Introduction

6 minutes

Microsoft Power BI is a collection of software services, apps, and connectors that work together to
turn your unrelated sources of data into coherent, visually immersive, and interactive insights.
Whether your data is a simple Microsoft Excel workbook, or a collection of cloud-based and on-
premises hybrid data warehouses, Power BI lets you easily connect to your data sources, visualize
(or discover) what's important, and share that with anyone or everyone you want.

Power BI can be simple and fast, capable of creating quick insights from an Excel workbook or a local
database. But Power BI is also robust and enterprise-grade, ready not only for extensive modeling
and real-time analytics, but also for custom development. Therefore, it can be your personal report
and visualization tool, but can also serve as the analytics and decision engine behind group projects,
divisions, or entire corporations.

If you're a beginner with Power BI, this module will get you going. If you're a Power BI veteran, this
module will tie concepts together and fill in the gaps.

The parts of Power BI

Power BI consists of a Microsoft Windows desktop application called Power BI Desktop, an online
SaaS (Software as a Service) service called the Power BI service, and mobile Power BI apps that are
available on Windows phones and tablets, and also on Apple iOS and Google Android devices.

These three elements—Desktop, the service, and Mobile apps—are designed to let people create,
share, and consume business insights in the way that serves them, or their role, most effectively.

How Power BI matches your role

How you use Power BI might depend on your role on a project or a team. And other people, in other
roles, might use Power BI differently, which is just fine.

For example, you might view reports and dashboards in the Power BI service, and that might be all
you do with Power BI. But your number-crunching, business-report-creating coworker might make
extensive use of Power BI Desktop (and publish Power BI Desktop reports to the Power BI service,
which you then use to view them). And another coworker, in sales, might mainly use her Power BI
phone app to monitor progress on her sales quotas and drill into new sales lead details.

You also might use each element of Power BI at different times, depending on what you're trying to
achieve, or what your role is for a given project or effort.

Perhaps you view inventory and manufacturing progress in a real-time dashboard in the service, and
also use Power BI Desktop to create reports for your own team about customer engagement
statistics. How you use Power BI can depend on which feature or service of Power BI is the best tool
for your situation. But each part of Power BI is available to you, which is why it's so flexible and
compelling.
We discuss these three elements—Desktop, the service, and Mobile apps—in more detail later. In
upcoming units and modules, we'll also create reports in Power BI Desktop, share them in the
service, and eventually drill into them on our mobile device.

The flow of work in Power BI

A common flow of work in Power BI begins in Power BI Desktop, where a report is created. That
report is then published to the Power BI service and finally shared, so that users of Power BI Mobile
apps can consume the information.

It doesn't always happen that way, and that's okay. But we'll use that flow to help you learn the
different parts of Power BI and how they complement each other.

Okay, now that we have an overview of this module, what Power BI is, and its three main elements,
let's take a look at what it's like to use Power BI.

Next unit: Use Power BI

Use Power BI

2 minutes

Now that you know the basics of Microsoft Power BI, let's jump into some hands-on experiences and
a guided tour.

As you learn about all the things that can be done with Power BI, keep in mind that all these
activities, and all the analysis that's done with Power BI, generally follow a common flow. The
common flow of activity in Power BI looks like this:

Bring data into Power BI Desktop, and create a report.

Publish to the Power BI service, where you can create new visualizations or build dashboards.

Share dashboards with others, especially people who are on the go.

View and interact with shared dashboards and reports in Power BI Mobile apps.

As mentioned earlier, you might spend all your time in the Power BI service, viewing visuals and
reports that have been created by others. And that's just fine. Someone else on your team might
spend all her time in Power BI Desktop, which is fine too. To help you understand the full continuum
of Power BI and what it can do, we'll show you all of it. Then you can decide how to use it to your
best advantage.

So, let's jump in and step through the experience. The first order of business is to learn the basic
building blocks of Power BI, which will provide a solid basis for learning how Power BI turns data into
cool reports and visuals.

