative for any period of time
must be carried out at a time when the building is unoccupied, unless
suitable temporary arrangements are installed.
RECORDS OF TESTS OF FIRE WARNING SYSTEM

REMARKS:
SYSTEM TEST CARRIED OUT I.E.
DATE (INCLUDE CALL POINTS,
CHECKED BY WEEKLY, QUARTERLY,
ZONE NO. TESTED)
6 MONTHLY, ANNUALLY
3. FIRE EXTINGUISHERS AND HOSEREELS

a) Fire Extinguishers

Routine Inspection by User:

A regular inspection of all extinguishers should be carried out to ensure that they
are in their appropriate position, they are unobstructed and have not been
discharged, lost pressure (in the case of extinguishers fitted with a pressure
indicator) or suffered obvious damage and that any pins or clips are in place. The
FREQUENCY OF INSPECTION should be not less than quarterly and preferably
monthly. The inspection should be recorded in this register.

Annual Inspection, Service and Maintenance:

The annual inspection, service and maintenance of portable extinguishers must

be carried out by a competent person in accordance with the relevant part of the
current standard for “Fire Extinguishing Installations and Equipment in Premises”
and in accordance with the manufacturers’ instructions.

Satisfactory annual tests should be recorded on a label on each extinguisher or

alternatively in a register used solely for this purpose with each extinguisher being
identified by number.

Periodic Testing and Discharge:

All extinguishers should be test discharged at specific intervals in accordance with

the relevant part of the current Standard for Fire Extinguishing Installations and
Equipment in Premises.

b) Hose Reels

Routine Inspection by User:

Hose reels should be subject to regular inspection to ensure that the system is
free from leaks and that nozzles operate correctly. Hose reels must remain easily
accessible and unobstructed, at all times.
If booster pumps are installed these should also be checked. A routine inspection
should be carried out not less than quarterly and preferably monthly with the
inspections recorded in this register.

Annual Inspection and Test:

Once a year each hose reel should be completely run out and subjected to
operational water pressure to ensure that the hose is in good condition and that
all joints and couplings are watertight. A flow test should be carried out to ensure
that a discharge of at least 30 litres per minute is achieved.

The annual test should be carried out by a competent person, in accordance with
the relevant standard and recorded on a label fixed to each hose reel or
alternatively in the same register as tests for portable fire extinguishers, with each
hose reel being identified by number.
RECORD OF INSPECTION OF EXTINGUISHERS AND HOSE REELS

EXTINGUISHERS
DATE INSPECTED BY REMARKS
AND HOSE REELS
INSPECTED
4. EMERGENCY LIGHTING

Regular servicing of emergency lighting systems is essential. The “Responsible

Person” for the premises should carry out or appoint a competent person to carry out
the daily inspection detailed below in compliance with BS 5266: Part 8: 2004.

Daily Inspection:

a) Check to ensure that every lamp in a maintained system is lit.

b) Where necessary, the main control or indicating panel of each battery system or
engine driven generator plant should be checked to ensure that normal operation
is indicated.

c) Faults noted should be recorded in this register along with the appropriate action
taken.

Additional Inspection and Tests:

The monthly, six monthly, three yearly and subsequent annual tests should be carried
out by a competent and suitably qualified electrical engineer in accordance with the
current standard for Emergency Lighting.

NOTE:

Change of the internal decoration of a premises can substantially alter the

effective light output level of emergency lighting systems.
RECORD OF EMERGENCY LIGHTING TESTS AND MAINTENANCE

DATE TYPE OF TEST INSPECTED BY ACTION AND REMARKS

5. FIXED FIREFIGHTING INSTALLATIONS AND SMOKE CONTROL EQUIPMENT

This section should be used to record tests and maintenance carried out on any fixed
firefighting installations such as WATER SPRINKLERS, INERT GAS INSTALLATIONS,
DRY POWDER INSTALLATIONS etc. as well as any SMOKE CONTROL EQUIPMENT
that may be installed in the premises.

Such installations vary greatly in their design and application therefore any servicing,
tests and maintenance must be carried out in accordance with the manufacturer’s
instructions as well as the relevant Standards by competent engineers who are familiar
with the design, operation and requirements of such equipment.
RECORD OF SERVICE OF FIXED FIREFIGHTING INSTALLATIONS AND SMOKE
CONTROL EQUIPMENT

SIGNATURE &
DATE BRIEF DESCRIPTION OF WORK CARRIED OUT
CAPACITY IN WHICH
SIGNED
6. RECORDS OF FIRE DRILLS AND TRAINING

All employees must receive instruction and training to ensure that they understand the
fire precautions in the building and the actions to take in the event of fire.

Any special needs for those less able must be taken into account.

Training should be based on written instructions, but it is important that they are
specific to individual needs. Reliance on standard instructions used by many large
organisations may not be satisfactory without modification to suit individual needs.

Instruction should be given by a competent person at such intervals to ensure that all
staff receive instruction at least once and preferably twice every twelve months.

Newly appointed staff must receive suitable training and be made aware of the means
of escape and fire procedures at the commencement of their employment.
RECORD OF FIRE DRILLS AND TRAINING

NAME OF INSTRUCTOR:
SIGNATURE OF INSTRUCTOR: DATE:

NAMES OF RECIPIENTS: SIGNATURE OF RECIPIENTS: