PANIPAT THERMAL POWER STATION

(A Unit of Haryana Power Generation Corporation Limited)

(Regd. Office: C-7, Urja Bhawan, Sector-6, Panchkula)
Corporate Identity No. U45207HR1997SGC033517
Website:-www.hpgcl.org.in

(An ISO 9001, 14001 & OHSAS 18001

Certified Company)

TENDER DOCUMENT

FOR

“MANDATORY ENERGY AUDIT TEST OF UNIT No. 5,

6, 7 & 8 (2X210 MW + 2X250 MW), PTPS, HPGCL,
PANIPAT”

(February, 2018)

CHIEF ENGINEER/ PTPS

PANIPAT THERMAL POWER STATION,
HPGCL, PANIPAT

TELEPHONE NO.0180-2566859
FAX NO. 0180-2566858

Tender document Page 1 of 35 Seal and Signature of the Tenderer

 PANIPAT THERMAL POWER STATION
A Unit of Haryana Power Generation Corporation Ltd.
(Corporate identity Number : U45207HR1997SGC033517)
Assandh Road,Panipat - 132105
An ISO:9001, ISO: 14001 and Ph:09355084745, Fax:0180-2566858, e-mail: [email protected]
OHSAS : 18001 certified company Website:-www.hpgcl.org.in, CST No.: 3170, TIN No.: 06572603170

INDEX

Sr. No. Description Annexure Page No.

1. Notice Inviting e-Tender 3
Information Regarding Online Payment of Tender
2. I 4 to 5
Document, e-Service & EMD Fee
Instructions to bidder on Electronic Tendering
3. II 6 to 8
System
4. Instructions to the Bidders III 9 to 12
5. Scope of work IV, IV-A, IV-B 13 to 20
6. General Terms & Conditions V 21 to 25
7. Special Terms & Conditions VI 26
VII
8. Rate Quoting Sheet 27 to 31
(A,B,C,D,E)
9. Format of Contract Agreement VIII 32
10. Format of Acceptance Certificate IX 33
11. Statements of bidders X 34
12. Format of Technical Check List XI 35

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 PANIPAT THERMAL POWER STATION
A Unit of Haryana Power Generation Corporation Ltd.
(Corporate identity Number : U45207HR1997SGC033517)
Assandh Road,Panipat - 132105
An ISO:9001, ISO: 14001 and Ph:09355084745, Fax:0180-2566858, e-mail: [email protected]
OHSAS : 18001 certified company Website:-www.hpgcl.org.in, CST No.: 3170, TIN No.: 06572603170

NOTICE INVITING e-TENDER

e-tenders in two parts are invited on behalf of Chief Engineer, PTPS, HPGCL, Panipat from
reputed and experienced contractors/ firms for the work as under:-

NIT No. / Tender Ref. No. Ch-35/E-139-D Vol–IX

Dated 29.03.2018
Description of work To conduct the Energy Audit Test of
Unit 5, 6, 7 & 8 (2X210MW + 2x250
MW ) of PTPS, Panipat

Estimated Amount 12.89 Lac

Start date and time of tender uploading 29.03.2018 at 17:00 Hrs.
Last date for submission of online tender 30.04.2018 at 13:00 Hrs.
Due date & time of opening of Technical bid 30.04.2018 at 15:00 Hrs.
(Part-I)
Tender document Fee (Non-refundable) Rs. 1180/- (inclusive of taxes)
E-service Fees (Non-refundable) Rs. 1,000/-
Earnest Money (Refundable) Rs. 25800/-
Contact Information Executive Engineer/Efficiency, PTPS,
HPGCL, Panipat. Mobile No. –
9355869231/9355084745

Executive Engineer/Efficiency,
For Chief Engineer/PTPS,
HPGCL, Panipat

Tender document Page 3 of 35 Seal and Signature of the Tenderer

 Annexure-I

Information Regarding Online Payment of Tender Document, e-Service & EMD Fee
1. The Bidders can download the tender documents from the Portal:
https://haryanaeprocurement.gov.in.

2. The Bidders shall have to pay for the Tender documents, EMD Fees & e-Service Fee online by
using the service of secure electronic payment gateway. The secure electronic payments
gateway is an online interface between contractors and online payment authorization networks.
The Payment for Tender Document Fee and e-Service Fee can be made by eligible bidders /
contractors online directly through Debit Cards & Internet Banking Accounts and the Payment
for EMD can be made online directly through RTGS / NEFT. Payment by any other mode
would not be accepted.

3. It is advised that the bidder make the payment for EMD via RTGS / NEFT to the beneficiary
account number as mentioned in the challan atleast T+2 day (Transaction + Two day) two day
in advance to the last day for validation on account / transaction period.

Note: - If the tenders are cancelled or recalled on any grounds, the tender document fees & e-
service fee will not be refunded to the agency.

Note: - Those agencies who are exempted from EMD, should submit proof of related
documents at least 10 days before end date of “Downloading of Tender Documents & Bid
Preparation” stage to publisher of the tender i.e. Executive Engineer of the concerned
Division.

The following are exempted from depositing the earnest money:-

a. Public Sector Undertakings of the Central / Haryana State Government.

b. Firms borne on D.G.S. & D/DS&D Haryana rate contracts.
c. Firms registered with the National Small scale Industries Corporation, Govt. of India
for providing similar type of services.
d. Firms borne on the HPGCL‟s approved list of suppliers which may have made a
permanent earnest money deposit of Rs.10.00 Lacs at the respective Project/office of
HPGCL, if they quote the Registration number given by the respective project/office of
HPGCL in their tender papers.

4. Guideline for online payments in e-tendering:

Post registration, bidder shall proceed for bidding by using both his digital certificates (one each
for encryption and signing). Bidder shall proceed to select the tender he is interested in. On the
respective Department‟s page in the e-tendering portal, the Bidder would have following options
to make payment for tender document & EMD:
a) Debit Card
b) Net Banking
c) RTGS/NEFT

Operative Procedures for Bidder Payments: Debit Card:

The procedure for paying through Debit Card will be as follows.
(i) Bidder selects Debit Card option in e-Procurement portal.
(ii) The e-Procurement portal displays the amount and the card charges to be paid by bidder.
The portal also displays the total amount to be paid by the bidder.
(iii) Bidder clicks on “Continue” button
(iv) The e-Procurement portal takes the bidder to Debit Card payment gateway screen.
(v) Bidder enters card credentials and confirms payment
(vi) The gateway verifies the credentials and confirms with “successful” or “failure” message,
which is confirmed back to e-Procurement portal.
(vii) The page is automatically routed back to e-Procurement portal

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 (viii) The status of the payment is displayed as “successful” in e-Procurement portal.
The e-Procurement portal also generates a receipt for all successful transactions. The bidder
can take a print out of the same.
(ix) The e-Procurement portal allows Bidder to process another payment attempt in case
payments are not successful for previous attempt.

A) Net banking:
The procedure for paying through Net banking will be as follows.
(i) Bidder selects Net banking option in e-Procurement portal.
(ii) The e-Procurement portal displays the amount to be paid by bidder.
(iii) Bidder clicks on “Continue” button
(iv) The e-Procurement portal takes the bidder to Net banking payment gateway screen
displaying list of Banks
(v) Bidder chooses his / her Bank
(vi) The Net banking gateway redirects Bidder to the Net banking page of the selected Bank
(vii) Bidder enters his account credentials and confirms payment
viii) The Bank verifies the credentials and confirms with “successful” or “failure” message to
the Net banking gateway which is confirmed back to e-Procurement portal.
ix) The page is automatically routed back to e-Procurement portal
x) The status of the payment is displayed as “successful” in e-Procurement portal. The e-
Procurement portal also generates a receipt for all successful transactions. The bidder can
take a print out of the same.
xi) The e-Procurement portal allows Bidder to process another payment attempt in case
payments are not successful for previous attempt.

xii) RTGS/ NEFT:

The bidder shall have the option to make the EMD payment via RTGS/ NEFT. Using this
module, bidder would be able to pay from their existing Bank account through RTGS/NEFT.
This would offer a wide reach for more than 90,000 bank branches and would enable the
bidder to make the payment from almost any bank branch across India.
(i) Bidder shall log into the client e-procurement portal using user id and password as per
existing process and selects the RTGS/NEFT payment option.
(ii) Upon doing so, the e-procurement portal shall generate a pre-filled challan. The challan
will have all the details that is required by the bidder to make RTGS-NEFT payment.
(iii) Each challan shall therefore include the following details that will be pre-populated:
a) Beneficiary account no: (unique alphanumeric code for e-tendering)
b) Beneficiary IFSC Code:
c) Amount:
d) Beneficiary bank branch:
e) Beneficiary name:
(iv) The Bidder shall be required to take a print of this challan and make the RTGS/NEFT on
the basis of the details printed on the challan.
(v) It is advised that the bidder make the payment via RTGS / NEFT to the beneficiary account
number as mentioned in the challan atleast T+2 day (Transaction + Two day) two day in
advance to the last day for validation on account / transaction period.
(vi) In the event, bidders making the payment on the last day and same is not available for the
bidders for validation on account of any reason whatsoever, Department, its banker or e-
procurement service provider or payment gateway service provider would not be held
responsible in any manner. In such cases, the bidders may not able to submit the tender.
(vii) Post making the payment, the bidder would login to the e-Tendering portal and go to the
payment page. On clicking the RTGS / NEFT mode of payment, there would be a link for real
time validation. On clicking the same, system would do auto validation of the payment made.

