services/academic_services

June 2011
APA Manual 1

APA Publication Guidelines

What is APA?

American Psychological Association (APA) has created a set of publication guidelines known
as ―APA style.‖ This document provides rules for writing and publishing research materials.
This style is used primarily within the field of social sciences.

Why Should I Use APA?

APA provides standard guidelines for all research papers, reports, and essays. NSU students are
expected to follow accurate APA rules when completing writing assignments. APA ensures
that sources are properly cited, helping to avoid plagiarism.

Where Can I Find More Information?

Further information may be found in the Publication Manual of the American Psychological
Association [APA Manual]. Copies of this manual may be found in the university library or
online at:

www.apastyle.org

Students may also wish to check the following websites for information on APA:

http://owl.english.purdue.edu
http://www.dianahacker.com/resdoc
2 APA Manual

Table of Contents
I. Formatting a Paper
1. Parts of an Essay ...................................................................................................... 4
a. Title Page .......................................................................................................... 4
b. Body ................................................................................................................... 5
c. References Page ................................................................................................. 5
d. Section Headings ............................................................................................... 5
2. Parts of a Research Report ....................................................................................... 5
a. Title Page .......................................................................................................... 5
b. Abstract .............................................................................................................. 5
c. Table of Contents ............................................................................................... 6
d. Body (Sections of a Research Paper) ................................................................. 6
e. Section Headings ............................................................................................... 7
f. References Page ................................................................................................. 7
g. Appendix ............................................................................................................ 7
Tables and Figures ..................................................................................... .8
II. In-text Citations
1. Plagiarism .............................................................................................................. 9
2. Paraphrasing ........................................................................................................... 9
3. Quoting Directly .................................................................................................... 10
a. Regular Quotes / b. Block Quotes................................................................... 11
4. Citation Placement ................................................................................................. 12
5. Multiple Authors (Same Source) ........................................................................... 12
6. Multiple Authors (Different Sources) .................................................................... 13
7. No Authors ............................................................................................................. 13
8. Quoting a Secondary Source ................................................................................. 13
a. Within Text / b. In the References List ........................................................... 13
8. Quoting Personal Communications ....................................................................... 14
9. Modifying Direct Quotes ....................................................................................... 14
a. Removing Text / b. Adding Text .................................................................... 14
III. References
1. General Guidelines................................................................................................. 15
2. Document Identification System ........................................................................... 15
3. Referencing Books and Sections of Books ............................................................ 16
4. Referencing Periodicals ......................................................................................... 19
5. Referencing Reports and Documents..................................................................... 21
6. Referencing Audiovisual Media ............................................................................ 22
7. Referencing Online Communication, Online Communities .................................. 23

IV. Sample Research Paper .................................................................................................. 24

Note: The Publication of the American Psychological Association (6th Ed.) does not include a
section on using a table of contents. However, it might be helpful for longer papers, such as
dissertations or Master’s theses. The above Table of Contents is a common format that you
may wish to follow.
APA Manual 3

What Does This Booklet Cover?

This booklet addresses the following aspects of APA style (or format):

I. Formatting a paper
II. In-text Citations
III. References

Students unfamiliar with the APA format should preview each of the three sections before
writing their paper. Those familiar with all aspects of APA style may refer to specific
information when needed.

I. Formatting a Paper
Academic writing is generally divided into two types—standard essays and research
reports based on the writer‘s clinical research. You must check with your instructor
regarding the format of your paper.

Essay
A properly formatted standard paper includes three parts appearing in the following order:

1. Title page
2. Body
Introduction
Discussion
Conclusion
3. References

Research Report
A properly formatted research paper includes six parts appearing in the following order:

1. Title page
2. Abstract
3. Table of contents (optional)
4. Body
Introduction Note: This body format is not used for all
Literature Review academic papers. It is applicable only to
Methods papers based on field research.
Results
Discussion
Conclusion
5. References
6. Appendix
Tables and Figures (optional)

The next few pages explain each of these parts in detail.

4 APA Manual

1. Parts of an Essay

a. Title Page
According to the APA Publication Manual, a title page should include
a running head
a title
the author‘s name
the institutional affiliation

Note: Some instructors may require other information on the title page, such as the title
and course number, the submission date, and his/her name. It is the student’s
responsibility to verify title page requirements with the instructor.

Parts of a Title Page [APA—p. 23,229-230]

(1) Running head

On the first page double-click the header area.
(1) Running head: LIFE CYCLE 1
The header function will open.
In the Options group on the top ribbon select
Different First Page.
In the Header & Footer group, select Page (2) Life Cycle of Turtles:
Number; select Top of Page; select Plain
Number 1. From Birth to Death
The cursor should appear before a number. Type (3) Jane Smith
in the following: Running head: YOUR PAPER
TITLE. The entire string of text should not exceed (4) Nova Southeastern University
50 characters, including letters, spaces, and
punctuation.
Click TAB until the page number moves to the
right margin.
Click on the X on the top ribbon to close the
header.

(2) Title
Capitalize all main words in the title.
Double-space all lines on the title page.
Place in the upper half of the page.
Title should not exceed 12 words.

