Leave and Attendance Requirements:

1 12-Feb
Late Coming

Late coming will be considered for an employee if they are 15 mins late
from their specified Shift Start Time.

In simple words, if shift start time has been defined as 9:00 AM for an
employee and if 9:15 is the first punch in time for a day, it will be
considered as On-Time and 9:16 onwards will be considered as Late
Coming.

Late coming should be reflected in the calendar.

2 12-Feb
Early Leaving

Early leaving will be consider for an employee if they are leaving before 60
mins of their specified Shift End Time.

In simple words, if shift end time has been defined as 5:30 PM for an
employee and if 4:30 is the last punch out time for a day, it will be consider
as On-Time and 4:29 or before will be considered as Early Leaving.

Late coming should be reflected in the calendar.

3 12-Feb
OD, WFH, Tour

While applying for OD, WFH and Tour, employee need to mandatorily
select the timing (Start time and End time). Before this timing they should
be able to select a flag (First half, Second Half, Full Day). This flag will
actually enable the corresponding time to be enabled to select.

If employee has selected First Half, then they can only select the Start time
and End time only from the first 4:15 hrs of their standard shift timings.

If employee has selected Second Half, then they can only select the Start
time and End time only from the second 4:15 hrs of their standard shift
timings.

If employee has selected Full Day, then they should be able to select the
Start and End time anytime between their standard shift timings.

Note: Average working hours will not be depending on First Half, Second
Half or Full Day selection but on the Start and End time. Also, Shift Start
Time should always be less than Shift End Time.

4 12-Feb
OD, WFH, Tour
 An employee can’t apply OD, WFH and Tour, beyond their standard shift
timings.

If an employee tries to apply an OD even after 5:30 PM, if their standard

shift end time is 5:30, system should show an alert stating you can’t apply
this type of regularization beyond shift duration. Same applied for before
9:00 AM.

5 12-Feb
Overlapping

If there is Biometric data in the system (both Punch In and Punch Out) for
some part of a day, then employee can apply for OD, WFH, and Tour for
other part of the day to regularize their attendance. Here, system should
alert the employee if they are applying the OD/WFH/Tour and its getting
overlapped with bio-metric data. Clear bifurcation should be maintained
in each type of attendance regularization. Average working hours will be
calculated by considering the Bio-metric data plus OD/WFH/Tour basis
Start & End time.

6 12-Feb
Punch Out Update Rights

If we have only Punch In and employee is trying to apply for any kind of
leave or attendance regularization on the same day, system should restrict
them to first get the Punch Out updated in the system thru HR or Vertical
Head (Division Owner) as overlapping should not be considered in any
scenario and then apply for leave or attendance.

Punch Out rights need to be given to HR Ops manager login (Animesh,

Samriti) and VH, only if blank. An email notification will go to employee,
teamhrops, RM on Punch Out update.

After updating the Punch Out, even HR or VH should not be able to edit it
again.

Note: Employee need to connect with HR or VH offline, to update Punch

Out time for a day. System will not have that process flow.

7 12-Feb
Leave Deduction

In case an employee has more than 04 late comings in a month, HR will

always have an option to deduct their leave balance from PL. In case there
is not enough balance in PL, then system should deduct it from CL. HR will
also have an option to mark the month, where they are going to deduct
the leave balance from total and put remarks also.

8 12-Feb
Weekend in Calendar
 Weekend would be greyed out in calendar but must show ‘WO’ in reports.
Also, if we have data for weekends (like attendance or leave), greyed out
is not applicable in the calendar and instead of ‘WO’ in reports, actual data
would come into reports.

9 12-Feb
Prorate Rule (for the new employees):

Leave Policy 1 and Leave Policy 2 (January to December)

Total Number of leaves/12 multiply Remaining number of months
remaining

Note: While calculating the total number of months remaining, if we are

on the last day of a month, that month would also get included in the
count.

10 12-Feb
Attendance Regularization Notification

Attendance Regularization notification should be triggered to all

employees in cc RM and team HR ops one day before their attendance
cycle closure.

11 12-Feb
New Field Addition in myDEN

HR needs an option to select Leave Policy on Offer Letter page (for initial
policy alignment) and on Employee Information page (for changing it in
later point of time). Once policy would be changed by the HR for an
employee, the employee calendar would still be showing the previously
captured data for leave and attendance both, and going forward should
capture the leave & attendance according to the new policy. Also,
‘Effective Date’ should be captured for all policy changes.

By-default policy will be auto-selected (but editable), based on the policy

table matrix shared in matrix.

12 12-Feb
Rights Post Attendance Cycle

Post Attendance Cycle Completion for a month, RM & Employee should

not have an option to Reject & Cancel (respectively) options for leaves
(including regularization, Others). RM could still Approve the leaves,
Regularisations, Other but not Reject or Cancel them.

On the other hand, HR would have all options with them for all employees
to perform such actions restricted for RM & Employee after Attendance
Cycle completion.

13 12-Feb
LWP
 LWP can’t be removed by Employee or RM, but HR could be able to remove
it, if required.

Note: Blank and LWP are different things. LWP would be asked by system
in case of insufficient leave balance for certain leaves but blank would be
there if there is no leave, attendance regularization, others, biometric
details updated for a day.

14 12-Feb
Existing Bug

There is also a bug wherein employees could first apply for Monday and
then Friday, wherever we are restricting to apply for the leaves on Friday
and Consecutive Monday. This should be resolved.

15 12-Feb
New Year Calendar

Maternity Leave, Paternity and Marriage Leave should continue to be

visible in the calendar, when we have a new calendar for the next year, if
applied.

16 12-Feb
Maternity Leave

Maternity Leave, an HR should also be included in the notification email.

17 12-Feb
Abbreviations

Change Abbreviations for Maternity Leave to MTL, Marriage Leave to ML,

Paternity Leave to PTL, International Holiday to INTHO.

18 12-Feb
International Holiday

Under ‘Others’ category, Rename ‘Holiday’ to ‘International Holiday’.

19 12-Feb
Dashboards

In Dashboard, Late Coming Count, Early Leaving Count should be visible for
the Attendance Cycle of current month.

20 12-Feb
Week-Off

From ‘Others’ category- “Week-off” should be removed. We don’t require

this category for leave and attendance.

21 12-Feb
 Comp-Off

Comp-Off would currently remain as disabled and would be taken up in

later phases.

22 12-Feb
Attendance Tracker

The tracker to upload the leave and attendance should not be considered
for the current phase.

23 12-Feb
WFH

In WFH, as discussed with Prashant and Samriti, it should not be a simple

process to avail. Hence, once requested by employee, RM needs to first
approve it and then only it would get updated in the calendar. Rest all
requests (leaves and attendance regularizations) would update calendar
without the RM’s approval.