THE NATIONAL INSTITUTE OF ENGINEERING, MYSORE
(Affiliated To : Visvesvaraya Technological University, Belagavi )
A project Report on
SCHOOL INFORMATION SYSTEM
In Partial Fulfillment of the Requirements
For the Degree of
BACHELOR OF TECHNOLOGY
With specialization in
INFORMATION TECHNOLOGY
By
DHARMVEER PATEL
Roll. No. ( 1673413011 )
NAVNEET PRASAD
Roll. No. ( 1773413906 )
PRADEEP KUMAR VERMA
Roll No(16734130)
Under the Supervision of
( Department of Information Science & Engineering )
( NIE MYSORE )
APJ ABDUL KALAM TECHNICAL UNIVERSITY,
LUCKNOW
DEPARTMENT OF INFORMATION TECHNOLOGY
CERTIFICATE
Certified that the project report on “SCHOOL INFORMATION SYSTEM” carried out
and presented by DHARMVEER PATEL, USN 1673413011 ,NAVNEET PRASAD ,
USN 1773413906 and PRADEEP KUMAR VERMA,USN 16734130 in partial
fulfillment of requirements of 6th semester of B.Tech (Information technology).
The project report has been approved as it is satisfies the academic requirement in
respect of project work prescribed for under graduation Studies.
Date: Project Guide
(Department of ISE)
NIE MYSORE
DECLARATION
We DHARMVEER PATEL,,NAVNEET PRASAD and PRADEEP KUMAR
VERMA , student of sixth semester B.Tech, Department of Information Technology,
Rajkiya Engineering College, Banda -210201 declare that the project report in entitled
“School Information System” has been carried out by us and submitted in partial
fulfillment of the course requirement for the award of degree in B.Tech in Information
Technology of APJ AKTU, LUCKNOW during the academic year 2017-18.
Date:
Signature of Student Signature of Student Signature of Student
DHARMVEER PATEL NAVNEET PRASAD PRADEEP KUMAR VERMA
ACKNOWLEDGEMENTS
I would like to express my deepest appreciation to all those who provided me the
possibility to complete this report. A special gratitude, We give to our project supervisor
Mr. G S Anantha whose contribution in stimulating suggestions and encouragement,
helped us to coordinate my project.
Furthermore we would also like to acknowledge with much appreciation the crucial role
of the staff of ISE, NIE Mysore, who gave the permission to use all required equipment
and the necessary materials to complete the task “School Information System”. A special
thanks goes to our classmate, who help us to assemble the parts and gave suggestion
about the task “School Information System”. Last but not least, many thanks go to the
head of the project, Dr. K Raghuveer who has invested his full effort in guiding the
team in achieving the goal. I have to appreciate the guidance given by other supervisor as
well as the panels especially in our project presentation that has improved our
presentation skills thanks to their comment and advices.
ABSTRACT
An organized and systematic office solution is essential for all universities and
organizations. There are many departments of administration for the maintenance of school
information and student databases in any institution. All these departments provide various
records regarding students. Most of these track records need to maintain information about
the students. This information could be the general details like student name, address,
performance, attendance etc or specific information related to departments like collection of
data. All the modules in college administration are interdependent. They are maintained
manually. So they need to be automated and centralized as, Information from one module
will be needed by other modules. For example when a student needs his course completion
With that in mind, we overhauled the existing School Information Management System and
made necessary improvement to streamline the processes. Administrators using the system
will find that the process of recording and retrieving students information and managing
their classes, including marking of attendance, is now a breeze. In general, this project aims
to enhance efficiency and at the same time maintain information accurateness. Later in this
report, features and improvement that allow achievement to this goal will be demonstrated
and highlighted.
Our work is useful for easy user interface. We are planning to uttilize the powerful database
management, data retrieval and data manipulation. We will provides more ease for managing
the data than manually maintaining in the documents. Our work is useful for saving valuable
time and reduces the huge paper work.