(3) and (4) Author’s Name and Affiliation

Type your name on the line below the title. Tip: To center your words, click on
(If more than one author, list several student this button :
names on one line). OR
On the next line type the full name of the highlight text and press Ctrl + E
university.
APA Manual 5

b. Body
The body contains an introduction, a discussion, APA PAPER 3
and a conclusion. [APA—p. 27; 35; 36 respectively]
Writing an APA Paper
Use Times New Roman, 12-point font.
Double-space all text. The introduction of your academic
Use one-inch margins on all sides. paper will start with a strong thesis
Align all paragraphs to the left. statement which tells your reader what
Indent new paragraphs five spaces. your paper is about. The introduction
Insert a header to appear on the rest of the may also provide a preview of the topics
pages.
or main ideas that you will discuss in
Tip: To insert a header, go to the second page of your paper.
the paper. Double-click the header area. The header The body of your paper may be a few
function will open. In the Header & Footer group, paragraphs or several pages long,
select Page Number; select Top of Page; select Plain depending on the type of paper your
Number 1. The cursor should appear before a
instructor requires you to write.
number. Type in YOUR PAPER TITLE in caps.
Click TAB until the page number moves to the right
margin. Click on the X on the top ribbon to close the
header.

c. References Page
The references page appears at the end of the document. For more information, see
References (pages 15-24).

d. Section Headings
Standard essays do not typically have sections. The parts of the paper, such as
introduction, body, and conclusion, should not
be identified with headings. For section WORKPLACE BULLYING 2
headings in a research paper, see p. 7. Abstract
The aim of the study was to address the
2. Parts of a Research Report topic of workplace bullying and to
a. Title Page (see p. 4 ) experience the process of facilitation. A
series of workshops was held to explore
b. Abstract [APA—p. 25] the issue of workplace bullying. The aim
An Abstract is a brief summary
of the facilitation process was to examine
describing the purpose and content
of the paper. workplace bullying and to create
The Abstract follows the title page. solutions for better handling and
It is written as a single paragraph. resolution of the issue. Education,
It is double-spaced. training, and clear policy-making were
It is between 150 and 250 words in determined to be the three major
length. categories of solutions that should be
Center the word ―Abstract‖ at the top
implemented within organizations.
of the page. Capitalize the first letter
only. Skip one line and type the text
of the abstract in a block format
(aligned left, using no indentations).
6 APA Manual

c. Table of Contents APA PAPER 2

Center the words ―Table of
Contents‖ at the top of the page. Table of Contents
Double-space all entries. I. Formatting a paper
Align left all entries. Parts of paper …………….………....4
Indent all sub-headings five spaces. 1. Title page ……………………….. 4
2. Abstract …………………………. 6
Note: Most academic APA papers do 3. Table of contents ………………... 6
not require a table of contents. 4. Text ………………………………7
However, individual instructors may a. Introduction …………...7
require that a table of contents be b. Methods ……………… 7
c. Results …………………7
included in the paper.
d. Discussion ……………..7
e. Conclusion ……………..7

d. Body
Note: Papers entailing field research, where you set
up a study and collect data, should include the
following sections:

(1) Introduction [APA—p. 27]

This section prepares the reader for what‘s to come.
Introduce reader to the topic/problem under discussion.
State why it is important to discuss.
State briefly what is already known about this topic.
State very briefly how the topic will be explored in this paper.
State the main claim (hypothesis) that is made about the topic.

(2) Literature review [APA—p. 10]

This section is focused on setting the stage for research. It should offer the
following:
A summary of the literature devoted to the topic
Conclusions drawn on the topic so far
The need for further research revealed by this review

(3) Methods [APA—p. 29]

This section provides the reader with details about how the research was
conducted. It may include information about research subjects and materials used.

(4) Results [APA—p. 32]

This section presents the results of the research. It is different from the Discussion
section in that the results are not analyzed, but simply reported.

(5) Discussion [APA—p. 35]

This section analyzes the research results.
APA Manual 7

(6) Conclusion
This section reviews the major points of the paper and paraphrases the information
in the introduction. It reminds the readers what they have just learned.
Reiterates the topic/problem discussed
States the importance of the findings
Summarizes the main findings of the research
Leaves the reader with a final thought or recommendation

e. Section Headings [APA—p. 62]

APA proposes the following three levels of
headings: STUDY HABITS 15
1. Centered, Bold, Uppercase and Lowercase
Method (1)
Heading
2. Flush left, bold, Uppercase and Lowercase Participants (2)
Heading Assessments (2)
3. Indented, bold, lowercase paragraph
heading ending with a period. Internal instruments. (3)

f. References Page
The References page appears at the end of the document. For more information, see
References (pages 15-24).

g. Appendix (optional) [APA—p. 38,39] STUDY HABITS 15

An appendix includes supplemental
Appendix A
information that may be useful to the
reader. Test Anxiety
The information may include, but is not
limited to, the following materials: Directions: Circle Y (Yes) if you agree
Instructions to participants with the statement or N (No) if you
Original questionnaires disagree.
Raw data 1. Y N I feel anxious or sick to my
Interview transcriptions
Sign-up sheets stomach before a test or exam.
Consent forms 2. Y N I sometimes think negative
Statistical calculations
thoughts before I write a test.
An Appendix must include two pieces of 3. Y N No matter how much I study, I
information: a name and a title, both
centered. often feel unprepared to write tests.
The name is ―Appendix,‖ unless the 4. Y N I would rather write a long-
paper contains more than one. In that
case, each appendix should be placed answer test than a multiple-choice
on a separate page and named in test.
alphabetical order (―Appendix A,‖
―Appendix B,‖ etc.).
The title is listed below the word ―Appendix.‖ Capitalize all main words in the title.
8 APA Manual

(1) Tables and Figures APA PAPER 3

The APA Publication Manual separates Remember to introduce tables with a brief
statement that tells the reader what to look for.
non-textual information into two categories: Highlight the most important information, but
Tables and Figures. do not repeat specific facts or statistics that
will be evident to the reader.

Tables [APA—pp. 128-150; 151; 230] are Table 4

Number of Sales of XYZ Jeans at ABC Company
documents that organize numerical data into during the first four months of 2005.
columns and rows. Note. The values represented are actual sales statistics.
Adapted from ―Sales of Denim Jeans in South Florida,‖
by I. M. Fake, 2006, The Jeans Journal, 70, p. 114.
Figures [APA—pp. 150-167; 230] include all
other types of visual January February March April

illustrations, photographs, charts, graphs, Aventura

Mall
120 111 100 97

diagrams, and drawings. Dadeland 223 201 186 154

Mall

Dolphin Mall 96 90 83 72

Sawgrass 299 268 245 202

Mills
(2) Guidelines for Inserting Tables and Figures

Tables or figures enhance the reader‘s

understanding of the topic without repeating
the text already written. APA PAPER 4
Tables and figures provide only vital This is an example of how to insert a figure
information. Avoid including extra into your document. Introduce the figure and
explain why you have included it. Remember
information that may confuse the reader. to include a figure number and a title below
Tables and figures must be clear and the figure.
easy to read. Consider font size, font style, Figure 2. Political affiliation among college students
and color when determining font. in 2007.

