Manual Bank Statement SAP- BRS

Manual Bank Statement Process Flow

In sap we have two types of bank statement are there:
 Manual Bank Statement
 Electronic Bank Statement
If you receive an electronic statement then you just need to upload it to sap for the purpose of
preparation of bank reconciliation statement. If it is manual one then you need to enter the
statement manually into sap.
The graphic below gives an overview of the process for entering bank statements manually.

Statement entry is usually a two-step process:

 First, you enter the account line items in the system. Various tools are available to help you
with this. You can vary the row format for entering individual transactions.
In addition, the system supports individual account determination and checks data
consistency.
 The second step is to post the line items you have entered.
The account assignment variant can be changed at any time during processing. You can also enter
more than one value in an account assignment field. The system highlights account assignment
fields for which you do this.
When you enter your data, payment advices created in SAP Cash and Liquidity Management using
memo record entry can be automatically transferred to the bank statement.
There are various selection criteria for doing this. For example, you can select all payment advices
entered within a certain planning period or on a specific statement date.
When you process the data, you can delete from the entry screen any memo records that do not
match the bank account statement.
If you entered the wrong beginning or ending balance, you can correct it in the entry screen.

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Manual Bank Statement SAP- BRS
Posting Specifications
In the manual bank statement function, you can create up to two postings for each line item.
 A bank account posting (for example, debit bank account and credit bank clearing account)
 A sub ledger posting (for example, debit bank clearing account and credit customer account
with clearing)
In the Manual bank Reconciliation process, Following Journal Entries are journalize in the
books of accounts.
 At the time of outgoing payment to the vendor-
Dr. Vendor A\c xxxx
Cr. Outgoing clearing A/c xxxx
For outgoing cheques presented in bank –

Dr Outgoing clearing A/c xxxx

Cr Main Bank A/c xxxx

 At the time of the payment of received from customer,

Dr. Incoming clearing A\c xxxx

Cr. Customer A\c xxxx
For incoming cheques credit given by bank –
Dr. Main Bank A/c xxxx
Cr Incoming clearing A/c xxxx

I. Prerequisites/ Configuration steps (Before capturing the bank statement the

following steps are necessary)
1. Creation of GL Accounts
2. Creation of bank key
3. Creation of House Bank
4. Define Posting Keys and Posting Rules for Manual Bank Statement
A. Create Account Symbols
B. Assign Accounts to Account Symbol
C. Create Keys for Posting Rules
D. Define Posting Rules
5. Create and Assign Business Transactions
A. Business transactions for Check Deposit.
B. Business transactions for Check Issue.
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6. Define Variants for Manual Bank Statement
A. Variant for Check Deposit.
B. Variant for Check Issue.

II. Manual Bank statement Procedural Steps (End User):

1. Post Customer Invoice
2. Check Deposit in to Bank
3. Batch Job creation & execution
4. Document Display
5. Check GL Account balance
6. Post vendor invoice.
7. Clear Vendor invoice
8. Create Check Lots
9. Check issue
10. Run Manual Bank Statement
11. Batch Job creation & execution
12. Document Display
13. Display Bank Statement

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Manual Bank Statement SAP- BRS
I. Prerequisites/ Configuration steps (Before capturing the bank statement the
following steps are necessary)
1. Creation of GL Account
SAP Menu Path Accounting→Financial accounting→General Ledger →Master Records →
Outgoing Payment → Individual Processing→ Centrally
Transaction code FS00

 200000 - Main bank A/C

 200006 - Check Deposit A/C
 100002 - Check Issue A/c
 400005 - Bank Charges AC
2. Creation of Bank Key
SAP Menu Path Accounting →Financial Accounting →Accounts Payable →Vendor
Accounts→Bank →Create
Transaction code FI01

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3. Creation of House Bank
SAP Menu Path SPRO →Financial Accounting (New)→ Bank Accounting →Bank
Accounts→ Define House Banks
Transaction code FI12

Save
4. Define Posting Keys and Posting Rules for Manual Bank Statement
SAP Menu Path SPRO →Financial Accounting (New)→ Bank Accounting →Business
Transactions→ Payment Transactions→ Manual Bank Statement →
Define Posting Keys and Posting Rules for Manual Bank Statement
Transaction code

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Define Posting Keys and Posting Rules for Manual Bank Statement
Define Posting Keys and Posting Rules for Manual Bank Statement In this activity you store the
posting keys and posting rules for check deposit.
Creating Keys for Posting Rules
Under this node, you define all the posting rules you need for bank statement entry, including a
key for each rule. The key determines the posting rules for general ledger and sub ledger
accounting. The posting rule represents the business transactions recorded in the bank statement,
such as:
 Incoming check
 Credit memo
 Debit memo
Defining Posting Rules
In this step you define posting rules for each posting transaction you defined for bank statement
entry.

