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SAP Accounts Payable

SAP accounts payable

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Mohamed Habeb
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41 views5 pages

SAP Accounts Payable

SAP accounts payable

Uploaded by

Mohamed Habeb
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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VAT

TCode ftxp path : spro – Financial accounting – tax on sales / purchases – calculation – define tax codes
for sales and purchases

Coding convention

A for output tax

A0 for zero output tax

V for input tax

In first screen just choose A or V then click enter

You will see another screen, put the rate in front of output or input – don’t put anything in other fields

Click enter then it will be activated then click tax account and choose the tax account you want to assign

TCode ob40 path : spro – financial accounting – tax on sales / purchases – posting – define tax accounts

This code is used to define tax accounts and assign then to tax codes

To assign tax code to fb60 and all other enjoy transactions go to spro – financial accounting – Accounts
receivable and payable – business transactions – incoming invoices/credit memos – incoming invoices
and credit memos enjoy transactions

OBCL transactions code for non-taxable input and output

FbkP to maintain special GL – needs a lot of information

Bill of exchange is used to manage notes receivable and checks before sending them to bank
Accounts Payable:
Table of content/Configuration steps:

Overview

1. Define Vendor account groups


2. Number Ranges for Vendor account groups
3. Assign number range to vendor groups
4. Define vendor tolerance
5. Creation of GL as a reconciliation accounts
6. Maintain document number range
7. Vendor payment terms
8. Define cash discount for outgoing payments
9. VAT – Define tax codes for sales and purchases
10. SPGL – Special GL transactions
11. Creation of vendor master records
12. Unit testing

1. Define Vendor account groups

• Classifying the vendor groups like domestic – foreign – one time – service group – retail
group – whole sale group – etc
• When you define vendor account group you can change screen layout for vendor master
data (field status)
• Vendor is created in 3 places - Client - Company code - Purchasing organization (that's why there
are 3 groups of field status)
• You can also Define screen layout per COcD and Screen layout per activity and it will work
according to its level (Sprees - Required - display - optional)

2. Number Ranges for Vendor account groups

• Overlapping the number ranges is not allowed

3. Assign number range to vendor groups

• You can use the same range for multiple vendor groups

4. Define vendor tolerance OBa3 or / spro – financial accounting new – accounts


receivable and accounts payable – business transactions – open item clearing – clearing
differences – define tolerance for customers and vendors

• Is used for cash discount and differences in payment processing – the limits can be
defined either as absolute amount or as a percentage of the amount received/paid
• Specification for posting residual items – not used
• What we do in Egypt is we open it then save without giving it a code but we put the
payment differences as Zero
• We should also define tolerance group for employees
• We should define tolerance group because if we don't make it will cause errors

5. Creation of GL as a reconciliation accounts

• You can create separate ledgers for each vendor account group like domestic and
foreign
• Select the tac category – you can choose posting without tax as well
• Choose the recon account type as vendor
• Don’t check open item management as it’s a reconciliation account
• You can check line item display but it uses more recourses of the system
• Choose field status group and save

6. Maintain document number range

• Maintain number ranges for document types (vendor invoice and vendor payment)from
oba7 and fbn1

7. Vendor payment terms

• Tcode Obb8 or IMG- Financial accounting accounts payable and accounts receivable –
business transactions – outgoing invoices/credit memos – maintain terms of payment
• Is used to know which amounts are due for payment and how much should be
discounted for early payment.
• Base line date : posting date – document date( date written on the invoice) – entry date
(Actual entry date of the document by the user)

8. Define cash discount for outgoing payments

• Tcode Obxu or IMG- Financial accounting accounts payable and accounts receivable –
business transactions – out going payment – outgoing payment global settings – define
accounts for cash discount taken.
• Sometimes when you pay for a vendor there is a cash discount
• You have to create an account in the revenues side and assign this account in the
account assignment screen

9. Creation of vendor master records

• Create vendor master record FK01 - Choose account group and Cocd and don’t do
anything for vendor (it will assign number automatically) – Choose reconciliation account
• Change vendor master record FK02
• Display vendor master record FK03

10. VAT – Define tax codes for sales and purchases


• TCode ftxp path : SPRO – Financial accounting – tax on sales / purchases – calculation –
define tax codes for sales and purchases
• The coding conventions is : the codes starting with A for Output tax / the codes starting
with V for input tax
• The coding conventions is : the codes starting with A0 for Zero Output tax / the codes
starting with V0 for Zero input tax
• In first screen just choose A or V then click enter
• You will see another screen, put the rate in front of output or input and press enter –
don’t put anything in other fields
• Click enter then it will be activated then click tax account and choose the chart of
accounts and tax account you want to assign
• If the account is not active to change then we can use another scenario
• TCode ob40 path : spro – Financial accounting – tax on sales / purchases – posting –
define tax accounts
• Go to MWS for output tax and VST for input tax
• Then in the new screen choose the tax code and the account assigned to it then save
• Use Tcode OBCL transactions code to assign non-taxable input and output tax to Cocd
• To assign tax code to fb60 and all other enjoy transactions go to spro – financial
accounting – Accounts receivable and payable – business transactions – incoming
invoices/credit memos – incoming invoices and credit memos enjoy transactions –
Define tax code per transaction
• Choose the country then the tax code and you will have 3 choices
• FIAP and FIAR for incoming and outgoing document related to FI –MMIV is related to
purchasing area TCode miro
• If you click initial the it will be the default tax code for the documents

11. SPGL – Special GL transactions

• http://sapgurus.com/configuration-sap-special-gl-transactions/
• https://erproof.com/fi/free-training/sap-special-gl-indicator-configuration/
• Also use FBKP

12. Unit testing

• Post vendor invoice FB60


• Outgoing Payment F-53
• Vendor line item display FBL1N
• Vendor Balances FK10N
• Reports
• Vendor balance in local currency S_ALR_87012082
• Vendor Master List S_ALR_87012086
• Vendor Address List S_ALR_87012087
• Vendor Due date forecast S_ALR_87012084
• Accounts Payable Report S_AC0_52000888

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