(Remember that certain colors—ex. From ―This is a fake book title,‖ by I. M. Fake and M. R.
Pretend, 2006, Behavioral Studies Fake Journal, 100, p.
yellow—are difficult to read). 34.
Tables and figures must have a caption,
which consists of two parts: Political affiliation among college
students in 2007
Assign each table and figure a 60%

number. For example, ―Table 4.‖ 50%

40%

Name each table and figure with a

Party
30%
20%
specific title that accurately identifies 10%
0%
the information. For example, Democrat Republican Independent

―Flowchart for including figures in a

document.‖
Refer to a table or figure by its number. For example, ―as shown in Figure 3‖ or ―see
Table 2.‖
APA Manual 9

II. In-Text Citations

Internal (in-text) citation identifies the source of information. It is used to give credit to authors
whose ideas or thoughts are used within the academic paper. Internal citations allow the reader
to identify the source and find the borrowed information within it.

1. Plagiarism [APA—pp. 15-16]

Plagiarism is the improper use of another person‘s words or ideas. Plagiarism includes quoting
someone‘s words without giving them credit, stealing someone‘s idea, and paying someone to
write your paper. Regardless of whether the plagiarism is intentional or not, it is a serious
academic offense. In order to avoid plagiarism, cite all sources used in research.

Sources May Include the Following:

Books Websites
Magazines / journals / newspaper articles Blogs
Database articles Internet bulletin boards / forums
Films E-mails
Television programs Encyclopedias
Radio documentaries Personal Communications

2. Paraphrasing [APA—pp. 170-174]

Paraphrasing is stating the original material in your own words. Changing a few words in an
otherwise untouched quote does not constitute paraphrasing. In order to paraphrase
effectively, the information must be re-stated in a new way. Therefore, successful paraphrasing
occurs when you are able to maintain the intended meaning of the original source without
copying the words or sentence structure.

Tip: Read the information to be paraphrased, then close the book/

turn off the computer. Make sure you understood the information;
then, restate it in your own words. Go back and check for accuracy.
Doing this helps prevent you from copying words or sentence
structure, which may constitute plagiarism.
10 APA Manual
Example:

Read the original passage below and compare it with the paraphrased versions.

Original Passage ―Adult learning research helps to explain why

immersion is so important‖ (Hewett & Ehmann,
2004, p. 11).

Unacceptable Paraphrasing Research in adult learning assists us in explaining

why immersion is so important.

Acceptable Paraphrasing According to Hewett and Ehmann (2004), current

research gives insight into why immersion is a
valuable aspect of adult learning.

Paraphrases must be cited with the name of the author and the year of publication of the
original source. Citing the page number is optional.

Current research provides insight into why immersion is a valuable aspect of adult
learning (Hewett & Ehmann, 2004).

OR
According to Hewett and Ehmann (2004), current research provides insight into why
immersion is a valuable aspect of adult learning.

Personal communications (e-mail messages, instant messages, text messages, online chats,
class lectures, and personal or telephone interviews) should be paraphrased. For information
on citing personal communications, see Quoting Personal Communications on p. 14.

3. Quoting Directly [APA—pp. 170-171]

Direct quotes use the language of the original author word for word.
Use quotation marks around all borrowed words, phrases, or sentences.
Cite the author's name, date, and page number.
When no author is available, use document title (if the piece is written by a random
individual) or an organization name (if the piece is presented by an organization).
When no page number is available, use a paragraph symbol (¶) or abbreviation ―para.‖
If the text is divided into titled sections, rather than paragraphs, use section title with
para. 1.

According to Alzeimer’s Association (2007), patients ―progress through several stages of

the disease‖ (Symptoms, para. 1).
APA Manual 11
There are two types of direct quotes:
a. Regular quotes
b. Block quotes

a. Regular Quotes [APA—p. 171]

Regular quotes are used when the quote is less than 40 words (short).

Introduce the author. Keep year Use quotation marks to identify the
and author’s name together. words of the author.

Diana Hacker (2003) writes, "To show readers that you are using a source‘s exact phrases or
sentences, you must enclose them in quotation marks‖ (p. 384).

Include the page number Place a period after the

in parentheses. parentheses.

Note: 40 words equal approximately three lines of text. Quotes that are longer than three lines
should be presented as a block quote.

b. Block Quotes [APA –p. 171]

Block quotes are used when quoting more than 40 words.
Indent the block quote five spaces.
Do not put quotation marks around the block quote. Use quotation marks to identify
quoted material within the block quote.
Double-space the block quote.
Do not include any additional lines or spaces before or after the block quote.

The following explains Diana Hacker’s view of plagiarism:

You are guilty of the academic offense known as plagiarism if you half-copy the
author’s sentences—either by mixing the author’s phrases with your own without
using quotation marks or by plugging your synonyms into the author’s sentence
structure. To prevent unintentional borrowing, resist the temptation to look at the
source as you take notes—except when you are quoting. (Hacker, 2003, pp. 116-
117)
In block quotes, the period is
placed before the citation.
12 APA Manual

4. Citation Placement [APA—pp. 174-179]

a. Citations within Paraphrased Information

Beginning of sentence
Palmacci (2007) argues that the curriculum is diverse.
Middle of sentence
After thoroughly researching the program, Palmacci (2007) concluded that the
curriculum is diverse.
End of sentence
The study found that the curriculum is very diverse (Palmacci, 2007).

b. Citations within Direct Quotes

Beginning of sentence
Palmacci (2007) states that ―the curriculum is diverse with courses offered in poetry,
teaching writing, and travel writing‖ (p. 52).
Middle of sentence
According to Palmacci (2007), "the curriculum is diverse with courses offered in
poetry, teaching writing, and travel writing‖ (p. 52).
End of sentence
Research reveals that "the curriculum is diverse with courses offered in poetry,
teaching writing, and travel writing‖ (Palmacci, 2007, p. 52).

c. Multiple Citations by the Same Author

When citing information from the same author more than once within the
same paragraph, list author‘s name only in the first citation. All subsequent
citations should simply list the page number.