Keywords: Education, Database managements, students database, students academic
performance
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Contents
ACKNOWLEDGEMENT i
ABSTRACT
ii
CONTENT iii
LIST OF FIGURES iv
List of Figures 4
1 Introduction 1
Introduction ......................................................................................................... 1
2 Project Review 2
Project management ............................................................................................ 2
School information system ................................................................................. 2
3 Resources 4
System Development life cycle ................................................................................ 4
Scripting language selection ..................................................................................... 5
Database selection..................................................................................................... 5
Web server selection ................................................................................................. 6
4 System Analysis and Design 8
Use case analysis ...................................................................................................... 8
System Design .......................................................................................................... 9
5 Database Design and Development 11
Database design ........................................................................................................ 11
Database development ........................................................................................ 12
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6 System and Database Testing 16
System and database testing ............................................................................... 16
7 Project Management 18
Work breakdown structure ...................................................................................18
Risk management .................................................................................................18
8 Conclusions 19
Conclusions ............................................................................................................... 19
9 Critical Reviews 20
Critical reviews ......................................................................................................... 20
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List of Figures
Project Development Phases ...............................................................................2
SDLC Phases ........................................................................................................4
Comparison of web servers ..................................................................................... 7
Use case analysis ...................................................................................................... 8
Database creation in perl ..................................................................................... 13
Table creation in Perl ...........................................................................................13
Attribute creation in perl.....................................................................................13
Total number of tables in a database ..................................................................14
Data of one table ..................................................................................................... 15
Test ................................................................................................................................. 16
Risk Assessment Matrix ..................................................................................... 18
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Chapter 1
Introduction
1.1 Introduction to
School Information System deals with all kind of student details, academic related reports,
school details, course details, curriculum, batch details and other resource related details too.
It tracks all the details of a student from the day one to the end of his course which can be
used for all reporting purpose, tracking of attendance, progress in the course,
Our design can facilitate us to explore all the activities happening in the school, even we
can get to know which faculty is assigned to which course, the current status of a student, at
aqdmission ,fees and notices . The School Information system is an automated version of
manual School Information System. It can handle all details about a student. The details
include class details, subject details, student personnel details, academic details, exam
details etc.
In case of manual system they need a lot of time, manpower etc. Here almost all work
is computerized. So the accuracy is maintained. Maintaining backup is very easy. It can
do with in a few minutes. Our system has two type of accessing modes, administrator and
user. School Information system is managed by an administrator. It is the job of the
administrator to insert update and monitor the whole process. When a user log in to the
system. He/she would only view details of the student. He/she can’t perform any changes.
Our system has seven modules, they are administrator, student, course, department, exam,
attendance, and section. These modules and its attributes with entity relationship module
presented in the ER diagram section.
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Chapter 2
Project Review
Project management
Project management skills are put to good use for this project. Having gone through project
management modules in Time Series Analysis, Optimization and with two interns Project
Management for Business and IT respectively, they enhanced my knowledge on managing a
project. Project management focuses on achieving the objectives by applying five processes
presented in Figure 2.1 below.
Figure 2.1: Project Development Phases
School information system
There are many software development companies that offer School information system for
schools in the market. There are records on the past years projects on School information
system is done by students. Through the researches, it is observed that there are features
where this project can adopt and implement. One of it will be with addition of new course
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or class, or even upgrading of students to the next level, the school administrator can easily
register all of them within a particular class into the new one using just a page and not
having to register one at a time. With this feature, it helps administrator to save time as
well as increase their efficiency.
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Chapter 3
Resources
3.1 System Development life cycle
Systems Development Life Cycle (SDLC) is the most common process adopted to develop a
project and not surprisingly, this project is following this model too. To be precise, waterfall
model is being applied. Waterfall model is a sequential model process where the input of a
phase actually results from the previous phase as shown in fig 3.1.
Figure 3.1: SDLC Phases
There are five phases in this model and the first phase is the planning stage. The planning
stage determines the objectives of the project and whether the project should be given the
green light to proceed. This is where the proposal submission comes into picture. After
obtaining the approval, the next phase is analysis. Gathering and analysing the system and
user requirements is essential for entry to the design step.
With the user requirements gathering completed, there is a need to prepare the resources
for the project. Be it software or hardware components, careful consideration and selection
is to be taken care at this stage. The decision on the appropriate resources to be used is
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further elaborated under the subsections below. The next step is to design the system and
database structure.
Results from the analysis and preparation that were concluded from the previous stage are
put into action. With the user requirements in mind, the flow of the system is planned and
the user interface is designed to suit their easy navigation needs. In addition, the number of
tables, attributes, primary and unique keys of the database is listed.