You specify posting rules for one or two posting areas, depending on whether a posting transaction
concerns only the general ledger or also affects the sub ledger.

Example
With the "check credit memo" transaction, you only need posting rules for the G/L accounts, since
customer clearing occurs during check deposit.
But to clear a customer making a transfer, you will have to specify a second posting area in addition
to specifying the posting rules for G/L accounts.
Account Determination
You then select the account determination and set up an account symbol for each posting
transaction. Depending on various modification factors, account determination involves replacing
the account symbol with an account to post to.
Account symbols are used to group together similar business transactions (e.g., check deposit) and
direct them to different accounts according to a predefined differentiation. This facilitates flexible
account determination when clearing accounts are posted to differently.
Examples of Flexible Account Determination
1) You want to record incoming foreign currency checks (e.g., DEM) in clearing account different
from the one for incoming checks in the local currency (e.g., US$). You do this with the following
setup:

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Manual Bank Statement SAP- BRS
Account symbol Currency G/L account
Incoming checks + ++++++++09 (LC cash inflow)
Incoming checks DEM ++++++++14 (FC cash inflow)
A fully masked entry (++++++++++) in the "G/L account" field would lead to an outgoing
account entered during bank statement entry.
2) You want to record the transaction "credit memo, rent" in an account different from the one set
up for "credit memo" posting rules. To do this, you must create an account modification for this
transaction and enter the account to be posted to:
Account symbol Account modification G/L account
Incoming checks Rent received 0000099999 (Credit memo, rent)
Incoming checks + ++++++++08 (LC cash inflow)
Actions
1. Create one or two posting areas, depending on the posting transaction:
a) One for the bank posting
b) One for the sub ledger posting
2. Store the posting rules for each posting area.
3. Create the account symbols for the required transactions.
4. Store the rules of account determination for the account symbols.
Additional Information
For general information on account determination see the text on the posting interface.
The posting interface (account determination) establishes a posting method dependent on different
account determination keys, in which account symbols are named instead of accounts and replaces
these account symbols by accounts to be posted to, dependent on different modification keys.
A posting method consists of the specifications of posting key and account symbol for one or two
line items (debit and credit entry). The individual account determination keys which indicate a
posting method
Can be masked by entering '+'. The entries masked in this way are then always valid if no other
qualified entry could be found.
The account symbols can be freely defined by the user and are used for grouping similar business
transactions and for leading to different accounts according to a predefined differentiation.

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These modification keys can likewise be masked by entering '+'.
The entry of the account to be posted to can either be qualified fully or partly masked.

 The entry '0000113100' always leads to account 0000113100

 The entry '++++++++02' leads (assuming account 0000113100) to account 0000113102,
that is, the masked parts are replaced by the respective account being replaced and the
non-masked parts remain as they are.
In this way it is possible to use account determination flexibly for systematically created interim
accounts.
Define Posting Keys and Posting Rules for Manual Bank Statement

A. Create account symbols

B. Assign accounts to account symbol

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C. Create keys for posting rules

D. Define Posting Rules

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5. Create and Assign Business Transactions
In this step you store an indicator for each business transaction and allocate a posting rule to each
business transaction. Several business transactions usually refer to the same posting rule.
Example
To differentiate business transactions, you assign to the "Credit memo, domestic" transaction an
indicator different from the one for "Credit memo, foreign" or " Credit memo, rent". Since posting
is the same for these transactions, you can allocate all three to one posting rule (credit memo).
Account Modification
As long as no modification key is specified, the posting method directs all postings represented by
the posting rule "Credit memo" to a standard account.
In order to direct the "Credit memo, rent" transaction to a different account, create an account
modification, "Rent received", for this transaction.
Account determination is then controlled so that the transaction is posted not to the standard
account but to the "Rent received" account.
For details on account determination, refer to the section "Define posting rules for manual bank
statement".
1. Assign a transaction key to each business transaction.
2. Allocate a posting rule to each business transaction.
3. Set up an account modification for those transactions that should not be posted to the standard
account.
A. Check Deposit
SAP Menu Path SPRO →Financial Accounting (New)→ Bank Accounting →Business
Transactions→ Check Deposit→ Create and Assign Business Transactions
Transaction code OT53

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Manual Bank Statement SAP- BRS
B. Check Issue
SAP Menu Path SPRO →Financial Accounting (New)→ Bank Accounting →Business
Transactions→ Payment Transactions→ Manual Bank Statement →
Define Posting Keys and Posting Rules for Manual Bank Statement
Transaction code OT52

6. Define Variants for Manual Bank Statement

In this step you can create separate account assignment variants for the manual bank statement in
order to adapt the arrangement and/or the selection of account assignment fields to your company-
specific requirements.
One variant is delivered as a default. It cannot be modified.
If you do not want to work with the standard variant, you can deactivate it. New variants must
be activated after you create them.
Activities
1. To create a new variant, choose Variant > New variant > Create....
2. In the pop-up window enter the variant ID, description and the number of account assignment
lines.
On the next screen you see the possible account assignment fields in the right column. You enter
the fields of the current account assignment variant in the left column. The account assignment
fields Amount, Transaction and Value date are predefined as required fields.
3. Choose the fields you need from the column of possible fields. The account assignment fields
you select are transferred to the column of the current fields one after the other (up to 80
characters). The offset column provides information on how many characters are needed in an
account assignment field.
4. Save your account assignment variants and then activate them.