5. Multiple Authors (Same Source)

When citing work written by more than one author, the following rules apply:

One author (Smith, 2002)

Two authors (Smith & Jones, 2001)
Three to five authors
(first mention) (Smith, Jones, Williams, & Torrington, 1983)
(following mentions) (Smith et al., 1983)
Six or more authors (Smith et al., 1983)
APA Manual 13

6. Multiple Authors (Different Sources)

Different sources may be cited when referring to several studies on the same topic.
List authors by last name in alphabetical order within the same parentheses.
Separate names with semicolons.

Studies show that obese children are at risk of diabetes (Alberts, 1999; Peterson, 2003;
Smith, 2008).

7. No Authors
When no author is available, use document title (if the piece is written by an individual)
or an organization name (if the piece is presented by an organization).
Italicize titles of books and periodicals. Enclose titles of articles and chapters in
quotations marks. Capitalize every word.

Stress impacts one’s ability to perform work functions (―Why Can’t I Concentrate,‖ 2009).
Studies show that obese children are at risk of diabetes (National Health Association,
2008).

8. Quoting a Secondary Source [APA—p. 178]

Sources fall into one of two categories: primary and secondary.
If the author of the source you are using generated the information to be cited, the
source is primary.
If the author of the source you are using borrowed the information to be cited, the
source is secondary.
When citing from a secondary source, it is important to cite the original author (primary
source), as well as identify the text where the quote was found.

a. Within Text
cite the primary source without the year of publication;
place the words ―as cited in‖ and the citation for the secondary source in
parentheses.

b. In the References List

cite the secondary source.

Primary source Secondary source introduced by

the phrase “as cited in…”

According to Presley, Meilman, and Lyerla (as cited in Levine & Cureton, 1998), marijuana
is used by almost a quarter of the college population.
14 APA Manual

9. Quoting Personal Communications [APA—p. 179]

Personal communications include e-mail messages, private letters, instant messages, text
messages, online chats, class lectures, and personal or telephone interviews.
When quoting a personal communication, include the words ―personal
communication‖ into the citation.
The format of the citation is the same whether the information is directly
quoted or paraphrased.
The information from personal communications cannot be recovered by
other researchers. Therefore, it should not be listed in the reference section.

According to J. Smith (personal communication, April 5, 2008), Nova Southeastern

University is a great place to work.

Nova Southeastern University offers many student services (J. Smith, personal communi-
cation, April 5, 2008).

10. Modifying Direct Quotes[APA—p. 172-173]

a. Removing Text
When omitting unimportant information from the beginning or middle of a quote,
use an ellipsis (three periods with a space between each one) to indicate where the
information has been removed.
When omitting words from the end of a quote, put the period at the end of the sen-
tence followed by the ellipsis (four dots altogether).

b. Adding Text
When adding your own words to a quote, put the words in brackets.

Ellipsis in the middle of a sentence. Words added to the quote.

According to The new St. Martin‘s handbook (1999), ―as you choose which sources to
use, . . . you may reevaluate the decisions [about which research material to use]. For
example, you may decide to summarize in your essay. . . . To avoid plagiarizing, docu-
ment any source material you do include with a citation within your text and an entry in
your list of sources‖ (p. 505).

Ellipsis at the end of a sentence.

APA Manual 15

III. References [APA—pp. 193-224]

A references page provides bibliographic information about the sources used in the academic
paper. It allows the reader to locate specific sources within the body of research.

1. General Guidelines
The references page appears at the end of the document before appendices.
The references should appear on a separate page.
The word ―References‖ should be centered at the top of the page.
The list of references should account for all in-text citations.
All entries must be alphabetized by author‘s last name (or organization name, in the
absence of the author).
The list must be double-spaced.
All entries must be placed with a hanging indent, so that the first line is flushed left and
subsequent lines are indented.
STUDY SKILLS 6
Tip: Use the hanging indent function References
to create a hanging indent. This way,
all reference entries will Fine, M., & Blume, L. (1993).
automatically be indented. Reflections on a therapy
experience. American
The abbreviation (n.d.) needs to be used in
the absence of a date. Psychologist, 48(2), 141-147.
Titles of books, magazines, and journals are Lamott, A. (1995). Bird by bird. New
italicized. York: Anchor Books.
Only proper nouns, the first words of titles,
and the first words after a colon in a title are Nicol, A., & Pexman, P. (1999).
capitalized. Presenting your findings: A
My friend Annie: A journey through time. practical guide for creating
tables. Washington, DC:
American Psychological
Association.

2. Document Identification System [APA—p. 188-192]

Documents can be identified in one of three ways — with a DOI (for all sources), with
publisher information (for printed books when DOI is not available), and a URL (for all
online resources, when DOI is not available).
DOI (digital object identifier) is an alphanumeric string of characters that can be found
near the copyright information. If DOI is available, provide it for both printed and
electronic sources.
16 APA Manual
DOI and URL appear at the end of the reference entry. Do not place a period after either
one.
URL (uniform resource locator) is the internet address of the source. Provide it for
electronic source only when the DOI is not available. For periodicals, provide the
address of the journal home page.
To find any document using DOI, type in the following in the address window: http://
dx.doi.org/[your doi number]

3. Referencing Books and Sections of Books

Book citations have the following pattern:

Author. (Year). Title of the book. Location: Publisher. (if DOI is not available)

Author. (Year). Title of the book. doi: 10.xxxxxxxxxxxxxxx (if DOI is available)

Pay close attention

to punctuation when
referencing sources

Book (one author) [APA—p. 202]

List the last name of the author, followed by his or her initial.
You may list only one initial or two (for first and middle names).