Executive Engineer/Efficiency,
For Chief Engineer/PTPS,
HPGCL, Panipat

Tender document Page 5 of 35 Seal and Signature of the Tenderer

 Annexure-II
Instructions to bidder on Electronic Tendering System

These conditions will over-rule the conditions stated in the tender documents, wherever relevant
and applicable.

1. Registration of bidders on e-Procurement Portal: - All the bidders intending to participate

in the tenders processed online are required to get registered on the centralized e-
Procurement Portal i.e. https://haryanaeprocurement.gov.in. Please visit the website for more
details.

2. Obtaining a Digital Certificate:-

2.1. The Bids submitted online should be encrypted and signed electronically with a Digital
Certificate to establish the identity of the bidder bidding online. These Digital Certificates are
issued by an Approved Certifying Authority, by the Controller of Certifying Authorities,
Government of India.

2.2. A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant‟s PAN Card)
and Address proofs and verification form duly attested by the Bank Manager / Post Master /
Gazetted Officer. Only upon the receipt of the required documents, a digital certificate can be
issued. For more details please visit the website – https://haryanaeprocurement.gov.in.

2.3. The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority
or Sub-certifying Authority authorized by the Controller of Certifying Authorities or may obtain
information and application format and documents required for the issue of digital certificate
from:

M/s Nextenders (India) Pvt. Ltd.

O/o. DS&D Haryana,
SCO – 09, 2nd Floor,
Sector – 16, Panchkula – 134108
E - mail: [email protected]
Help Desk: 1800-180-2097 (Toll Free Number)

2.4. Bid for a particular tender must be submitted online using the digital certificate (Encryption &
Signing), which is used to encrypt the data and sign the hash during the stage of bid
preparation & hash submission. In case, during the process of a particular tender, the user
loses his digital certificate (due to virus attack, hardware problem, operating system or any
other problem) he will not be able to submit the bid online. Hence, the users are advised to
keep a backup of the certificate and also keep the copies at safe place under proper
security (for its use in case of emergencies).

2.5. In case of online tendering, if the digital certificate issued to the authorized user of a firm is
used for signing and submitting a bid, it will be considered equivalent to a no-objection
certificate / power of attorney / lawful authorization to that User. The firm has to authorize a
specific individual through an authorization certificate signed by all partners to use the digital
certificate as per Indian Information Technology Act 2000. Unless the certificates are revoked,
it will be assumed to represent adequate authority of the user to bid on behalf of the firm in
the department tenders as per Information Technology Act 2000. The digital signature of this
authorized user will be binding on the firm.

2.6. In case of any change in the authorization, it shall be the responsibility of management /
partners of the firm to inform the certifying authority about the change and to obtain the digital
signatures of the new person / user on behalf of the firm / company. The procedure for
application of a digital certificate however will remain the same for the new user.

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2.7. The same procedure holds true for the authorized users in a private/Public limited company.
In this case, the authorization certificate will have to be signed by the directors of the
company.

2.8. Before submitting tenders the instructions may be read carefully regarding submission of
tender. If any bidder finds discrepancies or omissions in the tender documents or is in doubt
as to the true meaning of any part, he shall clarify same from tender issuing office in writing
before the due date of submission of the bid. No arguments on this account whatsoever shall
be entertained after the last date & time of submission of tenders.

3. Opening of an Electronic Payment Account: - Tender document can be downloaded

online. Bidders are required to pay the tender documents fees online using the electronic
payments gateway service. For online payments guidelines, please refer to the Home page of
the e-tendering Portal https://haryanaeprocurement.gov.in.

4. Pre-requisites for online bidding: - In order to bid online on the portal

https://haryanaeprocurement.gov.in , the user machine must be updated with the latest Java.
The link for downloading latest java applet is available on the Home page of the e-tendering
Portal.

5. Online Viewing of Detailed Notice Inviting Tenders:- The bidders can view the detailed
NIT and the time schedule (Key Dates) for all the tenders floated through the single portal e-
Procurement system on the Home Page at https://haryanaeprocurement.gov.in.

6. Download of Tender Documents: - The tender documents can be downloaded from the e-
Procurement portal https://haryanaeprocurement.gov.in.

7. Key Dates: - The date and time shall be binding on all bidders. The tenderers can submit
their quotations (Online) as per the dates mentioned in the key dates:

Key Dates:-
Start date and Expiry date and
Sr. No. Department Stage Tenderer‟s Stage
time time
Tender Authorization & 29.03.2018 at 30.04.2018 at
1 ---
Publishing 17:00 Hrs. 13:00 Hrs.
Downloading of
Tender 29.03.2018 at 30.04.2018 at
2 ------
Documents & Bid 17:00 Hrs. 13:00 Hrs.
Preparation
30.04.2018
3 Technical Opening (Part-I) - ---
at 15:00 Hrs.
Short listing of Technical
Will be intimated to the firms on
4 bids & Opening of
their e-mail
Financial Bid (Part-II)

8. Bid Preparation (Technical & Financial) Online Payment of Tender Document Fee,
eService fee, EMD fees and Submission of Bid Seal (Hash) of online Bids:-

8.1. The bidders shall have to pay for the Tender document fee, EMD fees & eService Fee (Rs.
1000/-) online by using the service of secure electronic payment gateway. The secure
electronic payments gateway is an online interface between contractors and online payment
authorization networks. The Payment for Tender Document Fee and eService Fee can be
made by eligible bidders/ contractors online directly through Debit Cards & Internet Banking
Accounts and the Payment for EMD can be made online directly through RTGS / NEFT.

8.2. The bidders shall upload their technical offer containing documents, qualifying criteria,
technical specification, schedule of deliveries, and all other terms and conditions except the

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 rates (price bid) in the part-I (Technical envelope). The bidders shall quote the prices in price
bid format.

8.3. Submission of bids will be preceded by submission of the digitally signed & sealed bid (Hash)
as stated in the time schedule (Key Dates) of the Tender.

9. Tender Closing:-

a) If bidder fails to complete the Online Bid Submission stage on the stipulated date and time,
his/hers bid will be considered as bid not submitted, and hence not appear during tender
opening stage.

b) From the starting date of tender downloading to final date of submission of bid, the bidder can
rework on his bid number of times he wants. If bidder submits the revised bid including price
bid, original bid will automatically deleted and this revised bid will become original bid. No
revised bid will be submitted after Part-I (Technical Bid) is opened.

c) Complete bid will only be submitted after realization of tender document‟s fee and EMD.

d) Bidders participating in online tenders shall check the validity of his/her Digital Signature
Certificate before participating in the online Tenders at the portal
http://haryanaeprocurement.gov.in.

e) For help manual please refer to the „Home Page‟ of the e-Procurement website at
https://haryanaeprocurement.gov.in, and click on the available link „How to..?‟ to download the
file.

Executive Engineer/Efficiency,
For Chief Engineer/PTPS,
HPGCL, Panipat

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 Annexure-III
INSTRUCTIONS TO THE BIDDERS

All tenderers must carefully observe the following instructions and offers/tenders not strictly
in accordance with these instructions will be liable to rejection:-

1. Pre Qualifying Requirements (PQRs) / Eligibility Conditions for the tenderers:

The tender documents of only those bidders shall be considered who fulfill the following
eligibility criteria and submit documentary evidences in support of the same:

a) The bidder should be Empanelled Accredited Auditor Firm and should be in the list
maintained by M/s BEE. The bidder must have successfully executed Energy Audit Work for
210MW or 250MW or above capacity Thermal Power Stations (TPS) as per the latest
version of ASME codes e.g. ASME PTC :6 2004 for Steam Turbine, ASME PTC :4
2008 for Steam Generators, ASME PTC : 12.2 for Surface Condenser, ASME
PTC:19.2,19.3,19.5 for pressure, temperature & flow measurement etc. The
standards and guidelines to be followed are attached in Annexure-IV (B).

