Sample BId Documents

PHILIPPINE INTERNATIONAL TRADING CORPORATION
National Development Company Building, 116 Tordesillas Street, Salcedo Village, 1227 Makati City
SUPPLY OF LABOR AND MATERIALS FOR

THE CONSTRUCTION OF TRADOC VARIOUS
FACILITIES FOR THE PHILIPPINE ARMY (PA) –
ONE (1) LOT
Bid Ref. No. MPG-B2-2019-560 2nd Rebid

(Previous Bid Ref. No. MPG-B2-2019-001 and Bid Ref. No. MPG-B2-2019-210 Rebid)
Approved Budget for the Contract – ₱ 76,140,096.62
BIDS AND AWARDS COMMITTEE II

NOVEMBER 2019
Philippine International Trading Corporation Bid Reference No. MPG-B2-2019-560 2nd Rebid
TABLE OF CONTENTS
SECTION I. INVITATION TO BID .................................................................. 3
SECTION II. INSTRUCTIONS TO BIDDERS ................................................... 6
SECTION III. BID DATA SHEET ................................................................ 29
SECTION IV. GENERAL CONDITIONS OF CONTRACT ................................ 39
SECTION V. SPECIAL CONDITIONS OF CONTRACT ................................... 65
SECTION VI. SPECIFICATIONS ................................................................ 69
SECTION VII. DRAWINGS ........................................................................ 70
SECTION VIII. BILL OF QUANTITIES ......................................................... 71
SECTION IX. BIDDING FORMS ............................................................ 72
SECTION X. POST QUALIFICATION DOCUMENTS .................................... 199
SECTION XI. SAMPLE FORMS ............................................................... 202
SECTION XII. CHECKLIST OF DOCUMENTS ............................................ 207

SECTION I. INVITATION TO BID
Section I. Invitation to Bid Page 3 of 213

Supply of Labor and Materials for the Construction of TRADOC Various Facilities
for the Philippine Army (PA) – One (1) Lot.
INVITATION TO BID
SUPPLY OF LABOR AND MATERIALS FOR THE CONSTRUCTION OF TRADOC

VARIOUS FACILITIES FOR THE PHILIPPINE ARMY (PA) – ONE (1) LOT

1. The Philippine International Trading Corporation (PITC) and the Philippine Army (PA), intend
to apply the sum of Pesos: Seventy Six Million One Hundred Forty Thousand Ninety Six and
62/100 (₱76,140,096.62), being the Approved Budget for the Contract (ABC) to payments under the
contract for the Supply of Labor and Materials for the Construction of TRADOC Various
Facilities for the Philippine Army (PA) – One (1) Lot.
Cost of Bidding
Total
Funding Forms of Bid Documents
Description ABC P
Source Security (cash payment
VAT Inclusive
only) ( P)
Supply of Labor and Materials for the Construction of TRADOC Various Facilities for the Philippine
Army (PA) – One (1) Lot, consisting of the following work items:
1. Construction of Ground • Bid Securing
Development Declaration
• Cash or Cashier’s/
2. Construction of Water Manager’s Check*
Supply System equivalent to at least
ASA No. 2% of the ABC
3. Construction of Power 5100-2017- • Bank Guarantee/
Supply System 0343 dated Bank draft or
76,140,096.62 50,000.00
16 Irrevocable LC*
4. Construction of Staff November equivalent to at least
Officers Quarters 2017 2% of the ABC
(12 Units) • Surety bond
callable upon
5. Construction of Clubhouse demand equivalent
to at least 5% of the
ABC
* Must be issued by a Local Commercial or Local Universal Bank.
2. Bids received in excess of the ABC shall be automatically rejected at bid opening.
3. PITC and PA now invite Contractors with valid and current Philippine Contractors Accreditation Board
(PCAB) License with Classification / Category in General Building / General Engineering, with
Minimum Size Range of Medium A and Minimum License Category of B to bid for the Supply of
Labor and Materials for the Construction of TRADOC Various Facilities for the Philippine Army (PA)
– One (1) Lot (hereinafter referred to as the “WORKS”). The PCAB license must indicate “PCAB
registered contractor for Government Projects.”
4. The bidding is open to Filipino citizens / sole proprietorships, partnerships, or organization with at
least sixty percent (60%) interest or outstanding capital stock belonging citizens of the Philippines.
5. Prospective Bidders should have completed one (1) single contract similar to the Project amounting
to at least fifty percent (50%) of the ABC adjusted to current prices using the National Statistics Office
consumer price index.
For purposes of this project, “similar contracts” shall refer to contracts involving Construction of
Buildings or Vertical or Horizontal Structures.

6. Project Completion Period for the entire lot is within three hundred sixty (360) calendar days from receipt
of Notice of Site Possession:
Activity Completion Period
1. Construction of Ground Development
2. Construction of Water Supply System
3. Construction of Power Supply System Within 360 calendar days from receipt of Notice
of Site Possession
4 Construction of Staff Officers Quarters (12 Units)
5. Construction of Clubhouse
Project Site: Camp O’Donnell, Capas, Tarlac

7. Open competitive bidding will be conducted using non-discretionary pass/fail criterion as specified in the
Revised Implementing Rules and Regulations (Revised IRR) of Republic Act 9184 (RA 9184), otherwise
known as the “Government Procurement Reform Act.” All particulars relative to this bidding including
Eligibility Checking, Bid Security, Evaluation and Post Qualification procedures and Award of Contract
shall be governed by R.A. 9184 and its Revised 2016 IRR.
8. The Invitation to Bid and Bidding Documents may be downloaded from the website of the Philippine
Government Electronic Procurement System (PhilGEPS) and PITC website at www.pitc.gov.ph.
Interested bidders may inspect the Bidding Documents upon presentation of proper identification during
office hours (8:00AM – 4:00PM) on weekdays only.
9. The complete set of Bidding Documents maybe acquired by interested bidders during office hours (8:00am
– 4:00pm) but no later than 4:00pm upon payment of a non-refundable fee as indicated above. The
Bidding Documents shall be received personally by the prospective bidder or his duly authorized
representative upon presentation of proper identification document.
It may also be downloaded free of charge from the website of the PhilGEPS and the PITC website,
PROVIDED that bidders shall pay the applicable fee for the Bidding Documents not later than the
submission of their bids.
However, bidders who previously bought Bidding Documents under Previous Bid Ref. No. MPG-B2-2019-
001 and Bid Ref. No. MPG-B2-2019-210 Rebid may acquire Bidding Documents free of charge upon
presentation of the Official Receipt.
For the Pre-bid Conference, bidders are encouraged to send their authorized technical representatives or
personnel who are familiar with the bid requirements and will prepare the Bidding Documents.
10. The Schedule of Bidding Activities shall be as follows:
ACTIVITIES TIME VENUE
1. Sale and Issuance of 8:00 AM to 4:00 PM BAC II Secretariat c/o Ms. Irene G. Alayon
Bidding Documents Monday to Friday at 3/F, NDC Building, 116 Tordesillas
Starting 11 November 2019 Street, Salcedo Village, 1227 Makati City
2. Pre-Bid Conference 20 November 2019, 9:00AM 5/F Conference Room, NDC Building, 116
(Wednesday) Tordesillas Street, Salcedo Village, 1227
Makati City
3. Submission and Opening 06 December 2019, 3:00PM 5/F Conference Room, NDC Building, 116
of Bidding Documents (Friday) Tordesillas Street, Salcedo Village, 1227
*Late bids shall not be accepted Makati City
11. Interested bidders may obtain further information from the BAC II Secretariat c/o Ms. Irene G. Alayon at
the 3/F, NDC Building, 116 Tordesillas Street, Salcedo Village, 1227 Makati City, from 8:00 AM to 4:00 PM
only, Mondays to Fridays starting 11 November 2019 at telephone no. 8818-98-01 loc. 310. However,
any queries relative to the contents of the Bidding Documents and the project requirements can only be
made by bidders who purchased the Bidding Documents not later than ten (10) calendar days prior to the
Submission and Opening of Bids.
12. PITC reserves the right to accept or reject any bid proposals, to annul the bidding process, and to reject
all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder
or bidders.
PITC BIDS AND AWARDS COMMITTEE II

Posting on 11 November 2019
 PhilGEPS/PITC Website www.pitc.gov.ph
 PITC Bulletin Board

SECTION II.
INSTRUCTIONS TO BIDDERS
Section II. Instructions to Bidders Page 6 of 213

INSTRUCTIONS TO BIDDERS (ITB)

TABLE OF CONTENTS
A. General Page
1. Scope of Bid……………………………………………………………….. 8
2. Source of Funds…………………………………………………………... 8
3. Corrupt, Fraudulent, Collusive and Coercive Practices………………. 8
4. …...........................................
Conflict of Interest..……………………………………………………….. 9
5. ………………………….................................................................
Eligible Bidders……………………………………………………………. 10
6. Bidder’s Responsibilities…………………………………………………. 11
7. …………………....................................................................
Origin of Goods and Services…….……………………………………... 13
8. Subcontracts………………………………………………………………. 13
…………………………….....................................................................
B. Contents
.. of Bidding Documents 14
9. …………...............................................................
Pre-Bid Conference………………………………………………………. 14
10. ………………………………………………………….....................
Clarification and Amendment of Bidding Documents…………………. 14
……….......................................
C. Preparation of Bids 15
11. …………………………...............................................................
Language of Bid…………………………………………………………... 15
12. ……………........................................................................................
Documents Comprising the Bid: Eligibility and Technical…………… 15
13. Documents .......................
Comprising the Bid: Financial Component…………….... 16
14. .……...........................................
Alternative Bids……………………………………………………………. 17
15. ……………………………………………..............................................
Bid Prices………………………………………………………………….. 17
16. …………………………………………………........................................
Bid Currencies……………………………………………………...……... 18
17. .......
Bid Validity…………………………………………………………………. 18
18. Bid Security………………………………………………………………... 19
19. Format and Signing of Bids……………………………………………… 20
20. …………………………………………...............................
Sealing and Marking of Bids…………………………………………….. 21
…………………………………........................................
D. Submission and Opening of Bids 21
21. ………………………………................................
Deadline for Submission of Bids………………………………………… 21
22. ……………………………………………....................
Late Bids…………………………………………………………………… 21
23. …………………………………………………………………………….
Modification and Withdrawal of Bids……………………………………. 21
24. ……….
………………………….......................................
Opening and Preliminary Examination of Bids………………………… 22
…………………………........................
E. Evaluation and Comparison of Bids 23
25. …….………………………...............................
Process to be Confidential……………………………………………….. 23
26. …………………………………………….............................
Clarification of Bids……………………………………………………….. 24
27. …………………………………………………………......................
Detailed Evaluation and Comparison of Bids………………………….. 24
28. …………………………..........................
Post Qualification…………………………………………………………. 25
29. ………………………………………………………….........................
Reservation Clause………………………………………………………. 26
…………………………………………...........................................
F. Award of Contract 26
30. ………………………………………...............................................
Contract Award……………………………………………………………. 26
31. …………………………………………………………............................
Signing of the Contract…………………………………………………… 27
32. ………………………………………………...............................
Performance Security…………………………………………………….. 28
33. ………………………………………………………......................
Notice to Proceed…………………………………………………………. 28
34. …………………………………………………………........................
Protest Mechanism……………………………………………………….. 28
…………………………………………………………………………

A. General
1. Scope of Bid
1.1. The Procuring Entity as defined in the BDS, invites bids for the construction of
Works, as described in Section VI. Specifications.
1.2. The name, identification, and number of lots specific to this bidding are provided
in the BDS. The contracting strategy and basis of evaluation of lots is described
in ITB Clause 27.
1.3. The successful bidder will be expected to complete the Works by the intended
completion date specified in SCC Clause 1.17.
2. Source of Funds
The Procuring Entity has a budget or received funds from the Funding Source named in
the BDS, and in the amount indicated in the BDS. It intends to apply part of the funds
received for the Project, as defined in the BDS, to cover eligible payments under the
Contract for the Works.
3. Corrupt, Fraudulent, Collusive, and Coercive Practices
3.1. Unless otherwise specified in the BDS, the Procuring Entity, as well as the bidders
and contractors, shall observe the highest standard of ethics during the
procurement and execution of the contract. In pursuance of this policy, the
Procuring Entity:
(a) defines, for purposes of this provision, the terms set forth below as follows:
(i) "corrupt practice" means behavior on the part of officials in the public
or private sectors by which they improperly and unlawfully enrich
themselves, others, or induce others to do so, by misusing the
position in which they are placed, and includes the offering, giving,
receiving, or soliciting of anything of value to influence the action of
any such official in the procurement process or in contract execution;
entering, on behalf of the Procuring Entity, into any contract or
transaction manifestly and grossly disadvantageous to the same,
whether or not the public officer profited or will profit thereby, and
similar acts as provided in Republic Act 3019;
(ii) "fraudulent practice" means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
detriment of the Procuring Entity, and includes collusive practices
among Bidders (prior to or after Bid submission) designed to establish
bid prices at artificial, non-competitive levels and to deprive the
Procuring Entity of the benefits of free and open competition;
(iii) “collusive practices” means a scheme or arrangement between two
or more bidders, with or without the knowledge of the Procuring Entity,
designed to establish bid prices at artificial, non-competitive levels;
and
(iv) “coercive practices” means harming or threatening to harm, directly
or indirectly, persons, or their property to influence their participation
in a procurement process, or affect the execution of a contract;
(v) “obstructive practice” is
(aa) deliberately destroying, falsifying, altering or concealing of
evidence material to an administrative proceedings or
investigation or making false statements to investigators in

order to materially impede an administrative proceedings or

investigation of the Procuring Entity or any foreign
government/foreign or international financing institution into
allegations of a corrupt, fraudulent, coercive or collusive
practice; and/or threatening, harassing or intimidating any party
to prevent it from disclosing its knowledge of matters relevant
to the administrative proceedings or investigation or from
pursuing such proceedings or investigation; or
(bb) acts intended to materially impede the exercise of the
inspection and audit rights of the Procuring Entity or any foreign
government/foreign or international financing institution herein.
(b) will reject a proposal for award if it determines that the bidder recommended
for award has engaged in corrupt or fraudulent practices in competing for
the Contract; and
(c) will declare a firm ineligible, either indefinitely or for a stated period of time,
to be awarded Contract funded by the Funding Source if it at any time
determines that the firm has engaged in corrupt or fraudulent practices in
competing or, or in executing, a Contract funded by the Funding Source.
3.2. Further, the Procuring Entity will seek to impose the maximum civil, administrative,
and/or criminal penalties available under the applicable laws on individuals and
organizations deemed to be involved in any of the practices mentioned in ITB
Clause 3.1(a).
3.3. Furthermore, the Funding Source and the Procuring Entity reserve the right to
inspect and audit records and accounts of a contractor in the bidding for and
performance of a contract themselves or through independent auditors as
reflected in the GCC Clause 34.
4. Conflict of Interest
4.1. All bidders found to have conflicting interests with each other shall be disqualified
to participate in the procurement at hand, without prejudice to the imposition of
appropriate administrative, civil, and criminal sanctions. A Bidder may be
considered to have conflicting interests with another Bidder in any of the events
described in paragraphs (a) through (c) and a general conflict of interest in any of
the circumstances set out in paragraphs (d) through (g) below:
(a) A Bidder has controlling shareholders in common with another Bidder;
(b) A Bidder receives or has received any direct or indirect subsidy from any
other Bidder;
(c) A Bidder has the same legal representative as that of another Bidder for
purposes of this Bid;
(d) A Bidder has a relationship, directly or through third parties, that puts them
in a position to have access to information about or influence on the bid of
another Bidder or influence the decisions of the Procuring Entity regarding
this bidding process. This will include a firm or an organization who lends,
or temporarily seconds, its personnel to firms or organizations which are
engaged in consulting services for the preparation related to procurement
for or implementation of the project if the personnel would be involved in any
capacity on the same project;
(e) A Bidder submits more than one bid in this bidding process. However, this
does not limit the participation of subcontractors in more than one bid;

(f) A Bidder who participated as a consultant in the preparation of the design or

technical specifications of the goods and related services that are the subject
of the bid; or
(g) A Bidder who lends, or temporary seconds, its personnel to firms or
organizations which are engaged in consulting services for the preparation
related to procurement for or implementation of the project, if the personnel
would be involved in any capacity on the same project.
4.2. In accordance with Section 47 of the Revised IRR of RA 9184, all Bidding
Documents shall be accompanied by a sworn affidavit of the Bidder that it is not
related to the Head of the Procuring Entity (HoPE), members of the Bids and
Awards Committee (BAC), members of the Technical Working Group (TWG),
members of the BAC Secretariat, the head of the Project Management Office
(PMO) or the end-user unit or implementing unit, and the project consultants, by
consanguinity or affinity up to the third civil degree. On the part of the bidder, this
Clause shall apply to the following persons:
(a) If the Bidder is an individual or a sole proprietorship, to the Bidder himself;
(b) If the Bidder is a partnership, to all its officers and members;
(c) If the Bidder is a corporation, to all its officers, directors, and controlling
stockholders; and
(d) If the Bidder is a cooperative, to all its officers, directors, and controlling
shareholders or members; and
(e) If the Bidder is a joint venture (JV), the provisions of items (a), (b), (c) or (d)
of this Clause shall correspondingly apply to each of the members of the
said JV, as may be appropriate.
Relationship of the nature described above or failure to comply with this Clause will
result in the automatic disqualification of a Bidder in consonance with Section 30 of
the 2016 RIRR of RA 9184. There will be automatic disqualification of the bidder
from participating in the procurement of the Procuring Entity notwithstanding the act
of such persons inhibiting themselves from the procurement process..
5. Eligible Bidders
5.1. Unless otherwise indicated in the BDS, the following persons shall be eligible to
participate in this Bidding:
(a) Duly licensed Filipino citizens/sole proprietorships;
(b) Partnerships duly organized under the laws of the Philippines and of which
at least sixty percent (60%) of the interest belongs to citizens of the
Philippines;
(c) Corporations duly organized under the laws of the Philippines, and of which
at least sixty percent (60%) of the outstanding capital stock belongs to
citizens of the Philippines;
(d) Cooperatives duly organized under the laws of the Philippines; and
(e) Persons/entities forming themselves into a JV, i.e., a group of two (2) or
more persons/entities that intend to be jointly and severally responsible or
liable for a particular contract: Provided, however, that, in accordance with
Letter of Instructions No. 630, Filipino ownership or interest of the joint
venture concerned shall be at least sixty percent (60%): Provided, further,
that joint ventures in which Filipino ownership or interest is less than sixty
percent (60%) may be eligible where the structures to be built require the

application of techniques and/or technologies which are not adequately

possessed by a person/entity meeting the sixty percent (60%) Filipino
ownership requirement: Provided, finally, that in the latter case, Filipino
ownership or interest shall not be less than twenty five percent (25%). For
this purpose, Filipino ownership or interest shall be based on the
contributions of each of the members of the joint venture as specified in their
JVA.
5.2. The Procuring Entity may also invite foreign bidders when provided for under any
Treaty or International or Executive Agreement as specified in the BDS.
5.3. Government-Owned and Controlled Corporations may be eligible to participate
only if they can establish that they (a) are legally and financially autonomous, (b)
operate under commercial law, and (c) are not dependent agencies of the GOP
or the Procuring Entity.
Unless otherwise provided in the BDS, 5.4 (a) Bidder must have an experience of
having completed a Single Largest Completed Contract (SLCC) that is similar to
this Project, equivalent to at least fifty percent (50%) of the ABC adjusted, if
necessary by the Bidder to current prices using the Philippine Statistics Authority
(PSA) consumer price index. However, contractors under Small A and Small B
categories without similar experience on the contract to be bid may be allowed to
bid if the cost of such contract is not more than the Allowable Range of Contract
Cost (ARCC) of their registration based on the guidelines as prescribed by the
PCAB.
5.4. For Foreign-funded Procurement, the Procuring Entity and the foreign
government/foreign or international financing institution may agree on another
track record requirement, as specified in the BDS.
For this purpose, contracts similar to the Project shall be those described in the
BDS.
5.5. The Bidder must submit a computation of its Net Financial Contracting Capacity
(NFCC), which must be at least equal to the ABC to be bid, calculated as follows:
NFCC = [(Current assets minus current liabilities) (15)] minus the value of all
outstanding or uncompleted portions of the projects under ongoing contracts,
including awarded contracts yet to be started coinciding with the contract to be
bid.
The values of the domestic bidder’s current assets and current liabilities shall be
based on the latest Audited Financial Statements submitted to the BIR, through
its Electronic Filing and Payment System (EFPS).
For purposes of computing the foreign bidder’s NFCC, the value of the current
assets and liabilities shall be based on their audited financial statements prepared
in accordance with international financial reporting standards.
6. Bidder’s Responsibilities
6.1. The Bidder or its duly authorized representative shall submit a sworn statement in
the form prescribed in Section IX. Bidding Forms as required in ITB Clause 12.1
1.1(a)(iii).
6.2. The Bidder is responsible for the following:
(a) Having taken steps to carefully examine all of the Bidding Documents;
(b) Having acknowledged all conditions, local or otherwise, affecting the
implementation of the contract;

(c) Having made an estimate of the facilities available and needed for the contract to
be bid, if any;
(d) Having complied with its responsibility to inquire or secure Supplemental/Bid
Bulletin/s as provided under ITB Clause 10.34.
(e) Ensuring that it is not “blacklisted” or barred from bidding by the GOP or any of its
agencies, offices, corporations, or LGUs, including foreign government/foreign or
international financing institution whose blacklisting rules have been recognized by
the GPPB;
(f) Ensuring that each of the documents submitted in satisfaction of the bidding
requirements is an authentic copy of the original, complete, and all statements and
information provided therein are true and correct;
(g) Authorizing the Head of the Procuring Entity or its duly authorized representative/s
to verify all the documents submitted;
(h) Ensuring that the signatory is the duly authorized representative of the Bidder, and
granted full power and authority to do, execute and perform any and all acts
necessary to participate, submit bid, and to sign and execute the ensuing contract
accompanied by duly notarized Special Power of Attorney, Board/Partnership
Resolution, or Secretary’s Certificate, whichever is applicable;
(i) Complying with the disclosure provision under Section 47 of RA 9184 and its IRR in
relation to other provisions of Republic Act 3019;
(j) Complying with existing labor laws and standards, in the case of procurement of
services. Moreover, bidder undertakes to:
(i) Ensure entitlement of workers to wages, hours of work, safety and health
and other prevailing conditions of work as established by national laws, rules
and regulations; or collective bargaining agreement; or arbitration award, if
and when applicable.
In case there is a finding by the Procuring Entity or the DOLE of
underpayment or non-payment of workers’ wage and wage-related benefits,
bidder agrees that the performance security or portion of the contract amount
shall be withheld in favor of the complaining workers pursuant to appropriate
provisions of Republic Act No. 9184 without prejudice to the institution of
appropriate actions under the Labor Code, as amended, and other social
legislations.
(ii) Comply with occupational safety and health standards and to correct
deficiencies, if any.
In case of imminent danger, injury or death of the worker, bidder undertakes
to suspend contract implementation pending clearance to proceed from the
DOLE Regional Office and to comply with Work Stoppage Order; and
(iii) Inform the workers of their conditions of work, labor clauses under the
contract specifying wages, hours of work and other benefits under prevailing
national laws, rules and regulations; or collective bargaining agreement; or
arbitration award, if and when applicable, through posting in two (2)
conspicuous places in the establishment’s premises; and
(k) Ensuring that it did not give or pay, directly or indirectly, any commission, amount,
fee or any form of consideration, pecuniary or otherwise, to any person or official,
personnel or representative of the government in relation to any procurement project
or activity.
Failure to observe any of the above responsibilities shall be at the risk of the Bidder
concerned.

6.3. The Bidder, by the act of submitting its bid, shall be deemed to have inspected the
site, determined the general characteristics of the contract works and the
conditions for this Project and examine all instructions, forms, terms, and project
requirements in the Bidding Documents.
6.4. It shall be the sole responsibility of the prospective bidder to determine and to
satisfy itself by such means as it considers necessary or desirable as to all matters
pertaining to this Project, including: (a) the location and the nature of the contract,
project, or work; (b) climatic conditions; (c) transportation facilities; (c) nature and
condition of the terrain, geological conditions at the site communication facilities,
requirements, location and availability of construction aggregates and other
materials, labor, water, electric power and access roads; and (d) other factors that
may affect the cost, duration and execution or implementation of the contract,
project, or work.
6.5. The Procuring Entity shall not assume any responsibility regarding erroneous
interpretations or conclusions by the prospective or eligible bidder out of the data
furnished by the procuring entity. However, the Procuring Entity shall ensure that
all information in the Bidding Documents, including supplemental/bid bulletins
issued are correct and consistent.
6.6. Before submitting their bids, the Bidders are deemed to have become familiar with
all existing laws, decrees, ordinances, acts and regulations of the Philippines
which may affect the contract in any way.
6.7. The Bidder shall bear all costs associated with the preparation and submission of
his bid, and the Procuring Entity will in no case be responsible or liable for those
costs, regardless of the conduct or outcome of the bidding process.
6.8. Bidders should note that the Procuring Entity will only accept bids only from those
that have paid the nonrefundable fee for the Bidding Documents at the office
indicated in the Invitation to Bid.
7. Origin of GOODS and Services
There is no restriction on the origin of Goods, or Contracting of Works or Services other
than those prohibited by a decision of the United Nations Security Council taken under
Chapter VII of the Charter of the United Nations.
8. Subcontracts
8.1. Unless otherwise specified in the BDS, the Bidder may subcontract portions of the
Works to an extent as may be approved by the Procuring Entity and stated in the
BDS. However, subcontracting of any portion shall not relieve the Bidder from any
liability or obligation that may arise from the contract for this Project.
8.2. Subcontractors must submit the documentary requirements under ITB Clause 12
and comply with the eligibility criteria specified in the BDS. In the event that any
subcontractor is found by the Procuring Entity to be ineligible, the subcontracting
of such portion of the Works shall be disallowed.
8.3. The Bidder may identify the subcontractor to whom a portion of the Works will be
subcontracted at any stage of the bidding process or during contract
implementation. If the Bidder opts to disclose the name of the subcontractor
during bid submission, the Bidder shall include the required documents as part of
the technical component of its bid.

B. Contents of Bidding Documents

9. Pre-bid Conference
9.1.
(a) If so specified in the BDS, a pre-bid conference shall be held at the venue
and on the date indicated therein, to clarify and address the Bidders’
questions on the technical and financial components of this Project.
(b) The pre-bid conference shall be held at least twelve (12) calendar days
before the deadline for the submission of and receipt of bids, but not earlier
than seven (7) calendar days from the posting of the Invitation to Bid/Bidding
Documents in the PhilGEPS website. If the Procuring Entity determines that,
by reason of the method, nature, or complexity of the contract to be bid, or
when international participation will be more advantageous to the GOP, a
longer period for the preparation of bids is necessary, the pre-bid conference
shall be held at least thirty (30) calendar days before the deadline for the
submission and receipt of bids, as specified in the BDS.
9.2. Bidders are encouraged to attend the pre-bid conference to ensure that they fully
understand the Procuring Entity’s requirements. Non-attendance of the Bidder
will in no way prejudice its bid; however, the Bidder is expected to know the
changes and/or amendments to the Bidding Documents. The minutes of the pre-
bid conference shall be recorded and prepared not later than five (5) calendar
days after the pre-bid conference. The minutes shall be made available to
prospective bidders not later than five (5) days upon written request.
9.3. Decisions of the BAC amending any provision of the Bidding Documents shall be
issued in writing through a Supplemental/Bid Bulletin at least seven (7) calendar
days before the deadline for the submission and receipt of bids.
10. Clarification and Amendment of Bidding Documents
10.1. Prospective bidders may request for clarification(s) or interpretation of any part of
the Bidding Documents. Such a request must be in writing and submitted to the
Procuring Entity at the address indicated in the BDS at least ten (10) calendar
days before the deadline set for the submission and receipt of Bids.
10.2. The BAC shall respond to the said request by issuing a Supplemental/Bid Bulletin,
to be made available to all those who have properly secured the Bidding
Documents at least seven (7) calendar days before the deadline for the
submission and receipt of Bids.
10.3. Supplemental/Bid Bulletins may also be issued upon the Procuring Entity’s
initiative for purposes of clarifying or modifying any provision of the Bidding
Documents not later than seven (7) calendar days before the deadline for the
submission and receipt of Bids. Any modification to the Bidding Documents shall
be identified as an amendment.
10.4. Any Supplemental/Bid Bulletin issued by the BAC shall also be posted on the
Philippine Government Electronic Procurement System (PhilGEPS) and the
website of the Procuring Entity concerned, if available, and at any conspicuous
place in the premises of the Procuring Entity concerned. It shall be the
responsibility of all Bidders who have properly secured the Bidding Documents to
inquire and secure Supplemental/Bid Bulletins that may be issued by the BAC.
However, bidders who have submitted bids before the issuance of the
Supplemental/Bid Bulletin must be informed and allowed to modify or withdraw
their bids in accordance with ITB Clause 23.