Crystal, D. (2007). How language works. New York: Avery Publishing Group.

If there is more than one edition of the book, the edition must be indicated after the title of
the book.
When an edition is listed, the period is placed after the parentheses instead of the title.
If a DOI is available, use it instead of the publishing information.

Palmacci, C. (2008). Chick lit and horror flicks (2nd ed.). doi:10.2039av/3910221
APA Manual 17

Book (edited) [APA—pp. 202; 204]

If the book has an editor instead of an author, place the editor‘s name in the author‘s
position, followed by (Ed.) for editor or (Eds.) for editors.
If the book is a compilation of chapters written by various authors, see Chapter in an
Edited Book (p. 18).

Oates, J. C. (Ed.). (1992). The Oxford book of American short stories. Oxford: Oxford
University Press.

Book (two authors) [APA—pp. 175-176]

Use commas to separate last names from initials and to separate each author from the next.
Use an ampersand (&) before the second author.
If the author has a suffix (ex. Jr. or II), use the pattern: Smith, B., Jr., & Jones, H.

Strunk, W., Jr., & White, K. (1979). The elements of style (3rd ed.). New York: MacMillan.

Book (three to five authors or editors) [APA—pp. 175-176]

List authors in the order that they appear on the cover of the book.
Use commas to separate last names from initials and to separate each author from the next.

Carter, C., Bishop, J., & Kravitz, S. (2002). Keys to college studying: Becoming a lifelong
learner. doi:10.10056/2kh0414

Book (six or more authors or editors) [APA—p.184, 198]

If there are up to seven authors, include all. If there are eight or more, include the first six,
and then insert three ellipsis points and add the last author‘s name.
If the book is part of a volume or series, indicate the volume number in parentheses after the
title.

Baym, N., Franklin, W., Gottesman, R., Holland, L. B., Kalstone, D., Krupat, A., . . . Levine, G.
(1994). The Norton anthology of American literature (4th ed., Vol. 1). New York: W.
W. Norton & Company.
18 APA Manual

Electronic version of a printed book (with DOI) [APA—p. 203]

List author and title. DOI information takes the place of the publisher location and name.

Deer, P. (2009). Culture in camouflage: War, empire, and British literature. doi:10.1093/
acprof:oso/9780199239887.001.0001

Electronic version of a printed book (without DOI) [APA—p. 203]

Hacker, D. (2009). Research and documentation in the electronic age (4th ed.). Retrieved
from http://www.dianahacker.com/resdoc

Chapter or Article in an Edited Book [APA—p. 202]

List the source by the name(s) of the author(s) of the chapter or article.
Write the title of the chapter or article after the authors‘ names.
Introduce the title of the book by stating ―In [editor‘s name] (Ed.) or (Eds.),‖
(Note that the editor‘s initials precede the last name).
The page numbers at the end reflect the pages of the chapter or article within the book.

Hartley, J. T., Harker, J. O., & Walsh, D. A. (1980). Contemporary issues and new directions
in adult development of learning and memory. In L. W. Poon (Ed.), Aging in the 1980s:
Psychological issues (pp. 239-252). Washington, DC: American Psychological
Association.

Encyclopedia or Dictionary (entire book) [APA—p. 204]

Costello, R. B. (Ed.). (1997). The American heritage college dictionary (3rd ed.) Boston:
Houghton Mifflin Company.

Encyclopedia or Dictionary (online) [APA—p. 205]

Provide an exact URL address of the entry.

Miami. (2006, June 11). In Britannica Online Encyclopedia. Retrieved from http://
www.britannica.com/EBchecked/topic/379665/Miami
APA Manual 19

Encyclopedia or Dictionary (entry) [APA—p. 202]

If there is no information about the author of an encyclopedia or dictionary entry, use the
title of the entry.
Write the word ―In‖ before the title of the encyclopedia or dictionary.

Bergmann, P.G. (1993). Relativity. In The new encyclopedia Britannica (Vol. 26, pp. 501-
508). Chicago: Encyclopedia Britannica.

Writing. (1997). In The American heritage college dictionary (3rd ed., p. 1558) Boston:
Houghton Mifflin Company.

4. Referencing periodicals

Use the following basic pattern for all periodicals (newspapers, journals, and magazines).
This pattern may change slightly depending on the sources used.

Author. (Year). Title of article. Title of periodical, volume(issue), p.-p. doi:

xx.xxxxxxxxxxxxxxx (if DOI is available)
Author. (Year). Title of article. Title of periodical, volume(issue), p.-p. (if DOI is not
available, printed)
Author. (Year). Title of article. Title of periodical, volume(issue), p.-p. Retrieved from
URL of the periodical homepage (if DOI is not available, online)

Journal Article with a DOI (in print or online) [APA—p. 198]

Moore, S.D., & Brody, L.R. (2009). Linguistic predictors of mindfulness in written self-
disclosure narratives. Journal of Language and Social Psychology, 28, 281. doi:
10.1177/0261927x09335264

Journal article without a DOI (printed) [APA—p. 199]

Fine, M. A., & Kurdek, L. A. (1993). Reflections on determining authorship credit and
authorship order on faculty-student collaborations. American Psychologist, 48, 1141-
1147.
20 APA Manual

Journal article without a DOI (online) [APA—p. 199]

No retrieval date is necessary.

Provide the URL of the journal homepage, not the actual article.

Wininger, S.R., & Green, J. M. (2009). Effects of hot vs. cold environment on psychological
outcomes during cycling. Athletic Insight, 11(2). Retrieved from http://
athleticinsight.com
Magazine Article (in print) [APA—p. 200]

Include a year and month for magazine articles.

