Details of Assessment

Term and Year Term _ 20_ _ Time allowed N/A

Assessment No 1 Assessment Weighting 100%
Assessment Type Written
Due Date Week 8 Room

Details of Subject
Qualification ICT50115 Diploma of Information Technology
Subject Name Workplace Safety
Details of Unit(s) of competency
Unit Code BSBWHS501 - Ensure a safe workplace

Details of Student
Student Name Daniel Morinel Fialho

College ACA – IT Student ID 201633603

Student Declaration: I declare that the work submitted Signature: ___________________________

is my own, and has not been copied or plagiarised from
any person or source. Date: _______/________/_______________

Details of Assessor
Assessor’s Name

Assessment Outcome

Results Competent Not Yet Competent Marks /100

FEEDBACK TO STUDENT
Progressive feedback to students, identifying gaps in competency and comments on positive improvements:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

Student Declaration: I declare that I have been Assessor Declaration: I declare that I have
assessed in this unit, and I have been advised of my conducted a fair, valid, reliable and flexible
result. I also am aware of my appeal rights and assessment with this student, and I have provided
reassessment procedure. appropriate feedback

Signature: ____________________________ Student did not attend the feedback session.

Feedback provided on assessment.
Date: ____/_____/_____

Signature: ____________________________

Date: ____/_____/_____

Purpose of the Assessment

The purpose of this assessment is to assess the student in the Competent Not yet Competent
(C) (NYC)
following learning outcomes:

Performance Criteria : BSBWHS501 Ensure a safe workplace

1 Establish a WHS management system in a work area

1.1 Locate, adapt, adopt and communicate WHS policies that

clearly define the organisation’s commitment to complying
with WHS legislation
1.2 Identify duty holders and define WHS responsibilities for
all workplace personnel in the work area according to WHS
legislation, policies, procedures and programs
1.3 Identify and approve financial and human resources
required by the WHS management system (WHSMS)
2 Establish and maintain effective and compliant participation arrangements for managing
WHS in a work area

2.1 Work with workers and their representatives to set up and

maintain participation arrangements according to relevant
WHS legislation
2.2 Appropriately resolve issues raised through participation
and consultation arrangements according to relevant WHS
legislation
2.3 Promptly provide information about the outcomes of
participation and consultation to workers and ensure it is easy
for them to access and understand
3 Establish and maintain procedures for effectively identifying hazards, and assessing and
controlling risks in a work area

3.1 Develop procedures for ongoing hazard identification, and

assessment and control of associated risks
3.2 Include hazard identification at the planning, design and
evaluation stages of any change in the workplace to ensure
that new hazards are not created by the proposed changes
and existing hazards are controlled
3.3 Develop and maintain procedures for selecting and
implementing risk controls according to the hierarchy of
control and WHS legislative requirements
3.4 Identify inadequacies in existing risk controls according to
the hierarchy of control and WHS legislative requirements,
and promptly provide resources to enable implementation of
new measures
3.5 Identify requirements for expert WHS advice, and request
this advice as required
4 Evaluate and maintain a work area WHS management system

4.1 Develop and provide a WHS induction and training

program for all workers in a work area as part of the
organisation’s training program
4.2 Use a system for WHS record keeping to allow
identification of patterns of occupational injury and disease in
the organisation, and to maintain a record of WHS decisions
made, including reasons for the decision
4.3 Measure and evaluate the WHSMS in line with the
organisation’s quality systems framework
4.4 Develop and implement improvements to the WHSMS to
achieve organisational WHS objectives
4.5 Ensure compliance with the WHS legislative framework to
achieve, as a minimum, WHS legal requirements
Assessment/evidence gathering conditions

Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A student
can only achieve competence when all assessment components listed under “Purpose of the assessment”
section are recorded as competent. Your trainer will give you feedback after the completion of each
assessment. A student who is assessed as NYC (Not Yet Competent) is eligible for re-assessment.
Resources required for this assessment

 Computer with relevant software applications and access to internet

 Weekly eLearning notes relevant to the tasks/questions
Instructions for Students
Please read the following instructions carefully
 This assessment has to be completed In class At home
 The assessment is to be completed according to the instructions given by your assessor.
 Feedback on each task will be provided to enable you to determine how your work could be improved.
You will be provided with feedback on your work within two weeks of the assessment due date. All other
feedback will be provided by the end of the term.
 Should you not answer the questions correctly, you will be given feedback on the results and your gaps
in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be
deemed competent for this unit of competency.
 If you are not sure about any aspect of this assessment, please ask for clarification from your assessor.
 Please refer to the College re-assessment for more information (Student handbook).