The bidder must have experience of having successfully executed Energy Audit Work
Order(s) in HPGCL / NTPC / any SEBs / any PSUs / any Corporations / Central Govt. / State
Govt. / Semi Govt. or in any Thermal as per annexure IV of NIT and have average annual
turnover and other eligibility conditions mentioned below.

b) Experience for Execution of Work Order- The bidder must have successfully executed
Work Orders(s) for same or similar item (s) / Works (s) during last 5 years ending 31.03.2017
in 210 MW units or above capacity power plants and having minimum order value as under:

i. Single order of the value not less than Rs. 20,00,000/- OR

ii. Two orders of the value not less than Rs. 12,00,000/- each OR
iii. Three orders of the value not less than Rs. 8,00,000/- each

c) Turnover- Bidders must have average annual turnover in last 3 consecutive financial years
i.e. FY2016-17, FY 2015-16 and FY2014-15, shall not be less than Rs. 60 Lac

Note:
1) Other income shall not be considered for arriving at annual turnover.
2) In case where audited results for the last preceding financial year are not available for
determining the average annual turnover, certification of financial statements from a
practicing chartered accountant shall be considered acceptable.
3) The bidder shall submit certified copies for the same duly audited by Chartered
Accountant.
4) The Work Order value and turnover value referred above is exclusive of all taxes
and duties.

d) The bidder should possess GST Number and copy of the same to be attached with e-NIT.

Notes:
a) The tender documents of only those bidders shall be considered who fulfill the eligibility
criteria / qualifying documents and submit documentary evidences duly attested in support of
the same along with copy of performance certificate / repeat order from the same
organization, if any.
b) The bidders should have testing facilities at its works or the testing will be carried out at any
Govt. approved NABL test laboratory.
c) The bidder should ensure that the instruments required at Sr. No. 13 of Annexure-IV
(A) etc., possess the desired accuracy as stipulated under ASME PTC for process

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 parameter measurement and are calibrated by NABL approved lab with valid test
certificates.
d) The firm should fill statement of bidders as per Annexure-XI and submit authentic supporting
documents for proving its credential.
e) Originals of any / all documents submitted by bidders while tendering, may be asked for
verification at the time of finalizing the tender or anytime thereafter.
f) Decision of HPGCL regarding fulfillment of pre qualification requirement shall be final and
binding upon the bidders.

2. Disqualification of The Bidders / Tenderers:-

a) Even though the bidders meet the above Qualifying Criteria they are subject to be
disqualified, if they have made misleading or false representations in the forms, statements
and attachments submitted in the proof of the qualification requirements.

b) The Bidders shall supply partnership deed in case of partnership firm / Memorandum of
Association and Article of Association in case of a company.

c) Not withstanding anything stated above Haryana Power Generation Corporation Ltd. reserves
the right to assess the tenderer‟s capacity to perform the contract should the circumstances
warrant such assessment in the overall interest of the Haryana Power Generation Corporation
Ltd. In this regard the decision of corporation will be final.

3. Opening of Tender:-

a) The tenders will be opened in the office of Executive Engineer/Efficiency Division, PTPS,
Panipat in the presence of authorized representative of the tenderers, if they so desire, at the
time and date set for opening of tenders or in case any extension was given thereto on the
extended tender opening date and time. Tenderer‟s authorized representatives (up to two
persons) may attend the opening.
b) The Price Bid (Part-II of the tender) shall be opened after Part-I of the tenders have been
scrutinized and evaluated. The tenderers whose Part-I have been approved, will be allowed to
participate in opening of Price Bid (Part-II). The due date and time for opening of Price Bid
(Part-II) shall be informed later on.
4. Any information regarding tender can be had from the office of Executive Engineer/ Efficiency,
PTPS, Panipat ([email protected]) on any working day prior to last date of submission of
tenders. The payment of Tender Document Fee and e-service Fee can be made online
directly through Debit Cards & Internet Banking Accounts. The payment of Earnest Money
can be made by eligible bidders / contractors online directly through RTGS / NEFT. Cost of
tender and EMD in any other form shall not be accepted.

5. Before submitting tenders, the instructions may be read carefully regarding submission of
tender. If any bidder finds discrepancies or omissions in the tender documents or is in doubt
as to the true meaning of any part, he shall clarify same from tender issuing office in writing
before the due date of submission of the bid.

6. Unless exempted specifically, tenders not accompanied with the prescribed EMD, cost of
tender & e-Service fee shall be rejected. EMD / Cost of Tender shall be in the prescribed
mode of payment as asked in the NIT otherwise the tender shall be liable to be rejected.

7. The validity of the tender / offer shall be for 120 days from the date of opening of the price bid.

8. The rate negotiations could be held up to L3 bidder, if the difference between the L1 quoted
rates and those quoted by L2 and L3 is within 5% of the L1 quoted rates. In case where the
L1 bidder refuses to further reduce his offered price and the L2 or L3 bidders come forward to
offer a price which is better than the price offered by L1 bidder, the bidder whose price is

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 accepted becomes L1 bidder. However, in such a situation, the original L1 bidder shall be
given one more opportunity to match the discounted price. In case of acceptance, he would
be treated as L1 bidder.

9. Before tendering, the tenderer shall carefully study all the clauses and specifications of the
tender documents. If tenderers have any doubt for the meaning of any portion of the tender
specifications or find discrepancies or omissions in the drawings or the tender documents
issued are incomplete or needs clarification aspects, scope of work etc., he shall at once
contact the authority inviting the tender for clarifications before submission of tender. No
arguments on this account whatsoever shall be entertained after the last date & time of
submission of tenders.

10. Inspection of site of work- Before tendering, the tenderer is advised to inspect the site of
work & the environment and make acquaint with actual work and other prevalent conditions,
facilities available, position of material and labour. No claim on this account, whatsoever, shall
be entertained afterwards.

11. A certificate to the effect may be submitted that the tenderer is not black listed from any
Public Sector undertakings of Central Govt. / State Govt. / SEBs / Corporations / any other
reputed Thermal / Hydel Plant etc.

12. The bidder can revise his price bid any number of times but only before last date of
submission of bid. All previous quotes are deleted & only the latest price quoted is visible to
the purchasing authority on date of opening of price bid.

13. Tenders through Fax / E-mail / telegraphic tenders shall not be considered. Incomplete,
obscure or irregular tender is liable for rejection. If the tenderer deliberately gives wrong
information in his tender, HPGCL reserves the right to reject such tender at any stage.

14. If the tenderer deliberately gives wrong information in his tender, HPGCL reserves the right to
reject such tender at any stage.

15. The work as a whole will be allotted in a single part to the bidder who is overall lowest
in the merit order considering all items of work.

16. In case due dates of sale / receipt /opening of tender happens to be holiday in PTPS/HPGCL,
the needful will be done on next working day.

17. The committee nominated by HPGCL shall evaluate all the bids received against NIT on the
parameter indicated under heading qualifying requirement. The decision of the committee
shall be final.

18. No deviation shall be allowed. However, in case of deviation of taxes etc., the same be
loaded for comparison purpose.

19. Selection preference of the tendered work may be allowed as per policy of the State
Government to the Industrial Units located in Haryana on the lowest valid rates if tenderer so
claim with requisite documentary evidence.

20. The bidders / contractors shall observe the highest standards of ethics during the submission
of tender, procurement and execution of the contract. In case of evidence of cartel formation
by the bidder(s) EMD is liable to be forfeited.

21. The bidder shall bear all costs including bank charges if any, associated with the preparation
and submission of his bid and the purchaser will in no case be responsible or liable for those
costs, regardless of the conduct or outcome of the bidding process.

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22. CE/PTPS reserves the right to cancel the NIT or to change qualifying requirement or to reject
any or all the tenders so received without assigning any reason.

23. The tenderer shall quote the prices in English language and international numerals. The rates
shall be in whole rupees and shall be entered in figures as well as in words. For the purpose
of tender, the metric system of units shall be used.