Pollack, T. (1989, May). Today’s adolescent. Psychology Today, 50-51.

Magazine Article (online) [APA—p. 200]

Retrieval information should refer to the magazine home page.

Martin, S. (2009, July). A new day for practice. Monitor on Psychology, 40(7). Retrieved
from http://www.apa.org/monitor

Newspaper Article (with author, in print) [APA—p. 200]

Include a year, month, and date for newspaper articles.

Lublin, J. S. (1980, December 5). On idle: The unemployed shun much mundane work, at
least for a while. The Wall Street Journal, p. A1.

Newspaper Article (no author, in print) [APA—p. 200]

If no author is available, list the entry by the title of the article.

The writer’s life at ground level. (1990, May 5). Sun Sentinel, p. B2.

Newspaper Article (online) [APA—p. 200]

Hilts, P. J. (1999, February 16). In forecasting their emotions, most people flunk out. New
York Times. Retrieved from http://www.nytimes.com
APA Manual 21

News Article on a Website [APA—p. 201]

The exact URL is provided because the website itself is not a periodical and the article may
be difficult to locate without it.

Obama administration urges employer flexibility in H1N1 fight. (2009).1997 CNN

health.com. Retrieved from http://www.cnn.com/2009/HEALTH/08/19/
employers.h1n1/index.html

5. Referencing Reports and Documents [APA—p. 205]

For reports and documents found online, it is important to identify if the author of the
document and the publisher of the site are one and the same. If they are the same, the
website publisher is listed as the author. If they are not, the website publisher is named in
the retrieval section.

Author. (Year). Title of document. Location: Publisher. (in print)

Author. (Year). Title of document. Retrieved from exact URL (online, organization
author)
Author. (Year). Title of document. Retrieved from Name website: exact URL (online,
individual author)

Report by an Individual Author [APA—p. 205]

Website name is identified within the retrieval statement because the author of the report is
not the organization that sponsors the website.
An exact URL is used here because it may be difficult to locate the article on this site.
Document title is italicized.

Crosley, S. (2007, August 9). Lost in space. Retrieved from Salon website: http://
www.salon.com/mwt/feature/2007/08/09/spatial_disability/

Report by the Sponsoring Organization or Agency [APA—p. 205]

Under this category, the organization is the author. In other words, you are taking
information written by an organization and presented on its own website.

Alzheimer’s Association. (2007). Stages of Alzheimer’s. Retrieved from http://

www.alz.org/alzheimers_disease_stages_of_alzheimers.asp
22 APA Manual

6. Referencing Audiovisual Media [APA—p. 209]

The following is the general format for the documents:

Name (Producer), & Name (Director). (Year). Title [Motion picture]. Country: Studio.
(visual)
Writer’s name. (Copyright year). Song title [Recorded by]. On Album title. [CD]. Loca-
tion: Label. (audio)

Film or Movie [APA—p. 209]

Jarre, K., Carr, P. (Producers), & Sommers, S. (Director). (1999). The mummy. [Motion
picture]. United States: Universal Pictures.

Television episode [APA—p. 209]

McCreery, G., Rein, P. (Writers), & Halvorson, G. (Director). (1998, November 12). The
one where Ross moves in [Television series episode]. In D. Crane & Kauffman, M.
(Producers) Friends. Burbank, CA: Warner Brothers.

Video [APA—p. 209]

American Psychological Association. (Producer). (2009). Brief dynamic therapy over time
[DVD]. Available from http://www.apa.org/videos/

Film or Movie Review [APA—p. 209]

Kirkland, K. (2008). Are children almost always better off with their biological parents?
[Review of the film Gone baby gone, 2007] PsycCritiques, 53, 25.
 APA Manual 23

7. Referencing Internet Communication, Online Communities

Personal communications over the internet should be included in the in-text citations
only. They should not appear on the reference page. See the entry Quoting Personal
Communication on page 14.
General format of internet communications is as follows:

Author. (Year). Title of post [Description of form]. Retrieved from exact URL

Online Bulletin Board Posting, Newsgroup, or Online Forum [APA—p. 215]

If the author‘s name is not available, use the screen name.
Do not italicize the title of the message.
Provide the identifier for the message in brackets [ex.: Msg. 4].

Screenname123. (2001, December 11). Re: Youth hostels in London [Msg 4]. Retrieved
from http://boards.bootsnall.com/eve/forums/a/frm/f/307095755

Message Posted to an Electronic Mailing List [APA—p. 215]

Use the same guidelines as for Online Bulletin Board (above), but also include the name of
the mailing list (Ref-Links) and the full address for the archived version of the message.
Capitalize all words of the subject line of the posting.

Hammond, T. (2000, November 20). Re: YAHC: Handle Parameters, DOI Genres, etc.
[Electronic mailing list message]. Retrieved from http://www.doi.org/mail-archive/ref
-link/msg00088.html

Blog post [APA—p. 215]

A blog is an on-going record by an individual or an organization on a particular topic.
Ward, T. (2007, July 11). Re: Chopsticks faux pas and other cultural landmines in Japan.
[Web log message]. Retrieved from http://www.worldhum.com/weblog/item/
chopsticks_faux_pas_and_other_cultural_land_mines_in_japan_ 20070711/
#When:17:47:00Z

Data File [APA—pp. 210-211]

A data file is usually a spreadsheet with statistical information used for research.
National Center for Health Statistics. (2008). Health Interview Survey—Current health
topics: 1991—Longitudinal study of aging (Version 4) [Data file].
 24 APA Manual

IV. Sample Research Paper [APA—pp. 41-59]

Running head: DISPUTE SYSTEMS DESIGN 1

The title section
The header is in the upper
contains the portion of the
words page. Three
―Running elements are
head:‖ followed required: a full
by an abbrevi- paper title fol-
ated title writ- lowed by the
ten in capital author’s name
letters. The and author’s
page number is Dispute Systems Design in Conflict Resolution affiliation
at the right (University
margin. Alex Smith name).