C. Preparation of Bids
11. Language of Bids
The eligibility requirements or statements, the bids, and all other documents to be
submitted to the BAC must be in English. If the eligibility requirements or statements, the
bids, and all other documents submitted to the BAC are in foreign language other than
English, it must be accompanied by a translation of the documents in English. The
documents shall be translated by the relevant foreign government agency, the foreign
government agency authorized to translate documents, or a registered translator in the
foreign bidder’s country; and shall be authenticated by the appropriate Philippine foreign
service establishment/post or the equivalent office having jurisdiction over the foreign
bidder’s affairs in the Philippines.
However, for Contracting Parties to the Apostille Convention, the documents shall
be authenticated through an apostille by the Competent Authority, except for countries
1
identified by the Department of Foreign Affairs (DFA) that will still require
legalization (red ribbon) by the relevant Embassy or Consulate.
A Contracting Party refers to a State that has joined the Apostille Convention, whether
or not the Convention has entered into force for that State. 2
A Competent Authority refers to the authority designated by a Contracting Party that
is competent to issue an apostille. A Contracting Party may designate one or
more Competent Authorities and may designate Competent Authorities that are
competent to issue an apostille for certain categories of public documents.
Information about designated Competent Authorities may be found on the Apostille
Section of the Hague Conference website under “Competent Authorities”.3
The English translation shall govern, for purposes of interpretation of the bid.
1
As of May 14, 2019: Austria, Finland, Germany and Greece.
2
Apostile Handbook, A Handbook on the Practical Operation of the Apostille Convention, p. xviii. Netharland: The Hague Conference of
Private International Permanent Bureau.
3
Ibid
12. Documents Comprising the Bid: Eligibility and Technical Components

12.1. Unless otherwise indicated in the BDS, the first envelope shall contain the
following eligibility and technical documents:
(a) Eligibility Documents –
Class "A" Documents:
(i) PhilGEPS Certificate of Registration and Membership in accordance
with Section 8.5.2 of the IRR, except for foreign bidders participating
in the procurement by a Philippine Foreign Service or Post, which shall
submit their eligibility documents under Section 23.1 of the IRR,
provided, that the winning bidder shall register with the PhilGEPS in
accordance with Section 37.1.4 of the IRR;
(ii) Statement of all its ongoing government and private contracts,
including contracts awarded but not yet started, if any, whether similar
or not similar in nature and complexity to the contract to be bid; and
Statement of the Bidder’s SLCC similar to the contract to be bid, in
accordance with ITB Clause 5.4.
The two statements required shall indicate for each contract the
following:

(ii.1) name of the contract;

(ii.2) date of the contract;
(ii.3) contract duration;
(ii.4) owner’s name and address;
(ii.5) nature of work;
(ii.6) contractor’s role (whether sole contractor, subcontractor, or
partner in a JV) and percentage of participation;
(ii.7) total contract value at award;
(ii.8) date of completion or estimated completion time;
(ii.9) total contract value at completion, if applicable;
(ii.10) percentages of planned and actual accomplishments, if
applicable;
(ii.11) value of outstanding works, if applicable;
The statement of the Bidder’s SLCC shall be supported by the
Notice of Award and/or Notices to Proceed, Project Owner’s
Certificate of Final Acceptance issued by the Owner other than
the Contractor or the Constructors Performance Evaluation
System (CPES) Final Rating, which must be at least
satisfactory. In case of contracts with the private sector, an
equivalent document shall be submitted;
Unless otherwise provided in the BDS, a valid special PCAB
License in case of Joint Ventures, and registration for the type
and cost of the contract for this Project;
(iii) NFCC in accordance with ITB Clause 5.5; and
Class "B" Document:
(iv) If applicable, valid Joint Venture Agreement (JVA) in accordance with
RA 4566.
(b) Technical Documents –
(i) Bid security in accordance with ITB Clause 18. If the Bidder opts to
submit the bid security in the form of:
(i.1) a bank draft/guarantee or an irrevocable letter of credit issued
by a foreign bank, it shall be accompanied by a confirmation
from a Universal or Commercial Bank; or
(i.2) a surety bond accompanied by a certification coming from an
authorized Insurance Commission that a surety or insurance
company is authorized to issue such instrument;
(ii) Project Requirements, which shall include the following:
(ii.1) Organizational chart for the contract to be bid;
(ii.2) List of contractor’s personnel (e.g., Project Manager, Project
Engineers, Materials Engineers, and Foremen), to be
assigned to the contract to be bid, with their complete
qualification and experience data. These personnel must
meet the required minimum years of experience set in the
BDS; and

(ii.3) List of contractor’s major equipment units, which are owned,

leased, and/or under purchase agreements, supported by
proof of ownership or certification of availability of equipment
from the equipment lessor/vendor for the duration of the
project, as the case maybe which must meet the minimum
requirements for the contract set in the BDS; and
(iii) Sworn statement in accordance with Section 25.3 of the 2016 Revised
IRR of RA 9184 and using the form prescribed in Section IX. Bidding
Forms.
13. Documents Comprising the Bid: Financial Component
13.1. Unless otherwise stated in the BDS, the financial component of the bid shall
contain the following:
(a) Financial Bid Form, which includes bid prices and the bill of quantities, in
accordance with ITB Clauses 15.1 and 15.3; and
(b) Any other document related to the financial component of the bid as stated
in the BDS.
13.2.
(a) Unless indicated in the BDS, all Bids that exceed the ABC shall not be
accepted.
(b) Unless otherwise indicated in the BDS, for foreign-funded procurement, a
ceiling may be applied to bid prices provided the following conditions are
met:
(i) Bidding Documents are obtainable free of charge on a freely
accessible website. If payment of Bidding Documents is required by
the procuring entity, payment could be made upon the submission of
bids.
(ii) The procuring entity has procedures in place to ensure that the ABC is
based on recent estimates made by the engineer or the responsible
unit of the procuring entity and that the estimates are based on
adequate detailed engineering (in the case of infrastructure projects)
and reflect the quality, supervision and risk and inflationary factors, as
well as prevailing market prices, associated with the types of works or
goods to be procured.
(iii) The procuring entity has trained cost estimators on estimating prices
and analyzing bid variances. In the case of infrastructure projects, the
procuring entity must also have trained quantity surveyors.
(iv) The procuring entity has established a system to monitor and report
bid prices relative to ABC and engineer’s/procuring entity’s estimate.
(v) The procuring entity has established a monitoring and evaluation
system for contract implementation to provide a feedback on actual
total costs of goods and works.
14. Alternative Bids
14.1. Alternative Bids shall be rejected. For this purpose, alternative bid is an offer made
by a Bidder in addition or as a substitute to its original bid which may be included
as part of its original bid or submitted separately therewith for purposes of bidding.
A bid with options is considered an alternative bid regardless of whether said bid
proposal is contained in a single envelope or submitted in two (2) or more separate
bid envelopes.

14.2. Bidders shall submit offers that comply with the requirements of the Bidding
Documents, including the basic design as indicated in the drawings and
specifications. Unless there is a value engineering clause in the BDS, alternative
bids shall not be accepted.
14.3. Each Bidder shall submit only one Bid, either individually or as a partner in a JV.
A Bidder who submits or participates in more than one bid (other than as a
subcontractor if a subcontractor is permitted to participate in more than one bid)
will cause all the proposals with the Bidder’s participation to be disqualified. This
shall be without prejudice to any applicable criminal, civil and administrative
penalties that may be imposed upon the persons and entities concerned.
15. Bid Prices
15.1. The contract shall be for the whole Works, as described in ITB Clause 1.1, based
on the priced Bill of Quantities submitted by the Bidder.
15.2. The Bidder shall fill in rates and prices for all items of the Works described in the
Bill of Quantities. Bids not addressing or providing all of the required items in the
Bidding Documents including, where applicable, Bill of Quantities, shall be
considered non-responsive and, thus, automatically disqualified. In this regard,
where a required item is provided, but no price is indicated, the same shall be
considered as non-responsive, but specifying a "0" (zero) or a dash (-) for the said
item would mean that it is being offered for free to the Government, except those
required by law or regulations to be provided for.
15.3. All duties, taxes, and other levies payable by the Contractor under the Contract,
or for any other cause, prior to the deadline for submission of bids, shall be
included in the rates, prices, and total bid price submitted by the Bidder.
15.4. All bid prices for the given scope of work in the contract as awarded shall be
considered as fixed prices, and therefore not subject to price escalation during
contract implementation, except under extraordinary circumstances as specified
in GCC Clause 48. Upon the recommendation of the Procuring Entity, price
escalation may be allowed in extraordinary circumstances as may be determined
by the National Economic and Development Authority in accordance with the Civil
Code of the Philippines, and upon approval by the GPPB. Furthermore, in cases
where the cost of the awarded contract is affected by any applicable new laws,
ordinances, regulations, or other acts of the GOP, promulgated after the date of
bid opening, a contract price adjustment shall be made or appropriate relief shall
be applied on a no loss-no gain basis.
16. Bid Currencies
16.1. All bid prices shall be quoted in Philippine Pesos unless otherwise provided in the
BDS. However, for purposes of bid evaluation, bids denominated in foreign
currencies shall be converted to Philippine currency based on the exchange rate
prevailing on the day of the Bid opening.
16.2. If so allowed in accordance with ITB Clause 16.1, the Procuring Entity for
purposes of bid evaluation and comparing the bid prices will convert the amounts
in various currencies in which the bid price is expressed to Philippine Pesos at the
exchange rate as published in the BSP reference rate bulletin on the day of the
bid opening.
16.3. Unless otherwise specified in the BDS, payment of the contract price shall be
made in Philippine Pesos.

17. Bid Validity

17.1. Bids shall remain valid for the period specified in the BDS which shall not exceed
one hundred twenty (120) calendar days from the date of the opening of bids.
17.2. In exceptional circumstances, prior to the expiration of the bid validity period, the
Procuring Entity may request Bidders to extend the period of validity of their bids.
The request and the responses shall be made in writing. The bid security
described in ITB Clause 18 should also be extended corresponding to the
extension of the bid validity period at the least. A Bidder may refuse the request
without forfeiting its bid security, but his bid shall no longer be considered for
further evaluation and award. A Bidder granting the request shall not be required
or permitted to modify its bid.
18. Bid Security
The Bidder shall submit a Bid Securing Declaration, or any form of Bid Security the
amount of which shall not be less than the percentage of the ABC in accordance with
the following schedule:
Amount of Bid Security
Form of Bid Security (Not less than the
Percentage of the ABC)
(a) Cashier’s/manager’s check issued by a Universal
or Commercial Bank.
(b) Bank draft/guarantee or irrevocable letter of credit
issued by a Universal or Commercial Bank:
Two percent (2%)
Provided, however, that it shall be confirmed or
authenticated by a Local Universal or Local
Commercial Bank, if issued by a foreign bank.
(c) Surety bond callable upon demand issued by a
surety or insurance company duly certified by the Five percent (5%)
Insurance Commission as authorized to issue
such security.
The Bid Securing Declaration mentioned above is an undertaking which states among
others, that the bidder shall enter into contract with the procuring entity and furnish the
performance security required under ITB Clause 33.2, within ten (10) calendar days from
receipt of the Notice of Award and commits to pay the corresponding amount as fine,
and be suspended for a period of time from being qualified to participate in any
government procurement activity in the event it violates any of the conditions stated
therein as provided in the guidelines issued by the GPPB.
18.1. The bid security should be valid for the period specified in the BDS. Any bid not
accompanied by an acceptable bid security shall be rejected by the Procuring
Entity as non-responsive.
18.2. No bid securities shall be returned to bidders after the opening of bids and before
contract signing, except to those that failed or declared as post-disqualified, upon
submission of a written waiver of their right to file a motion for reconsideration
and/or protest, or lapse of the reglementary period without having filed a request
for reconsideration or protest. Without prejudice on its forfeiture, Bid Securities
shall be returned only after the bidder with the Lowest Calculated Responsive Bid
has signed the contract and furnished the Performance Security, but in no case
later than the expiration of the Bid Security validity period indicated in ITB
Clause18.2.

18.3. Upon signing and execution of the contract, pursuant to ITB Clause 31, and the
posting of the performance security, pursuant to ITB Clause 32, the successful
Bidder’s Bid security will be discharged, but in no case later than the Bid security
validity period as indicated in ITB Clause 18.2.
18.4. The bid security may be forfeited:
(a) if a Bidder:
(i) withdraws its bid during the period of bid validity specified in ITB
Clause 17;
(ii) does not accept the correction of errors pursuant to ITB Clause 1.1(b);
(iii) has a finding against the veracity of the required documents submitted
in accordance with, ITB Clause 28.2;
(iv) submission of eligibility requirements containing false information or
falsified documents;
(v) submission of bids that contain false information or falsified
documents, or the concealment of such information in the bids in order
to influence the outcome of eligibility screening or any other stage of
the public bidding;
(vi) allowing the use of one’s name, or using the name of another for
purposes of public bidding;
(vii) withdrawal of a bid, or refusal to accept an award, or enter into contract
with the Government without justifiable cause, after the Bidder had
been adjudged as having submitted the Lowest Calculated and
Responsive Bid;
(viii) refusal or failure to post the required performance security within the
prescribed time;
(ix) refusal to clarify or validate in writing its bid during post-qualification
within a period of seven (7) calendar days from receipt of the request
for clarification;
(x) any documented attempt by a bidder to unduly influence the outcome
of the bidding in his favor;
(xi) failure of the potential joint venture partners to enter into the joint
venture after the bid is declared successful; or
(xii) all other acts that tend to defeat the purpose of the competitive bidding,
such as habitually withdrawing from bidding, submitting late Bids or
patently insufficient bid, for at least three (3) times within a year, except
for valid reasons.
(b) If the successful Bidder:
(xiii) fails to sign the contract in accordance with ITB Clause 31;
(xiv) fails to furnish performance security in accordance with ITB Clause 32.
19. Format and Signing of Bids
19.1. Bidders shall submit their bids through their duly authorized representative using
the appropriate forms provided in Section IX. Bidding Forms on or before the
deadline specified in the ITB Clause 21 in two (2) separate sealed bid envelopes,
and which shall be submitted simultaneously. The first shall contain the technical
component of the bid, including the eligibility requirements under ITB Clause 0,
and the second shall contain the financial component of the bid. This shall also
be observed for each lot in the case of lot procurement.
19.2. Forms as mentioned in ITB Clause 0 must be completed without any alterations
to their format, and no substitute form shall be accepted. All blank spaces shall be
filled in with the information requested.

19.3. The Bidder shall prepare an original of the first and second envelopes as
described in ITB Clauses 12 and 13. In addition, the Bidder shall submit copies
of the first and second envelopes. In the event of any discrepancy between the
original and the copies, the original shall prevail.
19.4. Each and every page of the Bid Form, including the Bill of Quantities, shall be
signed by the duly authorized representative/s of the Bidder. Failure to do so shall
be a ground for the rejection of the bid.
19.5. Any interlineations, erasures, or overwriting shall be valid only if they are signed
or initialed by the duly authorized representative/s of the Bidder.
20. Sealing and Marking of Bids
20.1. Bidders shall enclose their original eligibility and technical documents described
in ITB Clause 12, in one sealed envelope marked “ORIGINAL - TECHNICAL
COMPONENT”, and the original of their financial component in another sealed
envelope marked “ORIGINAL - FINANCIAL COMPONENT”, sealing them all in
an outer envelope marked “ORIGINAL BID”.
20.2. Each copy of the first and second envelopes shall be similarly sealed duly marking
the inner envelopes as “COPY NO. ___ - TECHNICAL COMPONENT” and
“COPY NO. ___ – FINANCIAL COMPONENT” and the outer envelope as “COPY
NO. ___”, respectively. These envelopes containing the original and the copies
shall then be enclosed in one single envelope.
20.3. The original and the number of copies of the Bid as indicated in the BDS shall be
typed or written in ink and shall be signed by the Bidder or its duly authorized
representative/s.
20.4. All envelopes shall:
(a) contain the name of the contract to be bid in capital letters;
(b) bear the name and address of the Bidder in capital letters;
(c) be addressed to the Procuring Entity’s BAC in accordance with ITB
Clause20.1;
(d) bear the specific identification of this bidding process indicated in the ITB
Clause 1.2; and
(e) bear a warning “DO NOT OPEN BEFORE…” the date and time for the
opening of bids, in accordance with ITB Clause 21.
20.5. Unsealed or unmarked bid envelopes shall be rejected. However, bid envelopes
that are not properly sealed and marked, as required in the Bidding Documents,
shall be accepted, provided that the bidder or its duly authorized representative
shall acknowledge such condition of the bid as submitted. If bids are not sealed
and unmarked as required, the Procuring Entity will assume no responsibility for
the misplacement or premature opening of the bid. (Sec 25.9 of 2016 Revised IRR
of RA 9184).
D. Submission and Opening of Bids
21. Deadline for Submission of Bids
Bids must be received by the Procuring Entity’s BAC at the address and on or before the
date and time indicated in the BDS.
22. Late Bids
Any bid submitted after the deadline for submission and receipt of bids prescribed by the
Procuring Entity, pursuant to ITB Clause 21, shall be declared “Late” and shall not be
accepted by the Procuring Entity. The BAC shall record in the minutes of Bid Submission
and Opening, the Bidder’s name, its representative and the time the late bid was
submitted.

23. Modification and Withdrawal of Bids

23.1. The Bidder may modify its bid after it has been submitted; provided that the
modification is received by the Procuring Entity prior to the deadline prescribed
for submission and receipt of bids. The Bidder shall not be allowed to retrieve its
original bid, but shall be allowed to submit another bid equally sealed, properly
identified in accordance with Clause 20, linked to its original bid marked as
“TECHNICAL MODIFICATION” or “FINANCIAL MODIFICATION” and stamped
“received” by the BAC. Bid modifications received after the applicable deadline
shall not be considered and shall be returned to the Bidder unopened.
23.2. A Bidder may, through a letter of withdrawal, withdraw its bid after it has been
submitted, for valid and justifiable reason; provided that the Letter of Withdrawal
is received by the Procuring Entity prior to the deadline prescribed for submission
and receipt of bids. The Letter of Withdrawal must be executed by the authorized
representative of the Bidder identified in the Omnibus Sworn Statement, a copy
of which should be attached to the letter.
23.3. Bids requested to be withdrawn in accordance with ITB Clause 23.1 shall be
returned unopened to the Bidders. A Bidder may also express its intention not to
participate in the bidding through a letter which should reach and be stamped by
the BAC before the deadline for submission and receipt of bids. A Bidder that
withdraws its bid shall not be permitted to submit another bid, directly or indirectly,
for the same contract.
23.4. No bid may be modified after the deadline for submission of bids. No bid may be
withdrawn in the interval between the deadline for submission of bids and the
expiration of the period of bid validity specified by the Bidder on the Financial Bid
Form. Withdrawal of a bid during this interval shall result in the forfeiture of the
Bidder’s bid security, pursuant to ITB Clause 18.4, and the imposition of
administrative, civil, and criminal sanctions as prescribed by RA 9184 and its IRR.
24. Opening and Preliminary Examination of Bids
24.1. The BAC shall open the Bids in public, immediately after the deadline for the
submission and receipt of bids, as specified in the BDS. In case the Bids cannot
be opened as scheduled due to justifiable reasons, the BAC shall take custody of
the Bids submitted and reschedule the opening of Bids on the next working day
or at the soonest possible time through the issuance of a Notice of Postponement
to be posted in the PhilGEPS website and the website of the Procuring Entity
concerned.
24.2. Unless otherwise specified in the BDS, the BAC shall open the first bid envelopes
and determine each Bidder’s compliance with the documents prescribed in ITB
Clause 12 using a non-discretionary “pass/fail” criterion. If a bidder submits the
required document, it shall be rated “passed” for that particular requirement. In
this regard, bids that fail to include any requirement or are incomplete or patently
insufficient shall be considered as “failed”. Otherwise, the BAC shall rate the said
first bid envelope as “passed”.
24.3. Unless otherwise specified in the BDS, immediately after determining compliance
with the requirements in the first envelope, the BAC shall forthwith open the
second bid envelope of each remaining eligible Bidder whose first bid envelope
was rated “passed”. The second envelope of each complying bidder shall be
opened within the same day. In case one or more of the requirements in the
second envelope of a particular bid is missing, incomplete or patently insufficient,
and/or if the submitted total bid price exceeds the ABC unless otherwise provided
in ITB Clause13.2, the BAC shall rate the bid concerned as “failed”. Only bids that
are determined to contain all the bid requirements for both components shall be
rated “passed” and shall immediately be considered for evaluation and
comparison.

24.4. Letters of Withdrawal shall be read out and recorded during bid opening, and the
envelope containing the corresponding withdrawn bid shall be returned to the
Bidder unopened. 24.5 All members of the BAC who are present during bid
opening shall initial every page of the original copies of all bids received and
opened.
24.5. In the case of an eligible foreign Bidder as described in ITB Clause 5, the Class
“A” Documents may be substituted with the appropriate equivalent documents, if
any, issued by the country of the foreign Bidder concerned, which shall likewise
be uploaded and maintained in the PhilGEPS in accordance with Section 8.5.2 of
the IRR:
(a) Registration Certificate from the Securities and Exchange Commission
(SEC), Department of Trade and Industry (DTI) for sole proprietorship, or
CDA for cooperatives.
(b) Mayor’s/Business permit issued by the local government where the principal
place of business of the Bidder is located; and
(c) Audited Financial Statements showing, among others, the prospective
Bidder’s total and current assets and liabilities stamped “received” by the
Bureau of Internal Revenue or its duly accredited and authorized institutions,
for the preceding calendar year which should not be earlier than two years
from date of submission.
24.6. Each partner of a joint venture agreement shall likewise submit the documents
required in ITB Clauses 12.1 (a)(i) and 12.1 (a)(ii). Submission of documents
required under ITB Clauses 12.1 (a) (iii) to 12.1 (a)(ii) by any of the joint venture
partners constitutes compliance.
24.7. The Procuring Entity shall prepare the minutes of the proceedings of the bid
opening that shall include, as a minimum (a) names of Bidders, their price (per lot,
if applicable, and/or including discount, if any), bid security, findings of preliminary
examination, and whether there is a withdrawal or modification; and (b)
attendance sheet. The BAC members shall sign the abstract of bids as read.
24.8. The Bidders or their duly authorized representatives may attend the opening of
bids. The BAC shall ensure the integrity, security, and confidentiality of all
submitted bids. The Abstract of Bids as read and the minutes of the Bid Opening
shall be made available to the public upon written request and payment of a
specified fee to recover cost of materials.
24.9. To ensure transparency and accurate representation of the bid submission, the
BAC Secretariat shall notify in writing all Bidders whose bids it has received
through its PhilGEPS-registered physical address or official e-mail address. The
notice shall be issued within seven (7) calendar days from the date of the bid
opening.
E. Evaluation and Comparison of Bids
25. Process to be Confidential
25.1. Members of the BAC, including its staff and personnel, as well as its Secretariat
and TWG, are prohibited from making or accepting any kind of communication
with any bidder regarding the evaluation of their bids until the issuance of the
Notice of Award, unless otherwise allowed in the case of ITB Clause 26.
25.2. Any effort by a bidder to influence the Procuring Entity in the Procuring Entity’s
decision in respect of Bid evaluation, Bid comparison or contract award will result
in the rejection of the Bidder’s Bid

26. Clarification of Bids

To assist in the evaluation, comparison and post-qualification of the bids, the Procuring
Entity may ask in writing any Bidder for a clarification of its bid. All responses to requests
for clarification shall be in writing. Any clarification submitted by a Bidder in respect to its
bid and that is not in response to a request by the Procuring Entity shall not be
considered.
27. Detailed Evaluation and Comparison of Bids
27.1. The Procuring Entity will undertake the detailed evaluation and comparison of Bids
which have passed the opening and preliminary examination of Bids, pursuant to
ITB Clause 24, in order to determine the Lowest Calculated Bid.
27.2. The Lowest Calculated Bid shall be determined in two steps:
(a) The detailed evaluation of the financial component of the bids, to establish
the correct calculated prices of the bids; and
(b) The ranking of the total bid prices as so calculated from the lowest to highest.
The bid with the lowest price shall be identified as the Lowest Calculated
Bid.
27.3. The Procuring Entity's BAC shall immediately conduct a detailed evaluation of all
bids rated “passed,” using non-discretionary “pass/fail” criterion. The BAC shall
consider the following in the evaluation of bids:
(a) Completeness of the bid. Unless the BDS specifically allows partial bids,
bids not addressing or providing all of the required items in the Schedule of
Requirements including, where applicable, bill of quantities, shall be
considered non-responsive and, thus, automatically disqualified. In this
regard, where a required item is provided, but no price is indicated, the same
shall be considered as non-responsive, but specifying a "0" (zero) or a dash
(-) for the said item would mean that it is being offered for free to the
Procuring Entity, except those required by law or regulations to be provided
for; and
(b) Arithmetical corrections. Consider computational errors and omissions to
enable proper comparison of all eligible bids. It may also consider bid
modifications. Any adjustment shall be calculated in monetary terms to
determine the calculated prices.
27.4. Based on the detailed evaluation of bids, those that comply with the above-
mentioned requirements shall be ranked in the ascending order of their total
calculated bid prices, as evaluated and corrected for computational errors,
discounts and other modifications, to identify the Lowest Calculated Bid. Total
calculated bid prices, as evaluated and corrected for computational errors,
discounts and other modifications, which exceed the ABC shall not be considered,
unless otherwise indicated in the BDS.
27.5. The Procuring Entity’s evaluation of bids shall only be based on the bid price
quoted in the Financial Bid Form, which includes the Bill of Quantities.
27.6. Bids shall be evaluated on an equal footing to ensure fair competition. For this
purpose, all bidders shall be required to include in their bids the cost of all taxes,
such as, but not limited to, value added tax (VAT), income tax, local taxes, and
other fiscal levies and duties which shall be itemized in the bid form and reflected
in the detailed estimates. Such bids, including said taxes, shall be the basis for
bid evaluation and comparison.

27.7. If so indicated pursuant to ITB Clause 1.2, Bids are being invited for individual lots
or for any combination thereof, provided that all Bids and combinations of Bids
shall be received by the same deadline and opened and evaluated simultaneously
so as to determine the bid or combination of bids offering the lowest calculated
cost to the Procuring Entity. Bid prices quoted shall correspond to all of the
requirements specified for each lot. Bid Security as required by ITB Clause 18
shall be submitted for each contract (lot) separately. The basis for evaluation of
lots is specified in BDS Clause 27.3.
28. Post Qualification
28.1. The BAC shall determine to its satisfaction whether the Bidder that is evaluated
as having submitted the Lowest Calculated Bid (LCB) complies with and is
responsive to all the requirements and conditions specified in ITB Clauses 5, 12,
and 13.
28.2. Within a non-extendible period of five (5) calendar days from receipt by the Bidder
of the notice from the BAC that it submitted the LCB, the Bidder shall submit its
latest income and business tax returns filed and paid through the BIR Electronic
Filing and Payment System (eFPS) and other appropriate licenses and permits
required by law and stated in the BDS.
Failure to submit the post-qualification requirements on time, or a finding against
the veracity of any of the documents submitted is made, it shall cause the forfeiture
of the bid security in accordance with Section 69 of the IRR of RA 9184.
28.3. The determination shall be based upon an examination of the documentary
evidence of the Bidder’s qualifications submitted pursuant to ITB Clauses 12 and
13, as well as other information as the Procuring Entity deems necessary and
appropriate, using a non-discretionary “pass/fail” criterion, which shall be
completed within a period of twelve (12) calendar days
28.4. If the BAC determines that the Bidder with the Lowest Calculated Bid passes all
the criteria for post-qualification, it shall declare the said bid as the Lowest
Calculated Responsive Bid, and recommend to the Head of the Procuring Entity
the award of contract to the said Bidder at its submitted price or its calculated bid
price, whichever is lower, subject to ITB Clause 30.3.
28.5. A negative determination shall result in rejection of the Bidder’s Bid, in which event
the Procuring Entity shall proceed to the next Lowest Calculated Bid to make a
similar determination of that Bidder’s capabilities to perform satisfactorily. If the
second Bidder, however, fails the post qualification, the procedure for post
qualification shall be repeated for the Bidder with the next Lowest Calculated Bid,
and so on until the Lowest Calculated and Responsive Bid is determined for
recommendation of contract award.
28.6. Within a period not exceeding fifteen (15) calendar days from the date of receipt
of the recommendation of the BAC, the Head of the Procuring Entity shall approve
or disapprove the said recommendation.
28.7. In the event of disapproval, which shall be based on valid, reasonable, and
justifiable grounds as provided for under Section 41 of the IRR of RA 9184, the
HoPE shall notify the BAC and Bidder in writing of such decision and the grounds
for it. When applicable, the BAC shall conduct a post-qualification of the Bidder
with the next Lowest Calculated Bid. A request for reconsideration may be filed
by the Bidder with the HoPE in accordance with Section 37.1.3 of the IRR of RA
9184.

29. Reservation Clause

29.1. Notwithstanding the eligibility or post-qualification of a bidder, the Procuring Entity
concerned reserves the right to review its qualifications at any stage of the
procurement process if it has reasonable grounds to believe that a
misrepresentation has been made by the said bidder, or that there has been a
change in the Bidder’s capability to undertake the project from the time it
submitted its eligibility requirements. Should such review uncover any
misrepresentation made in the eligibility and bidding requirements, statements or
documents, or any changes in the situation of the Bidder which will affect its
capability to undertake the project so that it fails the preset eligibility or bid
evaluation criteria, the Procuring Entity shall consider the said Bidder as ineligible
and shall disqualify it from submitting a bid or from obtaining an award or contract.
29.2. Based on the following grounds, the Procuring Entity reserves the right to reject
any and all Bids, declare a Failure of Bidding at any time prior to the contract
award, or not to award the contract, without thereby incurring any liability, and
make no assurance that a contract shall be entered into as a result of the bidding:
(a) if there is prima facie evidence of collusion between appropriate public
officers or employees of the Procuring Entity, or between the BAC and any
of the bidders, or if the collusion is between or among the bidders
themselves, or between a bidder and a third party, including any act which
restricts, suppresses or nullifies or tends to restrict, suppress or nullify
competition;
(b) if the Procuring Entity’s BAC is found to have failed in following the
prescribed bidding procedures; or
(c) for any justifiable and reasonable ground where the award of the contract
will not redound to the benefit of the Government as follows:
(i) If the physical and economic conditions have significantly changed so
as to render the project no longer economically, financially or
technically feasible as determined by the head of the procuring entity;
(ii) If the project is no longer necessary as determined by the head of the
procuring entity; and
(iii) If the source of funds for the project has been withheld or reduced
through no fault of the Procuring Entity.
29.3. In addition, the Procuring Entity may likewise declare a failure of bidding when:
(a) No bids are received;
(b) All prospective bidders are declared ineligible;
(c) All bids fail to comply with all the bid requirements or fail post-qualification;
or
(d) The bidder with the Lowest Calculated Responsive Bid refuses, without
justifiable cause to accept the award of contract, and no award is made in
accordance with Section 40 of the IRR of RA 9184.
F. Award of Contract
30. Contract Award
30.1. Subject to ITB Clause 28, the Procuring Entity shall award the contract to the
Bidder whose Bid has been determined to be the Lowest Calculated and
Responsive Bid (LCRB).

30.2. Prior to the expiration of the period of Bid validity, the Procuring Entity shall notify
the successful Bidder in writing that its Bid has been accepted, through a Notice
of Award duly received by the Bidder or its representative personally or by
registered mail or electronically, receipt of which must be confirmed in writing
within two (2) days by the LCRB and submitted personally or sent by registered
mail or electronically to the Procuring Entity.
30.3. Notwithstanding the issuance of the Notice of Award, award of contract shall be
subject to the following conditions:
(a) Submission of the following documents within ten (10) calendar days from
receipt of the Notice of Award:
(i) In the case of procurement by a Philippine Foreign Service Office or
Post, the PhilGEPS Registration Number of the winning bidder; or
(ii) Valid PCAB license and registration for the type and cost of the
contract to be bid for foreign bidders when the Treaty or International
or Executive Agreement expressly allows submission of the PCAB
license and registration for the type and cost of the contract to be bid
as a pre-condition to the Award;
(b) Posting of the performance security in accordance with ITB Clause 32;
(c) Signing of the contract as provided in ITB Clause 31; and
(d) Approval by higher authority, if required, as provided in Section 37.3 of the
IRR of RA 9184.
31. Signing of the Contract
31.1. At the same time as the Procuring Entity notifies the successful Bidder that its Bid
has been accepted, the Procuring Entity shall send the Contract Form to the
Bidder, which Contract has been provided in the Bidding Documents,
incorporating therein all agreements between the parties.
31.2. Within ten (10) calendar days from receipt of the Notice of Award, the successful
Bidder shall post the required performance security, sign and date the contract
and return it to the Procuring Entity.
31.3. The Procuring Entity shall enter into contract with the successful Bidder within the
same ten (10) calendar day period provided that all the documentary requirements
are complied with.
31.4. The following documents shall form part of the contract:
(a) Contract Agreement;
(b) Bidding Documents;
(c) Winning bidder’s bid, including the Technical and Financial Proposals, and
all other documents/statements submitted (e.g., Bidder’s response to
request for clarifications on the bid), including corrections to the bid, if any,
resulting from the Procuring Entity’s bid evaluation;
(d) Performance Security;
(e) Notice of Award of Contract; and
(f) Other contract documents that may be required by existing laws and/or
specified in the BDS.