24. All rates shall be quoted on the proper form i.e. price bid supplied as part of the tender
documents on e-tender portal by the Department.

25. On acceptance of the tenders, the name of the authorized representative(s) of the tenders, who
would be responsible for taking instructions from the Engineer-in-Charge and shall be
communicated to the Engineer-in-Charge immediately after the allotment / start of work.

26. The Haryana Power Generation Corporation Limited does not bind itself to accept the lowest
tender and reserves to itself the right to accept the whole or any part of the tender and the tendered
shall be bound to perform the same at the rate quoted in this tender.

27. Eligibility of the black listed firms to participate in NIT- The firms who have been blacklisted
by HPGCL or any other Centre or State Power Utility/ Board or Corporation/ or any other
Thermal/Hydro Electricity project shall not be eligible to bid against the NIT of HPGCL, However;

a) In case the blacklisting of the firm is for a specific plant and not for the organization as a
whole then such blacklisting will not tantamount to ineligibility of the bidder.
b) Blacklisting of the firm by any unit of the HPGCL shall be considered as ineligibility of the firm
at any other project of HPGCL.
c) In case any firm was blacklisted for a limited period in past by any organization and presently
such blacklisting has removed by such organization then it will not tantamount to ineligibility
of the bidder.
d) Firm has to certify itself for its eligibility with supporting documents to participate in the NIT
stating that it has not been blacklisted by any organization presently, however in case at a
later stage such certification found wrong then it will lead to misrepresentation of the facts
and the firm shall be treated as blacklisted on this ground and action shall be taken as per
HPGCL regulation 36 and 37.”

Executive Engineer/Efficiency,
For Chief Engineer/PTPS,
HPGCL, Panipat

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 Annexure-IV

Scope of work for Unit no.5 to 8 to carry out Energy Audit

1. All the measuring instruments, fittings & other ancillaries shall be arranged by
the bidder. The bidder should ensure that the instruments possess the desired
accuracy as stipulated under ASME PTC for process parameter measurement
and are calibrated by NABL approved lab with valid certificates. PTPS
(HPGCL) will provide the required location/points for the placement of
instruments & connection of power cables.
2. The performance audit of different equipments like Boiler, Turbine,
Condenser, Air heater, ESP, others etc. should be carried out strictly as per
the latest version of ASME codes for e.g. ASME PTC :6 2004 for Steam
Turbine, ASME PTC :4 2008 for Steam Generators, ASME PTC : 12.2 for
Surface Condenser, ASME PTC:19.2,19.3,19.5 for pressure, temperature &
flow measurement etc. The standards and guidelines to be followed are
attached in Annexure-IV (B).
3. Process parameter measurement should be done without causing major
disturbance to the actual process stream. Some operational
arrangements/corrections/ adjustments, if desired so for process
measurement, should be intimated at least one week in advance to the
S.E./O&M (concerned) PTPS, Panipat. However final decision pertaining to
the availability of the equipment for test, operational adjustments, time line
etc. will rest solely with PTPS (HPGCL).
4. The bidder should submit detailed report describing major efficiency
parameters , methodology followed & specific recommendation for energy
reduction with cost-benefit analysis pertaining to all the audited systems/
drives after the completion of audit.
5. PTPS (HPGCL) as far as possible will provide all the available design data,
characteristic curve, P&IDs, GA drawing, Electrical SLDs & other technical
specifications to the bidder for calculation of test result. However, in case,
required data is missing or not available, then bidder can use standard
guidelines & curves (for e.g. ASME) for the sake of calculation of test result
with a-priori permission from PTPS (HPGCL).
6. The prospective bidder should submit following documents along with the
proposal for review & approval of PTPS (HPGCL).

i. Proposed Audit plan with timelines

ii. Reference List of Thermal Power Plant where comprehensive audit has
been carried out.
iii. List of test instrument with their accuracy class, calibration date &
certifying agency (Instrument accuracy should be as per relevant ASME
guidelines)

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 iv. Copy of Report of Energy Audit carried out at similar units as per ASME
standards with test schemes
v. Auditor‟s profile & work experience

7. All the performance parameters of key equipment/systems are to be computed &

compiled in the detailed report (which should also Include calculation
methodology, sample calculation, assumptions & field data sheet) to be submitted
by the Bidder. Report should clearly describe any observations regarding
deficiencies and recommend the corrective measures along with potential
benefits in Kcal/Rs terms. (See Annexure- IV (A)).

Executive Engineer/Efficiency,
For Chief Engineer/PTPS,
HPGCL, Panipat

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 ANNEXURE-IV (A)
Scope of work for Unit no.5 to 8 to carry out Energy Audit

Sr. Scope of Work Remarks

No.
Boiler
 Performance of Boiler and APH is established by measuring exit
flue gas temperature and its analysis at around 9 to 15 points in
flue gas duct cross section before and after APH to eliminate
effect of gas stratification as per international practice. This is
because boiler efficiency differs by around 2.0% by this method
than if the measurements are taken at single point. Scope will
include the following
 Conduct boiler efficiency measurements as per above test
scheme by indirect method i.e. heat loss method, evaluate Boiler
efficiency at 100%, 75%, 50% TMCR load with coal fired (and oil
fired), by Indirect method and identify potential areas for
improvements such as.
a) Heat loss due to heat in dry flue gas.
b) Heat loss due to moisture in as fired fuel.
c) Heat loss due to moisture from burning of hydrogen in fuel
d) Heat loss due to moisture in air.
e) Heat loss due to surface radiation and convection.
f) Heat loss due to formation of carbon monoxide.
g) Heat loss due to combustibles in bottom and fly ash
1 h) Losses due to leakages.
 Check up air ingress in boiler from LTSH area downwards upto I.D
fans.
 Determine Air pre-heater performance to establish.
a. Gas Side Efficiency – As ratio of gas temperature drop
corrected for no air leakage to temperature heads.

b. Air leakage as percentage of air passing from airside to gas side.

c. X-Ratio i,e. heat capacity of air passing through the air heater to
the heat capacity of gas passing through the air heater.

d. Air side and gas side pressure loss across the air heater.

 Input power measurement of ID FANS / FD fans, PA fans, Fan

Loading & combined efficiency of fan and motor and their specific
power consumption

 Boiler outlet temperature/pressure, and excess air level

 Sectional (SH, RH, economizer) heat transfer efficiency
 Energy Audit test has to be carried out for four hours by recording
parameters at every 15 minutes and average of data to be utilized for
evaluation.

Fans and Pumps Performance

Performance evaluation of fans consuming power more than 50
KW such as ID, FD, PA fans etc.
2
 Input power measurement
 Fan loading and combined efficiency of fan and motor
 Specific energy consumption

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 Pump performance for BFPs, CEPs, Aux C.W.P & C.W.P and
pumps consuming power more than 50 KW etc.
i) Boiler feed Pump (power consumption and performance
evaluation).
• Check Performance of the pumps by comparing the corrected
measured flow at operating speed to design speed with that of
the expected flow derived from the characteristic curves against
the corrected total dynamic head at design speed.
• Determine Pump efficiency as the ratio of power input to the
pump shaft to hydraulic power.
• Specific power consumption
Mills Performance testing.
 Assessment of air/coal ratio.
 Coal fineness test
 Mill performance data analysis vis-à-vis performance
Guarantee values
3
 Energy Consumption
 Pressure drop across the milling system and velocity
estimation.
 Mill internals replacement analysis with respect to specific
energy consumption using historical data.
Turbine Heat Rate
 Calculation of Turbine Heat Rate (Efficiency) and Heat Rate of
the plant at 100%, 75%, 50% TMCR load with coal fired (and
oil fired).
 Turbine pressure survey
 Performance of turbine glands
 TG cycle losses / deviation computation
 High pressure drain valve survey
4
 Performance study of ejectors.
Calculation of HP / IP Cylinder efficiency
 Calculation of Turbine cylinder efficiency and cycle efficiency.
Regenerative System/HP/ LP Heaters
 HP and LP heaters performance evaluation (including TTD &
DCA calculation).
 Heat duty, Overall heat transfer coefficient
 Degree of Sub-cooling etc.
Condenser Performance
 Performance & study of deviation of indicated condenser
vacuum from the expected values and deterioration in the
5
performance of condenser due to dirty tubes, scale formation,
air ingress, CW inlet temperature & CW flow.
 Condensate pumps power consumption and performance evaluation.
Total electrical System Audit including Lighting
 Power consumption by each AC system by using power
measurement analyzers including Cooling effect and humidity.
 Electrical parameters like current, voltage, power factor and
6 power by using power measurement analyzers.
 Assessment of health of capacitors and adequacy of the
existing VAR compensation system
 Lighting of Main plant including office building lux measurement

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 and power consumption (day/night phase wise).
 Lighting load survey and Assessment of installed load efficacy
(I.L.E) and I.L.E ratio at various areas of plant.
 Assessment of present lighting controls
 Distribution losses.
 Harmonic analysis.
 Identification of Energy Conservation opportunities.
Transformers
 Assessment of the loading pattern of installed transformer to
identify measures for reduction of losses.
 Assessment of the health & Transformer load loss of GT,
UAT, Station Service transformers etc.
 Identification of possible Energy conservation options in this area.
Motors
 Assessment of loading condition of HT and LT motors of Boiler area,
Turbine area and Balance of Plant area.