Assessment - Written exemplar

Case Study Scenario Context - Overview

Organisational Background

The Academies Australasia Group of Colleges is owned and managed by Garratt's Limited, a company
listed on the Australian Stock Exchange that has been operating for more than 100 years. Public listed
status means that apart from having to meet the well regarded, carefully supervised standards of the
international education market, Academies Australasia colleges must also comply with the strict financial
and reporting regulations of the Australian Stock Exchange.
There are seven colleges, each a separate company with its own licence to operate as an education
institution - Academies Australasia College in Singapore and six colleges in Australia:

1. Academy of English (ELICOS) [Including Academy of English (Blue Mountains) and Academy of
English (Barton)]

2. Australian International High School (Senior High School)

3. Academy of Social Sciences (Vocational)

4. Australian College of Technology (Vocational)

5. Clarendon Business College (Vocational) [Including Clarendon Business College (Barton)]

6. Supreme Business College (Vocational).

In Australia, Academies Australasia has two campuses in the heart of Sydney, New South Wales
(George Street and Pitt Street), just a few minutes’ walk from each other. They also operate in Leura
in the Blue Mountains (New South Wales) and in Barton (Australian Capital Territory). It is also
considering expanding its operations to include Brisbane, Melbourne and Perth. In Singapore,
Academies Australasia College is in Middle Road, in the education precinct.

Currently the institution has about 1700 students and the number is growing every year. ACA employs
about 30 full time staffs and 60 teachers on a contract basis. Over the past months ACA has been
planning to implement various web based technologies, Internet and the Intranet.

Work Health and Safety Issue Details

Academies Australasia [ACA] with the Head Office located in George Street, Sydney. A centralised IT
Unit has been established in our George Street office recently, where a Help Desk for the organisation is
located.

Previously, private computer specialists from the other organisations serviced all IT needs. ACA Labs
now have a staff of 13 members who work in the new IT Unit. They are rostered over a 8-hour period so
that the IT Unit can always be accessed.

Being a new unit, with staff who have not operated a Help Desk before, not everyone is aware of
possible WHS issues that may arise. Muscular fatigue has appeared very early as an issue of concern.
Therefore, one staff member is to be charged with a project to identify the WHS standard that the IT Unit
should be working to.

You have working with ACA Labs for 5 years and have joined the IT Helpdesk unit. You have been
chosen in the role of WHS officer in the IT Help Desk Unit.
Bibhod Dotel, Manager of the IT Help Desk at ACA Labs, has below brief on your role in the Unit.
Figure 1: I.T. Help Desk Work Environment
Reference: http://www.r-witherspoon.com/7fe34014dcbc9804-office-safety-hazard-worksheets.html

Brief 1: WHS management system

As you have a new team, the management is very concerned that you get things right from the outset.
You don’t have a sufficiently thorough knowledge of WHS, so you are asked to find out which Australian
WHS standards relate to the Help Desk unit. That should then give the criteria that are needed for health
and safety performance in the unit.

Brief 2: Assess and report on WHS issues in the workplace

It is imperative that everyone on the team knows what to do when they think there is a WHS problem —
how to assess it and to whom they should report it. In this way, all team members can be confident that
their input is contributing to a safe and healthy unit.

Brief 3: Provide basic ergonomic advice

Identify all the ergonomic issues present in our work area, and then act upon them, we’ll minimise risks
to the team now and in the future. You'll still have to do your part on the Help Desk roster, but you'll be
given time every day to research, develop and write the WHS report.