Building blocks of Power BI

12 minutes
Everything you do in Microsoft Power BI can be broken down into a few basic building blocks. After
you understand these building blocks, you can expand on each of them and begin creating elaborate
and complex reports. After all, even seemingly complex things are built from basic building blocks.
For example, buildings are created with wood, steel, concrete and glass, and cars are made from
metal, fabric, and rubber. Of course, buildings and cars can also be basic or elaborate, depending on
how those basic building blocks are arranged.

Let's take a look at these basic building blocks, discuss some simple things that can be built with
them, and then get a glimpse into how complex things can also be created.

Here are the basic building blocks in Power BI:

Visualizations

Datasets

Reports

Dashboards

Tiles

Visualizations

A visualization (sometimes also referred to as a visual) is a visual representation of data, like a chart,
a color-coded map, or other interesting things you can create to represent your data visually. Power
BI has all sorts of visualization types, and more are coming all the time. The following image shows a
collection of different visualizations that were created in the Power BI service.

Visualizations can be simple, like a single number that represents something significant, or they can
be visually complex, like a gradient-colored map that shows voter sentiment about a certain social
issue or concern. The goal of a visual is to present data in a way that provides context and insights,
both of which would probably be difficult to discern from a raw table of numbers or text.
Datasets

A dataset is a collection of data that Power BI uses to create its visualizations.

You can have a simple dataset that's based on a single table from a Microsoft Excel workbook,
similar to what's shown in the following image.
Datasets can also be a combination of many different sources, which you can filter and combine to
provide a unique collection of data (a dataset) for use in Power BI.

For example, you can create a dataset from three database fields, one website table, an Excel table,
and online results of an email marketing campaign. That unique combination is still considered a
single dataset, even though it was pulled together from many different sources.

Filtering data before bringing it into Power BI lets you focus on the data that matters to you. For
example, you can filter your contact database so that only customers who received emails from the
marketing campaign are included in the dataset. You can then create visuals based on that subset
(the filtered collection) of customers who were included in the campaign. Filtering helps you focus
your data—and your efforts.

An important and enabling part of Power BI is the multitude of data connectors that are included.
Whether the data you want is in Excel or a Microsoft SQL Server database, in Azure or Oracle, or in a
service like Facebook, Salesforce, or MailChimp, Power BI has built-in data connectors that let you
easily connect to that data, filter it if necessary, and bring it into your dataset.

After you have a dataset, you can begin creating visualizations that show different portions of it in
different ways, and gain insights based on what you see. That's where reports come in.

Reports

In Power BI, a report is a collection of visualizations that appear together on one or more pages. Just
like any other report you might create for a sales presentation or write for a school assignment, a
report in Power BI is a collection of items that are related to each other. The following image shows
a report in Power BI Desktop—in this case, it's the fifth page in a six-page report. You can also create
reports in the Power BI service.
Reports let you create many visualizations, on multiple pages if necessary, and let you arrange those
visualization in whatever way best tells your story.

You might have a report about quarterly sales, product growth in a particular segment, or migration
patterns of polar bears. Whatever your subject, reports let you gather and organize your
visualizations onto one page (or more).

Dashboards

When you're ready to share a single page from a report, or a collection of visualizations, you create a
dashboard. Much like the dashboard in a car, a Power BI dashboard is a collection of visuals from a
single page that you can share with others. Often, it's a selected group of visuals that provide quick
insight into the data or story you're trying to present.

A dashboard must fit on a single page, often called a canvas (the canvas is the blank backdrop in
Power BI Desktop or the service, where you put visualizations). Think of it like the canvas that an
artist or painter uses—a workspace where you create, combine, and rework interesting and
compelling visuals. You can share dashboards with other users or groups, who can then interact with
your dashboards when they're in the Power BI service or on their mobile device.

Tiles

In Power BI, a tile is a single visualization on a report or a dashboard. It's the rectangular box that
holds an individual visual. In the following image, you see one tile (highlighted by a bright box),
which is also surrounded by other tiles.
When you're creating a report or a dashboard in Power BI, you can move or arrange tiles however
you want. You can make them bigger, change their height or width, and snuggle them up to other
tiles.