 Assessment of operating parameters like load variation, Power factor,

of HT and LT motors consuming power more than 50 KW.

 Identification of possible Energy conservation options in this

area (with latest techniques).
APC and Performance
 Evaluation of unit auxiliary power consumption & performance
including specific energy Consumption ( SEC) of critical drives
7 where output parameters is available on line, cooling water
pumps, CHP (including Performance of Locomotives, Loaders,
Dozers, Proclaim and tipplers), AHP, FOPH, WTP and Cooling
Towers using power analyzers.
Thermal Insulation including radiation losses
 Walk through survey of Boiler, Turbine and associated steam piping
to identify the damaged and Hot spot area.
 Heat loss calculation
8
 Insulation of Boiler, Air and Flue gas path and Steam piping.
 Surface temperature measurement at the damaged and Hot
spot area by infrared temperature indicator.
 Estimation of Heat loss in the hot spots and damaged insulation area.
Instrumentation and Control
 Evaluate the instrumentation available in the plant and identify
the locations where online measurements are necessary for
efficiency calculations however unavailable
9
 Recommendation regarding type of instrument, installation
details, make etc.
 Measuring instrumentation at coal handling plant, ash handling
system, Raw water and waste water system
Balance Of Plant

Compressed air system

• Free Air Delivery i.e. Capacity evaluation of the Plant and
10
Instrument air compressors.
• Checking volumetric efficiency of compressors.
• Assessment of compressed air leakage quantity.
• Assessment of Energy performance of the air compressors/
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 specific power consumption.
• Study of the compressed air network and suggest suitable
energy saving options.
Air conditioning system
• Performance evaluation of AC Plant w.r.t net cooling /
refrigeration capacity along with heat load of Air handling unit
and energy requirements at the operating conditions vis-à-vis
design condition to be determined.
Cooling Water System
 Assessment of cooling tower capacity and efficiency /
effectiveness.
 Evaluate circulating water pump flow rate, head developed, and
pressure of pumping system and power consumption.
 Assessment of condenser heat load, deviation indicated in
respect of the CW pump performance.
 Water circulation, condenser efficiency, and turbine heat rate
• Assessment of Vacuum system and fan performance
Ash Handling System and ESP
 Evaluate the electricity consumption of ESP in comparison with
the design
 Study the collection efficiency, gas distribution test, coal quality,
ash property and conditioning including ammonium injection
 Study the ash utilization and disposal methods including
consumption of water for ash disposal in wet disposal system.
 Power consumption and pump performance of ash handling
system.
• Nox, Sox, SPM, Cox measurement.
Coal Handling Plant
 Estimate the average capacity utilization of the CHP.
 Measure consumption of motors, (Current, Power factor)
 Assessment of specific power consumption for various options
i.e. Direct bunkering, Stacking & Reclaiming etc.
 Coal measuring system and quality check.
Fire Fighting System
 Input Power measurement of all the key equipment of the Fire
system like hydrant, spray (Electric & Diesel),Jockey Pump,
Booster Pump
 Establishment of specific energy performance indicators

Raw Water System and Waste Water treatment system (DM Plant)
 Capacity utilization and power consumption of all major drives.
Performance evaluation of pumps
If any other test than specified on the system other than the specified
as above is required to establish the baseline performance of the unit
11 prior to carrying out Energy Efficient R&M and LE Works of the Unit, it
will be carried out by the Consultant.

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 The measurement at all available points will be provided by HPGCL
12 however for points not available / on line instruments required will be
arranged by the agencies carrying out the energy audit test.
Accuracy and calibration of the instruments
The proposed instruments should have following level of accuracy.
i. Thermocouples and PRTs – ASME special class „A‟ i.e ½ DIN
tolerance
ii. Pressure and differential pressure - 0.1%
transmitters better than
iii. Power Meter for generator & - 0.1%
Unit Aux Power measurement
iv Data Logger - 0.03%
13 v Power transducers / Load Analyser - 0.5%
vi Flue gas analyser - 0.5%
vii Ultrasonic flow meters - 0.5%
viii Anemometer - 1.0%
xi Infrared Thermometer - 1.0%
x Lux meter - 1.0%
xi RH meter - 1.0%
These should be duly calibrated from NABL accredited lab.
The above accuracies for S. No. I to V are as per ASME specified for
Performance Evaluation of Thermal Power Plants.

PG Test/ Design data & correction curves will be provided by PTPS.

Note: -Energy audit should be carried out as per the guidelines given on website
“www.cea.nic.in”.
The activities mentioned in the scope of work as per Annexure-IV, IV (A) & IV (B).
However, it is not possible to list out all the minor activity in detail. So, all such
minor / any other left out activity essential for mandatory energy audit test shall
deemed to be included in the scope of work and energy audit test should be
carried out as taken into account the guidelines given on website
“www.bee.nic.in”.

Executive Engineer/Efficiency,
For Chief Engineer/PTPS,
HPGCL, Panipat

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 ANNEXURE-IV (B)
Scope of work for Unit no.5 to 8 to carry out Energy Audit

S No. Description Codes/Standards

1. Performance Test Code on Fired Steam Generator ASME PTC : 4 2008
2. Performance Test Code on Steam Turbine ASME PTC : 6 2004
3. Flow Measurement ASME PTC : 19.5 2004
4. Performance Test Code on Compressors and Exhausters ASME PTC : 10 1997
5. Temperature Measurement ASME PTC : 19.3 1974
6. Centrifugal Pumps ASME PTC : 8.2 1990
7. Performance Test Code Steam Surface Condensers ASME PTC : 12.2 1998
8. Pressure Measurement ASME PTC : 19.2 1987
9. Test Uncertainty ASME PTC : 19.1 2005
10. Performance Test Code on Deaerators ASME PTC : 12.3 1997
11. Closed Feed water Heaters ASME PTC : 12.1 2000
12. Fans ASME PTC : 11 2008
13. Steam Traps ASME PTC : 39 2005
14. Displacement Compressors, Vacuum Pumps And Blowers ASME PTC : 9 1970
15. Air Heaters ASME PTC : 4.3 1968
16. Coal Pulverizers ASME PTC : 4.2 1969
17. Particulate Matter Collection Equipment ASME PTC : 21 1991

18. Appendix A to PTC 6 The Test Code for Steam Turbines ASME PTC : 6A 2000
19. Cooling Technology Institute Acceptance Test Code for ATC-105
testing mechanical draught & natural draught cooling
towers
20. Flue Gas & Exhaust Gas Analysis ASME PTC : 19.10 1981
21. Reciprocating Internal-Combustion Engines ASME PTC : 17 1973
22. General Instructions ASME PTC : 1 2004

Executive Engineer/Efficiency,
For Chief Engineer/PTPS,
HPGCL, Panipat

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 Annexure-V
GENERAL TERMS AND CONDITIONS

1. Contract Agreement: - The contractor shall execute a contract agreement with HPGCL on a
Non Judicial Stamp Paper of appropriate value within 15 days of receipt of work order as per
Annexure-VIII. Also acceptance certificate as per Annexure-IX is to be submitted.

2. Rate / Contract Price: - Rate shall be quoted by the bidder, strictly as per rate quoting sheet
and the agreed contract price shall remain firm during the currency of the contract. Any
statutory taxes/levies, if to be charged extra, should be clearly indicated by tenderer in their
offer separately, failing which it will be presumed that the quoted prices are inclusive of all
such statutory taxes/levies.