32. Performance Security

32.1. To guarantee the faithful performance by the winning Bidder of its obligations
under the contract, it shall post a performance security within a maximum
period of ten (10) calendar days from the receipt of the Notice of Award from
the Procuring Entity and in no case later than the signing of the contract.
32.2. The performance security shall be denominated in Philippine Pesos and posted
in favor of the Procuring Entity in an amount equal to the percentage of the total
contract price in accordance with the following schedule:
Amount of Performance Security
Form of Performance Security (Equal to Percentage of the
Total Contract Price)
(a) Cash or cashier’s/manager’s check issued
by a Universal or Commercial Bank.
(b) Bank draft/guarantee or irrevocable letter of
credit issued by a Universal or Commercial Ten percent (10%)
Bank: Provided, however, that it shall be
confirmed or authenticated by a Universal
or Commercial Bank, if issued by a foreign
bank.
(c) Surety bond callable upon demand issued
by a surety or insurance company duly Thirty percent (30%)
certified by the Insurance Commission as
authorized to issue such security; and/or
(d) Any combination of the foregoing. Proportionate to share of form
with respect to total amount of
security
32.3. Failure of the successful Bidder to comply with the above-mentioned
requirement shall constitute sufficient ground for the annulment of the award
and forfeiture of the bid security, in which event the Procuring Entity shall
initiate and complete the post qualification of the second Lowest Calculated
Bid. The procedure shall be repeated until the Lowest Calculated and
Responsive Bid is identified and selected for contract award. However if no
Bidder passed post-qualification, the BAC shall declare the bidding a failure
and conduct a re-bidding with re-advertisement.
33. Notice to Proceed
Within seven (7) calendar days from the date of approval of the Contract by the
appropriate government approving authority, the Procuring Entity shall issue the Notice
to Proceed (NTP) together with a copy or copies of the approved contract to the
successful Bidder. All notices called for by the terms of the contract shall be effective
only at the time of receipt thereof by the successful Bidder.
34. Protest Mechanism
Decision of the procuring entity at any stage of the procurement process may be
questioned in accordance with Section 55 of the 2016 Revised IRR of Republic Act 9184.

SECTION III. BID DATA SHEET
Section III. Bid Data Sheet Page 29 of 213

Supply of Labor and Materials for the Construction of Tradoc Facilities
of the Philippine Army (PA) – One (1) Lot
Bid Data Sheet

ITB
Clause
1.1 The PROCURING ENTITY is the PHILIPPINE INTERNATIONAL TRADING

CORPORATION (PITC)
The Name of the Contract is: SUPPLY OF LABOR AND MATERIALS FOR
THE CONSTRUCTION OF TRADOC VARIOUS FACILITIES FOR THE
PHILIPPINE ARMY (PA) – ONE (1) LOT
2. ASA No. 5100-2017-0343 dated 16 November 2017
3.1 No further instructions.
5.2 Bidding is restricted to eligible bidders as defined in ITB Clause 5.
5.4 For purposes of this project, similar contracts shall refer to contracts
involving Construction of Buildings or Vertical or Horizontal Structures.
8.1 Subcontracting is not allowed
9.1 The Procuring Entity will hold a Pre-bid Conference for this Project on
20 November 2019, 9:00AM at 5/F Conference Room, NDC Building, 116
Tordesillas Street, Salcedo Village, Makati City
10.1 Prospective Bidders may request for clarification on any part of the Bidding
Documents for an interpretation. Such request must be in writing and submitted
to the Procuring Entity at the following address at least ten (10) calendar days
before the deadline for submission and receipt of bids.
The Procuring Entity’s address is:
CHRISTABELLE P. EBRIEGA
CHAIRPERSON – BIDS AND AWARDS COMMITTEE II
Philippine International Trading Corporation
4/F NDC Bldg, 116 Tordesillas St, Salcedo Village, Makati City
Email: [email protected]
Fax No. 8892-1261
Contact Person:
Ms. IRENE G. ALAYON
Head – BAC II Secretariat
Tel. 8818-9801 local 310
Note: Maximum size of email with attachment is six (6) MB only.
12.1 A. ELIGIBILITY DOCUMENTS
Class “A” Documents:
(i) Registration certificate from the Securities and Exchange
Commission (SEC) for corporations, Department of Trade and
Industry (DTI) for sole proprietorship, or Cooperative Development
Authority (CDA) for cooperatives
(ii) Valid and current Business/Mayor's Permit issued by the city or
municipality where the principal place of business of the prospective
bidder is located OR the equivalent document for Exclusive
Economic Zones or Areas;

for the Philippine Army (PA) – One (1) Lot
In case of recently expired Mayor's/Business permits, it shall be

accepted together with the official receipt as proof that the bidder has
applied for renewal within the period prescribed by the concerned
local government unit, provided that the renewed permit shall be
submitted as a post-qualification requirement.
(iii) Valid and current Tax Clearance per Executive Order 398, Series of
2005 and Revenue Memorandum Order No. 46-2018, as finally
reviewed and approved by BIR;
(iv) Copy of audited Financial Statements for 2018 and 2017 (in
comparative form or separate reports):
a) Independent Auditor’s Report;
b) Balance Sheet (Statement of Financial Position); and
c) Income Statement (Statement of Comprehensive Income)
Each of the above statements must have stamped “received” by the
Bureau of Internal Revenue (BIR) or its duly accredited and
authorized institutions.
OR
Submission of valid and current PHILGEPS Certificate of Registration
(Platinum Membership *) together with Annex A in lieu of items (i), (ii),
(iii) and (iv) above.
*Note: Bidder must ensure that all Class “A” Eligibility Documents are valid
and current at the time of submission of PhilGEPS Certificate of Registration
(Platinum Membership). In case any of the submitted Eligibility Documents
are not valid and current at the time of submission of the PhilGEPS
Certificate of Registration (Platinum Membership), bidders are required to
submit the valid and current documents including the Audited Financial
Statements for 2018 and 2017 (stamped and received by the BIR) together
with the said PhilGEPS Certificate of Registration (Platinum Membership).
In case the bidder opts to submit their class “A” Documents, the Certificate
of PhilGEPS Registration (Platinum Membership) shall remain as a post-
qualification requirement to be submitted iin accordance with Section
34.2.of the 2016 Revised IRR of RA 9184. [GPPB Circular 07-2017 dated
31 July 2017]
(v) Statement of all its ongoing government and private contracts
(including contracts awarded but not yet started), if any, whether
similar or not similar in nature and complexity to the contract to be bid
(Annex I).
(vi) Statement of Single Largest Completed Contract similar to the
contract to be bid equivalent to at least fifty (50%) of the total ABC of
the project (Annex I-A).
Similar contracts shall refer to contracts involving Construction of
Buildings or Vertical or Horizontal Structures.
Any of the following documents must be submitted/attached
corresponding to the listed completed largest contracts per Annex I-
A:

a) Constructor’s Performance Evaluation System (CPES) Final

Rating which must be Satisfactory, or
b) Owner’s Certificate of Acceptance, or
c) Owner’s Certificate of Completion
(vii) Valid and current Philippine Contractors Accreditation Board (PCAB)
license with Classification/Category in General Building/General
Engineering with Minimum Size Range of Medium A and Minimum
License Category of B. (hereinafter referred to as the “WORKS”). The
PCAB license must indicate “PCAB registered contractor for
Government Projects.”
(viii) Duly signed Certificate of Net Financial Contracting Capacity (NFCC)
per Annex II, in accordance with ITB Clause 5.5.
The computation must be at least equal to the ABC of the project.
The detailed computation using the required formula must be shown
as provided for in Annex II.
NFCC = [(Current assets minus current liabilities) (15)] minus the
value of all outstanding or uncompleted portions of the projects under
ongoing contracts, including awarded contracts yet to be started,
coinciding with the contract to be bid.
Notes:
1. The phrase "the values of the bidder's current assets and current
liabilities" shall be based on the data submitted to the BIR, which
refers to the values of the current assets and current liabilities
reflected in the Annual Income Tax Return and Audited Financial
Statements.
2. The value of all outstanding or uncompleted contracts refers to
those listed in Annex I.
3. The detailed computation must be shown using the required
formula provided above.
4. The NFCC computation must at least be equal to the ABC of the
project.
CLASS "B" DOCUMENT: (For Joint Venture)
The participating entities entering a Joint Venture Agreement (JVA)
are to be treated as a single entity and shall be jointly and severally
responsible or liable for the obligations and liabilities incurred by any
partner to the JV pertinent to the project requirements.
Hence, any Blacklisting Order and/or overdue deliveries intended for
end-user or PITC shall apply to the JVA as the JV is deemed as one
bidder.
a) Valid Joint Venture Agreement (JVA).
The JVA must specify which Partner/Company of the JV shall be
designated as Authorized Representative. It must also clearly state
the Name of the Officer/s designated as the Authorized
Representative/s of the Joint Venture.
b) Each partner of a JV shall likewise submit their valid and current
PhilGEPS Certificate of Registration (Platinum Membership)
c) Submission of items (v), (vi) and (viii) by any of the joint venture
partners constitute compliance.

d) Entities forming themselves into a Joint Venture shall likewise submit

a Special PCAB license to act in the capacity of such joint venture.
B. TECHNICAL DOCUMENTS
(i) Bid security must be issued in favor of the Philippine International
Trading Corporation, in any of the following forms:
a) Bid Securing Declaration per Annex III;
b) Cash, Cashier’s Check or Manager’s Check* equivalent to at
least 2% of the ABC;
c) Bank Guarantee/Bank Draft of Irrevocable LC* equivalent to at
least 2% of the ABC; OR
d) Surety Bond callable upon demand equivalent to at least 5% of
the ABC.
ABC P Bid Security P
Description
VAT Inclusive 2% of ABC 5% of ABC
Supply of Labor and Materials
for the Construction of
TRADOC Various Facilities for 76,140,096.62 1,522,801.93 3,807,004.83
the Philippine Army (PA) – One
(1) Lot
*Must be issued by a Local Universal or Local Commercial Bank
Notes:
a) The Cashier’s/Manager’s check shall be issued by a Local Universal or
Commercial Bank.
b) The Bank Draft/Guarantee or Irrevocable Letter of Credit shall be issued by
a Local Universal or Local Commercial Bank; or
c) Should bidder opt to submit a Surety Bond as Bid Security, the surety bond
must conform with the following:
(1) Issued by a surety or insurance company duly certified by the
Insurance Commission as authorized to issue such bond. Together
with the surety bond, a copy of a valid Certification from Insurance
Commission must be submitted by the bidder which must state that
the surety or insurance company is specifically authorized to issue
surety bonds.
(2) Callable upon demand
(3) The Bond itself must contain/indicate the grounds for forfeiture
of bid security as stated in Section II, ITB Clause 18.5, to wit:
 IF A BIDDER:
(i) withdraws its bid during the period of bid validity specified in
ITB Clause 17;
(ii) does not accept the correction of errors pursuant to ITB
Clause 27.3(b);
(iii) has a finding against the veracity of the required documents
submitted as stated in ITB Clause 29.2; or

(iv) submission of eligibility requirements containing false

information or falsified documents;
(v) submits bids that contain false information or falsified
documents, or the concealment of such information in the
bids in order to influence the outcome of eligibility screening
or any other stage of the public bidding;
(vi) allowing the use of one’s name, or using the name of another
for purposes of public bidding;
(vii) withdrawal of a bid, or refusal to accept an award, or enter
into contract with the Government without justifiable cause,
after the Bidder had been adjudged as having submitted the
Lowest Calculated and Responsive Bid;
(viii) refusal or failure to post the required performance security
within the prescribed time;
(ix) refusal to clarify or validate in writing its bid during post-
qualification within a period of seven (7) calendar days from
receipt of the request for clarification;
(x) any documented attempt by a bidder to unduly influence the
outcome of the bidding in his favor;
(xi) failure of the potential joint venture partners to enter into the
joint venture after the bid is declared successful; or
(xii) all other acts that tend to defeat the purpose of the
competitive bidding, such as habitually withdrawing from
bidding, submitting late Bids or patently insufficient bid, for at
least three (3) times within a year, except for valid reason.
 IF THE SUCCESSFUL BIDDER:
(xiii) fails to sign the contract in accordance with ITB Clause 31;
or
(xiv) fails to furnish performance security in accordance with ITB
Clause 32.
(ii) Completed and signed Technical Bid Form and other Technical
Documents
Annex IV Technical Bid Form
Annex IV-A Scope of Works: Construction of Ground
Development
Annex IV-B Scope of Works: Construction of Water Supply
System
Annex IV-C Scope of Works: Construction of Power Supply
System
Annex IV-D Scope of Works: Construction of Staff Officers
Quarters (12 Units)
Annex IV-E Scope of Works: Construction of Clubhouse
(iii) Affidavit of Undertaking for the Project’s Technical Specifications and

its Drawings/Plans (Annex V)

(iv) Project Requirements, which shall include the following:

1) Organizational chart for the contract to be bid;
2) List of contractor’s personnel (viz, Project Manager, Project
Engineer, Materials Engineer, Electrical Engineer, Safety
Officer, Sanitary/Plumbing Engineer and Foreman), to be
qualification and experience data (Bio Data per Annex VI); and
3) List of contractor’s equipment units, which are owned, leased,
and/or under purchase agreements, supported by certification of
availability of equipment from the equipment lessor/vendor for
the duration of the project.
4) Additional documents to include:
a) Construction Methods
b) Construction Schedule (in Gantt Chart or any format)
c) Manpower Schedule (in Gantt Chart or any format)
d) Equipment Utilization Schedule (in Gantt Chart or any
format)
(v) Certificate of Site Inspection issued by the Engineer Command,
TRADOC, PA
(vi) Certificate of Performance Evaluation (Annex VII) showing a rating
of at least Satisfactory, issued by the Bidder’s client of the Single
Largest Completed Contract of Similar Nature per submitted Annex
I-A;
(vii) Proof of Authority of the designated representative/s for purposes of
this bidding.
1) Duly notarized Special Power of Attorney - For sole
proprietorship if owner opts to designate a representative/s; or
2) Duly notarized Secretary’s Certificate evidencing the authority of
the designated representative/s, issued by the corporation,
cooperative or the members of the joint venture.
(viii) Omnibus Sworn Statements using the form prescribed. (Annex VIII)
a) Authority of the designated representative
b) Non-inclusion in blacklist or under suspension status
c) Authenticity of Submitted Documents
d) Authority to validate Submitted Documents
e) Disclosure of Relations
f) Compliance with existing labor laws and standards
g) Bidders Responsibilities
h) Did not pay any form of consideration
13.1 Bidder’s must use, accomplish, sign and submit the following forms:
 Financial Bid Form per Annex IX
 Bill of Quantities per Annex IX-A, Annex IX-B, Annex IX-C,
Annex IX-D and Annex IX-E
 Unit Cost Analysis per Annex IX-F (Sample Format Only)

13.2 The ABC for this project is inclusive of VAT.

Any bid exceeding the ABC shall not be accepted.
ABC P
Description
VAT Inclusive
Supply of Labor and Materials for the
Construction of TRADOC Various
76,140,096.62
Facilities for the Philippine Army (PA) –
One (1) Lot
16.1 The bid price/s shall be quoted in Philippine Pesos.
17.1 Bid/s will be valid for one hundred twenty (120) calendar days from bid opening
date.
18.2 The bid security shall be valid for one hundred twenty (120) days from bid
opening.
19.5 Bidders must sign or initial each and every interlineation, erasure, overwriting
and correction made on their bids. Failure to do so shall result in the invalidation
and rejection of their bids.
20.3 Each Bidder shall submit one (1) original and two (2) copies of the first and
second components of its bid.
20.4 All envelopes shall:
(a) contain the name of the contract to be bid in capital letters;
(b) bear the name and address of the Bidder in capital letters;
(c) be addressed to the Procuring Entity’s BAC identified in ITB Clause 20.1;
(d) bear the specific identification of this bidding process indicated in the
Invitation to Bid; and
(e) bear a warning “DO NOT OPEN BEFORE:” the date and time for the opening
of bids, in accordance with ITB Clause 21.
TO : THE BIDS AND AWARDS COMMITTEE II
FROM :
(Name of Bidder in capital letters)
ADDRESS
: (Address of Bidder in capital letters)
PROJECT : SUPPLY OF LABOR AND MATERIALS FOR THE

CONSTRUCTION OF TRADOC VARIOUS FACILITIES
FOR THE PHILIPPINE ARMY (PA) – ONE (1) LOT
BID REF. NO. : Bid Ref. No. MPG-B2-2019-560 2nd Rebid
(Previous Bid Ref. No. MPG-B2-2019-001 and Bid Ref. No. MPG-B2-
2019-210 Rebid)
LOT NO. : (IF ANY)
(in capital letters, indicate the phase):
DO NOT OPEN BEFORE: 06 December 2019, 3:00PM

21 The address for the submission of bids is

G/F NDC Bldg, 116 Tordesillas St, Salcedo Village, Makati City
Contact Person:
Ms. IRENE G. ALAYON
Head-Secretariat BAC II
Tel No. 8818-9801 local 310
The deadline for submission of bids is: 06 December 2019, 3:00PM
24.1 The place of bid opening is
Philippine International Trading Corporation (PITC)
5th floor NDC Bldg, 116 Tordesillas St, Salcedo Village, Makati City
The date and time of bid opening is 06 December 2019, 3:00PM
(b) Bid modification is not allowed
28 POST QUALIFICATION:
Within a non-extendible period of five (5) calendar days from receipt by the
supplier of the Notice from the BAC II that the supplier has the Single/Lowest
Calculated Bid (S/LCB), the Supplier shall submit and/or present the following
requirements for post qualification:
1. Present the original copy and submit copy of the following:
a) Latest Income Tax Returns per Revenue Regulations 3-2005;
Tax returns filed through the Electronic Filing and Payments System
(EFPS). The latest income and business tax returns are those within
the last six months preceding the date of bid submission (including
copy of VAT returns and corresponding payments for the last 6
months).
b) Valid and current PHILGEPS Certificate of Registration (Platinum
Membership)
c) Valid and Current SSS Clearance or Latest Quarter Premium
Remittances and Valid and Current DOLE Clearance OR an
Undertaking to present original and submit Copy of a valid and
current SSS Clearance or Latest Quarter Premium Remittances and
valid and current DOLE Clearance if declared as the Lowest or Single
Calculated and Responsive Bid (L/SCB) as per Annex XI;
d) PO’s or Contracts for all Ongoing Contracts as listed per submitted
in Annex I
e) PO or Contract for the Single Largest Contract as listed per
submitted in Annex I-A.
2. Submit the original copy of the following:

a) Company Profile or Company Brochure (per Annex X). Company
printed brochure may be included.
b) Vicinity map/location of the business
(In case of Joint Venture, partners must present/submit above
documents.)

3. Present the original copy of the following:

a) Registration certificate from the Securities and Exchange
Commission (SEC) for corporations, Department of Trade and
Authority (CDA) for cooperatives.
b) Valid and current Business/Mayor's Permit issued by the city or
bidder is located OR the equivalent document for Exclusive Economic
Zones or Areas;
In case of recently expired Mayor's/Business permits, it shall be
accepted together with the official receipt as proof that the bidder has
applied for renewal within the period prescribed by the concerned
local government unit, provided that the renewed permit shall be
submitted as a post-qualification requirement.
c) Valid and current Tax Clearance per Executive Order 398, Series of
2005 and Revenue Memorandum Order No. 46-2018, as finally
reviewed and approved by BIR.
d) Valid and current Philippine Contractors Accreditation Board (PCAB)
license with Classification/Category in General Building/General
Engineering with Minimum Size Range of Medium A and Minimum
License Category of B. The PCAB license must indicate “PCAB
registered contractor for Government Projects.”
e) Constructor’s Performance Evaluation Summary (CPES) Final
Rating which must be Satisfactory; or Owner’s Certificate of
Acceptance; or Completion for Single Largest Completed Contract as
listed per submitted Annex I-A.
Failure to submit any of the post-qualification requirements on time, or a finding
against the veracity thereof, shall disqualify the bidder for award. Provided, that in
the event that a finding against the veracity of any of the documents submitted is
made, it shall cause the forfeiture of the Bid Security in accordance with Sec. 69 of
the 2016 Revised IRR of RA 9184.
As part of the Post Qualification, eligibility and technical documents submitted
by the SCB/LCB, will be validated and verified.
28.2 Only tax returns filed and taxes paid through the BIR electronic Filing and
Payment System (eFPS) shall be accepted.
Note: The latest income and business tax returns are those within the last six
(6) months preceding the date of bid submission.
31.4 (f) No further instructions.
32.2 No further Instructions.

SECTION IV.
GENERAL CONDITIONS OF
CONTRACT
Section IV. General Conditions of Contract Page 39 of 213

TABLE OF CONTENTS
1. DEFINITIONS ....................................................................................................... 42
2. INTERPRETATION ................................................................................................ 44
3. GOVERNING LANGUAGE AND LAW ........................................................................ 44
4. COMMUNICATIONS .............................................................................................. 44
5. POSSESSION OF SITE .......................................................................................... 44
6. THE CONTRACTOR’S OBLIGATIONS ...................................................................... 45
7. PERFORMANCE SECURITY ................................................................................... 46
8. SUBCONTRACTING .............................................................................................. 46
9. LIQUIDATED DAMAGES ........................................................................................ 47
10. SITE INVESTIGATION REPORTS ............................................................................ 47
11. THE PROCURING ENTITY, LICENSES AND
PERMITS ................................................. ……………………………………….... 47
12. CONTRACTOR’S RISK AND WARRANTY SECURITY ................................................. 47
13. LIABILITY OF THE CONTRACTOR ........................................................................... 49
14. PROCURING ENTITY’S RISK ................................................................................. 49
15. INSURANCE ........................................................................................................ 50
16. TERMINATION FOR DEFAULT OF CONTRACTOR...................................................... 51
17. TERMINATION FOR DEFAULT OF PROCURING ENTITY ............................................. 51
18. TERMINATION FOR OTHER CAUSES ...................................................................... 52
19. PROCEDURES FOR TERMINATION OF CONTRACTS ................................................. 53
20. FORCE MAJEURE, RELEASE FROM PERFORMANCE ............................................... 55
21. RESOLUTION OF DISPUTES .................................................................................. 55
22. SUSPENSION OF LOAN, CREDIT, GRANT, OR APPROPRIATION ................................ 56
23. PROCURING ENTITY’S REPRESENTATIVE’S DECISIONS .......................................... 56
24. APPROVAL OF DRAWINGS AND TEMPORARY W ORKS BY THE PROCURING ENTITY’S
REPRESENTATIVE ............................................................................................... 56
25. ACCELERATION AND DELAYS ORDERED BY THE PROCURING ENTITY’S
REPRESENTATIVE ............................................................................................... 56
26. EXTENSION OF THE INTENDED COMPLETION DATE ................................................ 56
27. RIGHT TO VARY .................................................................................................. 57
28. CONTRACTORS RIGHT TO CLAIM .......................................................................... 57
29. DAYWORKS ........................................................................................................ 57
30. EARLY W ARNING ................................................................................................ 57
31. PROGRAM OF W ORK ........................................................................................... 58
32. MANAGEMENT CONFERENCES ............................................................................. 58

33. BILL OF QUANTITIES ............................................................................................ 58

34. INSTRUCTIONS, INSPECTIONS AND AUDITS............................................................ 59
35. IDENTIFYING DEFECTS ........................................................................................ 59
36. COST OF REPAIRS .............................................................................................. 59
37. CORRECTION OF DEFECTS .................................................................................. 59
38. UNCORRECTED DEFECTS .................................................................................... 59
39. ADVANCE PAYMENT ............................................................................................ 60
40. PROGRESS PAYMENTS ........................................................................................ 60
41. PAYMENT CERTIFICATES ..................................................................................... 61
42. RETENTION ........................................................................................................ 61
43. VARIATION ORDERS ............................................................................................ 61
44. CONTRACT COMPLETION ..................................................................................... 63
45. SUSPENSION OF W ORK ....................................................................................... 63
46. PAYMENT ON TERMINATION ................................................................................. 64
47. EXTENSION OF CONTRACT TIME .......................................................................... 64
48. PRICE ADJUSTMENT ............................................................................................ 65
49. COMPLETION ...................................................................................................... 65
50. TAKING OVER ..................................................................................................... 65
51. OPERATING AND MAINTENANCE MANUALS............................................................ 65

General Conditions of Contract

1. Definitions
For purposes of this Clause, boldface type is used to identify defined terms.
1.1. The Arbiter is the person appointed jointly by the Procuring Entity and the
Contractor to resolve disputes in the first instance, as provided for in GCC Clause
21.
1.2. Bill of Quantities refers to a list of the specific items of the Work and their
corresponding unit prices, lump sums, and/or provisional sums.
1.3. The Completion Date is the date of completion of the Works as certified by the
Procuring Entity’s Representative, in accordance with GCC Clause 49.
1.4. The Contract is the contract between the Procuring Entity and the Contractor to
execute, complete, and maintain the Works.
1.5. The Contract Effectivity Date is the date of signing of the Contract. However,
the contractor shall commence execution of the Works on the Start Date as
defined in GCC Clause 1.28.
1.6. The Contract Price is the price stated in the Letter of Acceptance and thereafter
to be paid by the Procuring Entity to the Contractor for the execution of the Works
in accordance with this Contract.
1.7. Contract Time Extension is the allowable period for the Contractor to complete
the Works in addition to the original Completion Date stated in this Contract.
1.8. The Contractor is the juridical entity whose proposal has been accepted by the
Procuring Entity and to whom the Contract to execute the Work was awarded.
1.9. The Contractor’s Bid is the signed offer or proposal submitted by the Contractor
to the Procuring Entity in response to the Bidding Documents.
1.10. Days are calendar days; months are calendar months.
1.11. Dayworks are varied work inputs subject to payment on a time basis for the
Contractor’s employees and Equipment, in addition to payments for associated
Materials and Plant.
1.12. A Defect is any part of the Works not completed in accordance with the Contract.
1.13. The Defects Liability Certificate is the certificate issued by Procuring Entity’s
Representative upon correction of defects by the Contractor.
1.14. The Defects Liability Period is the one year period between contract completion
and final acceptance within which the Contractor assumes the responsibility to
undertake the repair of any damage to the Works at his own expense.
1.15. Drawings are graphical presentations of the Works. They include all
supplementary details, shop drawings, calculations, and other information
provided or approved for the execution of this Contract.
1.16. Equipment refers to all facilities, supplies, appliances, materials or things
required for the execution and completion of the Work provided by the Contractor
and which shall not form or are not intended to form part of the Permanent Works.
1.17. The Intended Completion Date refers to the date specified in the SCC when the
Contractor is expected to have completed the Works. The Intended Completion
Date may be revised only by the Procuring Entity’s Representative by issuing an
extension of time or an acceleration order.
1.18. Materials are all supplies, including consumables, used by the Contractor for
incorporation in the Works.

1.19. The Notice to Proceed is a written notice issued by the Procuring Entity or the
Procuring Entity’s Representative to the Contractor requiring the latter to begin
the commencement of the work not later than a specified or determinable date.
1.20. Permanent Works all permanent structures and all other project features and
facilities required to be constructed and completed in accordance with this
Contract which shall be delivered to the Procuring Entity and which shall remain
at the Site after the removal of all Temporary Works.
1.21. Plant refers to the machinery, apparatus, and the like intended to form an integral
part of the Permanent Works.
1.22. The Procuring Entity is the party who employs the Contractor to carry out the
Works stated in the SCC.
1.23. The Procuring Entity’s Representative refers to the Head of the Procuring Entity
or his duly authorized representative, identified in the SCC, who shall be
responsible for supervising the execution of the Works and administering this
Contract.
1.24. The Site is the place provided by the Procuring Entity where the Works shall be
executed and any other place or places which may be designated in the SCC, or
notified to the Contractor by the Procuring Entity’s Representative as forming part
of the Site.
1.25. Site Investigation Reports are those that were included in the Bidding
Documents and are factual and interpretative reports about the surface and
subsurface conditions at the Site.
1.26. Slippage is a delay in work execution occurring when actual accomplishment falls
below the target as measured by the difference between the scheduled and actual
accomplishment of the Work by the Contractor as established from the work
schedule. This is actually described as a percentage of the whole Works.
1.27. Specifications means the description of Works to be done and the qualities of
materials to be used, the equipment to be installed and the mode of construction.
1.28. The Start Date, as specified in the SCC, is the date when the Contractor is obliged
to commence execution of the Works. It does not necessarily coincide with any
of the Site Possession Dates.
1.29. A Subcontractor is any person or organization to whom a part of the Works has
been subcontracted by the Contractor, as allowed by the Procuring Entity, but not
any assignee of such person.
1.30. Temporary Works are works designed, constructed, installed, and removed by
the Contractor that are needed for construction or installation of the Permanent
Works.
1.31. Work(s) refer to the Permanent Works and Temporary Works to be executed by
the Contractor in accordance with this Contract, including (i) the furnishing of all
labor, materials, equipment and others incidental, necessary or convenient to the
complete execution of the Works; (ii) the passing of any tests before acceptance
by the Procuring Entity’s Representative; (iii) and the carrying out of all duties and
obligations of the Contractor imposed by this Contract as described in the SCC.
2. Interpretation
2.1 In interpreting the Conditions of Contract, singular also means plural, male also
means female or neuter, and the other way around. Headings have no
significance. Words have their normal meaning under the language of this
Contract unless specifically defined. The Procuring Entity’s Representative will
provide instructions clarifying queries about the Conditions of Contract.