After completing the design, actual coding begins. Database is created and codes are
written. Some of the codes required amendments and improvement to it so these are being
developed at this fourth stage of the waterfall model. With the development completed,
testing will begin. The codes and database are tested to ensure the results obtained are as
intended. More time is spent on both development and testing stages because it is inevitable
to have errors and issues and buffer time is allocated for troubleshooting.
3.2 Scripting language selection
There are many scripting languages available in the market. VBScript, Perl, JSP (Java
Server Pages), ASP (Active Server Pages) and PHP (Hypertext Pre-processor) are some of
those commonly used. Yet for this project, PHP is the language that is utilised for the
coding piece because it is a server-side, embeddable HTML language. Being a widely-used
open source scripting language, it is free for everyone to use and is especially suited for web
development. On top of that, the existing system is already using Perl. There are many
advantages for using perl thus no need for the switch to another scripting language.
Other than being a freeware, there are many free upgrade packages easily available. The
other benefit of choosing perl is the ease in installation. It can run as a plug in on quite a
number of web servers such as the Apache. On the other hand, JSP requires J2EE server
to run and because it is a Java coded language, it is therefore more complex to understand
and to do coding
Further exploring on the processing speed against ASP, Perl is interpreted at runtime and
not compiled into memory whereas ASP is more memory intensive with each ASP language
compiler running in its own processes. This results in slower processing speed for ASP. In
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addition, ASP runs more reliably only on Microsoft Windows-based web servers than other
web servers
In conclusion, perl is the preferred selection due to the ease of usage and it can be
uploaded and run on another platform with minimal change required to be done to the script.
Beyond and above, the compiling time and speed for PERL is faster and more efficient.
3.3 Database selection
There are a variety of databases that we can select from the market. The widely used
databases are Microsoft Access, Microsoft SQL, Oracle and MySQL. Looking at Microsoft
Access, it does not encourage concurrent usage and it may be inefficient, as the database
needs to be saved into one file. It is also unable to process high speed and large size database
as compared to MySQL.
In terms of costs, Oracle database requires a licensing fee but MySQL database is a
freeware. In addition, MySQL database is easy to install, user friendly, reliable and is able
to run on different platforms. Moreover PERL can access MySQL database directly without
the need to go through ODBC (Open Database Connectivity).
To conclude, PERL script is able to run faster with MySQL database and the processing
time will definitely be shorter. The pre-school does not require complex and costly software
for its database management system hence MySQL is the ideal database for this project.
3.4 Web server selection
After deciding on the scripting language and database, next is to select the web server that
can support them. Web server is necessary for the delivery of web content to the web browser.
As such, Apache HTTP server which has performance similar with other ’high-performance’
server is considered
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Thereafter, research and actual testing have been performed to see the outcome of the
various servers listed in the Figure below. These servers include PHP and MySQL in their
installation packages thus allowing smoother and simpler download process. However, based
on the performance and interface, Wamp or LAMP server is the preferred choice.
Table 3.2: Comparison of web servers
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Chapter 4
System Analysis and Design
4.1 Use case analysis
In order to provide a clearer picture of the functionality provided by the School information
module, we have done a use case analysis. Figure 4.1 below is a use case diagram to present
the functionality in the School information module.
Fig .4,1 USE CASE DIAGRAM
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4.2 System Design
Under the existing student management module, the administrator has to first register the
family. This includes the parent’s particulars and home details. After submitting these data,
the administrator will be directed to the student page whereby the student information is
to be submitted.
Figure below provides the interface of the existing student registration site. For easy
navigation, the registration of the student and enrolment to the class has been combined
into one process.
Besides the registration for a single student, there is a new feature added to the system.
That is to ’export’ bulk students from a class to another. This new feature is created to
minimize the time required to register students to a new class. The school has many programs
ranging from beginner to intermediate levels thus with this new feature, the administrator
can easily enroll those students to their next level.
Other than the ’export’ feature, the system has been modified to allow a couple of search
attributes at the family registration part. The name attribute includes the first and last
name whereas contact number means mobile, office and home number.
For the attendance marking system the following functionality has been added
In order to fulfill the second objective on minimizing human error, there are a few error
checking functions being implemented for the student management module. Firstly, at the
family registration page, all the fields except the entry date, referral and remarks fields have
been coded to do validation check. This is to ensure that all the relevant information are
collected and inserted into the database in an orderly manner.