3. Earnest Money and Security Deposit: -

a) Every tenderer, while submitting his tender, shall deposit the earnest money online.

b) The EMD furnished by successful tenderer on whom the work order is placed shall be
converted into security deposits as a guarantee for faithful and satisfactory execution of work
order.

c) The EMD of the unqualified bidders will be returned without any interest, as promptly as
possible, within 30 days after declaration of qualification result and that of unsuccessful
bidder within 15 days of the execution of the contract with the selected bidder.

d) The successful bidder shall deposit the security equal to 10% of the total value of the work
order However, the EMD already deposited by the bidder shall be converted into the security
deposit and the balance amount shall be deducted from the bill.

e) The security deposit of the contractor shall be retained by HPGCL for faithful execution of the
contract.

f) Security deposit shall be released only after successful completion of the entire work as per
scope IV, IV(A) & IV(B) and completion certificate of Engineer In-charge.

g) No interest shall be paid on EMD / Security Deposit for the period it remains deposited with
HPGCL.

h) The earnest money/security deposit shall be forfeited in part or in full under the following
circumstances:-

i. If the tenderer withdraws his tender at any stage during the currency of validity period.
ii. If the work order has been issued but the contractor refuses to comply with it irrespective
of the fact that HPGCL sustains any loss on account of such default or not.
iii. In the event of a breach of contract in any manner.
iv. In case of evidence of cartel formation by the bidder(s).
v. If the contractor fails or neglects to observe or perform any of his obligations under the
contract, it shall be lawful for the HPGCL to forfeit either in whole or in part, in its absolute
discretion, the EMD/security deposit furnished by the contractor.
vi. The forfeiture of EMD/security deposit shall be without prejudice to the right of HPGCL to
recover any further amount or any liquidated and/or other damages as admissible under
the law, under payments or over payments made to the contractor under this contract or
any other contract as well as to take such administrative action against the contractor as
blacklisting etc.

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4. Payment Terms: - 100 % Payment after deduction of 10% security deposit and statutory
deductions shall be made on Pro-rata basis after successful Energy Audit test of each Unit
and after submission of its energy audit report i.e. submission of draft report / submission of
unit wise final report (after incorporation of comments on draft report).

Note: The above terms are subject statutory & mandatory deductions.

5. Mode of Payment: - Payment shall be released by the Sr. Accounts Officer, PTPS-II, PTPS,
Panipat through RTGS/NEFT. For payment through RTGS/NEFT, the contractor will intimate
the complete bank details viz. Name of Bank/Branch, Account Number, Type of Account,
IFSC Code etc, to Sr. Accounts Officer, O&M-II, PTPS, Panipat. Bank charges, if any, shall
have to be borne by the contractor.

6. Completion Period: - The duration of completion of the assignment shall be 10 days for
each unit (Unit 5 to 8) and 40 days for all the 4 units from the date of intimation from
Engineer in Charge after issuing of work order/LOI. The work shall be started immediately
from the date of notice, which shall be given to the contractor by Engineer in Charge. The
quantity of work may be decreased to any extent depending upon the plant / front available.
The payment shall not be made for the work not done. The duration of completion of the
assignment shall not be more than 40 days for all the 4 Units.

In case HPGCL remain unable to view site/Front to carry out the Energy Audit Test
in time to contractor, then the contractor will allow to extension schedule time to
completion of Energy Audit Test. This extension will be granted with approval of
Chief Engineer/PTPS.

It will be the discretion of HPGCL to decide the priority of unit for energy audit test.
HPGCL may skip/cancel the audit of any unit without assigning any reason.

7. FAILURE & TERMINATION OF CONTRACT

If the contractor fails to adhere to the time schedule or if his services are found to be
unsatisfactory, the PTPS will be entitled at its option either 8 or 9:-

8. Penalty for delay: - If the firm does not engage certified Energy Auditor/sufficient
skilled staff or the quality of work is not up to the satisfaction of Engineer-in-charge
or there is delay in attending of jobs, the penalty @ 1% of the contract value per day
for part thereof up to maximum of 10% of total contract value will be imposed .
However, the firm may compensate the delay at any unit with early completion of work of
other unit and the penalty will be applicable only on the basis of delay in total scheduled time
of 40 days provided for all the 4 units to the firm from the date of issue of intimation to the
date of submission of final Audit Report of all the Units.

9. Risk and Cost: -If the contractor is unable to execute the work, any loss incurred by
HPGCL in this respect will be to the contractor‟s account. HPGCL may also terminate
the contract after giving a 07 days‟ notice, if in its opinion; the work under the contract is
not being done to its satisfaction. HPGCL also has the right to get the job done from a
third party at the risk and cost of the first contractor till the expiry of the period of
contract and debit the cost plus 15% of the cost to the first contractor‟s account.

To recover damages as per penalty clause mentioned as above, if the said delay is not
covered under the Force Majeure reasons

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 To get the work done from any other agency after serving a notice of 07 days to the
contractor at his risk and cost and without prejudice to the other provisions of the work
order.
To cancel the contract by giving 15 days notice & forfeit the security.

10. ACCOMODATION:-Only unfurnished limited accommodation will be provided in thermal

colony of PTPS, Panipat for duration of energy audit Test of units, if available on chargeable
basis at standard /market rent (whichever is higher). Furnished accommodation in the field
hostel will be provided, if available, at the prevailing daily rates.
11. Documentation:- The contractor of the work shall ensure the following before submitting the
bill to the division to avoid delay in payment of the contractor:-
a) Contractor shall submit the bill in triplicate to the XEN/ EFFICIENCY, PTPS, Panipat
b) The bill should be on the contractor‟s bill book duly serially numbered and bearing date of
issue, GST number, HSN code, PAN and TIN. A photo copy of the GST number, PAN &
TIN shall be attached with the bill for reference and record.
c) Joint MOM.
d) Copy of Gate Pass having outward / inward entry of PTPS, Panipat.
e) Banking details.

12. Force Majeure:- The delay in the completion of the work may be treated as force majeure to
the contractor only if:-

a. The delay is resulted from any causes arising out of compliance with regulations, orders or
instructions of the Central or State Governments, acts of God, acts of Civil & Military
authority, fires, floods, strikes, lock-outs, freight embargoes, war-risk riots and civil
commotion. And

b. The contractor‟s request for extension of the completion period along with all necessary
evidence comes, before the expiry of the schedule date(s) of completion.

13. Statutory Deductions: - Statutory deduction on account of Income Tax, Works Tax &
Sales Tax etc. including surcharge shall be made at source from the bills of the contractor at
the prevailing rates.

a) This office reserves the right to claim adequate compensation from the contractor on
account of any damage caused to the equipment handed over to him for execution of the
work, due to careless handling or negligence on the part of the contractor.

14. Idle labour charges: - No idle labour charges will be admissible in the event of any
stoppage caused in the work resulting in contractor‟s labour being rendered idle due
to any cause.
15. Over run charges: - No over run charges shall be paid in the event of the completion
period being extended for any reasons.
16. Watch and ward: - The watch and ward of T&P & other material will be the
responsibility of the contractor.
17. Facilities to be arranged by contractor:- The contractor shall make his own
arrangement for providing all facilities like boarding, furniture and transportation etc.
for his supervisors/staff engaged by him for the job.
18. Factory act/ Minimum wages act/ Insurance act/ EPF act etc:- Strict adherence of
various applicable labour laws like the Factories Act, Minimum Wages Act, ESI Act,
Payment of Wages Act, the Workman‟s Compensation Act, EPF Act, Contractor
labour (Regulation & Abolition) Act, 1970 and all other statutory requirements as
amended from time to time to the entire satisfaction of Central/State Govt.
Authorities, shall be the responsibility of the Contractor and he shall have to make

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 good loss, if any, suffered by HPGCL on account of default in this regard by the
contractor. EPF/ESI contributions will be deposited by the contractor in his own
EPF/ESI code no. in the respective account of the workers. The contractor will
submit the copy of EPF/ESI challan to the Factory Manager, at the time of 90%
payment along with corresponding list of workers if applicable.
19. Insurance of workers: - The contractor will be solely responsible for any liability for his
workers in respect of any accident, injury arising out and in course of contractor‟s
employment. To meet his aforesaid obligation under the workmen Compensation Act, The
contractor will obtain cover note from the Insurance Company under W.C. Policy in respect
of persons employed by him for carrying out his work and obligation under the agreement.
The premium payable for the aforesaid Insurance Policy shall be borne by the contractor.
The contractor shall ensure that the said Insurance Policy of this insurance cover is required
to be submitted by the contractor to Engineer-In-Charge of work immediately after issue of
LOI, but before the start of work. Payment against the work done will not be released to the
contractor until and unless the contractor submits photocopy of Insurance cover.
The Contractor shall deposit the ESI of his workers and submit the ESI deposit challan along
with the bill.