When you're viewing, or consuming, a dashboard or report—which means you're not the creator or
owner, but the report or dashboard has been shared with you—you can interact with it, but you
can't change the size of the tiles or their arrangement.

All together now

Those are the basics of Power BI and its building blocks. Let's take a moment to review.

Power BI is a collection of services, apps, and connectors that lets you connect to your data,
wherever it happens to reside, filter it if necessary, and then bring it into Power BI to create
compelling visualizations that you can share with others.

Now that you've learned about the handful of basic building blocks of Power BI, it should be clear
that you can create datasets that make sense to you and create visually compelling reports that tell
your story. Stories told with Power BI don't have to be complex, or complicated, to be compelling.

For some people, using a single Excel table in a dataset and then sharing a dashboard with their
team will be an incredibly valuable way to use Power BI.

For others, the value of Power BI will be in using real-time Azure SQL Data Warehouse tables that
combine with other databases and real-time sources to build a moment-by-moment dataset.

For both groups, the process is the same: create datasets, build compelling visuals, and share them
with others. And the result is also the same for both groups: harness your ever-expanding world of
data, and turn it into actionable insights.
Whether your data insights require straightforward or complex datasets, Power BI helps you get
started quickly and can expand with your needs to be as complex as your world of data requires. And
because Power BI is a Microsoft product, you can count on it being robust, extensible, Microsoft
Office–friendly, and enterprise-ready.

Now let's see how this works. We'll start by taking a quick look at the Power BI service.

Tour and use the Power BI service

12 minutes

As we learned in the previous unit, the common flow of work in Microsoft Power BI is to create a
report in Power BI Desktop, publish it to the Power BI service, and then share it with others, so that
they can view it in the service or on a mobile app.

But because some people begin in the Power BI service, let's take a quick look at that first, and learn
about an easy and popular way to quickly create visuals in Power BI: apps.

An app is a collection of preset, ready-made visuals and reports that are shared with an entire
organization. Using an app is like microwaving a TV dinner or ordering a fast-food value meal: you
just have to press a few buttons or make a few comments, and you're quickly served a collection of
entrees designed to go together, all presented in a tidy, ready-to-consume package.

So, let's take a quick look at apps, the service, and how it works. We'll go into more detail about apps
(and the service) in upcoming modules, but you can think of this as a taste to whet your appetite.

Create out-of-box dashboards with cloud services

With Power BI, connecting to data is easy. From the Power BI service, you can just select the Get
Data button in the lower-left corner of the home page.
The canvas (the area in the center of the Power BI service) shows you the available sources of data in
the Power BI service. In addition to common data sources like Microsoft Excel files, databases, or
Microsoft Azure data, Power BI can just as easily connect to a whole assortment of software services
(also called SaaS providers or cloud services): Salesforce, Facebook, Google Analytics, and more.

For these software services, the Power BI service provides a collection of ready-made visuals that are
pre-arranged on dashboards and reports for your organization. This collection of visuals is called an
app. Apps get you up and running quickly, with data and dashboards that your organization has
created for you. For example, when you use the GitHub app, Power BI connects to your GitHub
account (after you provide your credentials) and then populates a predefined collection of visuals
and dashboards in Power BI.

There are apps for all sorts of online services. The following image shows a page of apps that are
available for different online services, in alphabetical order. This page is shown when you select the
Get button in the Services box (shown in the previous image). As you can see from the following
image, there are many apps to choose from.

For our purposes, we'll choose GitHub. GitHub is an application for online source control. When you
select the Get it now button in the box for the GitHub app, the Connect to GitHub dialog box
appears. Note that Github does not support Internet Explorer, so make sure you are working in
another browser.
Summary

5 minutes

Let's do a quick review of what we covered in this module.

Microsoft Power BI is a collection of software services, apps, and connectors that work together to
turn your data into interactive insights. You can use data from single basic sources, like a Microsoft
Excel workbook, or pull in data from multiple databases and cloud sources to create complex
datasets and reports. Power BI can be as straightforward as you want or as enterprise-ready as your
complex global business requires.