2.2 If sectional completion is specified in the SCC, references in the Conditions of

Contract to the Works, the Completion Date, and the Intended Completion Date
apply to any Section of the Works (other than references to the Completion Date
and Intended Completion Date for the whole of the Works).
2.3 The documents forming in this Contract shall be interpreted in the following order of
priority:
(a) Contract Agreement;
(b) Bid Data Sheet;
(c) Instructions to Bidders;
(d) Addenda to the Bidding Documents;
(e) Special Conditions of Contract;
(f) General Conditions of Contract;
(g) Specifications;
(h) Bill of Quantities; and
(i) Drawings.
3. Governing Language and Law

3.1 This Contract has been executed in the English language, which shall be the
binding and controlling language for all matters relating to the meaning or
interpretation of this Contract. All correspondence and other documents
pertaining to this Contract which are exchanged by the parties shall be written in
English.
3.2 This Contract shall be interpreted in accordance with the laws of the Republic of
the Philippines.
4. Communications
Communications between parties that are referred to in the Conditions shall be effective
only when in writing. A notice shall be effective only when it is received by the concerned
party.
5. Possession of Site
5.1 On the date specified in the SCC, the Procuring Entity shall grant the Contractor
possession of so much of the Site as may be required to enable it to proceed with
the execution of the Works. If the Contractor suffers delay or incurs cost from
failure on the part of the Procuring Entity to give possession in accordance with
the terms of this clause, the Procuring Entity’s Representative shall give the
Contractor a Contract Time Extension and certify such sum as fair to cover the
cost incurred, which sum shall be paid by Procuring Entity.
5.2 If possession of a portion is not given by the date stated in the SCC Clause 5.1,
the Procuring Entity will be deemed to have delayed the start of the relevant
activities. The resulting adjustments in contact time to address such delay shall
be in accordance with GCC Clause 47.
5.3 The Contractor shall bear all costs and charges for special or temporary right-of-
way required by it in connection with access to the Site. The Contractor shall also
provide at his own cost any additional facilities outside the Site required by it for
purposes of the Works.
5.4 The Contractor shall allow the Procuring Entity’s Representative and any person
authorized by the Procuring Entity’s Representative access to the Site and to any
place where work in connection with this Contract is being carried out or is
intended to be carried out.

6. The Contractor’s Obligations

6.1 The Contractor shall carry out the Works properly and in accordance with this
Contract. The Contractor shall provide all supervision, labor, Materials, Plant and
Contractor's Equipment, which may be required. All Materials and Plant on Site
shall be deemed to be the property of the Procuring Entity.
6.2 The Contractor shall commence execution of the Works on the Start Date and
shall carry out the Works in accordance with the Program of Work submitted by
the Contractor, as updated with the approval of the Procuring Entity’s
Representative, and complete them by the Intended Completion Date.
6.3 The Contractor shall be responsible for the safety of all activities on the Site.
6.4 The Contractor shall carry out all instructions of the Procuring Entity’s
Representative that comply with the applicable laws where the Site is located.
6.5 The Contractor shall employ the key personnel named in the Schedule of Key
Personnel, as referred to in the SCC, to carry out the supervision of the Works.
The Procuring Entity will approve any proposed replacement of key personnel only
if their relevant qualifications and abilities are equal to or better than those of the
personnel listed in the Schedule.
6.6 If the Procuring Entity’s Representative asks the Contractor to remove a member
of the Contractor’s staff or work force, for justifiable cause, the Contractor shall
ensure that the person leaves the Site within seven (7) days and has no further
connection with the Work in this Contract.
6.7 During Contract implementation, the Contractor and his subcontractors shall
abide at all times by all labor laws, including child labor related enactments, and
other relevant rules.
6.8 The Contractor shall submit to the Procuring Entity for consent the name and
particulars of the person authorized to receive instructions on behalf of the
Contractor.
6.9 The Contractor shall cooperate and share the Site with other contractors, public
authorities, utilities, and the Procuring Entity between the dates given in the
schedule of other contractors particularly when they shall require access to the
Site. The Contractor shall also provide facilities and services for them during this
period. The Procuring Entity may modify the schedule of other contractors, and
shall notify the Contractor of any such modification thereto.
6.10 Should anything of historical or other interest or of significant value be
unexpectedly discovered on the Site, it shall be the property of the Procuring
Entity. The Contractor shall notify the Procuring Entity’s Representative of such
discoveries and carry out the Procuring Entity’s Representative’s instructions in
dealing with them.
7. Performance Security
7.1 Within ten (10) calendar days from receipt of the Notice of Award from the
Procuring Entity but in no case later than the signing of the contract by both
parties, the Contractor shall furnish the performance security in any of the forms
prescribed in ITB Clause 32.2.
7.2 The performance security posted in favor of the Procuring Entity shall be forfeited
in the event it is established that the Contractor is in default in any of its obligations
under the Contract.
7.3 The performance security shall remain valid until issuance by the Procuring Entity
of the Certificate of Final Acceptance.

7.4 The performance security may be released by the Procuring Entity and returned
to the Contractor after the issuance of the Certificate of Final Acceptance subject
to the following conditions:
(a) There are no pending claims against the Contractor or the surety company
filed by the Procuring Entity;
(b) The Contractor has no pending claims for labor and materials filed against
it; and
(c) Other terms specified in the SCC.
7.5 The Contractor shall post an additional performance security following the amount
and form specified in ITB Clause 32.2 to cover any cumulative increase of more
than ten percent (10%) over the original value of the contract as a result of
amendments to order or change orders, extra work orders and supplemental
agreements, as the case may be. The Contractor shall cause the extension of the
validity of the performance security to cover approved contract time extensions.
7.6 In case of a reduction in the contract value or for partially completed Works under
the contract which are usable and accepted by the Procuring Entity the use of
which, in the judgment of the implementing agency or the Procuring Entity, will not
affect the structural integrity of the entire project, the Procuring Entity shall allow
a proportional reduction in the original performance security, provided that any
such reduction is more than ten percent (10%) and that the aggregate of such
reductions is not more than fifty percent (50%) of the original performance
security.
7.7 Unless otherwise indicated in the SCC, the Contractor, by entering into the
Contract with the Procuring Entity, acknowledges the right of the Procuring Entity
to institute action pursuant to Act 3688 against any subcontractor be they an
individual, firm, partnership, corporation, or association supplying the Contractor
with labor, materials and/or equipment for the performance of this Contract.
8. Subcontracting
8.1 Unless otherwise indicated in the SCC, the Contractor cannot subcontract Works
more than the percentage specified in BDS Clause 0.
8.2 Subcontracting of any portion of the Works does not relieve the Contractor of any
liability or obligation under this Contract. The Contractor will be responsible for
the acts, defaults, and negligence of any subcontractor, its agents, servants or
workmen as fully as if these were the Contractor’s own acts, defaults, or
negligence, or those of its agents, servants or workmen.
8.3 If subcontracting is allowed, the contractor may identify its subcontractor during
contract implementation stage. Subcontractors disclosed and identified during the
bidding may be changed during the implementation of this Contract. In either
case, subcontractors must submit the documentary requirements under ITB
Clause 12 and comply with the eligibility criteria specified in the BDS. In the event
that any subcontractor is found by any Procuring Entity to be eligible, the
subcontracting of such portion of the Work shall be disallowed.
9. Liquidated Damages
9.1 The Contractor shall pay liquidated damages to the Procuring Entity for each day
that the Completion Date is later than the Intended Completion Date. The
applicable liquidated damages is at least one-tenth (1/10) of a percent of the cost
of the unperformed portion for every day of delay. The total amount of liquidated
damages shall not exceed ten percent (10%) of the amount of the contract. The
Procuring Entity may deduct liquidated damages from payments due to the

Contractor. Payment of liquidated damages shall not affect the Contractor. Once
the cumulative amount of liquidated damages reaches ten percent (10%) of the
amount of this Contract, the Procuring Entity may rescind or terminate this
Contract, without prejudice to other courses of action and remedies open to it.
9.2 If the Intended Completion Date is extended after liquidated damages have been
paid, the Engineer of the Procuring Entity shall correct any overpayment of
liquidated damages by the Contractor by adjusting the next payment certificate.
Investigation Reports
10. Site Investigation Reports
The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports referred
to in the SCC supplemented by any information obtained by the Contractor.
11. The Procuring Entity, Licenses and Permits
The Procuring Entity shall, if requested by the Contractor, assist him in applying for
permits, licenses or approvals, which are required for the Works.
12. Contractor’s Risk and Warranty Security
12.1 The Contractor shall assume full responsibility for the Works from the time project
construction commenced up to final acceptance by the Procuring Entity and shall
be held responsible for any damage or destruction of the Works except those
occasioned by force majeure. The Contractor shall be fully responsible for the
safety, protection, security, and convenience of his personnel, third parties, and
the public at large, as well as the Works, Equipment, installation, and the like to
be affected by his construction work.
12.2 The defects liability period for infrastructure projects shall be one year from
contract completion up to final acceptance by the Procuring Entity. During this
period, the Contractor shall undertake the repair works, at his own expense, of
any damage to the Works on account of the use of materials of inferior quality
within ninety (90) days from the time the Head of the Procuring Entity has issued
an order to undertake repair. In case of failure or refusal to comply with this
mandate, the Procuring Entity shall undertake such repair works and shall be
entitled to full reimbursement of expenses incurred therein upon demand.
12.3 Unless otherwise indicated in the SCC, in case the Contractor fails to comply with
the preceding paragraph, the Procuring Entity shall forfeit its performance
security, subject its property(ies) to attachment or garnishment proceedings, and
perpetually disqualify it from participating in any public bidding. All payables of the
GOP in his favor shall be offset to recover the costs.
12.4 After final acceptance of the Works by the Procuring Entity, the Contractor shall
be held responsible for “Structural Defects”, i.e., major faults/flaws/deficiencies in
one or more key structural elements of the project which may lead to structural
failure of the completed elements or structure, or “Structural Failures”, i.e., where
one or more key structural elements in an infrastructure facility fails or collapses,
thereby rendering the facility or part thereof incapable of withstanding the design
loads, and/or endangering the safety of the users or the general public:
(a) Contractor – Where Structural Defects/Failures arise due to faults
attributable to improper construction, use of inferior quality/substandard
materials, and any violation of the contract plans and specifications, the
contractor shall be held liable;
(b) Consultants – Where Structural Defects/Failures arise due to faulty and/or
inadequate design and specifications as well as construction supervision,

then the consultant who prepared the design or undertook construction

supervision for the project shall be held liable;
(c) Procuring Entity’s Representatives/Project Manager/Construction Managers
and Supervisors – The project owner’s representative(s), project manager,
construction manager, and supervisor(s) shall be held liable in cases where
the Structural Defects/Failures are due to his/their willful intervention in
altering the designs and other specifications; negligence or omission in not
approving or acting on proposed changes to noted defects or deficiencies in
the design and/or specifications; and the use of substandard construction
materials in the project;
(d) Third Parties - Third Parties shall be held liable in cases where Structural
Defects/Failures are caused by work undertaken by them such as leaking
pipes, diggings or excavations, underground cables and electrical wires,
underground tunnel, mining shaft and the like, in which case the applicable
warranty to such structure should be levied to third parties for their
construction or restoration works.
(e) Users - In cases where Structural Defects/Failures are due to abuse/misuse
by the end user of the constructed facility and/or non–compliance by a user
with the technical design limits and/or intended purpose of the same, then
the user concerned shall be held liable.
12.5 The warranty against Structural Defects/Failures, except those occasioned on
force majeure, shall cover the period specified in the SCC reckoned from the date
of issuance of the Certificate of Final Acceptance by the Procuring Entity.
12.6 The Contractor shall be required to put up a warranty security in the form of cash,
bank guarantee, letter of credit, GSIS or surety bond callable on demand, in
accordance with the following schedule:
Amount of Warranty Security Not
Form of Warranty Less than the Percentage (%) of
Total Contract Price
(a) Cash or letter of credit issued by
Universal or Commercial bank:
provided, however, that the letter of
credit shall be confirmed or Five Percent (5%)
authenticated by a Universal or
Commercial bank, if issued by a foreign
bank.
(b) Bank guarantee confirmed by
Universal or Commercial bank:
provided, that the letter of credit shall
Ten Percent (10%)
be confirmed or authenticated by a
Universal or Commercial bank, if
issued by a foreign bank
(c) Surety bond callable upon demand
issued by GSIS or any surety or
Thirty Percent (30%)
insurance company duly certified by
the Insurance Commission
12.7 The warranty security shall be stated in Philippine Pesos and shall remain
effective for one year from the date of issuance of the Certificate of Final
Acceptance by the Procuring Entity, and returned only after the lapse of said one
year period.

12.8 In case of structural defects/failure occurring during the applicable warranty period
provided in GCC Clause 12.5, the Procuring Entity shall undertake the necessary
restoration or reconstruction works and shall be entitled to full reimbursement by
the parties found to be liable for expenses incurred therein upon demand, without
prejudice to the filing of appropriate administrative, civil, and/or criminal charges
against the responsible persons as well as the forfeiture of the warranty security
posted in favor of the Procuring Entity.
13. Liability of the Contractor
Subject to additional provisions, if any, set forth in the SCC, the Contractor’s liability
under this Contract shall be as provided by the laws of the Republic of the Philippines.
14. Procuring Entity’s Risk
14.1 From the Start Date until the Certificate of Final Acceptance has been issued, the
following are risks of the Procuring Entity:
(a) The risk of personal injury, death, or loss of or damage to property (excluding
the Works, Plant, Materials, and Equipment), which are due to:
(i) any type of use or occupation of the Site authorized by the Procuring
Entity after the official acceptance of the works; or
(ii) negligence, breach of statutory duty, or interference with any legal right
by the Procuring Entity or by any person employed by or contracted to
him except the Contractor.
(b) The risk of damage to the Works, Plant, Materials, and Equipment to the
extent that it is due to a fault of the Procuring Entity or in the Procuring
Entity’s design, or due to war or radioactive contamination directly affecting
the country where the Works are to be executed.
15. Insurance
15.1 The Contractor shall, under his name and at his own expense, obtain and
maintain, for the duration of this Contract, the following insurance coverage:
(a) Contractor’s All Risk Insurance;
(b) Transportation to the project Site of Equipment, Machinery, and Supplies
owned by the Contractor;
(c) Personal injury or death of Contractor’s employees; and
(d) Comprehensive insurance for third party liability to Contractor’s direct or
indirect act or omission causing damage to third persons.
15.2 The Contractor shall provide evidence to the Procuring Entity’s Representative
that the insurances required under this Contract have been effected and shall,
within a reasonable time, provide copies of the insurance policies to the Procuring
Entity’s Representative. Such evidence and such policies shall be provided to the
Procuring Entity’through the Procuring Entity’s Representative.
15.3 The Contractor shall notify the insurers of changes in the nature, extent, or
program for the execution of the Works and ensure the adequacy of the
insurances at all times in accordance with the terms of this Contract and shall
produce to the Procuring Entity’s Representative the insurance policies in force
including the receipts for payment of the current premiums.
The above insurance policies shall be obtained from any reputable insurance
company approved by the Procuring Entity’s Representative.

15.4 If the Contractor fails to obtain and keep in force the insurances referred to herein
or any other insurance which he may be required to obtain under the terms of this
Contract, the Procuring Entity may obtain and keep in force any such insurances
and pay such premiums as may be necessary for the purpose. From time to time,
the Procuring Entity may deduct the amount it shall pay for said premiums
including twenty five percent (25%) therein from any monies due, or which may
become due, to the Contractor, without prejudice to the Procuring Entity exercising
its right to impose other sanctions against the Contractor pursuant to the
provisions of this Contract.
15.5 In the event the Contractor fails to observe the above safeguards, the Procuring
Entity may, at the Contractor’s expense, take whatever measure is deemed
necessary for its protection and that of the Contractor’s personnel and third
parties, and/or order the interruption of dangerous Works. In addition, the
Procuring Entity may refuse to make the payments under GCC Clause 40 until the
Contractor complies with this Clause.
15.6 The Contractor shall immediately replace the insurance policy obtained as
required in this Contract, without need of the Procuring Entity’s demand, with a
new policy issued by a new insurance company acceptable to the Procuring Entity
for any of the following grounds:
(a) The issuer of the insurance policy to be replaced has:
(i) become bankrupt;
(ii) been placed under receivership or under a management committee;
(iii) been sued for suspension of payment; or
(iv) been suspended by the Insurance Commission and its license to
engage in business or its authority to issue insurance policies
cancelled; or
(v) Where reasonable grounds exist that the insurer may not be able, fully
and promptly, to fulfill its obligation under the insurance policy.
16. Termination for Default of Contractor
16.1 The Procuring Entity may terminate this Contract for default when any of the
following conditions attend its implementation:
(i) Due to the Contractor’s fault and while the project is on-going, it has incurred
negative slippage of fifteen percent (15%) or more in accordance with
Presidential Decree 1870, regardless of whether or not previous warnings
and notices have been issued for the Contractor to improve his performance;
(ii) Due to its own fault and after this Contract time has expired, the Contractor
incurs delay in the completion of the Work after this Contract has expired; or
(iii) The Contractor:
(a) abandons the contract Works, refuses or fails to comply with a valid
instruction of the Procuring Entity or fails to proceed expeditiously and
without delay despite a written notice by the Procuring Entity;
(b) does not actually have on the project Site the minimum essential
equipment listed on the Bid necessary to prosecute the Works in
accordance with the approved Program of Work and equipment
deployment schedule as required for the project;
(c) does not execute the Works in accordance with this Contract or
persistently or flagrantly neglects to carry out its obligations under this
Contract;

(d) neglects or refuses to remove materials or to perform a new Work that

has been rejected as defective or unsuitable; or
(e) sub-lets any part of this Contract without approval by the Procuring
Entity.
16.2 All materials on the Site, Plant, works, including Equipment purchased and
funded under the Contract shall be deemed to be the property of the Procuring
Entity if this Contract is rescinded because of the Contractor’s default.
17. Termination for Default of Procuring Entity
The Contractor may terminate this Contract with the Procuring Entity if the works are
completely stopped for a continuous period of at least sixty (60) calendar days through
no fault of its own, due to any of the following reasons:
(a) Failure of the Procuring Entity to deliver, within a reasonable time, supplies,
materials, right-of-way, or other items it is obligated to furnish under the terms of
this Contract; or
(b) The prosecution of the Work is disrupted by the adverse peace and order
situation, as certified by the Armed Forces of the Philippines Provincial
Commander and approved by the Secretary of National Defense.
18. Termination for Other Causes
18.1 The Procuring Entity may terminate this Contract, in whole or in part, at any time
for its convenience. The Head of the Procuring Entity may terminate this Contract
for the convenience of the Procuring Entity if he has determined the existence of
conditions that make Project Implementation economically, financially or
technically impractical and/or unnecessary, such as, but not limited to, fortuitous
event(s) or changes in law and National Government policies.
18.2 The Procuring Entity or the Contractor may terminate this Contract if the other
party causes a fundamental breach of this Contract.
18.3 Fundamental breaches of Contract shall include, but shall not be limited to, the
following:
(a) The Contractor stops work for twenty eight (28) days when no stoppage of
work is shown on the current Program of Work and the stoppage has not
been authorized by the Procuring Entity’s Representative;
(b) The Procuring Entity’s Representative instructs the Contractor to delay the
progress of the Works, and the instruction is not withdrawn within twenty
eight (28) days;
(c) The Procuring Entity shall terminate this Contract if the Contractor is
declared bankrupt or insolvent as determined with finality by a court of
competent jurisdiction. In this event, termination will be without
compensation to the Contractor, provided that such termination will not
prejudice or affect any right of action or remedy which has accrued or will
accrue thereafter to the Procuring Entity and/or the Contractor. In the case
of the Contractor's insolvency, any Contractor's Equipment which the
Procuring Entity instructs in the notice is to be used until the completion of
the Works;
(d) A payment certified by the Procuring Entity’s Representative is not paid by
the Procuring Entity to the Contractor within eighty four (84) days from the
date of the Procuring Entity’s Representative’s certificate;
(e) The Procuring Entity’s Representative gives Notice that failure to correct a
particular Defect is a fundamental breach of Contract and the Contractor
fails to correct it within a reasonable period of time determined by the
Procuring Entity’s Representative;

(f) The Contractor does not maintain a Security, which is required;

(g) The Contractor has delayed the completion of the Works by the number of
days for which the maximum amount of liquidated damages can be paid, as
defined in the GCC Clause 9; and
(h) In case it is determined prima facie by the Procuring Entity that the
Contractor has engaged, before or during the implementation of the
contract, in unlawful deeds and behaviors relative to contract acquisition and
implementation, such as, but not limited to, the following:
(i) corrupt, fraudulent, collusive, coercive, and obstructive practices as
defined in ITB Clause 3.1(a), unless otherwise specified in the SCC;
(ii) drawing up or using forged documents;
(iii) using adulterated materials, means or methods, or engaging in
production contrary to rules of science or the trade; and
(iv) any other act analogous to the foregoing.
18.4 The Funding Source or the Procuring Entity, as appropriate, will seek to impose
the maximum civil, administrative and/or criminal penalties available under the
applicable law on individuals and organizations deemed to be involved with
corrupt, fraudulent, or coercive practices.
18.5 When persons from either party to this Contract gives notice of a fundamental
breach to the Procuring Entity’s Representative in order to terminate the existing
contract for a cause other than those listed under GCC Clause 18.3, the
Procuring Entity’s Representative shall decide whether the breach is
fundamental or not.
18.6 If this Contract is terminated, the Contractor shall stop work immediately, make
the Site safe and secure, and leave the Site as soon as reasonably possible.
19. Procedures for Termination of Contracts
19.1 The following provisions shall govern the procedures for the termination of this
Contract:
(a) Upon receipt of a written report of acts or causes which may constitute
ground(s) for termination as aforementioned, or upon its own initiative, the
Procuring Entity shall, within a period of seven (7) calendar days, verify the
existence of such ground(s) and cause the execution of a Verified Report,
with all relevant evidence attached;
(b) Upon recommendation by the Procuring Entity, the Head of the Procuring
Entity shall terminate this Contract only by a written notice to the Contractor
conveying the termination of this Contract. The notice shall state:
(i) that this Contract is being terminated for any of the ground(s) afore-
mentioned, and a statement of the acts that constitute the ground(s)
constituting the same;
(ii) the extent of termination, whether in whole or in part;
(iii) an instruction to the Contractor to show cause as to why this Contract
should not be terminated; and
(iv) special instructions of the Procuring Entity, if any.
The Notice to Terminate shall be accompanied by a copy of the Verified
Report;
(c) Within a period of seven (7) calendar days from receipt of the Notice of
Termination, the Contractor shall submit to the Head of the Procuring Entity
a verified position paper stating why the contract should not be terminated.

If the Contractor fails to show cause after the lapse of the seven (7) day
period, either by inaction or by default, the Head of the Procuring Entity shall
issue an order terminating the contract;
(d) The Procuring Entity may, at anytime before receipt of the Bidder’s verified
position paper described in item (c) above withdraw the Notice to Terminate
if it is determined that certain items or works subject of the notice had been
completed, delivered, or performed before the Contractor’s receipt of the
notice;
(e) Within a non-extendible period of ten (10) calendar days from receipt of the
verified position paper, the Head of the Procuring Entity shall decide whether
or not to terminate this Contract. It shall serve a written notice to the
Contractor of its decision and, unless otherwise provided in the said notice,
this Contract is deemed terminated from receipt of the Contractor of the
notice of decision. The termination shall only be based on the ground(s)
stated in the Notice to Terminate; and
(f) The Head of the Procuring Entity may create a Contract Termination Review
Committee (CTRC) to assist him in the discharge of this function. All
decisions recommended by the CTRC shall be subject to the approval of the
Head of the Procuring Entity.
19.2 Pursuant to Section 69(f) of RA 9184 and without prejudice to the imposition of
additional administrative sanctions as the internal rules of the agency may
provide and/or further criminal prosecution as provided by applicable laws, the
procuring entity shall impose on contractors after the termination of the contract
the penalty of suspension for one (1) year for the first offense, suspension for two
(2) years for the second offense from participating in the public bidding process,
for violations committed during the contract implementation stage, which include
but not limited to the following:
(a) Failure of the contractor, due solely to his fault or negligence, to mobilize
and start work or performance within the specified period in the Notice to
Proceed (“NTP”);
(b) Failure by the contractor to fully and faithfully comply with its contractual
obligations without valid cause, or failure by the contractor to comply with
any written lawful instruction of the procuring entity or its representative(s)
pursuant to the implementation of the contract. For the procurement of
infrastructure projects or consultancy contracts, lawful instructions include
but are not limited to the following:
(i) Employment of competent technical personnel, competent engineers
and/or work supervisors;
(ii) Provision of warning signs and barricades in accordance with
approved plans and specifications and contract provisions;
(iii) Stockpiling in proper places of all materials and removal from the
project site of waste and excess materials, including broken pavement
and excavated debris in accordance with approved plans and
specifications and contract provisions;
(iv) Deployment of committed equipment, facilities, support staff and
manpower; and
(v) Renewal of the effectivity dates of the performance security after its
expiration during the course of contract implementation.

(c) Assignment and subcontracting of the contract or any part thereof or

substitution of key personnel named in the proposal without prior written
approval by the procuring entity.
(d) Poor performance by the contractor or unsatisfactory quality and/or progress
of work arising from his fault or negligence as reflected in the Constructor's
Performance Evaluation System (“CPES”) rating sheet. In the absence of
the CPES rating sheet, the existing performance monitoring system of the
procuring entity shall be applied. Any of the following acts by the Contractor
shall be construed as poor performance:
(i) Negative slippage of 15% and above within the critical path of the
project due entirely to the fault or negligence of the contractor; and
(ii) Quality of materials and workmanship not complying with the approved
specifications arising from the contractor's fault or negligence.
(e) Willful or deliberate abandonment or non-performance of the project or
contract by the contractor resulting to substantial breach thereof without
lawful and/or just cause.
In addition to the penalty of suspension, the performance security posted by the
contractor shall also be forfeited.
20. Force Majeure, Release from Performance
20.1 For purposes of this Contract the terms “force majeure” and “fortuitous event”
may be used interchangeably. In this regard, a fortuitous event or force majeure
shall be interpreted to mean an event which the Contractor could not have
foreseen, or which though foreseen, was inevitable. It shall not include ordinary
unfavorable weather conditions; and any other cause the effects of which could
have been avoided with the exercise of reasonable diligence by the Contractor.
20.2 If this Contract is discontinued by an outbreak of war or by any other event
entirely outside the control of either the Procuring Entity or the Contractor, the
Procuring Entity’s Representative shall certify that this Contract has been
discontinued. The Contractor shall make the Site safe and stop work as quickly
as possible after receiving this certificate and shall be paid for all works carried
out before receiving it and for any Work carried out afterwards to which a
commitment was made.
20.3 If the event continues for a period of eighty four (84) days, either party may then
give notice of termination, which shall take effect twenty eight (28) days after the
giving of the notice.
20.4 After termination, the Contractor shall be entitled to payment of the unpaid
balance of the value of the Works executed and of the materials and Plant
reasonably delivered to the Site, adjusted by the following:
(a) any sum to which the Contractor is entitled under GCC Clause 28;
(b) the cost of his suspension and demobilization;
(c) any sum to which the Procuring Entity is entitled.
20.5 The net balance due shall be paid or repaid within a reasonable time period from
the time of the notice of termination.
21. Resolution of Disputes
21.1 If any dispute or difference of any kind whatsoever shall arise between the parties
in connection with the implementation of the contract covered by the Act and this
IRR, the parties shall make every effort to resolve amicably such dispute or
difference by mutual consultation.

21.2 If the Contractor believes that a decision taken by the Procuring Entity’s
Representative was either outside the authority given to the Procuring Entity’s
Representative by this Contract or that the decision was wrongly taken, the
decision shall be referred to the Arbiter indicated in the SCC within fourteen (14)
days of the notification of the Procuring Entity’s Representative’s decision.
21.3 Any and all disputes arising from the implementation of this Contract covered by
the R.A. 9184 and its IRR shall be submitted to arbitration in the Philippines
according to the provisions of Republic Act No. 876, otherwise known as the “
Arbitration Law” and Republic Act 9285, otherwise known as the “Alternative
Dispute Resolution Act of 2004”: Provided, however, That, disputes that are
within the competence of the Construction Industry Arbitration Commission to
resolve shall be referred thereto. The process of arbitration shall be incorporated
as a provision in this Contract that will be executed pursuant to the provisions of
the Act and its IRR: Provided, further, That, by mutual agreement, the parties
may agree in writing to resort to other alternative modes of dispute resolution.
22. Suspension of Loan, Credit, Grant, or Appropriation
In the event that the Funding Source suspends the Loan, Credit, Grant, or Appropriation
to the Procuring Entity, from which part of the payments to the Contractor are being
made:
(a) The Procuring Entity is obligated to notify the Contractor of such suspension
within seven (7) days of having received the suspension notice.
(b) If the Contractor has not received sums due it for work already done within forty
five (45) days from the time the Contractor’s claim for payment has been certified
by the Procuring Entity’s Representative, the Contractor may immediately issue
a suspension of work notice in accordance with GCC Clause 45.2.
23. Procuring Entity’s Representative’s Decisions
23.1 Except where otherwise specifically stated, the Procuring Entity’s Representative
will decide contractual matters between the Procuring Entity and the Contractor
in the role representing the Procuring Entity.
23.2 The Procuring Entity’s Representative may delegate any of his duties and
responsibilities to other people, except to the Arbiter, after notifying the
Contractor, and may cancel any delegation after notifying the Contractor.
24. Approval of Drawings and Temporary Works by the Procuring Entity’s
Representative
24.1 All Drawings prepared by the Contractor for the execution of the Temporary
Works, are subject to prior approval by the Procuring Entity’s Representative
before its use.
24.2 The Contractor shall be responsible for design of Temporary Works.
24.3 The Procuring Entity’s Representative’s approval shall not alter the Contractor’s
responsibility for design of the Temporary Works.
24.4 The Contractor shall obtain approval of third parties to the design of the
Temporary Works, when required by the Procuring Entity.
25. Acceleration and Delays Ordered by the Procuring Entity’s Representative
25.1 When the Procuring Entity wants the Contractor to finish before the Intended
Completion Date, the Procuring Entity’s Representative will obtain priced
proposals for achieving the necessary acceleration from the Contractor. If the
Procuring Entity accepts these proposals, the Intended Completion Date will be
adjusted accordingly and confirmed by both the Procuring Entity and the
Contractor.