20. Safety rules: - A Firm shall have to comply with all the provisions of safety rules. The
Chief Safety Officer may impose penalty of Rs.200/- per day per head if the workers
of contractor are found to be working carelessly without proper protective
equipments in unsafe conditions. Against violation of any other clause, a penalty of
Rs 500 /- per violation (minimum) shall be levied. In case of repeated violation of
serious nature resulting in various serious accident or direct loss to the corporation
/threatens to cause severe consequences, higher penalty rates may be imposed
including suspension/ termination of the contract. If any action is initiated by Chief
inspector of factories, Chandigarh or any other authority against occupier/factory
manager or any other authority of HPGCL in case of any fatal/non fatal accident or
any other violation of factory act, 1948, Pb. Hr. factory rules, 1952 or any other
industrial or labour act, the contractor shall be liable for the same and also to deposit
the amount of fine/penalty if any. In case of default action as deem fit shall be
initiated against the contractor.

A safety clearance certificate from the chief safety officer shall be obtained by the
contractor and has to be attached along with the bill. This office reserves the right to
claim adequate compensation from the contractor on account of any damage caused
to the plant & equipment handed over to him for execution of the work, due to
careless handling or negligence on the part of the contractor

21. Arbitration: - All the matters, questions, disputes, differences and/or claims arising out
of and/or concerning and/or in connection and/or relating to this Contract whether or
not obligations of either or both Parties under this contract be subsisting at the time of
such dispute and whether or not this contract has been terminated or purported to be
terminated or completed, shall be referred to the Sole Arbitrator to be nominated by
Managing Director/HPGCL and the disputes will be dealt in accordance with provision
of the Arbitrator and Conciliation (Amendment) Ordinance, 2015. The award of the
Arbitrator shall be final and binding on the parties to this contract.

22. Laws Governing Contracts: - All contracts shall be governed by the laws of India for the
time being in force. Irrespective of the place of delivery, place of performance or place of
payment under a contract, the contract shall be deemed to have been made at the place
from which the acceptance of tender has been issued.

23. Jurisdiction of Courts: - The contract shall be deemed to have entered into at Hisar and all
cause of actions in relation to the contract shall, therefore, be deemed to have arisen within

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 the jurisdiction of the Court of Hisar (Haryana) or the related high court of Punjab & Haryana,
Chandigarh.

24. Set Off:- Any sum of money due and payable to the supplier under the contract (including
security-deposit returnable to the supplier) may be appropriated by the HPGCL and set-off
against any claim of the Corporation for the payment of a sum of money arising out of under
that or any other contract entered into by the contractor with the HPGCL.

25. Subletting and Assignment: - The contractor shall not, sublet, transfer or assign the
contract or any part there of or interest therein or advantage thereof in any part thereof in
any manner whatsoever without prior consent of the HPGCL.

26. All material issued to the contractor by the HPGCL or brought by the contractor for its
bonafide use at work shall be stored and preserved by the contractor in his custody as to
avoid it against any loss/damage/shrinkage or deterioration in any form. Any loss suffered
by the HPGCL on this account shall be compensated by the firm at panel rates to be
determined by the HPGCL. The rates so determined shall be final and binding on the firm.

27. This office reserves the right to claim adequate compensation from the contractor on
account of any damage caused to the plant & equipment handed over to him for execution
of the work, due to careless handling or negligence on the part of the contractor.

28. The recovery in respect of any spares which get damaged due to negligence on the part of
the contractor will be done at the rates as mentioned in the price catalogue of BHEL or any
other Source, plus 10% supervision charges.

29. During the course of this work, the contractor shall keep a competent authorized
representative and its assistants so that the progress of the work is not hampered. The
representative shall represent the contractor in his absence and all directions given to him
shall be binding as given to the contractor. In no case, the authorized representative can
refuse to receive the instructions.

30. HPGCL reserves the right to cancel the work order at any time without assigning any
reasons and will not be responsible and will not pay for any expenses or losses that may be
incurred by the contractor towards preparation/mobilization for execution of the job against
work order.

Note:-
1. Unless agreed otherwise the above terms and conditions of the contract will form the part of
the work order after finalizing the proposal. The word tenderer where ever used above shall
be read as contractor. The non applicability / modification in the aforesaid clauses if agreed
shall be mentioned / attached in / with the work order specifically.

2. Any other term not defined in instructions to the bidder or above terms and conditions
should be interpreted as defined in HPGCL Purchase Regulation “2015”.

3. The term “Bid” and “tender” and their derivatives (“Bidder / Tenderer” “Bidding / Tendering”)
are synonymous. Singular also means plural.

Executive Engineer/Efficiency,
For Chief Engineer/PTPS,
HPGCL, Panipat

Tender document Page 25 of 35 Seal and Signature of the Tenderer

 Annexure-VI
SPECIAL TERMS & CONDITIONS

1. The rates quoted will be firm.

2. The Energy Audit executive agency may visit the site before submission of
bid at own cost. No extra payment will be given for visits made by the
representative of the bidders to PTPS in connection with the proposed
study.
3. The tentative period of shut down required for fixing of specialized
instruments for audit purpose if any to be indicated by the bidder in advance.
4. Any repair and maintenance required after preliminary study to conduct final
audit study has to be clearly identified by the bidder and the same will be
carried out by PTPS.
5. Power, water and compressed air will be made available by PTPS free of
charge to carry out the proposed audit.
6. Collection of samples such as coal, bottom ash, fly ash will be carried out as
per the directions of bidder. HPGCL staff may collect coal, bottom ash and
fly ash sample. Readings to be taken by specialized equipment is also to be
carried out by the bidder.
7. The bidder has to evaluate the lab facility (Chemical, Electrical & C&I)
available at our site and any test or calibration required and if such facility is
not available with us then the bidder has to arrange on its own.
8. The list of instruments to be used by the bidder is to be submitted with
proper calibration certificate before commencement of measurement.
9. The audit report shall include references taken for technical inputs as
papers, journals, handbooks, publications etc
10. The soft ware‟s used for analysis to be given along with the report.
11. Soft copy (Each Unit) of the draft Energy Audit report to be delivered.
12. 10 Hard copies (Each Unit) of the final Energy Audit report to be delivered.
13. Soft copy (Each Unit) of Final Energy Audit report to be delivered.

Executive Engineer/Efficiency,
For Chief Engineer/PTPS,
HPGCL, Panipat

Tender document Page 26 of 35 Seal and Signature of the Tenderer

 ANNEXURE-VII Part A

PROFORMA FOR QUOTING RATES FOR THE WORK OF CONDUCTING

MANDATORY ENERGY AUDIT TEST OF UNIT 5 (210 MW), PTPS, PANIPAT
AGAINST ENQUIRY NO. 35/E-139-D Vol-IX dated 29.03.2018

Sr. No. Description of work Rates to be quoted by the

Contractor Lump-sum
Boiler efficiency
Air-pre heater
Mills Performance testing.
Turbine Heat Rate
HP/ LP Heaters
Calculation of HP / IP Cylinder efficiency.
Condenser
Thermal Insulation include radiation losses
APC and Performance
Lighting System
Air Conditioning System
Air Compressor System
Auxiliary Motors
Transformers

Total Quoted Rates for Unit No. 5 (210 MW)

(Rs.) ______________________ )

Rs. In words (____________________________________________________)

Note:-
The Bidders are required to quote the rates strictly as per the Rate Quoting Sheet after
carefully going through the complete tender documents

Detail scope of work is given in Annexure-IV, IV (A), and IV (B)

Signature & Stamp of Contractor

Tender document Page 27 of 35 Seal and Signature of the Tenderer

 ANNEXURE-VII Part B

PROFORMA FOR QUOTING RATES FOR THE WORK OF CONDUCTING

MANDATORY ENERGY AUDIT TEST OF UNIT 6 (210 MW), PTPS, PANIPAT
AGAINST ENQUIRY NO. 35/E-139-D Vol-IX dated 29.03.2018

Sr. No. Description of work Rates to be quoted by the

Contractor Lump-sum
Boiler efficiency
Air-pre heater
Mills Performance testing.
Turbine Heat Rate
HP/ LP Heaters
Calculation of HP / IP Cylinder efficiency.
Condenser
Thermal Insulation include radiation losses
APC and Performance
Lighting System
Air Conditioning System
Air Compressor System
Auxiliary Motors
Transformers