Brief 4: Identify an employer’s responsibilities

Staff in the Help Desk section regularly had to deal with aggression from disgruntled clients. This
involved being shouted at and abused. A staff member who became increasingly upset asked if
procedures could be put in place to deal with this. You will research, develop and write about the WHS
management system for the unit.

Resource:

 Work Health and Safety Act 2011 (NSW)

http://www.legislation.nsw.gov.au/#/view/act/2011/10

 WorkCover NSW

http://www.safework.nsw.gov.au/law-and-policy
 http://www.safework.nsw.gov.au/law-and-policy/legislation-and-codes

http://www.safework.nsw.gov.au/law-and-policy/employer-and-business-obligations

 Virtual Office

http://www.comcare.gov.au/virtual_workplaces/virtual_office/about_virtual_office

Your task:

In this assignment, you’ll produce a report on WHS management system for the IT Help Desk. You need
to produce a series of documents to demonstrate competency in this unit.

These documents will need to comply with ACA Labs’s standards and procedures and your trainer will
verify this. If you have any questions or if you feel unsure of anything, please contact your Trainer.

Your Task:

1. Work Health and Safety Policy – details of (or inclusion of) your organisation’s policy [20 marks]

Areas to cover:

 Identify the key focus areas that your organisation would need to be concerned with from a
WHS perspective.
 Identify policies and procedures (e.g. posters around the class rooms or in the corridors,
websites, etc) that have been created by the college or institute the college belongs to, in order
to demonstrate and fulfil their commitment to comply with WHS legislation. Separate these
policies into logical categories
 What responsibilities for WHS do the employer and employees have as a part of the job.

2. WH&S Staff Plan – outlining your team/department’s workplace personnel and their
responsibilities regarding WH&S in your organisation [10 marks]

Areas to cover:

 Work with workers and their representatives to set up and maintain participation arrangements
according to relevant WHS legislation
 Appropriately resolve issues raised through participation and consultation arrangements
according to relevant WHS legislation
 Promptly provide information about the outcomes of participation and consultation to workers
and ensure it is easy for them to access and understand

3. Risk Assessment – for two potential workplace hazards, using your organisation’s procedure [20
marks]

Areas to cover:

 Develop procedures for ongoing hazard identification, and assessment and control of
associated risks
 Include hazard identification at the planning, design and evaluation stages of any change in the
workplace to ensure that new hazards are not created by the proposed changes and existing
hazards are controlled
 Develop and maintain procedures for selecting and implementing risk controls according to the
hierarchy of control and WHS legislative requirements
  Identify inadequacies in existing risk controls according to the hierarchy of control and WHS
legislative requirements, and promptly provide resources to enable implementation of new
measures
 Identify requirements for expert WHS advice, and request this advice as required

4. WH&S Induction and Training Policy – describe your organisation’s WH&S Induction and Training
Policy. Discuss what is covered and give details on how the induction and training is/will be
carried out [20 marks]

Areas to cover:

 Develop and provide a WHS induction and training program for all workers in a work area as
part of the organisation’s training program

5. WH&S Record Keeping System – describe how your organisation’s WH&S record keeping system
works and include any improvements or upgrades and how there were implemented [20 marks]

Areas to cover:

 Use a system for WHS record keeping to allow identification of patterns of occupational injury
and disease in the organisation, and to maintain a record of WHS decisions made, including
reasons for the decision

6. Analysis of WH&S Legislative Framework – an analysis of how your organisation’s WH&S

standards meet the current legislative framework. Outline any recommendations if necessary. [10
marks]

Areas to cover:

 Measure and evaluate the WHSMS in line with the organisation’s quality systems framework
 Develop and implement improvements to the WHSMS to achieve organisational WHS
objectives
 Ensure compliance with the WHS legislative framework to achieve, as a minimum, WHS legal
requirements

Report Preparation Guideline:

Following are guidelines for the submission of assignment.

 Use size A4 paper and leave at least a 3 cm margin. This is the best format for both marking and
photocopying.
 Number each page of the assignment.
 Make a duplicate copy of each assignment. This overcomes any problems should your assignments
ever be lost in transit even though this rarely happens.