25.2 If the Contractor’s Financial Proposals for an acceleration are accepted by the
Procuring Entity, they are incorporated in the Contract Price and treated as a
Variation.
26. Extension of the Intended Completion Date
26.1 The Procuring Entity’s Representative shall extend the Intended Completion
Date if a Variation is issued which makes it impossible for the Intended
Completion Date to be achieved by the Contractor without taking steps to
accelerate the remaining work, which would cause the Contractor to incur
additional costs. No payment shall be made for any event which may warrant
the extension of the Intended Completion Date.
26.2 The Procuring Entity’s Representative shall decide whether and by how much to
extend the Intended Completion Date within twenty one (21) days of the
Contractor asking the Procuring Entity’s Representative for a decision thereto
after fully submitting all supporting information. If the Contractor has failed to
give early warning of a delay or has failed to cooperate in dealing with a delay,
the delay by this failure shall not be considered in assessing the new Intended
Completion Date.
27. Right to Vary
27.1 The Procuring Entity’s Representative with the prior approval of the Procuring
Entity may instruct Variations, up to a maximum cumulative amount of ten
percent (10%) of the original contract cost.
27.2 Variations shall be valued as follows:
(a) at a lump sum price agreed between the parties;
(b) where appropriate, at rates in this Contract;
(c) in the absence of appropriate rates, the rates in this Contract shall be used
as the basis for valuation; or failing which
(d) at appropriate new rates, equal to or lower than current industry rates and
to be agreed upon by both parties and approved by the Head of the
Procuring Entity.
28. Contractor's Right to Claim
If the Contractor incurs cost as a result of any of the events under GCC Clause 13, the
Contractor shall be entitled to the amount of such cost. If as a result of any of the said
events, it is necessary to change the Works, this shall be dealt with as a Variation
29. Dayworks
29.1 Subject to GCC Clause 43 on Variation Order, and if applicable as indicated in
the SCC, the Dayworks rates in the Contractor’s Bid shall be used for small
additional amounts of work only when the Procuring Entity’s Representative has
given written instructions in advance for additional work to be paid for in that way.
29.2 All work to be paid for as Dayworks shall be recorded by the Contractor on forms
approved by the Procuring Entity’s Representative. Each completed form shall
be verified and signed by the Procuring Entity’s Representative within two days
of the work being done.
29.3 The Contractor shall be paid for Dayworks subject to obtaining signed Dayworks
forms.
30. Early Warning
30.1 The Contractor shall warn the Procuring Entity’s Representative at the earliest
opportunity of specific likely future events or circumstances that may adversely
affect the quality of the work, increase the Contract Price, or delay the execution

of the Works. The Procuring Entity’s Representative may require the Contractor
to provide an estimate of the expected effect of the future event or circumstance
on the Contract Price and Completion Date. The estimate shall be provided by
the Contractor as soon as reasonably possible.
30.2 The Contractor shall cooperate with the Procuring Entity’s Representative in
making and considering proposals for how the effect of such an event or
circumstance can be avoided or reduced by anyone involved in the work and in
carrying out any resulting instruction of the Procuring Entity’s Representative.
31. Program of Work
31.1 Within the time stated in the SCC, the Contractor shall submit to the Procuring
Entity’s Representative for approval a Program of Work showing the general
methods, arrangements, order, and timing for all the activities in the Works.
31.2 An update of the Program of Work shall the show the actual progress achieved
on each activity and the effect of the progress achieved on the timing of the
remaining work, including any changes to the sequence of the activities.
31.3 The Contractor shall submit to the Procuring Entity’s Representative for approval
an updated Program of Work at intervals no longer than the period stated in the
SCC. If the Contractor does not submit an updated Program of Work within this
period, the Procuring Entity’s Representative may withhold the amount stated in
the SCC from the next payment certificate and continue to withhold this amount
until the next payment after the date on which the overdue Program of Work has
been submitted.
31.4 The Procuring Entity’s Representative’s approval of the Program of Work shall
not alter the Contractor’s obligations. The Contractor may revise the Program of
Work and submit it to the Procuring Entity’s Representative again at any time. A
revised Program of Work shall show the effect of any approved Variations.
31.5 When the Program of Work is updated, the Contractor shall provide the Procuring
Entity’s Representative with an updated cash flow forecast. The cash flow
forecast shall include different currencies, as defined in the Contract, converted
as necessary using the Contract exchange rates.
31.6 All Variations shall be included in updated Program of Work produced by the
Contractor.
32. Management Conferences
32.1 Either the Procuring Entity’s Representative or the Contractor may require the
other to attend a Management Conference. The Management Conference shall
review the plans for remaining work and deal with matters raised in accordance
with the early warning procedure.
32.2 The Procuring Entity’s Representative shall record the business of Management
Conferences and provide copies of the record to those attending the Conference
and to the Procuring Entity. The responsibility of the parties for actions to be
taken shall be decided by the Procuring Entity’s Representative either at the
Management Conference or after the Management Conference and stated in
writing to all who attended the Conference.
33. Bill of Quantities
33.1 The Bill of Quantities shall contain items of work for the construction, installation,
testing, and commissioning of work to be done by the Contractor.
33.2 The Bill of Quantities is used to calculate the Contract Price. The Contractor is
paid for the quantity of the work done at the rate in the Bill of Quantities for each
item.

33.3 If the final quantity of any work done differs from the quantity in the Bill of
Quantities for the particular item and is not more than twenty five percent (25%)
of the original quantity, provided the aggregate changes for all items do not
exceed ten percent (10%) of the Contract price, the Procuring Entity’s
Representative shall make the necessary adjustments to allow for the changes
subject to applicable laws, rules, and regulations.
33.4 If requested by the Procuring Entity’s Representative, the Contractor shall
provide the Procuring Entity’s Representative with a detailed cost breakdown of
any rate in the Bill of Quantities.
34. Instructions, Inspections and Audits
34.1 The Procuring Entity’s personnel shall at all reasonable times during construction
of the Work be entitled to examine, inspect, measure and test the materials and
workmanship, and to check the progress of the construction.
34.2 If the Procuring Entity’s Representative instructs the Contractor to carry out a test
not specified in the Specification to check whether any work has a defect and the
test shows that it does, the Contractor shall pay for the test and any samples. If
there is no defect, the test shall be a Compensation Event.
34.3 The Contractor shall permit the Funding Source named in the SCC to inspect the
Contractor’s accounts and records relating to the performance of the Contractor
and to have them audited by auditors appointed by the Funding Source, if so
required by the Funding Source.
35. Identifying Defects
The Procuring Entity’s Representative shall check the Contractor’s work and notify the
Contractor of any defects that are found. Such checking shall not affect the Contractor’s
responsibilities. The Procuring Entity’s Representative may instruct the Contractor to
search uncover defects and test any work that the Procuring Entity’s Representative
considers below standards and defective.
36. Cost of Repairs
Loss or damage to the Works or Materials to be incorporated in the Works between the
Start Date and the end of the Defects Liability Periods shall be remedied by the
Contractor at the Contractor’s cost if the loss or damage arises from the Contractor’s
acts or omissions.
37. Correction of Defects
37.1 The Procuring Entity’s Representative shall give notice to the Contractor of any
defects before the end of the Defects Liability Period, which is One (1) year from
project completion up to final acceptance by the Procuring Entity’s
Representative.
37.2 Every time notice of a defect is given, the Contractor shall correct the notified
defect within the length of time specified in the Procuring Entity’s
Representative’s notice.
37.3 The Contractor shall correct the defects which he notices himself before the end
of the Defects Liability Period.
37.4 The Procuring Entity shall certify that all defects have been corrected. If the
Procuring Entity considers that correction of a defect is not essential, he can
request the Contractor to submit a quotation for the corresponding reduction in
the Contract Price. If the Procuring Entity accepts the quotation, the
corresponding change in the SCC is a Variation.

38. Uncorrected Defects

38.1 The Procuring Entity shall give the Contractor at least fourteen (14) day’s notice
of his intention to use a third party to correct a Defect. If the Contractor does not
correct the Defect himself within the period, the Procuring Entity may have the
Defect corrected by the third party. The cost of the correction will be deducted
from the Contract Price.
38.2 The use of a third party to correct defects that are uncorrected by the Contractor
will in no way relieve the Contractor of its liabilities and warranties under the
Contract.
39. Advance Payment
39.1 The Procuring Entity shall, upon a written request of the contractor which shall
be submitted as a contract document, make an advance payment to the
contractor in an amount not exceeding fifteen percent (15%) of the total contract
price, to be made in lump sum or, at the most two, installments according to a
schedule specified in the SCC.
39.2 The advance payment shall be made only upon the submission to and
acceptance by the Procuring Entity of an irrevocable standby letter of credit of
equivalent value from a commercial bank, a bank guarantee or a surety bond
callable upon demand, issued by a surety or insurance company duly licensed
by the Insurance Commission and confirmed by the Procuring Entity.
39.3 The advance payment shall be repaid by the Contractor by an amount equal to
the percentage of the total contract price used for the advance payment.
39.4 The contractor may reduce his standby letter of credit or guarantee instrument
by the amounts refunded by the Monthly Certificates in the advance payment.
39.5 39.5 The Procuring Entity will provide an Advance Payment on the Contract Price
as stipulated in the Conditions of Contract, subject to the maximum amount
stated in SCC Clause 39.1.
40. Progress Payments
40.1 The Contractor may submit a request for payment for Work accomplished. Such
request for payment shall be verified and certified by the Procuring Entity’s
Representative/Project Engineer. Except as otherwise stipulated in the SCC,
materials and equipment delivered on the site but not completely put in place
shall not be included for payment.
40.2 The Procuring Entity shall deduct the following from the certified gross amounts
to be paid to the contractor as progress payment:
(a) Cumulative value of the work previously certified and paid for.
(b) Portion of the advance payment to be recouped for the month.
(c) Retention money in accordance with the condition of contract.
(d) Amount to cover third party liabilities.
(e) Amount to cover uncorrected discovered defects in the works.
40.3 Payments shall be adjusted by deducting therefrom the amounts for advance
payments and retention. The Procuring Entity shall pay the Contractor the
amounts certified by the Procuring Entity’s Representative within twenty eight
(28) days from the date each certificate was issued. No payment of interest for
delayed payments and adjustments shall be made by the Procuring Entity.
40.4 The first progress payment may be paid by the Procuring Entity to the Contractor
provided that at least twenty percent (20%) of the work has been accomplished
as certified by the Procuring Entity’s Representative, unless otherwise provided
in the SCC.

40.5 Items of the Works for which a price of “0” (zero) has been entered will not be
paid for by the Procuring Entity and shall be deemed covered by other rates and
prices in the Contract.
41. Payment Certificates
41.1 The Contractor shall submit to the Procuring Entity’s Representative monthly
statements of the estimated value of the work executed less the cumulative
amount certified previously, except when a different payment scheme is adopted
under GCC Clause 40.4, in which case, the statement may only be submitted in
accordance with the schedule prescribe by the Procuring Entity.
41.2 The Procuring Entity’s Representative shall check the Contractor’s statement
and certify the amount to be paid to the Contractor.
41.3 The value of Work executed shall:
(a) be determined by the Procuring Entity’s Representative;
(b) comprise the value of the quantities of the items in the Bill of Quantities
completed; and
(c) include the valuations of approved variations.
41.4 The Procuring Entity’s Representative may exclude any item certified in a
previous certificate or reduce the proportion of any item previously certified in any
certificate in the light of later information.
42. Retention
42.1 The Procuring Entity shall retain from each payment due to the Contractor an
amount equal to a percentage thereof using the rate as specified in GCC Sub-
Clause 42.2.
42.2 Progress payments are subject to retention of ten percent (10%), referred to as
the “retention money.” Such retention shall be based on the total amount due to
the Contractor prior to any deduction and shall be retained from every progress
payment until fifty percent (50%) of the value of Works, as determined by the
Procuring Entity, are completed. If, after fifty percent (50%) completion, the Work
is satisfactorily done and on schedule, no additional retention shall be made;
otherwise, the ten percent (10%) retention shall again be imposed using the rate
specified thereof.
42.3 The total “retention money” shall be due for release upon final acceptance of the
Works. The Contractor may, however, request the substitution of the retention
money for each progress billing with irrevocable standby letters of credit from a
commercial bank, bank guarantees or surety bonds callable on demand, of
amounts equivalent to the retention money substituted for and acceptable to the
Procuring Entity, provided that the project is on schedule and is satisfactorily
undertaken. Otherwise, the ten (10%) percent retention shall be made. Said
irrevocable standby letters of credit, bank guarantees and/or surety bonds, to be
posted in favor of the Government shall be valid for a duration to be determined
by the concerned implementing office/agency or Procuring Entity and will answer
for the purpose for which the ten (10%) percent retention is intended, i.e., to cover
uncorrected discovered defects and third party liabilities.
42.4 On completion of the whole Works, the Contractor may substitute retention
money with an “on demand” Bank guarantee in a form acceptable to the
Procuring Entity.

43. Variation Orders

43.1 Variation Orders may be issued by the Procuring Entity to cover any
increase/decrease in quantities, including the introduction of new work items that
are not included in the original contract or reclassification of work items that are
either due to change of plans, design or alignment to suit actual field conditions
resulting in disparity between the preconstruction plans used for purposes of
bidding and the “as staked plans” or construction drawings prepared after a joint
survey by the Contractor and the Procuring Entity after award of the contract,
provided that the cumulative amount of the Variation Order does not exceed ten
percent (10%) of the original project cost. The addition/deletion of Works should
be within the general scope of the project as bid and awarded. The scope of
works shall not be reduced so as to accommodate a positive Variation Order. A
Variation Order may either be in the form of a Change Order or Extra Work Order.
43.2 A Change Order may be issued by the Procuring Entity to cover any
increase/decrease in quantities of original Work items in the contract.
43.3 An Extra Work Order may be issued by the Procuring Entity to cover the
introduction of new work necessary for the completion, improvement or
protection of the project which were not included as items of Work in the original
contract, such as, where there are subsurface or latent physical conditions at the
site differing materially from those indicated in the contract, or where there are
duly unknown physical conditions at the site of an unusual nature differing
materially from those ordinarily encountered and generally recognized as
inherent in the Work or character provided for in the contract.
43.4 Any cumulative Variation Order beyond ten percent (10%) shall be subject of
another contract to be bid out if the works are separable from the original
contract. In exceptional cases where it is urgently necessary to complete the
original scope of work, the Head of the Procuring Entity may authorize a positive
Variation Order that will make the cumulative value of the Variation Orders go
beyond ten percent (10%) but not more than twenty percent (20%) of the original
contract price, subject to the guidelines to be determined by the GPPB: Provided,
however, That appropriate sanctions shall be imposed on the designer,
consultant or official responsible for the original detailed engineering design
which failed to consider the Variation Order beyond ten percent (10%).
43.5 In claiming for any Variation Order, the Contractor shall, within seven (7) calendar
days after such work has been commenced or after the circumstances leading to
such condition(s) leading to the extra cost, and within twenty-eight (28) calendar
days deliver a written communication giving full and detailed particulars of any
extra cost in order that it may be investigated at that time. Failure to provide either
of such notices in the time stipulated shall constitute a waiver by the contractor
for any claim. The preparation and submission of Variation Orders are as follows:
(a) If the Procuring Entity’s representative/Project Engineer believes that a
Change Order or Extra Work Order should be issued, he shall prepare the
proposed Order accompanied with the notices submitted by the Contractor,
the plans therefore, his computations as to the quantities of the additional
works involved per item indicating the specific stations where such works
are needed, the date of his inspections and investigations thereon, and the
log book thereof, and a detailed estimate of the unit cost of such items of
work, together with his justifications for the need of such Change Order or
Extra Work Order, and shall submit the same to the Head of the Procuring
Entity for approval.

(b) The Head of the Procuring Entity or his duly authorized representative, upon
receipt of the proposed Change Order or Extra Work Order shall immediately
instruct the technical staff or office of the Procuring Entity to conduct an on-
the-spot investigation to verify the need for the Work to be prosecuted and
to review the proposed plan, and prices of the work involved.
(c) The technical staff or appropriate office of the Procuring Entity shall submit
a report of their findings and recommendations, together with the supporting
documents, to the Head of Procuring Entity or his duly authorized
representative for consideration.
(d) The HoPE or his duly authorized representative, acting upon the
recommendation of the technical staff or appropriate office, shall approve
the Change Order or Extra Order after being satisfied that the same is
justified, necessary, and in order.
(e) The timeframe for the processing of Variation Orders from the preparation
up to the approval by the Head of the Procuring Entity concerned shall not
exceed thirty (30) calendar days.
44. Contract Completion
Once the project reaches an accomplishment of ninety five (95%) of the total contract
amount, the Procuring Entity may create an inspectorate team to make preliminary
inspection and submit a punch-list to the Contractor in preparation for the final turnover
of the project. Said punch-list will contain, among others, the remaining Works, Work
deficiencies for necessary corrections, and the specific duration/time to fully complete
the project considering the approved remaining contract time. This, however, shall not
preclude the claim of the Procuring Entity for liquidated damages.
45. Suspension of Work
45.1 The Procuring Entity shall have the authority to suspend the work wholly or partly
by written order for such period as may be deemed necessary, due to force
majeure or any fortuitous events or for failure on the part of the Contractor to
correct bad conditions which are unsafe for workers or for the general public, to
carry out valid orders given by the Procuring Entity or to perform any provisions
of the contract, or due to adjustment of plans to suit field conditions as found
necessary during construction. The Contractor shall immediately comply with
such order to suspend the work wholly or partly.
45.2 The Contractor or its duly authorized representative shall have the right to
suspend work operation on any or all projects/activities along the critical path of
activities after fifteen (15) calendar days from date of receipt of written notice
from the Contractor to the district engineer/regional director/consultant or
equivalent official, as the case may be, due to the following:
(a) There exist right-of-way problems which prohibit the Contractor from
performing work in accordance with the approved construction schedule.
(b) Requisite construction plans which must be owner-furnished are not issued
to the contractor precluding any work called for by such plans.
(c) Peace and order conditions make it extremely dangerous, if not possible, to
work. However, this condition must be certified in writing by the Philippine
National Police (PNP) station which has responsibility over the affected area
and confirmed by the Department of Interior and Local Government (DILG)
Regional Director.
(d) There is failure on the part of the Procuring Entity to deliver government-
furnished materials and equipment as stipulated in the contract.

(e) Delay in the payment of Contractor’s claim for progress billing beyond forty-
five (45) calendar days from the time the Contractor’s claim has been
certified to by the procuring entity’s authorized representative that the
documents are complete unless there are justifiable reasons thereof which
shall be communicated in writing to the Contractor.
45.3 In case of total suspension, or suspension of activities along the critical path,
which is not due to any fault of the Contractor, the elapsed time between the
effective order of suspending operation and the order to resume work shall be
allowed the Contractor by adjusting the contract time accordingly.
46. Payment on Termination
46.1 If the Contract is terminated because of a fundamental breach of Contract by the
Contractor, the Procuring Entity’s Representative shall issue a certificate for the
value of the work done and Materials ordered less advance payments received
up to the date of the issue of the certificate and less the percentage to apply to
the value of the work not completed, as indicated in the SCC. Additional
Liquidated Damages shall not apply. If the total amount due to the Procuring
Entity exceeds any payment due to the Contractor, the difference shall be a debt
payable to the Procuring Entity.
46.2 If the Contract is terminated for the Procuring Entity’s convenience or because of
a fundamental breach of Contract by the Procuring Entity, the Procuring Entity’s
Representative shall issue a certificate for the value of the work done, Materials
ordered, the reasonable cost of removal of Equipment, repatriation of the
Contractor’s personnel employed solely on the Works, and the Contractor’s costs
of protecting and securing the Works, and less advance payments received up
to the date of the certificate.
46.3 The net balance due shall be paid or repaid within twenty eight (28) days from
the notice of termination.
46.4 If the Contractor has terminated the Contract under GCC Clauses 17 or 18, the
Procuring Entity shall promptly return the Performance Security to the Contractor.
47. Extension of Contract Time
47.1 Should the amount of additional work of any kind or other special circumstances
of any kind whatsoever occur such as to fairly entitle the contractor to an
extension of contract time, the Procuring Entity shall determine the amount of
such extension; provided that the Procuring Entity is not bound to take into
account any claim for an extension of time unless the Contractor has, prior to the
expiration of the contract time and within thirty (30) calendar days after such work
has been commenced or after the circumstances leading to such claim have
arisen, delivered to the Procuring Entity notices in order that it could have
investigated them at that time. Failure to provide such notice shall constitute a
waiver by the Contractor of any claim. Upon receipt of full and detailed
particulars, the Procuring Entity shall examine the facts and extent of the delay
and shall extend the contract time completing the contract work when, in the
Procuring Entity’s opinion, the findings of facts justify an extension.
47.2 No extension of contract time shall be granted the Contractor due to (a) ordinary
unfavorable weather conditions and (b) inexcusable failure or negligence of
Contractor to provide the required equipment, supplies or materials.
47.3 Extension of contract time may be granted only when the affected activities fall
within the critical path of the PERT/CPM network.

47.4 No extension of contract time shall be granted when the reason given to support
the request for extension was already considered in the determination of the
original contract time during the conduct of detailed engineering and in the
preparation of the contract documents as agreed upon by the parties before
contract perfection.
47.5 Extension of contract time shall be granted for rainy/unworkable days considered
unfavorable for the prosecution of the works at the site, based on the actual
conditions obtained at the site, in excess of the number of rainy/unworkable days
pre-determined by the Procuring Entity in relation to the original contract time
during the conduct of detailed engineering and in the preparation of the contract
documents as agreed upon by the parties before contract perfection, and/or for
equivalent period of delay due to major calamities such as exceptionally
destructive typhoons, floods and earthquakes, and epidemics, and for causes
such as non-delivery on time of materials, working drawings, or written
information to be furnished by the Procuring Entity, non-acquisition of permit to
enter private properties within the right-of-way resulting in complete paralyzation
of construction activities, and other meritorious causes as determined by the
Procuring Entity’s Representative and approved by the Head of the Procuring
Entity. Shortage of construction materials, general labor strikes, and peace and
order problems that disrupt construction operations through no fault of the
Contractor may be considered as additional grounds for extension of contract
time provided they are publicly felt and certified by appropriate government
agencies such as DTI, DOLE, DILG, and DND, among others. The written
consent of bondsmen must be attached to any request of the Contractor for
extension of contract time and submitted to the Procuring Entity for consideration
and the validity of the Performance Security shall be correspondingly extended.
48. Price Adjustment
Except for extraordinary circumstances as determined by NEDA and approved by the
GPPB, no price adjustment shall be allowed. Nevertheless, in cases where the cost of
the awarded contract is affected by any applicable new laws, ordinances, regulations, or
other acts of the GOP, promulgated after the date of bid opening, a contract price
adjustment shall be made or appropriate relief shall be applied on a no loss-no gain
basis.
49. Completion
The Contractor shall request the Procuring Entity’s Representative to issue a certificate
of Completion of the Works, and the Procuring Entity’s Representative will do so upon
deciding that the work is completed.
50. Taking Over
The Procuring Entity shall take over the Site and the Works within seven (7) days from
the date the Procuring Entity’s Representative issues a certificate of Completion.
51. Operating and Maintenance Manuals
51.1 If “as built” Drawings and/or operating and maintenance manuals are required,
the Contractor shall supply them by the dates stated in the SCC.
51.2 If the Contractor does not supply the Drawings and/or manuals by the dates
stated in the SCC, or they do not receive the Procuring Entity’s Representative’s
approval, the Procuring Entity’s Representative shall withhold the amount stated
in the SCC from payments due to the Contractor.

SECTION V.
SPECIAL CONDITIONS OF CONTRACT
Section V. Special Conditions of Contract Page 65 of 213

Special Conditions of Contract

GCC
Clause
1.17
Completion of Work
Project
(No. of calendar days)
Supply of Labor and Materials for the Construction of TRADOC Various Facilities of
the Philippine Army (PA) – One (1) Lot, consisting of the following work items
2. Construction of Water Supply System Within 360 calendar days from
3. Construction of Power Supply System receipt of Notice of Site
4. Construction of Staff Officers Quarters (12 Units) Possession
1.22 The Procuring Entity is PHILIPPINE INTERNATIONAL TRADING

CORPORATION.
1.23 The Procuring Entity’s Representative is
Ms. MYRA CHITELLA T. ALVAREZ
OIC-Vice President – Military Procurement Group
Philippine International Trading Corporation (PITC)
4th floor, NDC Bldg. 116 Tordesillas St, Salcedo Village, Makati City
Contact Person:
Mr. PIO B. BELLOSILLO
Account Head – Department A
Military Procurement Group
Tel. 8818-9801 local 365 / Fax No. 8812 0012
1.24 The Site is located at:
Camp O’Donnell, Capas, Tarlac
1.28 The Start Date is upon receipt of the Notice of Site Possession
1.31 The Works consist of Supply of Labor and Materials for the Construction
of TRADOC Various Facilities for the Philippine Army (PA) – One (1) Lot
5.1 The Contractor’s receipt of the Notice of Site Possession shall be deemed
the start of the Contractor to proceed with the execution of the Works.
7.4(c) No further instructions
7.7.7 No further instructions.
12.5 Fifteen (15) years.
13 All partners to the joint venture shall be jointly and severally liable to the
Procuring Entity.”
18.3(h)(i) No further instructions.
21.2 The Arbiter is to be advised as needed.

29.1 Day works are applicable at the rate shown in the Contractor’s original Bid.
34.3 The Funding Source is ASA No. 5100-2017-0343 dated 16 November 2017
40. Progress payment shall be based on actual completion of the
infrastructure project or a specific segment or portion thereof using
the following schedule:
First* 25%
Second* 25%
Third* 25%
Fourth** 25%
Documentary requirements for Progress Payment*:

a) Original and Duplicate Copies of Statement of Account under the name
of Philippine Army (PA) (entries must be either typewritten or computer
printed).
b) Statement of Work Accomplished based on the Construction Schedule
and Bill of Quantities
c) Inspection Report by PA’s Authorized Engineer.
d) Statement of Time Elapsed and Percentage of Work Accomplished per
Annex XIV.
e) Contractor’s Affidavit per Annex XV.
f) Pictures / Photos before, during and after construction of items of work
especially the embedded items.
g) PA Certification that the following Insurance Policies were submitted:
1. Contractor’s All Risk Insurance;
2. Transportation to the project Site of Equipment, Machinery, and
Supplies owned by the Contractor;
3. Personal injury or death of Contractor’s employees; and
4. Comprehensive insurance for third party liability to Contractor’s direct
or indirect act or omission causing damage to third persons.
h) PA Certification that the Contractor submitted Weekly Accomplishment
Report with pictures.
i) PA Certification that all materials used was approved prior to its
installation.
j) Contractor’s Certification that all materials used are compliant to the
Product Quality Standard set by the Bureau of Philippine Standards DTI
and DPWH Standard.
k) Original Joint Certificate of Completion issued by PITC and PA.

Documentary requirements for Final Payment**:

a) Original and Duplicate Copies of Statement of Account under the name
of Philippine Army (PA). (entries must be either typewritten or computer
printed).
b) Statement of Work Accomplished based on the Construction Schedule
and Bill of Quantities
c) Approved request for variation orders (if applicable)
d) Inspection Report by PA’s Authorized Engineer.
e) Statement of Time Elapsed and Percentage of Work Accomplished per
Annex XIV.
f) Contractor’s Affidavit per Annex XV.
g) Pictures / Photos before, during and after construction of items of work
h) PA Certification that the Contractor submitted Weekly Accomplishment
Report with pictures.
i) PA Certification that all materials used was approved prior to its
installation.
j) Contractor’s Certification that all materials used are compliant to the
Product Quality Standard set by the Bureau of Philippine Standards DTI
and DPWH Standard.
k) Original Joint Certificate of Completion and Final Acceptance issued by
PITC and PA.
l) PA Certification that a Warranty Security was issued in favor of the
Philippine Army (PA) for the Supply of Labor and Materials for the
Construction of TRADOC Various Facilities for the Philippine Army
(PA) – One (1) Lot – To cover warranty from defects/failures for fifteen
(15) years from date of final acceptance.
m) Certification that PA has received the as built plans signed and sealed
by Licensed Engineer.
42.3 The total “retention money” shall be due for release one (1) year after
completion and final acceptance of the Works.
42.4 On completion of the whole Works, the Contractor may substitute retention
money with an “on demand” Bank guarantee in a form acceptable to the
Procuring Entity.

SECTION VI. SPECIFICATIONS

(Refer to the Technical Bid Form, and
Scope of works and terms and
conditions)
Section VI. Specifications Page 69 of 213

SECTION VII. DRAWINGS

(Refer to the PDF File in a formatted CD
provided together with this Bidding
Documents)
Section VII. Drawings Page 70 of 213

of the Philippine Army (PA) – One (1) Lot
SECTION VIII. BILL OF QUANTITIES

(See the Financial Bid Form And
Bill of Quantities)
Section VIII. Bill of Quantities Page 71 of 213

SECTION IX. BIDDING FORMS
Section IX. Bidding Forms Page 72 of 213

BIDDING FORMS
TABLE OF CONTENTS
Page
Annex No. Particulars
No.
Eligibility Documents
Annex I Statement of All Ongoing Government and Private Contracts 74
Annex I-A Statement of Single Largest Completed Contract 75
Annex II Certificate of Net Financial Contracting Capacity (NFCC) 76
Technical Documents
Annex III Bid-Securing Declaration 77
Annex IV Technical Bid Form 79
Annex IV-A Scope of Works: Construction of Ground Development 83
Annex IV-B Scope of Works: Construction of Water Supply System 84
Annex IV-C Scope of Works: Construction of Power Supply System 85
Scope of Works: Construction of Staff Officers Quarters
Annex IV-D 86
(12 Units)
Annex IV-E Scope of Works: Construction of Clubhouse 87
Annex V Affidavit of Undertaking 88
Annex VI Bio Data 89
Annex VII Certificate of Performance Evaluation 91
Annex VIII Omnibus Sworn Statement 92
Annex IX Financial Bid Form 96
Bill of Quantities: Scope of Works: Construction of Ground
Annex IX-A 97-107
Development
Annex IX-B Bill of Quantities: Construction of Water Supply System 108-122
Annex IX-C Bill of Quantities: Construction of Power Supply System 123-148
Bill of Quantities: Construction of Staff Officers Quarters
Annex IX-D 149-167
(12 Units)
Annex IX-E Bill of Quantities: Construction of Clubhouse 168-197
Annex IX-F Unit Cost Analysis (Sample Format Only) 198

Annex I
(BIDDER’S COMPANY LETTERHEAD)


Approved Budget for the Contract (ABC) P 76,140,096.62
STATEMENT OF ALL ON-GOING GOVERNMENT & PRIVATE CONTRACTS

(INCLUDING CONTRACTS AWARDED BUT NOT YET STARTED)
CONTRACTOR’S ROLE
DATE OF NATURE OWNER’S (whether sole
NAME OF THE CONTRACT contractor,
THE OF NAME AND
CONTRACT DURATION subcontractor, or
CONTRACT WORK ADDRESS
partner in a JV and
percentage of
participation)
DATE OF TOTAL PERCENTAGES

TOTAL COMPLETION CONTRACT OF PLANNED & VALUE OF
CONTRACT OR VALUE AT ACTUAL OUTSTANDING
VALUE AT ESTIMATED COMPLETION, ACCOMPLISHME WORKS, IF
AWARD COMLETION NTS, IF APPLICABLE
TIME IF APPLICABLE APPLICABLE
Note: Copies of POs/Contracts to be submitted only during Post Qualification if

declared as the S/LCB.
CERTIFIED CORRECT:
Name of Company (in print)
Signature of Company Authorized Representative
5Name & Designation (in print)
Date

Annex I-A


STATEMENT OF SINGLE LARGEST COMPLETED CONTRACT SIMILAR TO THIS

PROJECT, EQUIVALENT TO AT LEAST FIFTY PERCENT (50%) OF THE ABC
NAME OF CONTRACT OWNER’S CONTRACTOR’S TOTAL DATE OF DATE OF

THE DURATION NAME AND ROLE (whether CONTRACT COMPLETION CONTRACT
CONTRACT AND ADDRESS sole contractor, VALUE AT OR OR NOTICE
NATURE subcontractor, AWARD ESTIMATED TO
OF WORK or partner in a COMPLETION PROCEED
JV and TIME
percentage of
participation)
For purposes of this project, similar contracts shall refer to contracts involving Construction
of Buildings or Vertical or Horizontal Structures.
Copy of any of the following documents must be attached to this Statement:
1. Constructor’s Certificate of Performance Evaluation System (CPES) Final Rating
which must be Satisfactory rating, or
2. Owner’s Certificate of Acceptance, or
3. Owner’s Certificate of Completion
CERTIFIED CORRECT:
Name & Designation (in print)
Date

Annex II


Approved Budget for the Contract (ABC) ₱ 76,140,096.62
CERTIFICATE OF NET FINANCIAL CONTRACTING CAPACITY

(Please show figures at how you arrived at the NFCC)
This is to certify that our Net Financial Contracting Capacity (NFCC) is Philippine Pesos
_____________________________________________________________________
(P_________________) which is at least equal to the total ceiling price we are bidding. The
amount is computed as follows:
CA = Current Assets P
Less: -
CL = Current Liabilities
Sub-Total 1 P
X 15
Sub-Total 2 P
Less: -
value of all outstanding or uncompleted portions of P
the projects under on-going contracts, including
C =
awarded contracts yet to be started coinciding with
the contract for this Project
NFCC P
Issued this ______day of ______________, 20__.
Name & Signature of Authorized Representative
Position
Date
Notes:
1. The value of all outstanding or uncompleted contracts refers to those listed in Annex I.
2. The detailed computation must be shown using the required formula provided above.
3. The NFCC computation must at least be equal to the ABC of the project

Annex III
(Page 1 of 2)
REPUBLIC OF THE PHILIPPINES )
CITY OF ____________________ ) S.S.
BID-SECURING DECLARATION


To: PHILIPPINE INTERNATIONAL TRADING CORPORATION
NDC Building, 116 Tordesillas St., Salcedo Village, Makati]
I/We, the undersigned, declare that:
1. I/We understand that, according to your conditions, bids must be supported by a Bid
Security, which may be in the form of a Bid-Securing Declaration.
2. I/We accept that: (a) I/we will be automatically disqualified from bidding for any contract
with any procuring entity for a period of two (2) years upon receipt of your Blacklisting
Order; and, (b) I/we will pay the applicable fine provided under Section 6 of the
Guidelines on the Use of Bid Securing Declaration1, within fifteen (15) days from
receipt of the written demand by the procuring entity for the commission of acts
resulting to the enforcement of the bid securing declaration under Sections 23.1 (b),
34.2, 40.1 and 69.1, except 69.1 (f), of the IRR of RA 9184; without prejudice to other
legal action the government may undertake.
3. I/We understand that this Bid-Securing Declaration shall cease to be valid on the
following circumstances:
(a) Upon expiration of the bid validity period, or any extension thereof pursuant to
your request;
(b) I am/we are declared ineligible or post-disqualified upon receipt of your notice
to such effect, and (i) I/we failed to timely file a request for reconsideration or
(ii) I/we filed a waiver to avail of said right;
(c) I am/we are declared as the bidder with the Single/Lowest Calculated and
Responsive Bid, and I/we have furnished the performance security and signed
the Contract.
IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of [month]
[year] at [place of execution].
[Insert NAME OF BIDDER’S

AUTHORIZED REPRESENTATIVE]
[Insert signatory’s legal capacity]
Affiant
----------------------------------------------------------
1
Issued by the GPPB through GPPB Resolution 03-2012 on 27 January 2012.