Nova Southeastern University

[BEH 2120: Introduction to Conflict Resolution

Prof. Belandi]
This paper is Additional in-
written in a 12- formation is
point, Times optional and
New Roman may be added
font. All mar- per instructor’s
gins are one request.
inch wide.
 APA Manual 25

DISPUTE SYSTEMS DESIGN 2

When first The word

introduced, all Abstract
―Abstract‖
abbreviations appears centered,
should be spelled Dispute Systems Design (DSD) is a widely used method of conflict manage- at the top of the
out, followed by page. Only the
their abbreviated ment. This paper outlines a system developed for Sample College, a post- first letter is
form. capitalized (not
secondary college in New York that does not currently utilize a conflict resolu- bold).
tion or management system. After an analysis of all components of the institu-

tion, a dispute system was designed to address how conflicts are to be ad-

dressed and prevented. Recommendations specifically address communication

breakdowns between administration, staff, and faculty. They include establish-

Abstract
describes the ing college-wide conflict management procedures, building student and em-
purpose and
content of the ployee motivation to engage in conflict resolution, and developing necessary
paper in 150-
250 words. It is resources for effective conflict management.
double-spaced
and written in a
block-format.
 26 APA Manual

DISPUTE SYSTEMS DESIGN 3

The heading of
the introduc- Dispute Systems Design in Conflict Resolution
tion section is
the title of the The field of conflict resolution can still be said to be in its infancy. Over
paper (not the past 60 years, there has been an increase in the number of theories and
bold).
practical applications of conflict resolution methodologies in a variety of so-

cial contexts such as organizational relationships. Managing disputes has

become a major focus of conflict resolution as organizations cope with in-

creased cultural diversity, employees retiring from the workforce and costs

associated with litigation. They also deal with a decrease in the number of Paraphrased
citations do not
qualified employees entering the workforce (Conbere, 2001) . Practitioners include page
look at the whole system of interactions within an organization. Dispute Sys-
numbers

tems Design addresses organizational conflict concerns in a cost-effective

manner. Its broader impact has been influential in shifting the focus to con-

flict management (Rowe, 1997), a more proactive approach to handling or-

ganizational conflict. . . .
Each new Ury, Brett, and Goldberg (1988) created the original model of
paragraph is
indented 5-7 DSD as a result of their consulting work within strike-ridden Caney Creek
spaces. All
paragraphs are mine. They classified existing approaches to conflict resolution into three
left-justified. categories, power, rights, or interests, and placed them on a cost continuum. .

..

Organizations with a distressed system of conflict resolution primar-

Directly quoted ily utilize rights and power-based approaches. While they acknowledge that When several
citations ―not all disputes can be—or should be—resolved by reconciling inter- quotes from the
include page same source are
numbers ests‖ (Ury, Brett, & Goldberg, 1988, p. 18) , organizations feel that an effec- presented
within the same
tive conflict resolution system should approach most of the conflicts in the paragraph, list
full citation
following order: interest, rights, and power. The original systems design only the first
model offers six founding principles (p. 41). time. In subse-
quent citations
within the
paragraph, list
only the page
number.
 APA Manual 27
This literature DISPUTE SYSTEMS DESIGN 4
review was
taken from a Literature Review
different paper
and is offered Social conflict has been a subject of extensive studies (Senechal de la
here as a Roche, 1996; Borrero, 2001; Cramer, 2003). Nonetheless, the research has
sample.
been somewhat lopsided in that social scientists primarily investigate conflicts
which result in group violence. Collective violence received so much atten-
tion because it is immediately apparent and much more easily studied. How-
ever, is only one of the ways that social conflicts can be solved. Conflicts are
generally approached in three ways – through contention, yielding, or prob-
lem-solving (Rubin, Pruitt, & Kim, 1994; Uri, Brett, & Goldberg, 1998). . . . When referring
to several
Social scientists agree that individuals and groups often employ extreme sources, list
forms of contention to rectify what they perceive as injustice. Senechal de la
them in
alphabetical
Roche (1996) calls it a ―form of self-help‖. She names four types of group order,
separating them
This section violence – lynching, rioting, vigilantism, and terrorism. These are distin- with a
offers an over- semicolon.
guished on the basis of the level of organization and liability each carries. . . .
view of schol-
arly research on The type of violence more likely to occur can be determined by the de-
the topic. The
job of the writer gree of social polarization and the continuity of the unjust negative behavior.
is to summarize
Senechal de la Roche (1996) claims that when ―those in conflict are relation-
the current dis-
cussion within ally and culturally extremely distant, have little or no interdependence, and
the academic
community by differ sharply in status‖ (p. 116). . . .
pointing out
major research Inequality, as one of the variables leading to group violence, has received In addition to
concerns and the summary,
findings. separate attention. Many studies have focused on various types of inequality this section
should point out
in an effort to predict its effects on group behavior. Cramer (2003) proposes existing gaps in
research. This
that the type of existing inequality has a much greater impact on conflict than should justify
the need for the
its extent (p. 397). . . . original
research
Other studies look at the historically existing structural inequality as a presented in the
paper.
determinant of violent behavior. Caldwell et al. (2004) and Anderson, Dyson

and Grandison (1998) suggest that when certain sectors of the population ex-

perience continual structural inequality, group violence is likely to be perpe-

trated as a response to historic oppression. . . .