Power BI consists of three main elements—Power BI Desktop, the Power BI service, and Power BI
Mobile—which work together to let you create, interact with, share, and consume your data the
way you want.

We also discussed the basic building blocks in Power BI:

Visualizations – A visual representation of data, sometimes just called visuals

Datasets – A collection of data that Power BI uses to create visualizations

Reports – A collection of visuals from a dataset, spanning one or more pages

Dashboards – A single-page collection of visuals built from a report

Tiles – A single visualization on a report or dashboard

In the Power BI service, we installed an app in just a few clicks. That app, a ready-made collection of
visuals and reports, let us easily connect to a software service to populate the app and bring that
data to life.

Finally, we set up a refresh schedule for our data, so that we know the data will be fresh when we go
back to the Power BI service.

Next steps

Congratulations! You've finished the first module of the learning path for Power BI. You now have a
firm foundation of knowledge for when you move on to the next module, which walks through the
steps to create your first report.

We mentioned this before, but it's worth restating: this learning path builds your knowledge by
following the common flow of work in Power BI:

Bring data into Power BI Desktop, and create a report.

Publish to the Power BI service, where you create new visualizations or build dashboards.

Share your dashboards with others, especially people who are on the go.

View and interact with shared dashboards and reports in Power BI Mobile apps.

You might not do all that work yourself—some people will only view dashboards that were created
by someone else, and they'll just use the service. That's fine, and we'll soon have a module
dedicated to showing how you can easily navigate and use the Power BI service to view and interact
with reports and apps.

But the next module follows the flow of work in Power BI, showing you how to create a report and
publish it to the Power BI service. You'll learn how those reports and dashboards are created and
how they connected to the data. You might even decide to create a report or dashboard of your
own.

See you in the next module!

Overview of Power BI Desktop

5 minutes

Power BI Desktop is a free application for PCs that lets you gather, transform, and visualize your
data. In this module, you'll learn how to find and collect data from different sources and how to
clean or transform it. You'll also learn tricks to make data-gathering easier.

Power BI Desktop and the Power BI Service work together. You can create your reports and
dashboards in Power BI Desktop, and then publish them to the Power BI Service for others to
consume.

The following are the tasks that you will complete in this module:

xplore Power BI Desktop

10 minutes

The idea of building and sharing reports is an abstract concept. It will make more sense if you
explore Power BI Desktop hands-on. The first step is to launch and explore the user interface (UI).

In this unit, you will:

Launch the Power BI Desktop.

Explore the UI.

Launch Power BI Desktop

Explore the report building environment

In Power BI Desktop, you'll begin to build reports in the Report view. You'll be working in five main
areas:

Ribbon - Displays common tasks that are associated with reports and visualizations.

Report view, or canvas - Where visualizations are created and arranged. You can switch between
Report, Data, and Model views by selecting the icons in the left column.

Pages tab - Located along the bottom of the page, this area is where you would select or add a
report page.

Visualizations pane - Where you can change visualizations, customize colors or axes, apply filters,
drag fields, and more.

Fields pane - Where query elements and filters can be dragged onto the Report view or dragged to
the Filters area of the Visualizations pane.

Tip

You can collapse the Visualizations and Fields panes to provide more space in the Report view by
selecting the small arrow, as shown in the following screenshot.
Create a visual

To create a visual, drag a field from the Fields list onto the Report view.

Power BI Desktop automatically created a map-based visualization because it recognized that the
State field contained geolocation data.

Publish a report

After creating a report with a few visuals, you're ready to publish to the Power BI service. On the
Home ribbon on the Power BI Desktop, select Publish.
You’ll be prompted to sign in to Power BI. When you've signed in and the publish process is
complete, the following dialog box will appear. You can select the link below Success!, which will
take you to the Power BI service, where you can see the report that you published.

Pin a visual to a dashboard

When you view a published report in the Power BI service, you can choose the Pin icon to pin that
visual to a dashboard.

You can choose whether to pin the visual to an existing dashboard or to create a new dashboard.

For more information, see Report View in Power BI Desktop .