Annex III
(Page 2 of 2)
SUBSCRIBED AND SWORN to before me this _____ day of [month] [year] at [place of
execution], Philippines. Affiant/s is/are personally known to me and was/were identified by me
through competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M.
No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government identification card
used], with his/her photograph and signature appearing thereon, with no. ______ and his/her
Community Tax Certificate No. _______ issued on ______ at ______.
Witness my hand and seal this ___ day of [month] [year].
NAME OF NOTARY PUBLIC

Serial No. of Commission ___________
Notary Public for ______ until ________
Roll of Attorneys No. _____
PTR No. __, [date issued], [place Issued]
IBP No. __, [date issued], [place issued]
Doc. No.
Page No.
Book No.
Series of

PLEASE USE THIS BID FORM Annex IV

DO NOT RETYPE OR ALTER (Page 1 of 4)
TECHNICAL BID FORM
PHILIPPINEINTERNATIONALTRADINGCORPORATIONPHILIPPINEINTERNATIONALTRADINGCORPORATIONPHILIPPINEINTERNATIONALTRADINGCORPORATION
INSTRUCTION TO THE BIDDER: Indicate “COMPLY” (on every line) under Bidder’s Statement of Compliance if bidder can meet the required
technical specifications and project requirements. DO NOT LEAVE ANY BLANK. A “YES” OR “NO” ENTRY WILL NOT BE ACCEPTED. FAILURE
TO CONFORM WILL RESULT IN A RATING OF “FAILED”.
Bidder’s Statement of
Line No. Technical Requirements
Compliance
Supply of Labor and Materials for the Construction of TRADOC Various Facilities for the Philippine
Army (PA) – One (1) Lot, consisting of the following work items:
Construction of Ground Development
a) Per Scope of Works (Annex IV-A)
1. b) Per Technical Specifications and
Drawings/Plans provided in PDF format in a
CD/DVD.
Construction of Water Supply System
a) Per Scope of Works (Annex IV-B)
CD/DVD.
Construction of Power Supply System
a) Per Scope of Works (Annex IV-C)
CD/DVD.
Construction of Staff Officers Quarters
(12 Units)
a) Per Scope of Works (Annex IV-D)
4.
b) Per Technical Specifications and
CD/DVD.
BIDDER’S UNDERTAKING
I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable,
hereby bid to (supply/deliver/perform) the above-described items.
I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained
in the Bidding Documents, including the posting of the required performance security within ten (10) calendar
days from receipt of the Notice of Award.
Until a formal contract is prepared and signed, this Bid is binding on us.
___________________________________________
__________________________________________
Name & Signature of Company Authorized Representative
____________________________________________
Date

TECHNICAL BID FORM
Line No. Technical Requirements
Compliance
Construction of Clubhouse
a) Per Scope of Works (Annex IV-E)
CD/DVD.
Project Completion Period for the entire lot is
within three hundred sixty (360) calendar days
6. from receipt of Notice of Site Possession
Project Site: Camp O’Donnell, Capas, Tarlac

Line No. Other Requirements
Compliance
Bidder has no overdue deliveries or unperformed
7. services intended for the PITC and PA.
Bidder did not participate as a consultant in the
8. preparation of the design or technical
specifications of the Project subject of the bid.
Line No. Requirements if awarded the Contract
Compliance
Contractor to submit pictures/photos before,
9. during and after construction of items of work
___________________________________________
__________________________________________
____________________________________________
Date

TECHNICAL BID FORM
Compliance
All Materials to be used must be compliant with
10. the Product Quality Standards set by the Bureau
of Philippine Standards – DTI.
All Materials to be used in the project must be
11. presented for approval to PA Authorized
Representatives prior to its installation.
Contractor shall provide copy of the following
Insurance Policies:
1. Contractor’s All Risk Insurance;
2. Transportation to the project Site of
Equipment, Machinery, and Supplies owned
12. by the Contractor;
3. Personal injury or death of Contractor’s
employees; and
4. Comprehensive insurance for third party
liability to Contractor’s direct or indirect act or
omission causing damage to third persons
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


TECHNICAL BID FORM
FACILITIES FOR THE PHILIPPINE ARMY (PA) – ONE (1) LOT
Bidder’s Statement
of Compliance
Inspection and Acceptance
13. Joint Inspection Team shall be composed of two (2)
representatives from the Philippine Army (PA) and two
(2) representatives from PITC.
Submission of Warranty Security in favor of the PA for
the Supply of Labor and Materials for the
Construction of Tradoc Facilities for the Philippine
14.
Army (PA) – One (1) Lot to cover warranty from
defects/failures for fifteen (15) years from date of final
acceptance.
15. Applicable Permits and Licenses
16. As Built Plans/ Drawings
I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable, hereby bid to
(supply/deliver/perform) the above-described items.
I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the Bidding
Documents, including the posting of the required performance security within ten (10) calendar days from receipt of the
Notice of Award.
__________________________________________
__________________________________________
____________________________________________
Date

Scope of Works Annex IV-A

(Page 1 of 1)
Construction of Ground Development
Conforme:
___________________________________
Bidder’s Company Name
____________________________________
Signature of Authorized Representative
____________________________________
Designation
____________________________________
Date

Scope of Works Annex IV-B

(Page 1 of 1)
Construction of Water Supply System
Conforme:
___________________________________
____________________________________
____________________________________
Designation
____________________________________
Date

Scope of Works Annex IV-C

(Page 1 of 1)
Construction of Power Supply System
Conforme:
___________________________________
____________________________________
____________________________________
Designation
____________________________________
Date

Annex IV-D
Scope of Works (Page 1 of 1)
Construction of Staff Officers Quarters
(12 Units)
Conforme:
___________________________________
____________________________________
____________________________________
Designation
____________________________________
Date

Scope of Works Annex IV-E

(Page 1 of 1)
Construction of Clubhouse
Conforme:
___________________________________
____________________________________
____________________________________
Designation
____________________________________
Date

Annex V
Affidavit of Undertaking for the Project’s Technical Specifications & its Drawings/Plans
I/We, _______________________, of legal age, after having been duly sworn in accordance with law,
hereby depose and state that:
1. I/We am/are the bidder/s in the Project: Supply of Labor and Materials for the Construction of
TRADOC Various Facilities for the Philippine Army (PA) – One (1) Lot per Bid Ref. No. MPG-
B2-2019-560 2nd Rebid.
2. I/We declare that I have read each and every page of the above-stated Project’s Technical
Specifications & its Drawings/Plans for the Supply of Labor and Materials for the Construction
of TRADOC Various Facilities for the Philippine Army (PA) – One (1) Lot per Bid Ref. No.
MPG-B2-2019-560 2nd Rebid, including its Floor Plans/ Front Elevation/ Roof Plan/ Lighting Plan
Sheet No. E-1 & E2/ Sliding Door, which we acknowledge to have received in PDF file, in a
formatted CD on ______(Date)________________.
3. I/We understand that having issued this Affidavit of Undertaking, we conform to the requirements
of the above-stated Project’s Technical Specifications & its Drawings/Plans for the Supply of
Labor and Materials for the Construction of TRADOC Various Facilities for the Philippine
Army (PA) – One (1) Lot per Bid Ref. No. MPG-B2-2019-560 2nd Rebid; and that, in the event
that the contract for the Project is awarded to us, we undertake to complete and accomplish our
obligations in accordance with, among other terms and conditions, the said Technical
Specifications & its Drawings/Plans.
4. This Affidavit forms part of our Technical Bid for the above-mentioned Project.
5. I/We are executing this Affidavit to attest to the truth of the foregoing facts.
IN WITNESS WHEREOF, we have hereunto set our hands and affix my/our signature/s on this ____
day of _______________________20__, in __________________ City.
(Name of Affiant/Bidder’s Authorized Representative)

____________________________________________
Signature
______________________
Position in the Company
______________________
Date
BEFORE ME, appear the person/s of ________________________________________ presenting

the above Affidavit of Undertaking, who is/are personally known to me or identified by me through
competent evidence of identity as defined by the Notarial Rules as the person/s who signed the
document and in my presence taken an oath or affirmation before me as to such document.
WITNESS MY HAND AND SEAL, this ___ day of _______20__, in __________________.
NOTARY PUBLIC
Doc. No.
Page No.
Book No.
Series of
Annex VI
(Page 1 of 2)
BIO DATA
PERSONAL DATA
Name :
Date of Birth :
Nationality :
Marital Status :
Permanent
:
Address
EDUCATIONAL QUALIFICATIONS
EDUCATION SCHOOL / INSTITUTION INCLUSIVE DATES

Primary
Secondary
Tertiary
Post Grad.
PROFESSIONAL QUALIFICATIONS
Membership in Professional Institutions:

NAME OF INSTITUTION ADDRESS
Work Experiences (Listed in descending chronological order)
Present / Most Recent Assignment:
POSITION / BRIEF DESCRIPTION

INCLUSIVE DATES COMPANY OF DUTIES AND
DESIGNATION RESPONSIBILITIES

Annex VI
(Page 2 of 2)
POSITION / BRIEF DESCRIPTION

INCLUSIVE DATES COMPANY OF DUTIES AND
DESIGNATION RESPONSIBILITIES
Note:
For Licensed Architects/Engineers, please attach certified true copy of valid and
current copy of PRC license.
CERTIFIED TRUE AND CORRECT:
(NAME AND SIGNATURE)

Annex VII
(BIDDER’S CLIENT’S COMPANY LETTERHEAD)
CERTIFICATE OF PERFORMANCE EVALUATION

Issued by Bidder’s Completed Single Largest Contract Client as indicated in the submitted Annex I-A
“Must show rating of at least Satisfactory”
This is to certify that (NAME OF BIDDER), has contracted and performed with our
company/agency the (Name of CONTRACT/WORKS).
Based on our evaluation, we give (NAME OF BIDDER), a rating of;
EXCELLENT
VERY SATISFACTORY
SATISFACTORY
POOR
level of performance throughout the term of the contract based on the following
performance criteria
1) Quality of service delivered;
2) Time management;
3) Management and suitability of personnel;
4) Contract administration and management; and
5) Provision of regular progress reports.
This Certification shall form part of the Technical Documentary Requirements in line
with _____(Name of Bidder)_____ participation in the Supply of Labor and Materials
for the Construction of TRADOC Various Facilities for the Philippine Army (PA)
– One (1) Lot.
Issued this _______ day of __________ 20___, in ___________, Philippines
Name of Company (Bidder’s Client) Full Name of Authorized Representative
Address Signature of Authorized Representative

Tel. No./Fax E-mail Address

Annex VIII
(Page 1 of 4)
OMNIBUS SWORN STATEMENT
REPUBLIC OF THE PHILIPPINES )

CITY/MUNICIPALITY OF ______ ) S.S.
AFFIDAVIT
I/We, ___________________________, of legal age, with residence at
_____________________, after having been duly sworn to in accordance with law and in
compliance with the bidding requirements as contained in the Instruction to Bidders /Bid Data
Sheet for the bidding do hereby certify under oath as follows:
(a)
AUTHORITY OF THE DESIGNATED REPRESENTATIVE
(Please check appropriate box and fill up blanks)
 Sole Proprietorship
That I am the sole proprietor of <company name/name of supplier> with business address
at ___________________________________; Telephone No. ____________________, with Fax
No. ________________ and e-mail address ____________________ and as owner and sole
proprietor, I have the full power and authority to do, execute and perform any and all acts necessary
to represent it in the bidding
Name :
Title :
Specimen Signature :
– OR –
That I am the duly authorized representative of the owner/sole proprietor of <company

name/name of supplier> with business address at _________________________________;
Telephone No. _________________________, with Fax No. _________________ and e-mail
address __________________________ as shown in the attached Special Power of Attorney, and
granted full power and authority to do, execute and perform any and all acts necessary to represent
it in the bidding:
Name :
Title :
Specimen Signature :
Note: Please attach a Special Power of Attorney, if not the Sole Proprietor / Owner.

Annex VIII
(Page 2 of 4)
 Corporation, Partnership, Cooperative
That I/we am/are the duly authorized representative/s of <company name>, located at
________________________________________, with Telephone No. ____________________;
Fax No. _____________________ and e-mail address, ___________________________, as
shown in the attached Secretary’s Certificate issued by the corporation or the members of the joint
venture, and granted full power and authority to execute and perform any and all acts necessary
and/or to represent our company in the bidding, including signing all Bidding Documents and other
related documents such as the contracts:
1) Name: 2) Name:
Title: Title:
Specimen Signature: Specimen Signature:
Note: Please attach duly executed Secretary’s Certificate.
(b)
NON-INCLUSION IN THE BLACKLIST NOR UNDER SUSPENSION STATUS BY ANY AGENCY
OR GOVERNMENT INSTRUMENTALITY
That the firm I/We represent is not blacklisted or barred/suspended from bidding by the
Government of the Philippines or any of its agencies, offices, corporations, or Local Government
Units, foreign government/foreign or international financial institution whose blacklisting rules have
been recognized by the Government Procurement Policy Board.
(c)
AUTHENTICITY OF SUBMITTED DOCUMENTS
That each of the documents submitted by our company in satisfaction of the bidding
requirements is an authentic copy of the original, complete, and all statements and information
provided therein are true and correct.
(d)
AUTHORITY TO VALIDATE SUBMITTED DOCUMENTS
The undersigned duly authorized representative of the Applicant, for and in behalf of the
Applicant, hereby submits this Letter of Authorization in relation with Application to apply for Eligibility
and to Bid for the subject contract to be bid.
In connection thereat, all public official, engineer, architect, surety company, bank institution
or other person, company or corporation named in the eligibility documents and statements are
hereby requested and authorized to furnish the Chairman, PITC Bids & Awards Committee II or her
duly authorized representative/s any information necessary to verify the correctness and authenticity
of any item stated in the said documents and statements or regarding our competence and general
reputation.
I/We hereby give consent and give authority to the Chairman of PITC Bids and Awards
Committee II or her duly authorized representative, to verify the authenticity and correctness, of any
or all of the documents and statements submitted herein; and that I/we hereby hold myself liable,
criminally or civilly, for any misrepresentation or false statements made therein which shall be ground
for outright disqualification and/or ineligibility, and inclusion of my/our company among the
contractors blacklisted from participating in future biddings of Philippine International Trading
Corporation.

Annex VIII
(Page 3 of 4)
(e)
DISCLOSURE OF RELATIONS
That for and in behalf of the Bidder, I/We hereby declare that the sole proprietor or
proprietress/ all officers and members of the partnership or cooperative/ all officers, directors, and
controlling stockholders of the corporation/ all partners and members of the Joint Venture are not
related by consanguinity or affinity up to the third civil degree with the Head of the Procuring Entity,
members of the Board of Directors, the President, Officers or Employees having direct access to
information that may substantially affect the result of the bidding such as, but not limited to, the
members of the PITC BAC, the members of the TWG of PITC, the PITC BAC Secretariat, the
head of the end-user unit, and the project consultants. It is fully understood that the existence of
the aforesaid relation by consanguinity or affinity of the Bidder with the aforementioned Officers of
the Corporation shall automatically disqualify the Bid.
(f)
COMPLIANCE WITH EXISTING LABOR LAWS AND STANDARDS
That our company diligently abides and complies with existing labor laws and standards.
(g)
BIDDER’S RESPONSIBILITIES
1. That I/we have taken steps to carefully examine all of the Bidding Documents;
2. That I/we acknowledge all conditions, local or otherwise affecting the implementation of the
contract;
3. That I/we made an estimate of the facilities available and needed for the contract to be bid, if any;
4. That I/we will inquire or secure Supplemental /Bid Bulletins issued for this project;
5. That the submission of all bidding requirements shall be regarded as acceptance of all conditions
of bidding and all requirements of authorities responsible for certifying compliance of the contract;
6. That I have complied with our responsibility as provided for in the Bidding Documents and all
Supplemental /Bid Bulletins;
7. That failure to observe any of the above responsibilities shall be at my own risk and
8. That I agree to be bound by the terms and conditions stated in the Conditions of the Contract for
this project.
(h)
DID NOT PAY ANY FORM OF CONSIDERATION
That I/we did not give or pay directly or indirectly, any commission, amount, fee or any form
of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the
government project or activity.

Annex VIII
(Page 4 of 4)
IN WITNESS WHEREOF, I have hereunto set my hand this ___ day of _______________,
20__ at ______________________, Philippines.
Bidder’s Authorized Representative

Signature over Printed Name
SUBSCRIBED AND SWORN TO BEFORE ME this _________day of

____________________at _____________________, Philippines. Affiant exhibited to me his/her
competent Evidence of Identity (as defined by the 2004 Rules on Notarial Practice) _____________
issued ___________________________at ________________________, Philippines.
Doc. No.
Page No.
Book No.
Series of
*mgcg/rev/07-11-2016

PLEASE USE THIS BID FORM Annex IX

FINANCIAL BID FORM
(Prices must be VAT inclusive)
(BID PRICE MUST NOT EXCEED ABC PER LINE ITEM)
INSTRUCTION TO THE BIDDER: Indicate cost per line item. DO NOT LEAVE ANY BLANK. INDICATE "0" IF ITEM IS BEING OFFERED FOR
FREE. "NO" ENTRY WILL NOT BE ACCEPTED. FAILURE TO CONFORM WILL RESULT IN A RATING OF "FAILED"
ABC BID PRICE
Description Qty
(P) (P)
Supply of Labor and Materials for the Construction of TRADOC Various Facilities for
the Philippine Army (PA) – One (1) Lot, consisting of the following work items:
1. Construction of Ground Development 21,256,038.65
2. Construction of Water Supply System 4,830,917.87
3. Construction of Power Supply System One (1) 8,695,652.17
Lot
4. Construction of Staff Officers Quarters
(12 Units) 17,690,821.26
5. Construction of Clubhouse 23,666,666.67

GRAND TOTAL 76,140,096.62
Total Amount in Words:
Notes:
 The Financial Bid includes taxes, all cost relative to construction.
 The bidder shall shoulder all transportation costs, delivery charges and shall assume all risks until the goods have been
delivered at the site and accepted by PA/PITC.
 The amount in the signed submitted Financial Bid Form (Annex IX) must be equal to the sum of Bill of Quantities per
Annex IX-A, Annex IX-B, Annex IX-C, Annex IX-D and Annex IX-E must not exceed the total ABC
I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable, hereby OFFER
to (supply/deliver/perform) the above described items.
Documents, including the posting of the required performance security within ten (10) calendar days from receipt of the Notice
of Award.
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date

PLEASE USE THIS BID FORM Annex IX-A

BILL OF QUANTITIES
INSTRUCTION TO THE BIDDER: Indicate cost per line item. DO NOT LEAVE ANY BLANK. INDICATE "0" IF ITEM IS BEING OFFERED
FOR FREE. "NO" ENTRY WILL NOT BE ACCEPTED. FAILURE TO CONFORM WILL RESULT IN A RATING OF "FAILED"
UNIT
COST FINANCIAL
DESCRIPTION QTY UNIT (Material BID PRICE
and/or Labor (PhP)
Cost)
I General Requirements
Mobilization/Demolization 1 Lot
Rental (Welding Machine) 1 Lot
Temporary Facilities and Utilities 1 Lot
II Item 100: Clearing and Grubbing
Main Road 9,120 sq.m
T-Junction 672 sq.m
Drop-off 448 sq.m
Clubhouse 3,569 sq.m
SOQ 2,436 sq.m
SUB-TOTAL
Notes:
 The amount in the signed submitted Bill of Quantities (Annex IX-A) must be equal to the sum of Financial Bid Form per
Annex IX and must not exceed the total ABC
hereby OFFER to (supply/deliver/perform) the above described items.
____________________________________________
____________________________________________
____________________________________________
Name & Designation (in print) / Date


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
III Item 102: Roadway Excavation
Excavation 3,019.5 cu.m
IV Item 103-6: Pipe Culvert and
Drainage Excavation
Excavation 1,300 cu.m
V Item 104: Embankment
Volume 7,903 cu.m
Main Road 2,432 cu.m
Clubhouse 3,035 cu.m
SOQ 2,436 cu.m
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
VI Item: 105 Sub Grade Preparation

T-Junction 372 sq.m
Drop-off 248 sq.m
VII Item 200: Sub-Base Course
Compacted Volume 898.73 cu.m
T-Junction 372 sq.m
Drop-off 248 sq.m
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
VIII Item 201: Base Course
Compacted Volume 898.73 cu.m
T-Junction 372 sq.m
Drop-off 248 sq.m
IX Item 405: Structural Concrete
Ready Mix(3,000PSI) 765 cu.m
T-Junction 360 sq.m
Drop-off 240 sq.m
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
X Item 505: Grouted Riprap
a. Clubhouse 189 cu.m
Portland Cement 136 bags
Sand 60 cu.m
Boulders 195 cu.m
3Ø PVC Pipe 30 pcs
XI Formworks
Steel forms (0.15m x 2.4m) 58 sets
RSB 12mm x 6.0m 20 pcs
GI Tie wire #16 10 kgs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
XII Steel Reinforcement
RSB 16mm x 6.0m 300 Pcs
Expansion joints 1 Lot
32mm dia PVC Pipe 30 Pcs
XIII Concrete Works
a. Sidewalk 1,120 lm
Washed Sand 93 cu.m
Gravel 185 cu.m
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. Concrete Works
b. Sidewalk 1,120 lm
Washed Sand 18 cu.m
Gravel 36 cu.m
XIV Drainage System
a. Manhole 64 sets
Washed Sand 96 cu.m
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. Manhole
Gravel 192 cu.m
6” CHB 7,680 pcs
RSB 12mm x 6.0m 2,048 pcs
6mm thk steel plate 64 lot
100x300x5mm stopper plate 384 pcs
16mm round bar 128 pcs
Welding Rod 64 kgs
Grinding Disc 64 pc
Steel Cutting Disc 64 pc
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
b. RCPC
Washed Sand 20 cu.m
Sand Bedding 40 cu.m
700mm Ø RCPC 26 pcs
c. Headwing/Wing Wall
Washed Sand 10 cu.m
SUB-TOTAL
Notes:
 The bidder shall shoulder all transportation costs, delivery charges and shall assume all risks until the goods
have been delivered at the site and accepted by PA/PITC.
 The amount in the signed submitted Bill of Quantities (Annex IX-A) must be equal to the sum of Financial
Bid Form per Annex IX and must not exceed the total ABC
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. Headwing/Wing Wall
Gravel 20 cu.m
RSB 12mm x 6.00 160 pcs
RSB 16mm x 6.00 100 pcs
XV Gravelling
a. Clubhouse
Gravel 74.1 cu.m
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
FINANCIAL BID PRICE
DESCRIPTION
(PhP)
TOTAL SUMMARY OF PAGES 1 TO 10
I.
(ANNEX IX-A)
II. OVERHEAD / MISCELLANEOUS
OTHER COSTS, MATERIALS NECESSARY
III.
TO COMPLETE THE PROJECT
IV. APPLICABLE PERMITS AND LICENSES
V. CONTRACTOR’S PROFIT
GRAND TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date

PLEASE USE THIS BID FORM Annex IX-B

BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Temporary Facilities 1 lot
II Waterline Works
a. Clubhouse
75 mm Ø PVC Pipe 160 lm
75 mm Ø Gate Valve 1 pcs
75 mm Ø Check Valve 1 pcs
75 mm Ø Water meter 1 pcs
65mm Ø Gate Valve 2 pcs
65mm Ø Wye Strainer 2 pcs
65mm Ø Flexible Connector 2 pcs
SUB-TOTAL
Notes:
 The amount in the signed submitted Bill of Quantities (Annex IX-B) must be equal to the sum of Financial Bid Form per
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. Clubhouse
50mm Ø PVC Pipe 95 lm
50mm Ø Check Valve 2 pcs

50mm Ø Water Meter 1 pcs
50mm Bend PVC 45˚ 8 lm
50mm Ø End Cap 3 pcs
50mm Ø Air Relief Valve 1 pcs
50mm Ø Blow off valve 1 pcs
SUB-TOTAL
Notes:
 The amount in the signed submitted Bill of Quantities (Annex IX-B) must be equal to the sum of Financial
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. Clubhouse
3HP centrifugal pump, 70gpm, 50ft
(Duplex) with VFD, Pump Control 1 sets
System and breaker
Level Switch 1 pcs
Foot Valve 2 pcs
Float Valve 1 pcs
Concrete Thrust Block 5 assy
b. SOQ
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. SOQ
65mm Ø Wye Strainer 2 pcs
65mm Ø Flexible Connection 2 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. SOQ
50mm Bend PVC 45˚ 10 lm
50mm Ø End Cap 3 pcs
50mm Ø Air Relief Valve 1 pcs
50mm Ø Blow off valve 1 pcs
3HP centrifugal pump, 70gpm, 50ft
(Duplex) with VFD, Pump control 1 sets
system and breaker
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. SOQ
Level Switch 1 pcs
Foot Valve 2 pcs
Float Valve 1 pcs
Submersible Pump (3HP) 1 sets
Deep Well w/ Accessories including
1 assy
pump house covering
Concrete Thrust Block 18 assy
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
III Civil Works
a. Clubhouse
Excavation 33 cu.m
G-1 ready mix concrete steel bars 15 cu.m
Applied Waterproofing 64.15 sq.m
12mm Ø Reinforced steel bars 45 pcs
#16 tie wire 10 kgs
Formworks and scaffolding 3,456 bdft
½” x 4’ 8’ Phenolic Board 49 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. Clubhouse
800 x 800 6mm thk galv. Checkered
1 set
steel plate
Safety hasp and padlock 1 set
20mm Ø Stainless steel 304 rung w/
10x20mm thk stainless steel 304 flat 1 set
runner/expansion shield bolt
25mm Ø steel hinges 2 pcs
75mm Ø x 6mm thk steel collar plate 8 sets
65mm Ø x 6mm thk steel collar plate 2 sets
Anti-vortex assembly 150/250mm x
1 assy
150/250mm
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________

BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. Clubhouse
150mm Ø suction pipe 2 pcs
Pipe sleeve with 25mm thk lead seal 4 assy
10mm thk base plate 1 pcs
12mm thk U-bolt 5 pcs
15mm Ø expansion shield bolt 20 pcs
75mm x 75mm x 8mm angle bar 2 pcs
Welding Rod 5 Kgs
b. SOQ
Cistern Tank (2.6x3.3x3.85m)
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. SOQ
Excavation 33 cu.m
G-1 ready mix concrete 4000psi 15 cu.m
Applied Waterproofing 64.15 sq.m
#16 tie wire 10 kgs
Formworks and scaffolding 3,456 bdft
½” x 4’ x 8’ Phenolic Board 49 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
FACILITIES FOR THE PHILIPPINE ARMY (PA) – ONE (1) LOT
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. SOQ
800x800x6mm thk galv. Checkered
1 set
steel plate
Safety hasp and padlock 1 set
20mm Ø stainless steel 304 rung w/
10x20mm thk stainless steel 304 flat 1 set
bar runner/expansion shield bolt
25mm Ø steel hinges 2 pcs
75mm Ø x 6mm thk steel collar plate 8 set
65mm Ø x 6mm thk steel collar plate 2 set
Anti vortex assembly
1 assy
150/250mmx150/250mm
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________

BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. SOQ
150mm Ø suction pipe 2 pcs
Pipe sleeve with 25mm thk lead seal 4 assy
10mm thk base plate 1 pcs
12mm thk U-bolt 5 pcs
15mm Ø expansion shield bolt 20 pcs
75mmx75mmx8mm angle bar 2 pcs
Valve box cover with manhole frame
1 assy
and cover
Welding rod 5 kgs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Pump House (1.8x2.6x1.5)
Washed Sand 1.5 cu.m
Crushed gravel .5 cu.m
4” CHB 245 pcs
10mm Ø RSB 9 pcs
#16 tie wie 1 kgs
#24 corrugated GI Roofing sheets 8” 6 pcs
Plain GI sheet 3’ x 8’ 3 pcs
Tekscrews 3” 50 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
Cont. Pump House (1.8x2.6x1.5)
2” x 4” x 1.2 mm C-Purlins 5 pcs
Welding Rod 1 kgs
Fascia Board ½” Hardi Senepa 5 pcs
Red Oxide Primer 1 gal
Quick Drying Enamel 2 ltrs
Flat Latex 1 gal
Semi Gloss Latex (wall finish) 2 ltrs
Skim Coat 1 bags
Sandpaper #80 1 lm
4” paint brush 1 pcs
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
FINANCIAL BID PRICE
DESCRIPTION
(PhP)
I.
(ANNEX IX-B)
III.
GRAND TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date

PLEASE USE THIS BID FORM Annex IX-C

BILL OF QUANTITIES
3. Construction of Power Supply System
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
A. OUTSIDE POWER SUPPLY SYSTEM-SOQ
I Electrical Distribution System
a. Transformer Assembly
Split bolt connector #2/0-4/0 6 pcs
Wire, jumper #6 AI. Grounding 12 mts
Wire, jumper #2 MCM, AWG, THW 12 mts
Cut-out 100 a, 10-15kV, LA comb. 10 A 2 sets
Fuse Link 2 pcs
Bolt, Machine 5/8” x 14” HDG 2 pcs
Transformer bracket, Cluster type 2 pcs
SUB-TOTAL
Notes:
 The amount in the signed submitted Bill of Quantities (Annex IX-C) must be equal to the sum of Financial Bid Form per
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
DESCRIPTION QTY UNIT BID PRICE
and/or Labor
(PhP)
Cost)
Cont. Transformer Assembly
Distribution Transformer, Pole type,
OISC, Single Phase, 60 Hz, 7620/13,
3 units
200 V pri to 120/240 V secondary, 75
kVA, Brand New
Clamp, Hotline #2 -# 4/0 2 units
#200 mm2 THW wire, service drop for
100 pcs
75 kVA transformer
#22mm2 THN wire, service drop for 100 mts
water pump
H.T rubber tape 3 rolls
PVC electrical tape 6 rolls
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
b. Line Assembly
Poly ACSR # 2/0 (insulated), AI 6/1 2,700 mts
ACSR #2 AWG, Insulated 1,800 mts
Bolt, Machine ½” x 12” HDG 85 pcs
Washer, sq. 2 ¼ x 2 ¼ x 13/16 600 pcs
Bolt, Double arming 5/8 x 22”, HDG 18 pcs
Bolt, Oval Eye 5/8 x 12” 84 pcs
Angular brace, cross-arm steel, flat 28” 24 pcs
Clamp, pole steel, RL, HDG 17 pcs
SUB-TOTAL
Notes:
 The amount in the signed submitted Bill of Quantities (Annex IX-C) must be equal to the sum of Financial
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Line Assembly
Clevis, Secondary, Swinging HDG 17 pcs
Connector, burndy, Solderless UDC 34 pcs
Clamp dead End loop # 1/0-#4/0 34 pcs
Clamp dead End strain, 2-U-bolt # 4/0 11 pcs
Steel cross-arm, 3 ½ x 4 ½ x 8” HDG 24 pcs
Nut, Oval Eye 5/8” dia. HDG 70 pcs
Insulator, Pin Type, ANSI 55-4 72 pcs
Insulator, suspension type 10” dia 22 pcs
Insulator, Spool, 1 ¾ groove 17 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Line Assembly
Nut, lock 3/8” dia Round HDG 170 pcs
Nut, lock 5/8” dia HDG 70 pcs
Pin steel 5/8 x 10 ¾”HDG 72 pcs
Cut-out 100 a, 10-15 kV, LA comb. 10
3 sets
A
Fuse link 3 pcs
Pole, concrete, round seamless, 40’ C-
17 pcs
5
2 pcs
7A
Anchor shackle, 5/8” dia HDG 17 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________

BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Line Assembly
Nut, lock, ½” 85 pcs
Bolt Machine, 5/8” x 12 60 pc
Tie Wire, Al. soft annealed #4 200 mts
c. Anchoring Assembly
Pre-fab anchor concrete 8” x4’ 5 pcs
Rod, Anchor 5/8” x7’ thimble eye 5 pcs
Washer, sq. 2 ¼ x 2 ¼ x 13/16 10 pcs
d. Guying assembly
Wire, Guy, 7 strd. Steel Galv. 3/8” dia. 200 mts
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
DESCRIPTION QTY UNIT (Material and/or BID PRICE
Labor Cost) (PhP)
Cont. Guying assembly
Guy, grip 3/8” dia 10 pcs
Bolt, Eye thimble 5/8 x 12” HDG 5 pcs
Nut, lock 5/8” dia. HDG 5 pcs
Washer, sq. 2 ¼ x 2 ¼ 13/16 10 pcs
e. Grounding Assembly
Connector, Split bolt #1/0, burndy Al. 2 pcs
Clamp, Ground rod 5/8” dia. HDG 2 pcs
Rod, Ground steel, 5/8” x 10’ HDG 2 pcs
Wire, Grounding #4, Galv. Steel, 3
30 mts
strd.
Steel Pole Plate 2 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________

BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
II Street Lighting System
a. LED Street lights
Cobra type LED Street lighting
complete with 25’ steel single arm
(goose neck) with 25’ steel single arm 28 assy
(goose neck) lamp post. Lamp post
shall be:
1. Round tapered steel shaft
2. Zinc electroplated (Galvanized)
3. Coasted w/ primer and aluminum
paint
4. Complete w/ anchor bolts & washer
5. With gasketed hanhole cover
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Cont. LED Street lights
6. 3.5mm thick
7. Base plate 12” x 12”
8. Base dia 8” & top dia. @ 4”
Steel Post Bracket
2. 3.5mm thick
3. Coated w primer and aluminum
paint
4. Complete w/ anchor bolts & washer
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Luminaire
2. 100 watts LED
3. Die cast aluminum housing for long
life performance
4. Compact horizontal style luminaire
for roadway and area installation
5. “Breathing seal” developed by
American Electric for preventing
contaminants from entering optical
assembly
6. One hand “trigger Latch”,
developed by American Electric, for
quick, easy access to luminaire
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
7. NEMA label indicating wattage and
lamp type
8. Durable baked-on polyurethane
powder paint finish
b. Lamp Post
Lamp Post Concrete Pedestal 28 units
c. Conduit and fittings
1 ½” dia PVC Pipe, w/ coupling 100 pcs
1 ½” dia PVC Elbow 6 pcs
1” dia PVC Pipe w/ coupling 250 pcs
1” dia PVC Elbow 60 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Cont. Conduit and fittings
1” dia PVC Adoptor 60 pcs
PVC cement 400cc 4 can
1 ½” dia RSC pipe with coupling 1 lgs
1 ½” dia RSC Elbow 1 pcs
1 ½” dia Entrance cap 1 pcs
1 ½” dia Locknut & bushing 1 prs
1” dia RSC pipe w/ coupling 2 lgs
1” dia RSC elbow 2 pcs
1” dia Entrance cap 2 pcs
1” locknut & bushing 4 pcs
Hanger and Support 1 lot
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
d. Wire/Cable & Cable Accessories
22mm2 THW 600 lms
8.00mm2 THW 1,500 lms
3.5mm2 THW 600 lms
GA #16 GI Wire 4 kgs
PVC Electrical Tape 30 rls
Rubber Tape 6 rls
e. Protection/Switching System
Protection Circuit breaker on nema-4X
3 assy
encl. w/ Timer, Lighting contactor
30AT, 2P, 240V 10 Kaic Industrial type
CB
63AT, 2P, 240V Lighting Contactor
Timer 24 hr. w/ self-contain battery or
rechargeable battery
SUB-TOTAL
Notes:
 The bidder shall shoulder all transportation costs, delivery charges and shall assume all risks until the goods have been delivered at the site
and accepted by PA/PITC.
 The amount in the signed submitted Bill of Quantities (Annex IX-C) must be equal to the sum of Financial Bid Form per Annex IX and must
not exceed the total ABC
I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable, hereby OFFER to
(supply/deliver/perform) the above described items.
I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the Bidding Documents,
including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT
COST FINANCIAL
and/or Labor (PhP)
Cost)
B. OUTSIDE POWER SUPPLY SYSTEM-CLUBHOUSE
I Electrical Distribution System
a. Transformer Assembly
Split bolt connector #2/0-4/0 6 pcs
Wire, jumper #6 AI. Grounding 12 mts
Wire, jumper #2 MCM, AWG, THW 12 mts
Cut-out 100 a, 10-15kV, LA comb. 10 A 3 sets
Fuse Link 3 pcs
Transformer bracket, Cluster type 2 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Transformer Assembly
Distribution Transformer, Pole type,
OISC, Single Phase, 60 Hz, 7620/13,
3 units
200 V pri to 120/240 V secondary, 75
kVA, Brand New
Clamp, Hotline #2 -# 4/0 3 units
#200 mm2 THW wire, service drop for
150 mtrs
75 kVA transformer
#22mm2 THN wire, service drop for 150 mts
water pump
H.T rubber tape 3 rolls
PVC electrical tape 6 rolls
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
b. Line Assembly
Poly ACSR # 2/0 (insulated), AI 6/1 180 mts
ACSR #2 AWG, Insulated 60 mts
Bolt, Machine ½” x 12” HDG 5 pcs
Washer, sq. 2 ¼ x 2 ¼ x 13/16 36 pcs
Bolt, Double arming 5/8 x 22”, HDG 8 pcs
Bolt, Oval Eye 5/8 x 12” 4 pcs
Angular brace, cross-arm steel, flat 28” 2 pcs
Clamp, pole steel, RL, HDG 2 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Line Assembly
Clevis, Secondary, Swinging HDG 2 pcs
Connector, burndy, Solderless UDC 6 pcs
Clamp dead End loop # 1/0-#4/0 6 pcs
Clamp dead End strain, 2-U-bolt # 4/0 6 pcs
Steel cross-arm, 3 ½ x 4 ½ x 8” HDG 8 pcs
Nut, Oval Eye 5/8” dia. HDG 4 pcs
Insulator, Pin Type, ANSI 55-4 9 pcs
Insulator, suspension type 10” dia 12 pcs
Insulator, Spool, 1 ¾ groove 2 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Line Assembly
Nut, lock 3/8” dia Round HDG 20 pcs
Nut, lock 5/8” dia HDG 48 pcs
Pin steel 5/8 x 10 ¾”HDG 9 pcs
1 pcs
5
Anchor shackle, 5/8” dia HDG 2 pcs
Nut, lock, ½” 4 pcs
Bolt Machine, 5/8” x 12 8 pcs
Tie Wire, Al. soft annealed #4 30 mts
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
c. Anchoring Assembly
Pre-fab anchor concrete 8” x4’ 2 pcs
Rod, Anchor 5/8” x7’ thimble eye 2 pcs
Washer, sq. 2 ¼ x 2 ¼ x 13/16 2 pcs
d. Guying assembly
Pole, concrete, round seamless, 30’C-7A 1 pcs
Wire, Guy, 7 strd. Steel Galv. 3/8” dia. 40 mts
Guy, Grip 3/8” dia. 4 pcs
Bolt, Eye thimble 5/8 x 12” HDG 2 pcs
Nut, lock 5/8” dia. HDG 4 pcs
Washer, sq. 2 ¼ x 2 ¼ 13/16 4 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
e. Grounding Assembly
Connector, Split bolt #1/0, burndy Al. 1 pcs
Clamp, Ground rod 5/8” dia. HDG 1 pcs
Rod, Ground steel, 5/8” x 10’ HDG 1 pcs
Wire, Grounding #4, Galv. Steel, 3 strd. 15 mts
Steel Pole Plate 1 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
___________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
II Street Lighting System
a. LED Street lights
Cobra type LED Street lighting
complete with 25’ steel single arm
(goose neck) with 25’ steel single arm 4 assy
(goose neck) lamp post. Lamp post
shall be:
a) Round tapered steel shaft
b) Zinc electroplated (Galvanized)
c) Coasted w/ primer and aluminum
paint
d) Complete w/ anchor bolts &
washer
e) With gasketed hanhole cover
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
9. 3.5mm thick
10. Base plate 12” x 12”
11. Base dia 8” & top dia. @ 4”
Steel Post Bracket
a) Zinc electroplated (Galvanized)
b) 3.5mm thick
c) Coated w primer and aluminum
paint
d) Complete w/ anchor bolts &
washer
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Luminaire
a) 100 watts LED
b) Die cast aluminum housing for
long life performance
c) Compact horizontal style luminaire
for roadway and area installation
d) “Breathing seal” developed by
American Electric for preventing
contaminants from entering optical
assembly
e) One hand “trigger Latch”,
developed by American Electric,
for quick, easy access to luminaire
f) NEMA label indicating wattage and
lamp type
g) Durable baked-on polyurethane
powder paint finish
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
b. Lamp Post
Lamp Post Concrete Pedestal 4 units
c. Conduit and fittings
1 ½” dia PVC Pipe, w/ coupling 35 pcs
1 ½” dia PVC Elbow 6 pcs
1” dia PVC adapter 6 pcs
PVC cement 400cc 1 can
1” dia RSC pipe w/ coupling 1 lgs
1” dia RSC elbow 1 pcs
1” dia Entrance cap 1 pcs
1” locknut & bushing 1 pcs
Hanger and Support 1 lot
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
d. Wire/Cable & Cable Accessories
8.00mm2 THW 150 lms
3.5mm2 TW 80 lms
GA #16 GI Wire 1 kg
PVC Electrical Tape 1 rls
Rubber Tape 1 rls
e. Protection/Switching System
Protection Circuit breaker on nema-4X
1 assy
encl. w/ Timer, Lighting contactor
30AT, 2P, 240V 10 Kaic Industrial type
CB
63AT, 2P, 240V Lighting Contactor
Timer 24 hr. w/ self-contain battery or
rechargeable battery
SUB-TOTAL
Notes:
 The bidder shall shoulder all transportation costs, delivery charges and shall assume all risks until the goods have been delivered at the site
and accepted by PA/PITC.
 The amount in the signed submitted Bill of Quantities (Annex IX-C) must be equal to the sum of Financial Bid Form per Annex IX and must
not exceed the total ABC
I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable, hereby OFFER to
(supply/deliver/perform) the above described items.
I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the Bidding Documents,
including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
FINANCIAL BID PRICE
DESCRIPTION
(PhP)
I.
(ANNEX IX-C)
III.
GRAND TOTAL
Notes:
___________________________________________
____________________________________________
____________________________________________
____________________________________________
Date

PLEASE USE THIS BID FORM Annex IX-D

BILL OF QUANTITIES
4. Construction of Staff Officer’s Quarter (12 Units)
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Mobilization/Demobilization 1 lot
Temporary Facilities & Utilities 1 lot
II Earthworks
Site Clearing and Staking 203 sq.m
Excavation 32 cu.m
Jack Hammer w/ air compressor (rental) 7 days
Gravel Bedding 6 cu.m
Filling Materials 16 cu.m
Backfilling and Compaction 45 cu.m
Soil Poisoning 3 ltrs
SUB-TOTAL
Notes:
 The amount in the signed submitted Bill of Quantities (Annex IX-D) must be equal to the sum of Financial Bid Form per
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
III Concrete and Masonry Works
Washed Sand 1 cargo
¾” Crushed Gravel 2 d/t
4” thk. CHB (non-loading bearing) 2,685 pcs
IV Tile Works
600x600mm Homogeneous Foor Tile 152 pcs
300x300mm Glazed Tile (kit. Countertop
35 pcs
& splashboard)
300x300mm Unglazed Floor Tile 40 pcs
SUB-TOTAL
Notes:
 The amount in the signed submitted Bill of Quantities (Annex IX-D) must be equal to the sum of Financial
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Tile Works
300x300mm Unglazed Wall Tile 166 pcs
200x200mm Glazed Tile (Nook
50 pcs
Countertop)
Tile Adhesive 26 kgs
Tile Grout 4 pack
Cutting Disc 2 pcs
V Steel and Reinforcement
10mm Ø Reinforced Steel Bars 503 pcs
16mm Ø Reinforced Steel Bars 223 pcs

SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Steel and Reinforcement
#16 G.I. Tie Wires 70 kgs

3” x 3” x ¼” Angle Bar 12 pcs
2 ½” x 2” x 1/4” Angle Bar 7 pcs
2” x 2” x ¼” Angle Bar 8 pcs
2” x 4” x 1.2 mm C-Purlins 36 pcs
12mm Round Bar Sag Rod 6 pcs
Welding Rod 12 kgs
Cutting Disc 3 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Chalkstone 3 pcs
Grinding Disc. 2 pcs
VI Carpentry Works
¾”x4’x8’ Marine Plywood 13 pcs
½”x4’x8’ Marine Plywood 6 pcs
3.5mm thk. Ficem Board 27 pcs
Fascia Board ½” Hardi Senepa 14 pcs
Carrying Channel 12mmx38x1.0x5M 8 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Carpentry Works
Furring Channel (hat type) 19mm x
15 pcs
50mm x 5m
Wall Angle 25x25x0.5mm (3M) 22 pcs
Hanger Rod #8 2 pcs
Blind Rivets 1/8x3/8 1 pcs
Assorted CWN 1.5 pcs
Assorted Concrete Nails 3 pcs
Assorted Finishing Nails 10 kgs
Concealed Hinges 20 pairs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cabinet Handles 10 pcs
Stikwell glue 3 gal
2” x 3” coco lumber 207 bd.ft
2” x 2” coco lumber 401 bd.ft
½”x4’x8’ Phenolic Board 28 pcs
VII Roofing Works
Pre-painted Rib Type Panel Roofing
108 lm
0.5mm w/ accessories
Pre-Painted Flashing 0.50mm thk x
77 lm
0.60m x 2.44m
Sealant 2 lm
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
VIII Doors and Windows
Wood Panel Door with 10mm thk clear
glass side vision panel (1.00mx2.10m) 1 set
w/jambs
Wooden Moisture Resistant Flush Door
1 set
K.D. (0.90mx2.10m) w/jambs
Wooden Flush Door K.D. (0.70mx2.10m) 2 set
PVC Door w/ Jamb (0.60x2.10) 1 set
Analok Sliding Glass Door Panel w/6mm
1 set
thk. clear glass (1.60mx2.10m)
Analok Sliding Glass Door Panel w/6mm
1 set
thk. Clear glass (0.80mx2.10m)
Analok Sliding Window w/fixed 6mm thk
1 set
glass (2.40mx1.50m)
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Doors and Windows
Analok Sliding Window w/fixed 6mm thk
1 set
glass (2.00mx1.20m)
Analok Sliding window w/6mm thk glass
3 set
(2.40m x 1.20m)
Analok Awning Window w/ fixed 6mm thk
1 set
glass (0.60m x 0.60m)
Analok Awning Window w/6mm thk glass
2 set
(0.40mx1.60m)
Entry Lever Lockset 4 set
Cylindrical lockset 1 set
Loose Pin Hinges 3x3 inches 15 pairs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
IX Sanitary and Waterline Works
½” Ø PVC Pipe (waterline) 10 pcs
¾” Ø PVC Pipe (waterline) 3 pcs
1” Ø PVC Pipe (waterline) 3 pcs
½” Ø PVC coupling (waterline) 4 pcs
½” Ø PVC tee (waterline) 8 pcs
½” Ø PVC Elbow (waterline) 7 pcs
½” Ø PVC Adapter (waterline) 2 pcs
50mm Ø PVC pipe series 1,000 sch 40 6 pcs
100mm Ø PVC Pipe series 1,000 sch 40 7 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Sanitary and Waterline Works
100mm Ø x 150mm Ø PVC tee 3 pcs
100mm Ø 50mm Ø PVC Wye 14 pcs
100mm Ø PVC Elbow 12 pcs
100mm Ø PVC tee 6 pcs
100mm Ø PVC coupling 6 pcs
100mm Ø PVC clean out w/ plug 2 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
50mm Ø PVC P-trap 4 pcs
Lavatory w/ complete fittings &
1 set
accessories
Water Closest w/ tanks and fittings 1 set
Shower assembly 1 set
Kitchen Sink Stainless 2 set
Floor Drain 4 x 4 PVC 2 pcs
Tissue Holder 1 pcs
Soap Holder 1 pcs
Towel Rack 1 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Faucet (Slow Flow) 1 pcs
Hose Bibb 2 pcs
Vulca Seal 1 can
Teflon 3 pcs
PVC Cement 400cc 2 cans
PVC Septic Tank 1,000 liters 1 pcs
X Electrical Works
Panel board, Flush type, Frame 1 set
3.5mm2 THHN Stranded Wire 1.5 box
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Electrical Works
5.5mm2 THHN Stranded Wire 1 box
20mmϴ (3/4”) PVC Pipe (orange) 8 pcs
20mmϴ (3/4”) PVC Clamp (orange) 1 pcs
20mmϴ (3/4”) PVC Joint (orange) 8 pcs
20mmϴ (3/4”) PVC Elbow (orange) 8 pcs
32mmϴ (1 1/4”) rigid metal conduit pipe 1 pcs
32mmϴ (1 1/4”) rigid metal conduit
4 pcs
elbow
32mmϴ (1 1/4”) rigid metal conduit
4 pcs
washer
Wall mounted LED Lights Bulb 5W 1 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
LED Lights Bulb 12W w/PVC receptacle 10 pcs
LED Lights Bulb (8”) Downlight Square
5 pcs
Normal 18W
LED Panel Ceiling Lights
3 pcs
600mmx600mm
LED Panel Ceiling Lights
1 pcs
300mmx600mm
3-gang switch with cover plate 3 pcs
Range outlet 1 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Aircon Outlet 2 pcs
Convenience outlet 8 pcs
Telephone outlet w/ plate 1 pcs
Cable TV outlet w/ plate 1 pcs
Coaxial cable, RG 59 30 mts
Tel jacketed wire, # 22/4C 20 mts
Utility box 2” x 4” 29 pcs
Junction Box 4” x 4” 5 pcs
Electrical tape (big) 5 rolls
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
XI Painting Works
Flatwall Enamel 2 tins
Flat Latex 4 tins
Semi-Gloss Latex (wall finish) 6 tins
Quick Drying Enamel 12 gals
Red Oxide Primer 4 gals
Concrete Neutralizer 6 gals
Pre-mix patching compound 8 pails
Acri-color (assorted) 5 qrts
T-ting color (assorted) 5 qrts
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Painting Works
Paint Roller and Brush (assorted) 15 pcs
Sandpaper 30 lm
Masking Tape 15 rolls
Thinner 8 gals
Stoppa Rugs 3 kgs
SUB-TOTAL
Notes:
 The bidder shall shoulder all transportation costs, delivery charges and shall assume all risks until
the goods have been delivered at the site and accepted by PA/PITC.
 The amount in the signed submitted Bill of Quantities (Annex IX-D) must be equal to the sum of
Financial Bid Form per Annex IX and must not exceed the total ABC
____________________________________________
____________________________________________
____________________________________________
_____________________________________________
Date


BILL OF QUANTITIES
FINANCIAL BID PRICE
DESCRIPTION
(PhP)
I.
(ANNEX IX-D)
III.
GRAND TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date

PLEASE USE THIS BID FORM Annex IX-E

BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Mobilization/Demobilization 1 lot
Temporary Facilities and Utilities 1 lot
II Earthworks
Site Clearing and Staking 800 sq.m
Excavation 359 cu.m
Gravel Bedding 120 cu.m
Filling Materials 410 cu.m
Backfilling and Compaction 452 cu.m
Soil Poisoning 9 gals
III Concrete and Masonry Works
Portland Cement 5,513 bags
SUB-TOTAL
Notes:
 The amount in the signed submitted Bill of Quantities (Annex IX-E) must be equal to the sum of Financial
Notice of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Concrete and Masonry Works
Washed Sand 25 d/t
¾” Crushed Gravel 32 d/t
5” thk CHB (non-load bearing) 6,532 pcs
4” thk CHB (non-load bearing) 8,652 pcs
Water Proofing 5 gals
IV Tile Works
300x300mm Anti-Slip Porcelain Floor
112 sq.m
Tile
60x600mm Anti-Slip Porcelain Floor
131 pcs
Tile
600x600mm Porcelain Homogenous
1,599 pcs
Floor Tile
SUB-TOTAL
Notes:
 The amount in the signed submitted Bill of Quantities (Annex IX-E) must be equal to the sum of Financial Bid
Form per Annex IX and must not exceed the total ABC
of Award.
___________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
(Material
and/or Labor
(PhP)
Cost)
Cont. Tile Works
471 pcs
Floor Tile
616 pcs
Floor Tile
300x300mm unglazed Floor Tile 350 pcs
300x300mm Unglazed Ceramic Floor
56 pcs
Tile
300x300mm Countertop Ceramic Tile
56 pcs
(Prep room)
100x100mm Glazed Wall Tile 560 pcs
300x300mm Glazed Wall Tile 2,648 pcs
SUB-TOTAL
Notes:
 The amount in the signed submitted Bill of Quantities (Annex IX-E) must be equal to the sum of Financial Bid Form per
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Cont. Tile Works
100x100mm Unglazed Floor Tile 785 pcs
Plain Cement with Grooves
17 sq.m
300x300mm (service)
Plain Cement with Grooves (ramp) 132 sq.m
Plain Cement (drop-off) 101 sq.m
Plain Cement in Epoxy Paint Finish
1 sq.m
(Janitorial)
Tile Adhesive 591 kgs
Tile Grout 45 pack
Cutting Disc 25 pcs
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
V Steel and Reinforcement
12mm Ø x 6m Reinforcement Steel
8,259 pcs
bars
16mm Ø x 6m Reinforcement Steel
1996 pcs
bars
#16 G.I tie wires 615 kgs
127mmx102mmx6mm thk angle bar 86 pcs
150mmx65mmx20mmx2.5mm thk C-
570 pcs
Channel
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
12mm dia A325 Bolt 13,680 pcs
125mmx125mmx6mm thk cleat angle 48 pcs
1.2mmx2.4mx8mm thk ms plate
8 pcs
(gusset)
1-1/2” GI Pipe Sched.20 (Railing) 10 pcs
1” GI Pipe Sched. 20 (Railing) 15 pcs
Welding Rod 25 boxes
Cutting Disc 4” dia 20 pcs
Chalkstone 25 pcs
Grinding Disc. 20 pcs
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
VI Carpentry Works
¾” Marine Plywood 53 pcs
½” Marine Plywood 13 pcs
2”x2”x8’ Rough Lumber 52 pcs
½”x1”x8’ Bareteha 52 pcs
Wood Planks (Floor finish at stage) 255 pcs
6mm thk Glass Cabinet Double Sliding
9 sets
Door
6mm thk Glass Cabinet Door at TV
2 sets
Cabinet
Fascia Board ½”x8’ Hardi Senepa 88 pcs
Wood Glue/Adhesive 8 gals
Assorted CWN 18 kegs
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Assorted Concrete Nails 36 kgs
Assorted Finishing Nails 20 kgs
Cabinet Handles 18 pcs
Cabinet Concealed Hinges 36 sets
Stikwell Glue 12 gals
2”x4”x3.5mm thk Narra Ply 8 pcs
2”x3” Coco Lumber 2,070 bdft
2”x2” Coco Lumber 4,010 bdft
½”x4’x8’ Phenolic Board 268 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
VII Ceiling Works
Acoustic Ceiling Panel
291 pcs
3.5mmx600x600mm
3.5mm thk Fiber Cement Board
213 pcs
Standard
3.5mm thk Fiber Cement Board
27 pcs
Moisture Resistant
Carrying Channel 12mmx38x1.0x5M 255 pcs
Furring Channel (hat type)
583 pcs
19mmx50mmx5M
Suspension Clip & Expansion Bolt 720 pcs
W clips/ J-clip 720 pcs
Wall Angle 25x25x0.5mmx3M 638 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________