The contact fields are designed to prompt an error message if none of the three fields
has been input. The school requires at least one valid number. In addition, contact number
should not contain alphabets so this has been taken into consideration for the error checking.
As for surname, name and nationality fields, checks are implemented to make sure the fields
are not empty. On the other hand the postal code which should not contain alphabet; there
will be message to alert any error as well.
Other than error checks on family registration page, the student registration page also
checks for the surname and name fields. After retrieving the class details at the same page,
users will be alerted if no class is selected for the enrolment. This is also implemented at
the bulk student enrolment process. If the targeted class code is not provided, error message
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will appear.
The codes for the system design are provided under Appendix A.
Chapter 5
Database Design and Development
5.1 Database design
Database is critical for all businesses. A good database does not allow any form of anomalies
and stores only relevant information in an ordered manner. If a database has anomalies, it
is affecting the efficiency and data integrity. For example, delete anomaly arise upon the
deletion of a row which also forces other useful data to be lost. As such, the tables need
to be normalised. This fulfils the last objective of ensuring data are accurate and retrieved
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correctly. For the database of this project, the tables are normalised to BCNF as shown
below.
admin(id, name, password)
faculty(id, name, password)
ATTENDANCE (student-class-id, class-date, status)
Where ATTENDANCE.student-class-id must exist in STUDENT-CLASS.id
ATTENDANCE-CODE (attendance-code, attendance-status)
CLASS-SCHEDULE (id, code, clientcode, clientname, educatorname, educatornric, cur-
riculatheme, startdate, enddate, starttime, endtime)
Where CLASS-SCHEDULE.code must exist in CLIENT.code,
CLASS-SCHEDULE.clientname must exist in CLIENT.name,
CLASS-SCHEDULE.educatornric must exist in EDUCATOR.nric,
CLASS-SCHEDULE.educatorname must exist in EDUCATOR.name
And CLASS-SCHEDULE.curriculatheme must exist in CURRICULA.theme
CLASS-TIMETABLE (class-schedule-id, class-date)
Where CLASS-TIMETABLE.class-schedule-id must exist in CLASS-SCHEDULE.id
CLIENT (code, name)
CURRICULA (grp, theme)
EDUCATOR (nric, name)
(nric: National Registration Identity Card)
FAMILY (id, entry-date, reg-fee, status, name, surname, nric, address1, address2, postal-
code, contact-home, contact-office, contact-hp, email, nationality, referred-by, remarks)
STUDENT (id, family-id, name, surname, sex, dob, status)
Where STUDENT.family-id must exist in FAMILY.id
STUDENT-CLASS (id, student-id, class-schedule-id, remark)
Where STUDENT-CLASS.student-id must exist in STUDENT.id
And STUDENT-CLASS.class-schedule-id must exist in CLASS-SCHEDULE.id
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5.2 Database development
fter identifying the tables and columns of the database, the next step is to create them.
Basically there are two ways to do so. The first option is to create them using commands.
Below are some of the ’create’ and ’insert’ statements. The complete database code is
provided under Appendix B.
create table if not exists admin(aid char(50) not null primary key, aname char(50), apwd
char(50));
insert into admin values(’admin’, ’admin’, password(’admin’));
create table if not exists faculty(fid char(50) not null primary key, fname char(50), fpwd
char(50));
insert into faculty values(’faculty’, ’faculty’, password(’faculty’));
CREATE TABLE IF NOT EXISTS curricula (grp varchar(50) NOT NULL, theme var-
char(50) NOT NULL, PRIMARY KEY (grp) ) ENGINE=InnoDB DEFAULT CHARSET=latin1;
INSERT INTO curricula (grp, theme) VALUES (’1’, ’Math’), (’2’, ’Phy’), (’3’, ’Che’),
(’4’, ’CSE’);
The second option is to use phpMyAdmin. This is a Graphical User Interface (GUI)
interface for building and maintaining the database which is included in the web server,
XAMPP package. This is a simpler way to create the tables if one does not know the usage
of commands.
The first step is to create the database as shown in Figure below. The default storage
engine in this MySQL server is InnoDB which has commit, rollback, and crash-recovery
capabilities to protect user data. Following that is to create the tables in the database.
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Figure 5.1: Database creation in phpMyAdmin
Figure below gives a view of the table creation.