Marking Guide

Report should include below components: Yes No MARKS

Cover Sheet /1

Table Of Contents /1

Introduction /3

Work Health and Safety Policy /15

WH&S Staff Plan /10

Risk Assessment /20

WH&S Induction and Training Policy /20

WH&S Record Keeping System /20

Analysis and Recommendation /10

Total /100
WORKPLACE HEALTH AND SAFETY MANAGEMENT
SYSTEM (WHSMS) REPORT FOR ACA LABS PTY LTD

SUBMITTED TO: John Dias

Managing Director

ACA Labs Pty Ltd

SUBMITTED BY: Daniel Fialho

WHS MANAGER

FF Ltda

DATE: 31/03/2017
Table of Contents
Work Health and Safety Policy ......................................................................................... 11
WH&S Staff Plan.............................................................................................................. 14
Risk Assessment ............................................................................................................. 23
OH&S Induction and Training Policy ................................................................................ 34
OH&S Record Keeping System ....................................................................................... 40
Analysis of OH&S Legislative Framework ........................................................................ 44
Work Health and Safety Policy

Areas to cover:

 Identify the key focus areas that your organisation would need to be concerned with from a
WHS perspective.
 Identify policies and procedures (e.g. posters around the class rooms or in the corridors,
websites, etc) that have been created by the college or institute the college belongs to, in order
to demonstrate and fulfil their commitment to comply with WHS legislation. Separate these
policies into logical categories
 What responsibilities for WHS do the employer and employees have as a part of the job.

Example: Work Health and Safety Policy

FF Ltda

WORK HEALTH AND SAFETY POLICY

We strive to conduct activities in a work environment that achieves the following:

 protects the health, safety and welfare of all people affected by our workplace activities
 actively encourages minimising risk in working practices, both at work and off the job
 protect the community and the environment
 provides quality products and services, which meet the needs of our customers.

Workplace Health and Safety (WHS) is an integral part of the people management of any business.

It is a legal right for all employees to enjoy a safe workplace that complies with WHS legislation.

Effective WHS management will reduce workplace accidents, incidents and injuries.

Everyone is responsible for reporting all hazards, near misses, incidents and injuries to their manager
immediately, using the following procedure. All reports must be completed in writing using either the
Incident Recording/Reporting Form (9) or Hazard Report Form (8).

The underpinning ideal to this policy is that no task will be undertaken if health, safety, environment and
quality standards are to be compromised.

Risk: Something by its nature having the potential to damage or cause injury.

Hazard: The likelihood of that potential being realised.

Dangerous event: An event at a workplace involving imminent risk of explosion, fire or serious
bodily injury.

Work injury: An injury to an employer, self-employed person or worker in the course of doing
work that requires first aid or medical treatment; or the recurrence, aggravation,
acceleration, exacerbation or deterioration of any existing injury in a person in the
course of doing work:
  that requires first aid or medical treatment
 to which the work was a contributing factor.

Serious bodily injury: An injury that causes death; or impairs a person to such an extent that as a
consequence of the injury the person becomes an overnight or longer stay
patient in a hospital.

Work-caused illness: A disease that is contracted by an employer, self-employed person or

worker in the course of doing work and to which the work was a contributing
factor; or the recurrence, aggravation, acceleration, exacerbation or deterioration
in a person of an existing disease in the course of doing work to which the work
was a contributing factor.

Name of policy

This is the Work Health and Safety Policy 2017.

Commencement

This policy commences on 2 May 2017.

Policy is binding

Except to the extent that a contrary intention is expressed, this policy binds the Institute, Fellows,
members of Senate committees, staff, students and affiliates (including volunteers and contractors)

This policy:

 The Institute ACA is committed to the health and safety of everyone involved in or affected by
University activities.
 This policy supports the implementation of a safety management system which provides:
(a) a safe and healthy work environment;
(b) safe systems of work;
(c) appropriate information, training, instruction, supervision;
(d) arrangements for meaningful consultation on health and safety matters at work;
and
(e) a positive safety culture

The workplace will address risk management as a priority Workplace health and safety is both an
individual and shared responsibility of all managers, supervisors and employees. The following
responsibilities are essential to the success of the policy. Together, managers and employees will
endeavour to reach consensus through the process of joint consultation.