 28 APA Manual

DISPUTE SYSTEMS DESIGN 5

The Sample College (―Sample‖) is a private four-year college located in

Downtown Manhattan in New York City. The college is highly culturally

diverse, with faculty and students representing Eastern European, Asian, and
A typical pa-
per contains Latin American populations. The college faces a constant flow of student
up to three
levels of head- complaints about unfulfilled promises and unmet expectations, while at the
ings. This is a same time dealing with faculty complaints about student placement and the
first-level
heading – pressure to produce unrealistic results.
centered, This section
bold, using Method describes how
uppercase and the research
lowercase let- Personal experiences, interviews, and informal conversations with
was conducted.
ters. colleagues were used to collect information about common disputes and the

types of conflict resolutions employed at the Sample College. This informa-

tion was used to create a dispute resolution system that could be applied to the
This is a second
-level heading organization‘s unique mission, culture, and environment.
– flush left,
bold, capital Assessment
and lower case.
Organizational assessment is required when designing a dispute reso-

lution system. Two methods will be combined when examining the organiza-
The section is
tional resolution system at Sample. The first method, proposed by Costantino written in the
and Merchant (1996), outlines the process in four steps: past tense
because the
Organization (what does the organization do, and what is its mis- research has
already been
sion?) completed.
However, if this
Disputes (what types of disputes are most prevalent?) were a research
proposal, the
Resolution methods (what methods are employed to address dis-
method section
putes?) would be writ-
ten in the future
Results (what are the outcomes of current resolution practices?) tense.
The second method is proposed by Ury, Brett and Goldberg (1988), who

break down the process into three sections—disputes, resolution methods and

rationale. The rationale section asks why certain resolution methods are em-

ployed instead of others. A combination of the two methods will be used to

assess the case. . . .

 APA Manual 29

DISPUTE SYSTEMS DESIGN 6

Results This section

presents the
While some conflicts may be satisfactorily resolved by the Dean or a findings of the
study. Depending
faculty member, most parties feel that long-standing disputes have not been on the type of
research methods
adequately resolved. Because administrators are unwilling to meet with stu- used, it may
include tables
dents, students do not feel that their concerns are addressed. with statistical
information or
Faculty members at Sample feel betrayed. They are offered support provide a
narrative.
when speaking with administrators, yet are presented with unrealistic expecta-

tions. Faculty members feel that they must comply or face the consequences,

which brings them neither satisfaction nor a sense of empowerment. . . .

In this section, Discussion

the results
presented above In designing a dispute resolution system, the characteristics of The
are discussed in
terms of their Sample College were taken into account. As discussed earlier, Ury, Brett and
significance.
Goldberg (1988) propose six principles of dispute system design. The first of

these is placing the focus on interests, which can be accomplished through

A page number
procedures, motivation, skills, and resources (p. 42). Focusing on interests after a
paraphrase is
means providing a number of methods that allow parties to resolve conflicts optional.
However, it is
before they are escalated to the level of rights and power. helpful in that it
allows readers
Assessment of the organization drew attention to several important to locate the
information if
issues. First, the college deals with a very specific population of clients and they need it for
their own
staff who demonstrate a deep-rooted conflict over the organization‘s mission research.
and how to accomplish it effectively. Second, Sample‘s centralized decision-

making prevents effective conflict management because conflicts are not re-

solved on the basis of interests. . . .

 30 APA Manual

DISPUTE SYSTEMS DESIGN 7

This section Conclusion

provides an
ending to the The Sample College should address disputes as early as possible by
paper—it sum-
marizes the establishing procedures for initial negotiation. One way of dealing with
topic of the
research and student grievances would be for administrators to discuss issues directly
the main
findings. with students. Establishing an ombudsman and communicating to staff

and students that participation in constructive discussions is encouraged,

will also help to eliminate retaliation. In addition, all staff should be

trained in communication and mediation/negotiation, and peer mediators

should be established. Forums should be set up to discuss on-going work-

related issues and procedures should be set in order to implement faculty/

staff suggestions.

According to Rowe (1997), an effective dispute resolution system

―provides ‗problem-solving‘ options based on the interests of the dispu-

tants, and ‗justice‘ options based on rights and power‖ (p. 84). The rec-

ommendations presented in this case focused on creating options that ad-

dressed parties‘ interests and built in preventative measures that would

eliminate unnecessary conflict .

 APA Manual 31
The word DISPUTE SYSTEMS DESIGN 8
References
appears centered
at the top of the References
page (not bold).
Document by
Angelotti, E. (2007, August 7). Social bookmarking helps users organize and an individual on
All entries are
alphabetized by a website
share favorite content. Retrieved from Poynter website: http://
author’s last
name and www.poynter.org/column.asp?id=101&aid=125705
double-spaced. Journal article
Aspelmeyer, M. (2009). Quantum tomography: Measured measurement. found online
with a doi
All entries are Nature Physics, 5(1), 11-12. doi:10.10.1038/nphys1170
written with a
hanging in- Cavenagh , T. (2000). Business dispute resolution: Best practices, system Book in print
dent—first line without a doi
flushed left, fol- design and case management. Cincinnati, OH: West Legal Studies
lowing lines are
indented. in Business Thomson Learning. Journal article
(print version)
Conbere, J. (2001). Theory building for conflict management system design.
Titles of journals
and books are Conflict Resolution Quarterly, 19(2), 215-236.
italicized. Book (online or
Nelson, D. (1995). After authoritarianism: Democracy or disorder? doi: in print)
with a doi
10.1336/0275953300

The volume of a Journal found

Poitras, J. (2009). What makes parties trust mediators? Negotiation Journal,
journal is online without
italicized; the 25(3). Retrieved from http:www3.interscience.wiley.com. a doi
issue is not.
ezproxylocal.library.nova.edu/journal/118505154/home
Chapter in an
Rowe, M. (1997). Dispute resolution in the non-union environment. In S. edited book

Reference of a Gleason (Ed.), Workplace dispute resolution: Directions for the 21 st

chapter in an
edited book century (pp. 233-270). East Lansing: Michigan State University
includes pages
of the chapter Press.
following the
title of the book.

Note: For the purpose of demonstrating a variety of references,

this page contains references that do not match the preceding
paper. This is only a sample. Please remember, that in a real
paper references should match in-text citations.