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Changing a Variant
New variants can be modified at any time.
1. To delete an account assignment field, choose Edit > Delete field.
2. To add a new account assignment field, place the cursor in the previous field and select the
field you need from the possible account assignment fields in the right column.
You might have to adapt the field positions by using the "Change offset" function.
A. Variant for Check Deposit
SAP Menu Path SPRO →Financial Accounting (New)→ Bank Accounting →Business
Transactions→ Check Deposit→ Define Variants for Check Deposit
Transaction code OT45

B. Variant for Check Issue

SAP Menu Path SPRO →Financial Accounting (New)→ Bank Accounting →Business
Transactions→ Payment Transactions→ Manual Bank Statement →
Define Posting Keys and Posting Rules for Manual Bank Statement
Transaction code OT43

Note: Activate the variants after saving

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II. Manual Bank statement Procedural Steps (End User):
1. Post Customer Invoice (FB70)
SAP Menu Path Accounting →Financial Accounting → Accounts Receivable
→Document Entry → Invoice
Transaction code FB70

2. Check Deposit in to Bank

SAP Menu Path Accounting →Financial Accounting → Banks →Incomings → Check
Deposit →Manual Entry
Transaction code FF68
From Manu settings  Specification

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Give the variant for check deposit

Click on Enter

Click on Save

Again click on Save the statement list posted.

Run the batch session
From Manu Systems  Services  Batch Input  Sessions (SM35)

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3. Batch Job creation & execution
SAP Menu Path Tools → Administration → Monitor → Batch Input
Transaction code SM35

Select session and click on

Click on Process

Click on Exit batch input

Note: After batch input session successful executed, check log & Note down the
document numbers
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4. Display document
SAP Menu Path Accounting →Financial Accounting → General Ledger →Document →
Display
Transaction code FB03

5. Check GL Account balance FS10N

SAP Menu Path Accounting →Financial Accounting → General Ledger →Account →
Display Balances
Transaction code FS10N

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6. Post vendor invoice (FB60)
SAP Menu Path Accounting →Financial Accounting → Accounts Payable →Document
Entry → Invoice
Transaction code FB60
Posted document number 1900000004

7. Outgoing Payment
SAP Menu Path Accounting →Financial Accounting → Accounts Payable →Document
Entry → Outgoing Payment →Post
Transaction code F-53

Posted document number 1500000003

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Manual Bank Statement SAP- BRS
8. Create Check lots FCHI

9. Issue Check FCH5

10. Run Manual Bank Reconciliation

SAP Menu Path Accounting →Financial Accounting → Banks →Incomings → Bank
Statement → Manual Entry
Transaction code FF67
This transaction (Manual Bank Statement Entry - FF67) allows the user to enter bank statements
manually to SAP. Statement entry is usually a two-step process
First, enter the account Line items into SAP
Second, is to post that line items in the SAP
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Manual Bank Statement SAP- BRS
Before capturing the bank statement the following steps are necessary: Have a Bank Statement
and verify all the entries before capturing and errors should be corrected before capturing the
statement on the SAP system.
Notes:

Opening Balance is the closing Balance from the Last Bank Statement. If the closing Balance from
the last statement is zero or this is the first statement, we can use 0
Closing Balance is calculated as follows:

Enter the Input Data in the above mentioned field with the help of below mentioned information
Screen variant for manual bank statement

in the table or Click on the Button, after clicking on the overview button select any
line item, which contain information about Bank Account,

After selection of line item, Click on the Button, and then all required option is
copied automatically,

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Click on Save

Again click on save the statement list posted.

Run the batch session
From Manu Systems  Services  Batch Input  Sessions (SM35)

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Manual Bank Statement SAP- BRS
11. Batch Job creation & execution
SAP Menu Path Tools →Administration →Monitor→ Batch Input
Transaction code SM35

Select session and click on

Click on Process

Click on Exit batch input

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12. Document Display
SAP Menu Path Accounting →Financial Accounting → General Ledger →Document →
Display
Transaction code FB03

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13. Display Bank Statement FEBAN

Reference:
https://help.sap.com/viewer/495b05f6dbb24b1da46e4027d3a28fef/6.18.06/en-
US/b53fd1538cdf4608e10000000a174cb4.html

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