EFI Group Cost Estimate For Mitigating Project Risk

EFI Group- Cost Estimating Template
Purpose and Instructions

410.368.5101 / www.efigroupllc.com
PURPOSE: EFI Group has developed a Cost Estimating Template to ensure consistent application of the Best Practice Techniques from our experience. This template
includes both mandatory and open line items for Project Managers to use when estimating project. EFI Group uses this same template for every phase of project
development from Preliminary Engineering through Cost Tracking for Project Implementation.
Section
Section Description Instructions and Features
Number
Site Preparation, Buildings, Structures and List all known installation items that are part of Civil, Structural and Architectural design (CSA Design) for the
100
Foundations project. Most often we will include BOTH the installation costs and the purchased material costs in this
section of the spreadsheet.
Line Item
Applies to ALL Direct Cost Sections The Line Item Contingency (LOC) is a special feature of all direct cost items, sections 100 through 800. The
Contingency
purpose of LOC is to mitigate risk for price increases on a specific line Item. As a starting point, we normally
show 15% as LOC. As more cost information is known within each project group, we will lower the percentage.
200 Process Equipment (purchase ONLY) All equipment that is used in the process is listed here. Sometimes for large projects, we will include a
separate equipment list spreadsheet and transfer a summary of costs here.
Support equipment is often overlooked when estimating projects. We include a separate section to capture
300 Support Equipment (Purchase ONLY) costs for this equipment. Typical examples of support equipment include: air compressors, maintenance
cranes, special tools, mobile equipment, etc.
400 Installation of Mechanical Equipment Cost estimates for all mechanical construction costs are detailed in this section. This includes the installation
of process and support equipment. Also included is all piping associated with the project.
Electrical Power Supply Equipment Line items associated with power supply equipment are listed here including: substations, transformers,
500 MCC's, power panels, etc. Sometimes light fixtures are also included here, but can also be shown as a single
(Purchase ONLY)
installation Item in Section 700.
Controls Related Equipment (Purchase Controls related equipment are shown in this section including: PLC's, HMI's, control panels, instrumentation,
600 etc. Note: Often a separate instrumentation list is prepared, transferring the total costs for the instrumentation
ONLY)
package onto a single line item on the Cost Estimate template.
Contractor labor and tools associated with the installation of power systems and controls are listed here.
700 Electrical Power & Controls Installation Installation bulk items (conduct, wire, local receptacles, switches, etc.) are grouped in this section. We would
normally include here all bulk items that are part of the Construction Scope of Work.
We use the "Miscellaneous" section to capture additional costs associated with direct costs that are not
800 Miscellaneous specifically mentioned in the sections above. See the template for the basic listing. The Project Manager can
also include other items that are important to their project in this line item.
Indirect Cost are project costs that are not part of a fixed asset. Listed on the Cost Estimating
900 Indirect Costs
Template are the Indirect Costs that we typically include on projects.
Final Project Contingency is for a totally different purpose than Line Item Contingency. During the course of
design or construction, NEW information and cost items arise that were not part of the original budget.
999 Final Project Contingency Including Final Project Contingency mitigates the risk of cost items that WERE NOT identified during the
original project planning and preliminary engineering. Typically, we will begin with 25% early in preliminary
engineering and gradually reduce through the capital cost development activities. The lowest Final Project
Contingency is 10%.
We consider two types of risk when determining a level of contingency for a project: Price Risk and Scope of
Contingency: Used to guard against project risk Work Risk. Below is a definition of each type of risk:
Price Risk: Involves the cost for equipment or services that have been identified in the project’s Scope of Work. For example, the Actual Cost for equipment
will be different (+/-) than Budget Cost determined during the Preliminary Engineering development. The same applies to actual costs for engineering or
installation services. Line Item Contingency covers increases in costs between Actual Cost vs. Budget Cost of items that have been identified to be in the
project’s overall scope.
Scope of Work (SOW) Risk: Involves changes that occur during the Implementation Phase of the project. These are equipment needs and additional
engineering and installation requirements that were not specifically identified during the Project Development Process. For example, the relocation of an
underground pipe that was not discovered during preliminary engineering, and is not included in the detailed Project Cost Estimate. In short, SOW
Contingency covers unforeseen events that occur during installation and commissioning.
The amount of Total Contingency assigned to a project varies based on the completeness of preliminary engineering and the accuracy of cost
information available during the development of the Cost Estimate.
Project Cost Breakdown Page 2 of 22
Project Title
Process Line # Item # Description Quantity
Building Modifications and