Responsibilities

Management (the supervisor and / or manager) is responsible for providing and maintaining:
 a safe working environment
 safe systems of work
 plant and substances in safe condition
 facilities for the welfare of all workers
 any information, instruction, training and supervision needed to make sure that all workers are
safe from injury and risks to their health
 Integrating workplace health and safety into all aspects of the workplace;
 Promoting communication about workplace health and safety as a normal component of all
aspects of work;
 Planning, developing, implementing and monitoring a workplace health and safety program; and
 Taking effective action to provide and maintain a healthy and safe workplace.
 Work health and safety must be managed in accordance with the safety management system.
 Responsibility for safety in collaborative work areas is shared equally by all participants,
consistent with this policy and its associated procedures.
 Work health and safety must be a standing first agenda item for all relevant management and
team meetings.
 Monitors safety performance and compliance with work health and safety legislation through its
Safety and Risk Management Committee; and
 receives reports from the Senate Safety and Risk Management Committee.

Workers are responsible for:

 ensuring their own personal health and safety, and that of others in the workplace
 complying with any reasonable directions (such as safe work procedures, wearing personal
protective equipment) given by management for health and safety.
 Working in a healthy and safe manner;
 Encouraging others to work in a healthy and safe manner;
 Cooperating with, supporting and promoting workplace health and safety at the workplace; and
 Reporting or rectifying any unsafe conditions that comes to their attention.
 Implement the safety management system within their area of control;
 identify priority work health and safety issues and plan action to address these in consultation
with workers, and with reference to:
(i) operational context;
(ii) risk profile; and
(iii) (the Safety Health & Wellbeing Strategic Plan;
 obtain periodic reports from relevant staff on progress of actions planned to address priority work
health and safety issues;
 monitor work health and safety performance and coordinate a consistent approach to managing
health and safety risks across the organisational unit;
 review and respond to reports about work health and safety;
 consider work health and safety aspects of new projects, purchases and refurbishments;
 manage safety in partnership with other organisational units and external organisations; and
 in the case of collaborative research hubs, engage with occupants of these hubs, their
organisational units where relevant, and Campus Infrastructure and Services to implement the
safety management system.

We expect visitors and contractors to:

 comply with all relevant statutory requirements, standard work procedures, advisory standards,
Australian standards and, where applicable, provide adequate resources to meet these
requirements
 report all injuries, incidents and where appropriate, rectify hazards and faults
 participate in risk management analysis of any incidents and non-conformance to our policies or
procedures
  protect all persons, the community and the environment that may be affected by our activities.

Every employer must keep a record of all work injuries, work-caused illnesses and dangerous events.

By regulation, every employer must give notice of every serious bodily injury, work-caused illness or
dangerous event to the chief executive of the Division of Workplace Health and Safety in the approved
form.

Where a serious bodily injury, work-caused illness or dangerous event has occurred, the scene of the
accident must not be interfered with in any way unless it is necessary to prevent further injury or
damage.

Records must be made in the approved form and kept for 12 months.

Reporting and investigation procedure

1. If any employee identifies a hazard or risk, they should report it to management using the Hazard
Reporting Form (Form 8).
2. All incidents must be recorded and reported using the Incident Record/Reporting Form (Form 9).
3. The manager of the person making the report must:

i. Take immediate action to prevent any person being exposed to the hazard or risk.
ii. Conduct an investigation with the employee to:

 identify the factors which may have contributed to the hazard or incident
 assess the level of risk associated with the hazard and determine controls or
actions to either eliminate the hazard or reduce the risk
 implement these controls
 complete the investigation, controls and close-out sections of the form on which
the incident, risk or hazard was reported
 monitor and review effectiveness of controls.

