INTRODUCTION TO MS WORD

Microsoft Office is a suite of desktop

productivity applications that is designed
specifically to be used for office or
business use. It is a proprietary product
of Microsoft Corporation and was first
released in 1990.
Microsoft Office is available in 35
different languages and is supported by
Windows, Mac and most Linux variants.
It mainly consists of Word, Excel,
PowerPoint, Access, OneNote, Outlook
and Publisher applications.

Microsoft Office was primarily created to

automate the manual office work with a
collection of purpose-built applications.
Each of the applications in Microsoft
Office serves as specific knowledge or
office domain such as:
1. Microsoft Word: Helps users in
creating text documents.
2. Microsoft Excel: Creates simple to
complex data/numerical
spreadsheets.
3. Microsoft PowerPoint: Stand-
alone application for creating
professional multimedia
presentations.
4. Microsoft Access: Database
management application.
5. Microsoft Publisher: Introductory
application for creating and
publishing marketing materials.
6. Microsoft OneNote: Alternate to a
paper notebook, it enables an user to
neatly organize their notes.
Besides desktop applications, Microsoft
Office is available to use online or from
cloud under a lighter (Office Web Apps)
and full (Office 365) version.
As of 2013, Microsoft Office 2013 is the
latest version, available in 4 different
variants including Office Home Student
2013, Office Home Business 2013 and
Office Professional 2 and the
online/cloud Office 365 Home Premium.
 FEATURES OF MS WORD
Working With Text and Styles

Microsoft Word is a word processor, which means that it's designed primarily for text-based
documents. These can be business reports, student papers, informal notes from a call or a lecture,
or letters to friends and relatives.

In Word, you type text and see roughly how it will appear on someone else's computer screen or
on paper. You can change the font, color, size and other style settings for text using Word's built-
in options. To style multiple sections of text the same way, such as to consistently style headings
in a certain way, you can create styles that group multiple formatting options into one setting.

Saving and Printing

After you create a document in Word, you usually want to save it for later access, send
to someone, print it out, or any combination of these uses.

With Word, you can save a document in a variety of formats for compatibility with other
software. You can save the document locally on your computer or, if you're using a
recent version, to a Microsoft-supported cloud system so you and others can access it
remotely.

You can also print documents using most modern printers, adjusting settings such as
whether to print in color or black and white, whether to print on both sides of the paper
and what size and shape of paper you want to use.

Word and Compatibility

Microsoft Word has been designed for years to maximize compatibility between
versions. Typically, versions of Microsoft Word can open files created in previous
versions of the software and save files in formats usable by earlier versions. You can
also save files in formats such as Rich Text Format, which is used by a variety of
competing products.

Many other word processing programs can open files created in Microsoft Word. If you
take advantage of newer features in a document, you may not be able to fully rely on
them when you open the document in another program, including an earlier version of
Word.

Cloud and Local Support

Microsoft Word offers a local version of the software that you can access on your
computer and a version you can access through your web browser. In the past, Word
was only available as a program you install locally on your computer.

With either version of Word in Office 365 or Microsoft Office 2016, you can save files
locally or to a Microsoft-hosted cloud system where they can be accessed from any
location.

Built-in Collaboration

Modern versions of Microsoft Word allow multiple people to edit the same document.
This is an improvement on previous editions and some competing products, which
require people to edit documents one at a time and email or otherwise share changed
versions for review and further editing. In older versions of Word, collaboration tools are
limited.
 SHORTCUT KEYS
SNO KEY DESCRIPTION

1 CTRL+S TO SAVE DOCUMENT

2 CTRL+O TO OPEN THE SAVE DOCUMENT

3 CTRL+C TO COPY DOCUMENT

4 CTRL+V TO PASTE THE DOCUMENT

5 CTRL+B MAKE THE SELECTED TEXT BOLD

6 CTRL+I MAKE THE SELECTED TEXT ITALIC

7 CTRL+U UNDERLINED THE SELECTED TEXT

 WINDOWS BUTTON

1. TO CREATE NEW DOCUMENT(CTRL+N)

2. TO OPEN THE SAVED DOCUMENT(CTRL+O)

3. TO ASVE THE DOCUMENT(CTRL+S)

4.TO PRINT THE DOCUMENT(CTRIL+P)

 HOME BUTTON
A.TEXT ALLIGNMENT

LEFT ALLIGNMENT(CTRL+L)
On the Insert tab, the galleries include items that are designed
to coordinate with the overall look of your document. You can
use these galleries to insert tables, headers, footers, lists, cover
pages, and other document building blocks. When you create
pictures, charts, or diagrams, they also coordinate with your
current document look.

RIGHT ALLIGNMENT(CTRL+R)
On the Insert tab, the galleries include items that are designed
to coordinate with the overall look of your document. You can
use these galleries to insert tables, headers, footers, lists, cover
pages, and other document building blocks. When you create
pictures, charts, or diagrams, they also coordinate with your
current document look.
CENTER ALLIGNMENT(CTRL+E)
On the Insert tab, the galleries include items that are designed
to coordinate with the overall look of your document. You can
use these galleries to insert tables, headers, footers, lists, cover
pages, and other document building blocks. When you create
pictures, charts, or diagrams, they also coordinate with your
current document look.

B. TEXT FORMATTING
BOLD(CTRL+B)
On the Insert tab, the galleries include items that are designed
to coordinate with the overall look of your document. You can
use these galleries to insert tables, headers, footers, lists,
cover pages, and other document building blocks. When you
create pictures, charts, or diagrams, they also coordinate with
your current document look.
ITALIC(CTRL+I)
On the Insert tab, the galleries include items that are designed
to coordinate with the overall look of your document. You can
use these galleries to insert tables, headers, footers, lists, cover
pages, and other document building blocks. When you create
pictures, charts, or diagrams, they also coordinate with your
current document look.

3).UNDERLINE(CTRL+U)
On the Insert tab, the galleries include items that are designed
to coordinate with the overall look of your document. You can
use these galleries to insert tables, headers, footers, lists, cover
pages, and other document building blocks. When you create
pictures, charts, or diagrams, they also coordinate with your
current document look.

4).HIGHLIGHT(Ctrl+Shift+H)
On the Insert tab, the galleries include items that are designed
to coordinate with the overall look of your document. You can
use these galleries to insert tables, headers, footers, lists, cover
pages, and other document building blocks. When you create
pictures, charts, or diagrams, they also coordinate with your
current document look.

5).STRIKETHROUGH
You can easily change the formatting of selected text in the
document text by choosing a look for the selected text from the
Quick Styles gallery on the Home tab. You can also format text
directly by using the other controls on the Home tab. Most
controls offer a choice of using the look from the current theme
or using a format that you specify directly.

C.NUMBERING AND BULLTES

BULLETS
 A
 B
 C
 D
 E

NUMBERING

1. R
2. G
3. H
4. H
5. D
 6. D
7. G

INTENDING

1) JHG
2) KLJJ
a) HJKFKJ
b) GKJFHJK

SORTING

H R RDYHD
DFNJKSD
SBJHS
SGH

FONT STYLE(CTRL+SHIFT+F)
FONT COLOR
FONT SIZE