Figure 5.2: Table creation in phpMyAdmin
Figure below shows the interface for creating the attributes in the table
Figure 5.3: Attribute creation in phpMyAdmin
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After completing the creation, Figure below depicts the contents of the database, providing
information like the number of tables in the database and the number of records in each of
them. The MySQL server, phpMyAdmin, has many other features such as the deletion of
tables, attributes and database. It also provides a mean for exporting or importing data into
another database easily just by selecting the desired option seen at the top of the table in
Figure below.
Figure 5.4: Total number of tables in a database
To view the data in one of the table, this can be done by clicking on the table name listed on
the left menu as per Figure below. The figure illustrates the educator table and there are three
records in it.
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Figure 5.5: Data of one table
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Chapter 6
System and Database Testing
System and database testing
Testing is the last phase of this project. This is the stage where it shows whether the system
and database are working as desired. Otherwise, further rectification is required. Tests have
been conducted and recorded below to show the results.
Figure 6.1: Test
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Figure 6.2: Test
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Chapter 7
Project Management
Work breakdown structure
The Work Breakdown Structure provides a clear picture of the items that are required to be
completed for the project work scope. It is arranged in a tree structure manner to show all
sub-sections required to be accomplished in each phase throughout the project.
Risk management
Every project has uncertainties and they may affect the project success. These uncertainties
are known as risk. There is a need to determine the risks involved in the project to reduce the
chance of its occurrence as well as develop a plan to either mitigate or avoid the risks that
have been identified.
After identifying and determining the risks, they are recorded in a table called the risk
assessment matrix. This matrix lists the severity which is also known as the impact level in
terms of High, Medium and Low. In addition to those details, the action plan that can be
taken for each of the risks is clearly stated too.
Table 7.1: Risk Assessment Matrix
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Conclusion
8.1 Conclusion
Simplicity is never simple. As we have seen in this project, the process of creating a user-
friendly and straightforward platform that facilitates the administrator’s job is one filled with
complexity. From understanding user requirements to system design and finally system
prototype and finalization, every step requires in-depth understanding and commitment
towards achieving the objectives of the project.
Although the student database management module is not fully integrated to the system
and used on real time, the system prototype demonstrates easy navigation and data are
stored in a systematic way. Overall, efficiency has improved and work processes simplified.
Although all the objectives have been met, the system still has room for improvement. The
system is robust and flexible enough for future upgrade using advanced technology and
devices.
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Critical Reviews
9.1 Critical reviews
In the process of doing this project, obstacles have been encountered. I have learnt to be
more flexible in resolving issues. One of the situations that I have faced was when I had
installed MySQL server, but it did not work. Then I tried to troubleshoot, research online
and did a couple of re-installation but to no avail. Then I installed XAMPP, it did not work
out too. Some how I did get rid of this problem but I did not like XAMPP server. Therefore
I decided to install LAMP server. Yes it worked fine. At the end I found that I had installed
multiple server and hence system was confused which server is to be used i.e. conflicts with
MySQL. Then I stopped all server running on my laptop and decicded to start only LAMP
server and it worked fine.
Being a novice in PHP language, I had difficulty in understanding the basic to write php
files. Therefore I took longer time to understand how and why PHP works. I researched too
much online. Went through several examples, tutorials etc.
Still I am not good enough in PHP language. In this entire project I have used only
PHP and HTML languages. but later I realized that there are multiple laguages which can
support in designing a good database project. Those are CSS, JavaScript. There may be
more but truly speaking I really don’t know any more.
Eventually with more hands-on exposure throughout this project, I managed to gain some
understanding of PHP language.
Discipline played an important role for the completion of this project. Using the project
management skills taught in class, I was able to apply them to this project.
Besides project management skills, I had also applied the database knowledge that I had
learnt in the class to this project. From analyzing of database structure and their relations
to creating the database and tables, all these have strengthened my understanding. However
when doing part of the codes, I would still research online and find solutions, for example,
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the usage of ’Ignore’ command to avoid duplication of data from inserting into the database.
This command did not work on MyISAM storage engine thus I had to change my database
storage to Innards in order for that to work.
Overall though the project was filled with challenges, it had given me opportunity to apply
and strengthen my knowledge as well as gain new knowledge and skill through researches
and experienced professionals whom I am fortunate enough to encounter.
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