WHS safe workplace procedure

 Conduct Workplace Health and Safety inspections using Checklist 4 on a quarterly basis
 Conduct Workplace Health and Safety Audits using Form 7 on an annual basis.

Date: ..........................................................................................
Signed Manager: .......................................................................
Signed Worker: ......................................................................
Date to be reviewed: ...................................................................

WH&S Staff Plan

Areas to cover:

 Work with workers and their representatives to set up and maintain participation arrangements
according to relevant WHS legislation
  Appropriately resolve issues raised through participation and consultation arrangements
according to relevant WHS legislation
 Promptly provide information about the outcomes of participation and consultation to workers
and ensure it is easy for them to access and understand

Example: WH&S Staff Plan

Use this checklist to make adjustments to your workstation. For more information refer to Setting up your
Workstation on the Work Health and Safety (WHS) website. If you require additional equipment speak to
your Supervisor/Manager. If you are experiencing discomfort/pain complete an incident report on online
system and a member of the Injury Management team will contact you.
http://pimg.mhcc.org.au/media/1514/sample-whs-policy

Use this checklist to assist you when completing routine workplace inspections of your office work
environment. Carrying out regular workplace inspections is one way to identify workplace hazards. Any
serious or ongoing hazards should be reported via RiskWare to ensure that appropriate corrective
actions are tracked and completed.

Institute/School/Administrative Unit: Date:

Area inspected: Inspected by:

1. General work environment

Inspection item Yes No N/A Notes

Floor surfaces are flat, even and dry

Floor coverings are in good condition

Walkways are clear of obstructions and trip hazards

e.g. boxes, electrical cords

Stairs, steps and handrails are in good condition

All areas are adequately lit

Ventilation feels adequate e.g. not stuffy

Temperature is within acceptable limits e.g. 20-260C

Area is clean, tidy and uncluttered

Toilet/kitchen facilities are accessible and clean

2. Office equipment

Inspection item Yes No N/A Notes

Furniture is in good repair e.g. not damaged of faulty

All cords and wires are kept out of the way

Heavy materials are stored in the lower draws of

filing cabinets

Tall bookcases are secured in place e.g. to the wall

The distance between high volume photocopiers and

workstations is maximised
3. Ergonomics/workstation setup

Inspection item Yes No N/A Notes

Staff have completed individual workstation self

assessment checklists

4. Manual handling

Inspection item Yes No N/A Notes

The majority of storage is at or below shoulder height

Heavy items are delivered directly to the storage

location by suppliers

Heavy items are stored at waist height

Manual handling equipment is readily available for

moving heavy equipment e.g. trolleys

5. Electrical safety

Inspection item Yes No N/A Notes

Power outlets (GPOs) and light switches are

operational and in good condition

Power boards are used in preference to double

adapters, and not overloaded

Power leads are in good condition e.g. not frayed or

damaged

Electrical appliances are kept clear of wet areas

Portable plug-in electrical office and kitchen

equipment (e.g. power cords, projectors, toasters,
kettles) have been tested and tagged.

6. Emergency preparation
Inspection item Yes No N/A Notes

Exit signage is illuminated

Exit pathways are clear of obstructions

Fire doors are operational, e.g. open and close

easily, and not chocked open

Fire stairs are well lit

Local emergency contacts are displayed e.g. chief

warden, local emergency wardens, nominated first
aid officers

Emergency evacuation signage is displayed in

common areas of the building e.g. lift lobby, main
corridors

7. Actions

Action item When by Who by Status RiskWare

reference

. The following check-list provides a template for OHS risk assessment.

Tick the box for each risk statement below if it is accurate.

Risk Assessment

Plan the work that you will be doing and confirm the following aspects:

1. Physical Activity

□ Repetitive movement is not continued for long periods without appropriate breaks.
□ Breaks involve stretching and changing of posture, and possibly alternating activity.
□ Posture is comfortable and in accordance with setting up your workstation.
□ Any lifting, pushing, or carrying type task is well within the physical capacity of the person.
□ Trolleys or other mechanisms are used for moving heavy and awkward items.

