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    Correspondence

    Uploaded by

    Leela Venkatesh
    The document discusses correspondence in accounting, which involves letters triggered by customer records like invoices and statements. It describes the correspondence creation process and types of correspondence like requests and notices. It also outlines how to configure correspondence types, forms, and programs in SAP.

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    © All Rights Reserved
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    Correspondence

    Uploaded by

    Leela Venkatesh
    97 views2 pages
    The document discusses correspondence in accounting, which involves letters triggered by customer records like invoices and statements. It describes the correspondence creation process and types of correspondence like requests and notices. It also outlines how to configure correspondence types, forms, and programs in SAP.

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    sap-Correspondence

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    The document discusses correspondence in accounting, which involves letters triggered by customer records like invoices and statements. It describes the correspondence creation process and types of correspondence like requests and notices. It also outlines how to configure correspondence types, forms, and programs in SAP.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    97 views2 pages

    Correspondence

    Uploaded by

    Leela Venkatesh
    The document discusses correspondence in accounting, which involves letters triggered by customer records like invoices and statements. It describes the correspondence creation process and types of correspondence like requests and notices. It also outlines how to configure correspondence types, forms, and programs in SAP.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    You are on page 1of 2

    What is Correspondence?

    Correspondence Overview

    Correspondence is required in many areas of external accounting. Many companies


    strive to automate their correspondence activities.

    Periodic correspondence is triggered by specifications made in the master record,


    such as invoices and account statements. The interval (weekly, monthly, and so on)
    is specified in the customer/vendor master record

    The correspondence creation process comprises the following steps:

    Step 1: Request the required correspondence. Here, the system initially only notes
    internally which correspondence types are to be created.

    Step 2: The requested correspondence types are printed. Typically, correspondence


    is printed automatically with a particular frequency, for example, dunning letters,
    account statements, and so on. In certain cases, it is possible to print certain
    correspondence types individually and on demand. The print request is sent to the
    spool system.

    Basic types of correspondence:

    1. Collective request with a selection program (for example, periodic bank


    statement).
    2. Manual individual request (for example, open items list, bank account statement,
    individual correspondence).
    3. Automatic individual request (for example, payment notice).

    You can generate correspondence directly from many screens in the system
    (manual individual request).

     Document creation
     Display/change line items
     Balance display
     Line item processing
     Payment

    A correspondence type represents a type of letter in the system. You have to


    create a correspondence type for every type of letter you need. Data from
    several different company codes can be combined in one letter. Select the Cross
    Company checkbox in the correspondence type and assign the company codes to
    correspondence company codes in the IMG.
    A correspondence type can have several different form letters. The individual
    forms are distinguished by their form ID. This ID is assigned to the selection
    variant to make sure that the right letter is printed.

    If you are using different types of correspondence depending on the reason code,
    select the According to Reason Code checkbox.

    Configuration

    IMG -> Financial Accounting -> Financial Accounting Global Settings ->
    Correspondence
    -> Define Correspondence Types
    -> Assign Company Codes to Correspondence Company Codes
    -> Create Report Variants for Correspondence
    -> Assign Programs for Correspondence Types
    -> Define Sender Details for Correspondence Form
    -> Determine Call-Up Functions
    -> Develop Enhancements for Correspondence
    -> Define Sort Variants for Correspondence
    -> Define Sort Variants for Line Items

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