Total Quoted Rates for Unit No. 6 (210 MW)

(Rs.) ______________________ )

Rs. In words (____________________________________________________)

Note:-
The Bidders are required to quote the rates strictly as per the Rate Quoting Sheet after
carefully going through the complete tender documents

Detail scope of work is given in Annexure-IV, IV (A), and IV (B)

Signature & Stamp of Contractor

Tender document Page 28 of 35 Seal and Signature of the Tenderer

 ANNEXURE-VII Part C

PROFORMA FOR QUOTING RATES FOR THE WORK OF CONDUCTING

MANDATORY ENERGY AUDIT TEST OF UNIT 7 (250 MW), PTPS, PANIPAT
AGAINST ENQUIRY NO. 35/E-139-D Vol-IX dated 29.03.2018

Sr. No. Description of work Rates to be quoted by the

Contractor Lump-sum
Boiler efficiency
Air-pre heater
Mills Performance testing.
Turbine Heat Rate
HP/ LP Heaters
Calculation of HP / IP Cylinder efficiency.
Condenser
Thermal Insulation include radiation losses
APC and Performance
Lighting System
Air Conditioning System
Air Compressor System
Auxiliary Motors
Transformers

Total Quoted Rates for Unit No. 7 (250 MW)

(Rs.) ______________________ )

Rs. In words (____________________________________________________)

Note:-
The Bidders are required to quote the rates strictly as per the Rate Quoting Sheet after
carefully going through the complete tender documents

Detail scope of work is given in Annexure-IV, IV (A), and IV (B)

Signature & Stamp of Contractor

Tender document Page 29 of 35 Seal and Signature of the Tenderer

 ANNEXURE-VII Part D

PROFORMA FOR QUOTING RATES FOR THE WORK OF CONDUCTING

MANDATORY ENERGY AUDIT TEST OF UNIT 8 (250 MW), PTPS, PANIPAT
AGAINST ENQUIRY NO. 35/E-139-D Vol-IX dated 29.03.2018

Sr. No. Description of work Rates to be quoted by the

Contractor Lump-sum
Boiler efficiency
Air-pre heater
Mills Performance testing.
Turbine Heat Rate
HP/ LP Heaters
Calculation of HP / IP Cylinder efficiency.
Condenser
Thermal Insulation include radiation losses
APC and Performance
Lighting System
Air Conditioning System
Air Compressor System
Auxiliary Motors
Transformers

Total Quoted Rates for Unit No. 8 (250 MW)

(Rs.) ______________________ )

Rs. In words (____________________________________________________)

Note:-
The Bidders are required to quote the rates strictly as per the Rate Quoting Sheet after
carefully going through the complete tender documents

Detail scope of work is given in Annexure-IV, IV (A), and IV (B)

Signature & Stamp of Contractor

Tender document Page 30 of 35 Seal and Signature of the Tenderer

 ANNEXURE-VII Part E

PROFORMA FOR QUOTING RATES FOR THE WORK OF CONDUCTING

ENERGY AUDIT TEST OF UNIT 5 to 8 (2X210 MW + 2X250 MW), PTPS,
PANIPAT AGAINST ENQUIRY NO. 35/E-139-D Vol-IX dated 29.03.2018

Sr. No. Unit No. Rates to be quoted by the Contractor

Unit No. 5 (210 MW)

1. Rs.(_________________________)

Unit No. 6 (210 MW)

2. Rs.(_________________________)

Unit No. 7 (250 MW)

3. Rs.(_________________________)

Unit No. 8 (250 MW)

4. Rs.(_________________________)

Overall Total (Unit 5 to 8)

Rs.(_________________________)

Rs. In words
(________________________________________________________________)

Note: - Evaluation of Bids shall be made on the basis of overall quoted prices for
energy audit of all the four (5to 8) units.

The Bidders are required to quote the rates strictly as per the Rate Quoting Sheet
after carefully going through the complete tender documents

Signature & Stamp of Contractor

Tender document Page 31 of 35 Seal and Signature of the Tenderer

 Annexure-VIII

CONTRACT AGREEMENT

This contract agreement entered in to this ______ day of the month of ________, 2018 between
Haryana Power Generation Corporation Ltd., a body corporate constituted under the Indian
Company Act, 1956 herein after called Corporation which terms shall include all its heirs and
successors on the one hand and M/s _______________________________________________.
The contractor which terms shall include all its heirs and successors on the other hand.

Where as a contract for _________________________________________________ at PTPS,

Panipat for the work of _________ as officially described in tender documents issued against NIT
No ._________________________ dated ______ and concluded by the issue of Work Order No.
_________________dated _____ appended hereto between Corporation & Contractor. Whereas
Contractor further agree to abide by all labour laws, rules and regulations which may be enforced
from time to time. Whereas the contractor also agree to absolve the Corporation from all risks &
responsibilities towards the labour engaged by the contractor during execution of the above said
work.

The contractor will comply with all the provisions of the relevant labour laws/Acts and the rules
/regulations framed there under. In the event of PTPS, Panipat being obliged to pay the
compensation, the contractor will indemnify the Corporation. The labour regulation shall be treated
as part of the contract. Any break of labour laws/regulation shall be treated as breach of the
contract.

Here PTPS, Panipat and the contractor have agreed to execute an agreement.

Now this deed witness and parties hereto hereby mutually agree as above.

In witness thereof, the contractor & HPGCL hereto set their hands as under.

Signature of the contractor Signature & designation on behalf of HPGCL

In presence of witness In presence of witness

Witness Witness

Tender document Page 32 of 35 Seal and Signature of the Tenderer

 Annexure-IX

Acceptance Certificate

I__________________________________Designation__________________________________

Of (Name of the Company) ________________________________________________________

______________________________________________________________________________

hereby accept all the terms and conditions given in the above tender document.

For M/s _____________________________

Tender document Page 33 of 35 Seal and Signature of the Tenderer

 Annexure-X
STATEMENTS OF BIDDERS

1. Name of Bidder ____________________________________________

2. Address of Head Office
____________________________________________
3. Correspondence Address
____________________________________________
____________________________________________
4. Legal status
5. PAN & TIN Number of the Bidder (attached self attested photocopies)
PAN ____________________________

GST No. _________________________

6. Bank Details (attached signed cancelled cheque)

a. Bank Name & Address
b. Bank Account Number
c. Bank Branch Code
d. IFSC Code of Branch
e. Nature of account (current/saving/OD/CC)

7. Main Lines of Business

a. ___________________ since_________
b. ___________________ since_________
c. ___________________ since__________

8. Annual Turnover of past three year

a. ________________________
b. ________________________
c. ________________________

9. Past Experience:-
Name of Organization Period Reference of Order Value contract
Contract wise

10. Any other: -

Signature & Stamp of Bidder

Name & Designation of Authorized Bid Signatory __________________

Tender document Page 34 of 35 Seal and Signature of the Tenderer

 Annexure-XI

Technical Check List Format

(To Be Filled Online Only)

Bidder Response
Sr. No. Technical Specification
(Yes or No)
1 Tender cost with e-service fees @ Rs. 2,180/- YES / NO
Earnest Money Deposited @ Rs. 25800/-
2 YES / NO
Or documentary proof of EMD exemption documents
3 Acceptance of all terms & conditions of tender (Annexure-X) YES / NO
4 Documentary proof of EmAEA Firm and enlisted with M/s BEE List YES / NO
Copy of successfully executed work orders for same or similar item
during last 5 years ending 31.01.2018 in 210 MW units or above
capacity power plants and having minimum order value as under:
5 Single order of the value not less than Rs. 20,00,000/- OR YES / NO
Two orders of the value not less than Rs. 12,00,000/- each
OR
Three orders of the value not less than Rs. 8,00,000/- each
6 Documentary Proof for annual turnover certificates as per NIT. YES / NO
7 Documentary Proof for GST registration number. YES / NO
8 Documentary Proof for permanent account (PAN) number. YES / NO
Authority letter in the name of the Authorized Person who has signed
9 the Tender Document / Price Bid on behalf of the Contractor / YES / NO
Company.
The certificate to the effect that the tenderer is not black listed from
10 any Public Sector Undertakings of Central Govt. / State Govt. / State YES / NO
Electricity Boards / Corporations.
11 Statement of bidders duly filled (Annexure-X) YES / NO

Tender document Page 35 of 35 Seal and Signature of the Tenderer