2. Work Environment

□ Level of illumination and location of lighting fixtures are suited to the activity.
Note: lighting level should be sufficient for visual tasks to be completed without eye strain. Greater
illumination is generally needed for very fine visual tasks. Natural and artificial light sources should not
create glare via reflection on the computer screen or working surface.

□ Location, height and other physical characteristics of furniture and computer are suited to the task and take
into consideration other factors eg., egress routes and direction of light sources.
 □ Walk-ways are clear of clutter and trip hazards such as trailing electrical cords.
□ The work area is segregated from other hazards in the home eg., hot cooking surfaces in the kitchen.
□ There is sufficient ventilation and thermal comfort, regardless of the season, as per the Guidelines for
Indoor Thermal Comfort and Ventilation.

Emergency egress

□ Path to the exit is reasonably direct.

□ Path to the exit is sufficiently wide and free of trip hazards and obstructions to allow unimpeded passage.

3. Nature of the Hazard

□ Security is sufficient to prevent unauthorised entry by intruders.

□ When working in isolation at home, a “call-in” procedure has been established to periodically confirm with
the Department that the home worker has not been injured, particularly for more hazardous work.
Electrical

□ Power outlets are not overloaded with double adapters and power boards.
□ Earth leakage circuit protection is in place.
□ Electrical equipment used for work is properly tested and tagged as safe.

4. The Individual Involved

□ The worker’s fitness and health are suited to the tasks to be undertaken.
□ Any special needs to ensure health and safety are accommodated.

5. Other

□ Telephone or other suitable devices are readily available to allow effective communication in emergency
situations.
□ Emergency contact numbers and details are known ie., 000 for fire, ambulance or police, or specific
numbers for University contacts.
□ First Aid supplies are available (Type C kit minimum requirement). Refer to Appendix 1 of the Policy on
First Aid.
□ Smoke detectors are installed in the work area and properly maintained to provide early warning of fire.
□ A properly maintained dry-chemical or carbon dioxide fire extinguisher is on-hand and the home worker is
trained how to use this equipment to extinguish minor fires.
□ Incidents are reported promptly to the supervisor using RiskWare.

Safety Equipment Check-list

□ First-aid kit, Type C or better.

□ Fire extinguisher, dry chemical or carbon dioxide.
□ Smoke detector, properly serviced.

List actions or equipment required to work from home:

Risk Assessment

Hazards and risks present in the workplace may need to be assessed to determine what consequences
could result, to allocate a risk level or rating, and to determine priorities for actions to be implemented to
ensure the health and safety of workers and others.

Key considerations commonly used for risk assessment in workplaces are:

1. The consequences or outcome of an injury event which may occur as a result of the particular hazard in
the workplace. This is also known as the severity. For example if you identified an excessive noise hazard,
the consequences may be loss of hearing if you had no control measures in place.

Consequences are usually rated on a scale of severity, from first aid through to medical treatment, serious
injury, temporary or permanent disability, fatality, multiple fatality or catastrophic, depending on the
assessment tool you use.

2. The likelihood of the injury occurring will vary depending on the number of people exposed to the hazard,
how often (frequency) of exposure to the hazard, and how long a person is exposed to a hazard (duration of
exposure).
Other factors to be considered include knowledge about a hazard, which may be internal knowledge or knowledge
external to the business, and any evidence-based information within the organisation.

Assessing risk helps in the formulation of a priority rating for addressing hazards, so that resources can be applied
in a systematic way to improve health and safety at work.

Some hazards may not have a high level of risk, whereas others may be very risky, and have potentially serious
consequences.

Following the assessment of risk, a Risk Assessment Matrix may be used, if desired, to allocate a 'risk rating' to a
particular hazard.

Following the Assessment step, the third step is Elimination or Minimisation of risk, also known as Control.

Details of requirements for specific risk assessments are set out in the WHS Regulations.