100
Additions
101 Process Building 1
102
103
104
199 Line Item Contingency 15%
Process Equipment 200
201 Equipment Item 1 1
202 Equipment Item 2 5
203
204
205
` 299 Line Item Contingency 15%
Support Equipment 300 NONE REQUIRED
[Purchase ONLY] 301
445207641.xlsx
EFI Group, LLC 11/04/2019
Cost Estimate Template
Project Title
302
303
304
305
Mechanical Installation
400
Details
401 Total Mechical Installation 1
402
403
404
405
445207641.xlsx
Project Title
Electrical Power Supply

500
Equipment
Purchase ONLY 501 Motor Control Center 1
502
503
504
Controls related equipment 600
Purchase ONLY 601 Controls Equipment Package 1
602
603
604
Electrical Power & Controls

700
Installation
701 Power and Controls Bid 1
702
445207641.xlsx
Project Title
703
704
Miscellaneous 800
801 Freight on purchased equipment 3%
802 Import tarriff on foreign equipment
803 Exisiting equipment demolition 1
804 Miscellaneous repairs
805 Relocation of equipment and utilities
806 Start-up assistance - process equipment 1
807 Start-up assistance - controls
808 Critical spare parts 10%
809 <Other Miscellaneous Direct Costs>
445207641.xlsx
Project Title
FINAL ESTIMATE DETAILS for Total cost of the equipment, installation and bulk
Sub-total
DIRECT COSTS items
Indirect Cost Items 900
E-901 Preliminary Engineering
Detailed Design Engineering (including construction

E-910 10%
documents and project documentation)
Engineering Construction Support (including shop

E-920
drawing review, installation technical support)
E-921 Record Drawings (Using Construction Red-lines)
E-922 Project Close Out Costs
E-930 PLC Controls Engineering and System Integration 1
Health, Safety and Environmental Permitting and

HSE-940
Consulting
PM-950 Project Management Support
CM-960 Construction Management
INT-970 Capitalized Interest
X-980 <Other Indirects>
990 Total Project Contingency Sub-Total 25%
Total Project Cost
445207641.xlsx
Project Title
Item
Units Specifications Motor Hp Vendor Information
Weight
Hp Lbs
Lot Building Specification BLDG-01
Sub-Total
Each Spec # EQ-01
Each Spec # EQ-02
Sub-Total
445207641.xlsx
Project Title
Item
Weight
Sub-Total
Lot Contractor Bid Specification #M-1 ABC Contracting
Sub-Total
445207641.xlsx
Project Title
Item
Weight
Each
Sub-Total
Lot
Sub-Total
Lot Contractor Bid Specification #P&C-01
445207641.xlsx
Project Title
Item
Weight
Sub-Total
Assumed 3% of purchased equipment
NONE
Lot
NONE
NONE
Lot For Equipment Item #1
Included in Cost Item E-930
ALLOWANCE FOR SPARES AT 10%
NONE
Sub-Total
445207641.xlsx
Project Title
Item
Weight
EFI Group, LLC
ALLOWANCE FOR ENGINEERING
Included in Item E-910
Included in Item E-910
BY CLIENT
Lot plc Controls, Inc.
BY CLIENT
BY CLIENT
BY CLIENT
NONE
NONE
445207641.xlsx
Project Title
Quoted Lead PO's Anticipated

Unit Cost Extended Cost
Price? Time Issued Variance
USD USD Y/N Wks Y/N USD
$25,000 $25,000
$0
$0
$0
$3,750
$28,750
$20,000 $20,000
$5,000 $25,000
$0
$0
$0
$6,750
$51,750
$0
445207641.xlsx
Project Title

$0
$0
$0
$0
$0
$0
$0
$50,000
$0
$0
$0
$0
$7,500
$57,500
445207641.xlsx
Project Title

$0
$20,000 $20,000
$0
$0
$0
$3,000
$23,000
$0
$15,000 $15,000
$0
$0
$0
$2,250
$17,250
$0
$25,000 $25,000
$0
445207641.xlsx
Project Title