LEASE USE THIS BID FORM Annex IX-E

BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Cont. Ceiling Works
Shadow Line 50mm x 5.00m 79 pcs
Hanger Rod #8/lm 65 kgs
Metal screw 8,000 pcs
Blind Rivet 1/8 x 3/8 28 boxes
VIII Roofing Works
Pre-painted Ribbed Type Panel
1,141 lm
Roofing 0.6mm
Pre-painted Flashing 0.60mm thk
115 lm
xn0.60m x 2.44m
Pre-painted Ridge roll 8’ 18 lm
Sealant 18 tubes
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
IX Doors and Windows
Double Leaf Glass Panel Door with
6mm thk clear glass w/ complete
2 set
lockset and accessories
(2.00mx2.20m)
Double leaf Glass Panel Door on
analok w/ 6mm thk clear glass;
2 set
complete lockset and accessories
(1.00mx2.20m)
Single Leaf Glass Panel Door with
6mm thk clear glass w/ complete
2 sets
lockset and accessories (1.00m x
2.20m)
Double leaf Solid Panel Door with
2 sets
Jambs (2.00mx2.20m)
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Single Leaf Flush Door with jambs
8 sets
(1.00mx2.20m)
Single Leaf PVC Door/louvers with
1 sets
jamb (1.00m x 2.20m)
Single Leaf Flush Door with jambs
2 sets
(0.80mx2.20m)
Single Leaf Fire Rated with wired side
vision glass and jambs w/ complete 2 sets
accessories (1.20mx2.20m)
vision glass, transom and jambs w/ 2 sets
complete accessories (1.20mx2.20m)
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Single Leaf Fire Rated with side vision
glass, transom and jambs w/ complete 1 sets
Double Leaf Fire Rated with wired side
Single Leaf Louver Door with tubular
steel frame w/ jambs and complete 1 sets
accessories (1.00mx 2.20m)
Sliding Folding Partition
(8500x2100mm) w complete 1 sets
accessories
Analok Fixed Window w/6mm thk clear
6 sets
glass (1.00mx1.90)
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Analok Fixed Window w/6mm thk clear
2 sets
glass (0.60mx1.90)
Analok Fixed Window w/6mm thk
2 sets
glass (0.60m1.20)
Analok Sliding and awning windows
w/fixed 6mm thk glass (2.00m x 2 sets
1.90m)
Analok awning Window w/ 6mm thk
4 sets
glass (2.00mx1.2m)
Analok Awning Window w/6mm thk
2 sets
glass (1.00mx1.20m)
13 sets
glass (0.60mx1.20m)
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
3 sets
glass (0.60mx2.40m)
8 sets
glass (1.00mx2.40m)
Analok Fixed and Awning Window w/
3 sets
fixed 6mm thk glass (3.0mx2.40m)
Analok Sliding and Awning Window w/
1 sets
fixed 6mm thk glass (2.40mx2.40m)
Analok Awning Window w/fixed 6mm
1 sets
thk glass (0.60mx2.40m)
Analok Awning Window w/ fixed thk
1 sets
glass (3.60mx3.60m)
Analok Awning Window w/ fixed 6mm
1 sets
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Analok Awning Window w/ fixed 6mm
1 sets
Entry Lever Lockset 17 sets
Loose Pin Hinges 3x3inches 20 pairs
X Sanitary and Waterline works
½” Ø PVC Pipe (Waterline) 110 pcs
¾” Ø PVC Pipe (Waterline) 33 pcs
1” Ø PVC Pipe (waterline) 33 pcs
½” Ø PVC Coupling (Waterline) 45 pcs
½” Ø PVC tee (waterline) 90 pcs
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
X Sanitary and Waterline works
½” Ø PVC Elbow (waterline) 78 pcs
½” Ø PVC Adapter (waterline) 20 pcs
50mm Ø PVC pipe series 1,000 sch.
65 pcs
40
100mm Ø PVC Pipe series, 1,000 sch
71 pcs
40
100mm Ø x150mm Ø PVC tee 35 pcs
100mm Ø x 50mm Ø PVC Wye 154 pcs
SUB-TOTAL
Notes:
 The bidder shall shoulder all transportation costs, delivery charges and shall assume all risks until the
goods have been delivered at the site and accepted by PA/PITC.
I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions
contained in the Bidding Documents, including the posting of the required performance security within ten
(10) calendar days from receipt of the Notice of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Cont. Sanitary and Waterline works
50mm Ø PVC Coupling 90 pcs
50mm Ø PVC Tee 50 pcs
100mm Ø PVC clean out w/Plug 18 pcs
50mm Ø PVC P-trap 46 pcs
Lavatory w/ complete fittings &
14 sets
accessories
Water Closet w/ tanks and fittings 10 sets
Urinal with accessories 14 sets
Slop Sink 1 set
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Frameless Mirror with 50mm wall
14 sets
backing
2.5’ x 10’ x 12mm Solid surface
6 slabs
Countertop
Phenolic Board WC Cubicles with
9 sets
accessories
Phenolic Board Ur cubicles with
13 sets
accessories
Kitchen Sink Stainles 1 sets
Floor Drain 4”x4” PVC 7 pcs
Tissue Holder 10 pcs
Soap Holder 13 pcs
Faucet 15 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Hose Bibb 2 pcs
Vulca Seal 12 ltr
Teflon 35 pcs
PVC Cement 400cc 2 lts
Septec Tank 1 unit
XI Electrical Works
600mmx600mm LED Panel ceiling
5 sets
lights
Surface mounted light 130 sets
12w, 6” LED downlight square normal
137 sets
frame lighting fixture
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
150w spotlight 4 sets
Wall bracket light fixture 4 sets
Convenience outlet, duplex 39 sets
Heavy Duty outlet 1 set
Weather Proof Outlet 9 sets
Telephone Outlet 1 set
Orbital Ceiling Fan w/ Control Switch 5 sets
Emergency Lamp, 2x15W with battery
6 sets
pack
Fire Exit Light 8 sets
Fire Alarm bell 6 sets
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Alarm Switch 42 sets
Smoke detector 15 sets
Heat detector 1 set
1-gang switch 22 sets
125mm2 thhn AWG 18 mts
80 mm2 thhn AWG 6 mts
8.0mm2 thhn AWG 6 rolls
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
5.5mm2 thw AWG 18 rolls
20mm dia x 3m PVC Pipe w/ coupling 460 pcs
20mm dia PVC adapter 560 pcs
20mm dia L&B 560 prs
PVC pipe, 25mm Ø x 3m 110 pcs
PVC Pipe, 40mm Ø x 3m 4 pcs
PVC Pipe, 75mm Ø 3m 6 pcs
Utility Box 200 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Junction box 300 pcs
Electrical Tape 150 rolls
Secondary rack, 4-spool 2 pcs
Ground rod w/ clamp 1 pc
Rubber tape 4 roll
Clamp metal 6 pcs
Meter base 1 unit
Metal box w/ cover 4 unit
Circuit breaker 500 AT, 1000 AF, 3P,
240 V w/ ff. branches: 1-250 AT, 3P; 2- 1 set
100 AT, 3P; 1-30 AT, 3P
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
CB (PLP) 100 AT, 200 AF, 3P, 240 V
with ff. braches: 14-20 AT, 2P; 4-30 1 set
AT, 2P
CB (ELP) 100 AT, 200 AF, 3P, 240 V
w/ ff branches: 16-20 AT, 2P; 2-30 AT, 1 set
2P
CB (PP-) 250 AT, 400 AF, 3P, 240 V
1 set
w/ ff branches: 14-40 AT, 2P
Manual Transfer Switch (MTS) 100
1 set
AT, 3PDT, 240 V
Circuit breaker 40 AT, 100 AF, 240 V
13 sets
Sub-control in NEMA box
Circuit Breaker 30 AT, 100 AF, 2P 240
1 set
V Sub Control in NEMA box
Fire Alarm Control Panel 1 set
SUB-TOTAL
Notes:
of Award.
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Circuit breaker 500 AT, 1000 AF, 3P,
240 V, Sub Control in NEMA box 1 set
(service Entrance to MDP)
Concrete pedestal 1 units
Concrete Pull-box w/ cover 3 units
PVC Pipe, 75mm Ø x 3m 46 pcs
75mm Ø PVC long Elbow 2 pcs
75mm dia rsc pipe w/ coupling 4 pcs
75mm dia entrance cap 2 pcs
75mm dia rsc elbow 2 pcs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Metal Pull box 2 unit
Electrical tape 6 rolls
Rubber tape 3 rolls
250mm2 solderless connector 18 pcs
80mm2 thw AWG 140 mts
XII Painting Works
Flatwall Enamel 26 tins
Flat Latex 22 tins
SUB-TOTAL
Notes:
Notice of Award.
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Semi-Gloss Latex (Wall Finish) 66 tins
Quick Dyring Enamel 78 tins
Red Oxide Primer 15 tins
Concrete Neutralizer 21 gals
Pre-mix patching compound 60 pails
Acri-color (assorted) 60 qrts
T-ting color (Assorted) 60 qrts
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
UNIT COST FINANCIAL
Labor Cost) (PhP)
Paint Roller and Brush (Assorted) 35 pcs
Sandpaper 165 lm
Masking Tape 70 rolls
Thinner 50 gals
Stoppa Rugs 50 kgs
SUB-TOTAL
Notes:
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date


BILL OF QUANTITIES
FINANCIAL BID PRICE
DESCRIPTION
(PhP)
I.
(ANNEX IX-E)
III.
GRAND TOTAL
Notes:
I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as
applicable, hereby OFFER to (supply/deliver/perform) the above described items.
I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions
contained in the Bidding Documents, including the posting of the required performance security within
ten (10) calendar days from receipt of the Notice of Award.
____________________________________________
____________________________________________
____________________________________________
____________________________________________
Date

Annex IX-F
SAMPLE FORMAT ONLY

UNIT COST ANALYSIS (UCA)

Item Unit
Particulars Unit QTY Amount
No. Cost
1.0 Materials
1.1
1.2
SUB TOTAL 1.0
2.0 Labor
2.1
2.2
SUB TOTAL 2.0
3.0 Equipment
3.1
3.2
SUB TOTAL 3.0
A. DIRECT COST (1.0+2.0+3.0)
B. OVERHEAD, CONTINGENCIES
AND MISCELLANEOUS
C. CONTRACTOR’S PROFIT
D. GOVERNMENT TAXES
E. TOTAL COST
F. UNIT COST
Note:
This is a sample format only. Bidder may revise the form as long as bidder provides UCA per
work item that indicated in their Bill of Quantities per Annex IX-A, Annex IX-B, Annex IX-C,
Annex IX-D and Annex IX-E
Prepared by:
__________________________________
Name and Signature
Bidder’s Authorized Representative

SECTION X.
POST QUALIFICATION DOCUMENT
(APPLICABLE ONLY TO DECLARED
LOWEST / SINGLE CALCULATED
BIDDER)
Section X. Post Qualification Document Page 199 of 213

Annex X
(Bidder’s Company Letterhead)

COMPANY PROFILE
COMPANY NAME :
ADDRESS
HEAD OFFICE :
BRANCH :
TELEPHONE NUMBER/S
HEAD OFFICE :
BRANCH :
FAX NUMBER/S
HEAD OFFICE :
BRANCH :
EMAIL ADDRESS/ES :
NUMBER OF YEARS IN BUSINESS :
NUMBER OF EMPLOYEES :
LIST OF MAJOR STOCKHOLDERS :
LIST OF BOARD OF DIRECTORS :
LIST OF KEY PERSONNELS :

(NAME,DESIGNATION AND SIGNATURE) AS
AUTHORIZED CONTACT PERSONNEL FOR
THIS PROJECT (at least three)
LIST OF PROSPECTIVE BIDDER’S
EQUIPMENT UNITS WHICH ARE OWNED,
LEASED, AND/OR UNDER PURCHASE
AGREEEMENT, SUPPORTED BY
CERTIFICATION OF AVAILABILITY OF
EQUIPMENT FROM THE EQUIPMENT
LESSOR/VENDOR FOR THE DURATION OF
THE PROEJCT
____________________________________________
Name & Signature of Authorized Representative
____________________________________________
Designation
____________________________________________
Date

Annex XI

VARIOUS FACILITIES FOR THE PHILIPPINE ARMY (PA) – ONE (1)

UNDERTAKING TO PRESENT ORIGINAL AND SUBMIT COPY OF A VALID AND

CURRENT SSS CLEARANCE OR LATEST QUARTER PREMIUM REMITTANCES
AND VALID AND CURRENT DOLE CLEARANCE IF DECLARED AS THE
LOWEST OR SINGLE CALCULATED AND RESPONSIVE BID
I/We, (Name) , (Title or Capacity) , the duly

authorized representative of (Company/Bidder) , hereby commit that
should we be declared as the Lowest or Single Calculated and Responsive Bid, we
shall present original copy and submit Certified True Copy of SSS CLEARANCE OR
LATEST QUARTER PREMIUM REMITTANCES and present original copy and submit
Certified True Copy of our Valid and Current DOLE CLEARANCE pursuant GPPB
Circular 01-2012 dated 03 August 2012.
This Undertaking shall form part of the Post Qualification Requirements for the
aforesaid procurement project.
Issued this _______ day of _______________in ___________, Philippines
Name of Company (Bidder) Full Name of Authorized Representative
Address Signature of Authorized Representative
Tel. No./Fax E-mail Address

SECTION XI. SAMPLE FORMS
Section XI. Sample Forms Page 202 of 213

Annex XII
Special Bank Guarantee or Irrevocable Standby Letter of Credit
(For Retention Money, As Applicable)
To : ______________________
______________________
Date : ______________________
WHEREAS, ________________________________________________ with principal

offices located at ___________________________________________________
(hereinafter called “the Contractor/Supplier”) has undertaken, in pursuance of
_________________________________________________________________________
__________________________ dated ________________________ to execute supply of
_________________________________ at _____________________________________.
AND WHEREAS, it has been stipulated by you in the said Contract that the
Contractor/Supplier shall furnish you with a Special Bank Guarantee / Irrevocable Standby
Letter of Credit (as applicable) by an authorized bank for the sum specified therein as security
for compliance with their obligations in accordance to with the contract, including a warranty
that the GOODS supplied are free from patent and latent defects and performance of
corrective work for any manufacturing defects will be undertaken as required and that all the
conditions imposed under the contract shall been fully met;
AND WHEREAS, we have agreed to give the Contractor/Supplier such a Special Bank
Guarantee/ Irrevocable Letter of Credit (as applicable);
NOW THEREFORE, we hereby affirm that we are the Guarantor and responsible to you, on
behalf of the Contractor, up to a total of PhP _____________ proportions of currencies in
which the Contract Price is payable, and we undertake to pay you, upon your first written
demand and without cavil or argument, any sum or sums within the limits of PhP
___________ as aforesaid without you needing to prove or to show grounds or reasons for
your demand for the sum specified therein.
We hereby further affirm that this bank guarantee/standby letter of credit
(as applicable) is irrevocable and intended to answer for the performance of corrective work
for any manufacturing defects, to warrant that the goods supplied are free from patent and
latent defects and to warrant that all conditions imposed under the contract have been fully
met by the Contractor/Supplier.
We hereby waive the necessity of your demanding the said debt from the Contractor/Supplier
before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract
to be performed thereunder or of any of the Contract documents which may be made between
you and the Contractor shall in any way release us from any liability under this guarantee, and
we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid until _________________________________ or a minimum of
one (1) year, whichever comes later.
SIGNATURE AND SEAL OF THE GUARANTOR
NAME OF BANK
ADDDRESS

Annex XIII
Form of Performance Security (Bank Guarantee)
To : PHILIPPINE INTERNATIONAL TRADING CORPORATION

National Development Company (NDC) Building
116 Tordesillas Street, Salcedo Village, 1227 Makati City
WHEREAS, [insert name and address of Supplier] (hereinafter called the “Supplier”) has undertaken, in
pursuance of Contract No. [insert number] dated [insert date] to execute [insert name of contract and
brief description] (hereinafter called the “Contract”);
AND WHEREAS, it has been stipulated by you in the said Contract that the Supplier shall furnish you
with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance
with his obligations in accordance with the Contract;
AND WHEREAS, we have agreed to give the Supplier such a Bank Guarantee;
NOW THEREFORE, we hereby affirm that we are the Guarantor and responsible to you, on behalf of the
Supplier, up to a total of [insert amount of guarantee]1 proportions of currencies in which the Contract
Price is payable, and we undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of [insert amount of guarantee] as aforesaid without your
needing to prove or to show grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Supplier before presenting us
with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract to be
performed thereunder or of any of the Contract documents which may be made between you and the
Supplier shall in any way release us from any liability under this guarantee, and we hereby waive notice
of any such change, addition or modification.
This guarantee shall be valid until the date of your issuance of the Notice of Final Acceptance.
SIGNATURE AND SEAL OF THE GUARANTOR___________________________________________

NAME OF BANK____________________________________________________________________
ADDRESS_________________________________________________________________________
DATE_____________
1 An amount is to be inserted by the Guarantor, representing the percentage of the Contract Price specified in
the Contract.

Annex XIV
COMPANY LETTERHEAD
STATEMENT OF TIME ELAPSED AND PERCENTAGE OF WORK ACCOMPLISHED
Date submitted ________________________
Name of Project :
Location :
Original ABC (P) :
Revised ABC (P) :
1) Original Contract Time (calendar days)

2) Date of Effectivity of Contract
3) Original Expiry Date
4) Time Extension Allowed (calendar days)
5) Revised Expiry Date after Allowed
Extension
6) Revised Contract Time (calendar days)
7) Total Calendar Days Elapsed to-date
8) No. of Days Work Suspended (covered by
suspension order
9) Contract Time Elapsed to-date
10) Expiry Date due to Work Suspension
11) Percent Time Elapsed
12) Percent Work Accomplished
13) Percent Work Programmed
14) Percent Work Slippage
Submitted by: Conforme:
Name and Signature of Name and Signature of

Contractor’s Authorized Representative PA’s Authorized Representative

Annex XV
CONTRACTOR’S AFFIDAVIT
I, ___(Name of Authorized Representative)____, in my capacity as __(Title of Capacity)__ of

____(Name of Company and Complete Address_____, after having duly sworn to in
accordance with law, do hereby depose and say:
1) That the aforementioned company is the Contractor for the _______ Name of Project
and Bid Ref.________ located at ____________ (Name of Client Agency and Address
of the Project)_________________;
2) That I hereby certify that all the Labor and Materials used in this work as well as the
taxes and all other obligations incurred therewith, have been fully paid at rates
required by law, particularly the minimum wage law;
3) That I further certify that I did not promise officials or employees of the Philippine
International Trading Corporation or the _______ (Name of Client Agency) _________,
any gift of money to support my claim for payment.
IN WITNESS WHEREOF, I hereto affix my signature this ____ day of ____________

20__, at the _________________.
_________________________________
Affiant
SUBSCRIBED AND SWORN to before me this ______ of ________________20___,

affiant exhibited to me his/her Competent Evidence of Identity____________________
issued on ____________at ____________.
NOTARY PUBLIC
Doc. No.
Page No.
Book No.
Series of

SECTION XII.
CHECKLIST OF DOCUMENTS
Section XII. Checklist of Documents Page 207 of 213

PITC BIDS AND AWARDS COMMITTEE II

CHECKLIST OF REQUIREMENTS FOR BIDDERS
Name of Company :
SUPPLY OF LABOR AND MATERIALS FOR THE
CONSTRUCTION OF TRADOC VARIOUS
Name of Project :
FACILITIES FOR THE PHILIPPINE ARMY (PA) –
ONE (1) LOT
Bid Ref. No. : (Previous Bid Ref. No. MPG-B2-2019-001 and Bid
Ref. No. MPG-B2-2019-210 Rebid)
Approved Budget for the Contract : ₱ 76,140,096.62
Per Bid Docs
Particulars
Item No.
CERTIFICATION ON ELIGIBILITY
ENVELOPE 1: ELIGIBILITY AND TECHNICAL DOCUMENTS
A. ELIGIBILITY DOCUMENTS
CLASS "A" DOCUMENTS
Registration certificate from the Securities and Exchange
(i) Commission (SEC) for corporations, Department of Trade and
Authority (CDA) for cooperatives.
Valid and current Business/Mayor's Permit issued by the city or
bidder is located OR the equivalent document for Exclusive
Economic Zones or Areas;
(ii) In case of recently expired Mayor's/Business permits, it shall be
accepted together with the official receipt as proof that the bidder
has applied for renewal within the period prescribed by the
concerned local government unit, provided that the renewed permit
shall be submitted as a post-qualification requirement.
Valid and current Tax Clearance per Executive Order 398, Series of
(iii) 2005 and Revenue Memorandum Order No. 46-2018, as finally
reviewed and approved by BIR.
Copy of audited Financial Statements for 2018 and 2017 (in
comparative form or separate reports):
(a) Independent Auditor’s Report;
(b) Balance Sheet (Statement of Financial Position); and
(iv)
(c) Income Statement (Statement of Comprehensive Income.).
Each of the above statements must have stamped “received” by the
Bureau of Internal Revenue (BIR) or its duly accredited and
authorized institutions.

OR
Valid and current PHILGEPS Certificate of Registration (Platinum Membership *).
*Note: Bidder must ensure that all Class “A” Eligibility Documents are valid and
current at the time of submission of PhilGEPS Certificate of Registration (Platinum
Membership). In case any of the submitted Eligibility Documents are not valid and
current at the time of submission of the PhilGEPS Certificate of Registration
(Platinum Membership), bidders are required to submit the valid and current
documents including the Audited Financial Statements for 2018 and 2017
(stamped and received by the BIR) together with the said PhilGEPS Certificate of
Registration (Platinum Membership).
Statement of all its ongoing government and private contracts
(including contracts awarded but not yet started), if any, whether
(v)
similar or not similar in nature and complexity to the contract to be
bid (Annex I).
Statement of Single Largest Completed Contract similar to the
contract to be bid equivalent to at least fifty (50%) of the total ABC
of the project (Annex I-A).
Similar contracts shall refer to contracts involving
Construction of Buildings or Vertical or Horizontal Structures.
Any of the following documents must be submitted/attached
(vi) corresponding to the listed completed largest contracts per Annex
I-A:
(a) Constructor’s Performance Evaluation System (CPES) Final
Rating which must be Satisfactory, or
(b) Owner’s Certificate of Acceptance, or
(c) Owner’s Certificate of Completion
Valid and current Philippine Contractors Accreditation Board
(PCAB) license with Classification/Category in General
Building/General Engineering with Minimum Size Range of
(vii)
Medium A and Minimum License Category of B. The PCAB license
must indicate “PCAB registered contractor for Government
Projects.”
Duly signed Certificate of Net Financial Contracting Capacity
(NFCC) per Annex II, in accordance with ITB Clause 5.5.
The computation must be at least equal to the ABC of the project.
The detailed computation using the required formula must be
shown as provided for in Annex II.
NFCC = [(Current assets minus current liabilities) (15)] minus the
value of all outstanding or uncompleted portions of the projects
(viii) under ongoing contracts, including awarded contracts yet to be
started, coinciding with the contract to be bid.
Notes:
1. The phrase "the values of the bidder's current assets and
current liabilities" shall be based on the data submitted to the
BIR, which refers to the values of the current assets and current
liabilities reflected in the Annual Income Tax Return and
Audited Financial Statements.

2. The value of all outstanding or uncompleted contracts refers to

those listed in Annex I.
3. The detailed computation must be shown using the required
formula provided above.
4. The NFCC computation must at least be equal to the ABC of
the project.
CLASS “B” DOCUMENTS (For Joint Venture)
a) Valid Joint Venture Agreement (JVA).
The JVA must specify which Partner/Company of the JV shall
be designated as Authorized Representative. It must also
clearly state the Name of the Officer/s designated as the
Authorized Representative/s of the Joint Venture.
b) Each partner of a JV shall likewise submit their valid and current
Certificate PhilGeps Certificate of Registration (Platinum
Membership)
c) Submission of items (v), (vi) and (viii) by any of the joint venture
partners constitute compliance.
d) Entities forming themselves into a Joint Venture shall likewise
submit a Special PCAB license to act in the capacity of such
joint venture
B. TECHNICAL DOCUMENTS
Bid security must be issued in favor of the Philippine
International Trading Corporation, in any of the following forms:
a) Bid Securing Declaration per Annex III;
b) Cashier’s Check or Manager’s Check equivalent to at least 2%
of the ABC in the amount of ₱ 1,522,801.93;
c) Bank Guarantee/Bank Draft of Irrevocable LC equivalent to at
least 2% of the ABC in the amount of ₱ 1,522,801.93; OR
d) Surety Bond callable upon demand equivalent to at least 5% of
the ABC in the amount of ₱ 3,807,004.83.
*Must be issued by a Local Universal or Local Commercial Bank
Notes:
(i)
a) The Cashier’s/Manager’s check shall be issued by a Local
Universal or Commercial Bank.
b) The Bank Draft/Guarantee or Irrevocable Letter of Credit shall
be issued by a Local Universal or Local Commercial Bank; or
c) Should bidder opt to submit a Surety Bond as Bid Security, the
surety bond must conform with the following:
1) Issued by a surety or insurance company duly certified by
the Insurance Commission as authorized to issue such
bond. Together with the surety bond, a copy of a valid
Certification from Insurance Commission must be submitted
by the bidder which must state that the surety or insurance
company is specifically authorized to issue surety bonds.

2) Callable upon demand

3) Must specify the grounds for forfeiture of bid security as
stated in Section II, ITB Clause 18.5, to wit:
 IF A BIDDER:
i. withdraws its bid during the period of bid validity
specified in ITB Clause 17;
ii. does not accept the correction of errors pursuant to
ITB Clause 27.3(b);
iii. has a finding against the veracity of the required
documents submitted as stated in ITB Clause 29.2; or
iv. submission of eligibility requirements containing false
information or falsified documents;
v. submits bids that contain false information or falsified
documents, or the concealment of such information in
the bids in order to influence the outcome of eligibility
screening or any other stage of the public bidding;
vi. allowing the use of one’s name, or using the name of
another for purposes of public bidding;
vii. withdrawal of a bid, or refusal to accept an award, or
enter into contract with the Government without
justifiable cause, after the Bidder had been adjudged
as having submitted the Lowest Calculated and
Responsive Bid;
viii. refusal or failure to post the required performance
security within the prescribed time;
ix. refusal to clarify or validate in writing its bid during
post-qualification within a period of seven (7) calendar
days from receipt of the request for clarification;
x. any documented attempt by a bidder to unduly
influence the outcome of the bidding in his favor;
xi. failure of the potential joint venture partners to enter
into the joint venture after the bid is declared
successful; or
xii. all other acts that tend to defeat the purpose of the
competitive bidding, such as habitually withdrawing
from bidding, submitting late Bids or patently
insufficient bid, for at least three (3) times within a
year, except for valid reason.
 IF THE SUCCESSFUL BIDDER:
xiii. fails to sign the contract in accordance with ITB Clause
31; or
xiv. fails to furnish performance security in accordance
with ITB Clause 32.

Completed and signed Technical Bid Form and other Technical

Documents
Annex IV Technical Bid Form
Annex IV-A Scope of Works: Construction of Ground
Development
(ii) Annex IV-B Scope of Works: Construction of Water Supply
System
Annex IV-C Scope of Works: Construction of Power Supply
System
Annex IV-D Scope of Works: Construction of Staff Officers
Quarters (12 Units)
Annex IV-E Scope of Works: Construction of Clubhouse
Affidavit of Undertaking for the Project’s Technical Specifications &
(iii)
its Drawings/Plans (Annex V)
Project Requirements, which shall include the following:
1) Organizational chart for the contract to be bid;
2) List of contractor’s personnel (viz, Project Manager, Project
Engineer, Materials Engineer, Electrical Engineer, Safety
Officer, Sanitary/Plumbing Engineer and Foreman), to be
qualification and experience data (Bio Data per Annex VI); and
3) List of contractor’s equipment units, which are owned, leased,
(iv) and/or under purchase agreements, supported by certification
of availability of equipment from the equipment lessor/vendor
for the duration of the project.
4) Additional documents to include:
a) Construction Methods
b) Construction Schedule (in Gantt Chart or any format)
c) Manpower Schedule (in Gantt Chart or any format)
d) Equipment Utilization Schedule (in Gantt Chart or any
format)
Certificate of Site Inspection issued by the Engineer Command,
(v)
TRADOC, PA
Certificate of Performance Evaluation (per Annex VII) showing a
rating of at least Satisfactory, issued by the Bidder’s client of the
(vi)
Single Largest Completed Contract of Similar Nature per submitted
Annex I-A
Proof of Authority of the designated representative/s for purposes
of this bidding.
1) Duly notarized Special Power of Attorney - For sole
proprietorship if owner opts to designate a representative/s;
(vii) or
2) Duly notarized Secretary’s Certificate evidencing the authority
of the designated representative/s, issued by the corporation,
cooperative or the members of the joint venture.

3) Provided that in the case of unincorporated joint venture, each

member shall submit a separate Special Power of Attorney
and/or Secretary’s Certificate evidencing the authority of the
designated representative/s.
Omnibus Sworn Statements using the form prescribed.
(Annex VIII)
(a) Authority of the designated representative
(b) Non-inclusion in blacklist or under suspension status
(c) Authenticity of Submitted Documents
(viii)
(d) Authority to validate Submitted Documents
(e) Disclosure of Relations
(f) Compliance with existing labor laws and standards
(g) Bidders Responsibilities
(h) Did not pay any form of consideration
ENVELOPE 2: FINANCIAL COMPONENT
13.1.a Completed and signed Financial Bid Form per Annex IX
Bill of Quantities per Annex IX-A, Annex IX-B, Annex IX-C, Annex
13.1.b IX-D and Annex IX-E
Unit Cost Analysis per Annex IX-F (Sample Format Only)
Note: 1. In case of inconsistency between the Checklist of Requirements for bidders and
the provisions in the Instructions to Bidders and Bid Data Sheet, the Instructions
to Bidders and Bid Data Sheet shall prevail.
2. In order to facilitate efficiency in evaluating all the documents submitted by the
prospective bidder/supplier, we encourage all prospective bidders to put tabs in
all documents to be submitted with the same number as indicated in this
Eligibility, Technical and Financial Documents Checklist.


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PHILIPPINE INTERNATIONAL TRADING CORPORATION

SUPPLY OF LABOR AND MATERIALS FOR

Bid Ref. No. MPG-B2-2019-560 2nd Rebid

Approved Budget for the Contract – ₱ 76,140,096.62

BIDS AND AWARDS COMMITTEE II

SECTION I. INVITATION TO BID .................................................................. 3

SECTION II. INSTRUCTIONS TO BIDDERS ................................................... 6

SECTION III. BID DATA SHEET ................................................................ 29

SECTION IV. GENERAL CONDITIONS OF CONTRACT ................................ 39

SECTION V. SPECIAL CONDITIONS OF CONTRACT ................................... 65

SECTION VI. SPECIFICATIONS ................................................................ 69

SECTION VII. DRAWINGS ........................................................................ 70

SECTION VIII. BILL OF QUANTITIES ......................................................... 71

SECTION IX. BIDDING FORMS ............................................................ 72

SECTION X. POST QUALIFICATION DOCUMENTS .................................... 199

SECTION XI. SAMPLE FORMS ............................................................... 202

SECTION XII. CHECKLIST OF DOCUMENTS ............................................ 207

SECTION I. INVITATION TO BID

Section I. Invitation to Bid Page 3 of 213

SUPPLY OF LABOR AND MATERIALS FOR THE CONSTRUCTION OF TRADOC

Bid Ref. No. MPG-B2-2019-560 2nd Rebid

Approved Budget for the Contract – ₱ 76,140,096.62

Section I. Invitation to Bid Page 4 of 213

Project Site: Camp O’Donnell, Capas, Tarlac

PITC BIDS AND AWARDS COMMITTEE II

Section I. Invitation to Bid Page 5 of 213

Section II. Instructions to Bidders Page 6 of 213

INSTRUCTIONS TO BIDDERS (ITB)

Section II. Instructions to Bidders Page 7 of 213

Section II. Instructions to Bidders Page 8 of 213

order to materially impede an administrative proceedings or

Section II. Instructions to Bidders Page 9 of 213

(f) A Bidder who participated as a consultant in the preparation of the design or

Section II. Instructions to Bidders Page 10 of 213

application of techniques and/or technologies which are not adequately

Section II. Instructions to Bidders Page 11 of 213

Section II. Instructions to Bidders Page 12 of 213

Section II. Instructions to Bidders Page 13 of 213

B. Contents of Bidding Documents

Section II. Instructions to Bidders Page 14 of 213

12. Documents Comprising the Bid: Eligibility and Technical Components

Section II. Instructions to Bidders Page 15 of 213

(ii.1) name of the contract;

Section II. Instructions to Bidders Page 16 of 213

(ii.3) List of contractor’s major equipment units, which are owned,

Section II. Instructions to Bidders Page 17 of 213

Section II. Instructions to Bidders Page 18 of 213

17. Bid Validity

Section II. Instructions to Bidders Page 19 of 213

Section II. Instructions to Bidders Page 20 of 213

Section II. Instructions to Bidders Page 21 of 213

23. Modification and Withdrawal of Bids

Section II. Instructions to Bidders Page 22 of 213

Section II. Instructions to Bidders Page 23 of 213

26. Clarification of Bids

Section II. Instructions to Bidders Page 24 of 213

Section II. Instructions to Bidders Page 25 of 213

29. Reservation Clause

Section II. Instructions to Bidders Page 26 of 213