$0
$0
$3,750
$28,750
$2,760
$0
$9,000 $9,000
$0
$0
$1,000 $1,000
$0
$9,200
$3,294
$25,254
445207641.xlsx
Project Title

$232,254
$9,000
$23,225
$0
$0
$0
$19,000 $19,000
$0
$0
$0
$0
$0
$70,870
$354,349 $0 $0
445207641.xlsx
Project Title
Anticipated
Responsibility Comments
Actual
USD
$25,000
$0
$0
$0
$3,750
$28,750
$0
$20,000
$25,000
$0
$0
$6,750
$51,750
$0
$0
445207641.xlsx
Project Title
Anticipated
Actual
$0
$0
$0
$0
$0
$50,000
$0
$0
$0
$0
$7,500
$57,500
445207641.xlsx
Project Title
Anticipated
Actual
$0
$0
$20,000
$0
$0
$0
$3,000
$23,000
$0
$0
$15,000
$0
$0
$0
$2,250
$17,250
$0
$0
$25,000
$0
445207641.xlsx
Project Title
Anticipated
Actual
$0
$0
$3,750
$28,750
$0
$2,760
$0
$9,000
$0
$0
$1,000
$0
$9,200
$3,294
$25,254
445207641.xlsx
Project Title
Anticipated
Actual
$232,254
$9,000
$23,225
$0
$0
$0
$19,000
$0
$0
$0
$0
$0
Contingencies are calculated in each section. This cell is for

$70,870
reference only and is not included in the Total Project Cost.
$283,479
445207641.xlsx
EFI Group- Cost Estimating Template
Thank You!
figroupllc.com
for downloading EFI Group’s Cost Estimate Template for Mitigating Project Risk.
u found the instructions and the template itself valuable and, from our experience, we know it will ser
he financial and technical risk in your projects going forward.
k in with you in a week or so to see if you have any questions, as well as send you periodic resources
aluable.
ndustry is to help manufacturers like you make key improvements of all kinds for increased profitabilit
oach that minimizes risk.
where your company is now, we’d very much value the opportunity to talk with you about increasing yo
eve the conversation will be well worth your time.
a complimentary conversation with EFI Group’s leadership team, email Jim Solich at jsolich@efigroup

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What is the purpose of the cost estimating template?

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What are the different sections included in the cost estimating template?

What are the different sections included in the cost estimating template?

EFI Group- Cost Estimating Template

Purpose and Instructions

Process Line # Item # Description Quantity

Building Modifications and

101 Process Building 1

199 Line Item Contingency 15%

Process Equipment 200

201 Equipment Item 1 1

202 Equipment Item 2 5

` 299 Line Item Contingency 15%

Support Equipment 300 NONE REQUIRED

[Purchase ONLY] 301

Process Line # Item # Description Quantity

399 Line Item Contingency 15%

401 Total Mechical Installation 1

499 Line Item Contingency 15%

Process Line # Item # Description Quantity

Electrical Power Supply

Purchase ONLY 501 Motor Control Center 1

599 Line Item Contingency 15%

Controls related equipment 600

Purchase ONLY 601 Controls Equipment Package 1

699 Line Item Contingency 15%

Electrical Power & Controls

701 Power and Controls Bid 1

Process Line # Item # Description Quantity

799 Line Item Contingency 15%

801 Freight on purchased equipment 3%

802 Import tarriff on foreign equipment

803 Exisiting equipment demolition 1

804 Miscellaneous repairs

805 Relocation of equipment and utilities

806 Start-up assistance - process equipment 1

807 Start-up assistance - controls

808 Critical spare parts 10%

809 <Other Miscellaneous Direct Costs>

899 Line Item Contingency 15%

Process Line # Item # Description Quantity

Indirect Cost Items 900

E-901 Preliminary Engineering

Detailed Design Engineering (including construction

Engineering Construction Support (including shop

E-921 Record Drawings (Using Construction Red-lines)

E-922 Project Close Out Costs

E-930 PLC Controls Engineering and System Integration 1

Health, Safety and Environmental Permitting and

PM-950 Project Management Support

CM-960 Construction Management

INT-970 Capitalized Interest

X-980 <Other Indirects>

990 Total Project Contingency Sub-Total 25%

Total Project Cost

Lot Building Specification BLDG-01

Each Spec # EQ-01