Overview
The risk management framework (Fig.1) includes the following steps:

 consultation
 identifying the hazards
 assessing the risk
 identifying appropriate risk control measures
 implementing the control measures
 monitoring
 regular review
Fig. 1: From How to Manage Work Health and Safety Risks Code of Practice 2011

Identifying the Hazards

The identification of the risks to be managed is achieved by generating a comprehensive list of
hazards that might compromise safety. Comprehensive identification is critical, because a risk not
identified at this stage may be excluded from further analysis.
There are a number of methods by which hazards can be identified. These include:

 Consultation with staff and peers

 Work process evaluation - examine the manner in which tasks are performed to determine if
they could they lead to increased risks
 Walk-through inspection
 Near-miss, incident, accident, injury and illness records and data
 Consultation with health and safety representatives, as well as specialist practitioners,
representatives of industry associations etc
 Safety Data Sheets, Product Labels and manufacturers specifications


Examples of Common Hazards

Hazard Potential harm

Manual tasks Overexertion or repetitive movement can cause

muscular strain

Gravity Falling objects, falls, slips and trips of people can

cause fractures, bruises, lacerations, dislocations,
concussion, permanent injuries or death

Electricity Potential ignition source.

Exposure to live electrical wires can cause shock,

burns or death from electrocution

Machinery and equipment Being hit by moving vehicles, or being caught by

moving parts of machinery can cause fractures,
bruises, lacerations, dislocations, permanent injuries
 or death

Hazardous chemicals Chemicals (such as acids, hydrocarbons, heavy

metals) and dusts (such as asbestos and silica) can
cause respiratory illnesses, cancers or dermatitis

Extreme temperatures Heat can cause burns, heat stroke or fatigue

Cold can cause hypothermia or frost bite

Noise Exposure to loud noise can cause permanent hearing

damage

Radiation Ultra violet, welding arc flashes, micro waves and

lasers can cause burns, cancer or blindness

Biological Micro-organisms can cause hepatitis, legionnaires’

disease, Q fever, HIV/AIDS or allergies

Psychosocial hazards Effects of work-related stress, bullying, violence and

work-related fatigue

Assessing the Risk

Risk assessment is the overall process of risk identification, risk analysis and risk evaluation. Risk
assessment involves the determination of the potential effects of the hazard and how the hazard
occurs. To determine the potential effects, it may be necessary to consult any or all of the following:

 Safety Data Sheet (SDS) for a substance

 the manufacturer
 relevant literature
 other like workplaces
 industry associations.


When a risk assessment is required

The identification of hazards and the assessment of associated risks must be undertaken:

 if it has not been done before

 when a hazard has been identified
 after an incident, accident or workplace illness
 at regularly scheduled times appropriate to the workplace
 before the introduction of any equipment or substance
 before the introduction of a new work practice or procedure, and
 before changing a workplace or a work practice, or an activity or process, where the change may
give rise to a risk to health or safety.
 where the ASC provides services or goods to others e.g. a project where a health and safety
requirement or risk has been identified.
A risk assessment must be completed for any high risk activities as stipulated within the WHS Act or
Regulation. This includes but is not limited to entry into a confined space and live electrical work.

When a risk assessment may not be required

A risk assessment may not be necessary if:

 legislation requires that a hazard is to be controlled in a specific way

 guidance material, such as a code of practice, establishes a method of controlling a hazard that
is applicable to work environment and a decision is made to adopt this method
 a decision is made to implement well known industry specific best practice controls which are
suited to the circumstance.
The risk assessment process is to be completed using the risk assessment form at Attachment 3,
Form B: Assessment and Control of WHS Risks.
Assessment of the risks occurs after the hazards for the activity, process, equipment etc have all
been identified. Assessing risk is a two-step process requiring analysis of consequences and
likelihood.

Consider the consequences

For each hazard or task/activity use the following table to rate the consequences associated with
each of them by comparing with the possible consequences given in Table 1 below.
Table 1: Consequence

Rating Consequence

Severe Death or multiple life threatening injuries.

Major Life threatening injury or multiple serious injuries causing hospitalisation.

Moderate Serious injury causing hospitalisation.

Minor Minor injury requiring medical treatment and / or lost time from the workplace.

Negligible Ailments requiring first aid treatment - minor cuts, bruises, bumps.

Areas to cover:

 Develop procedures for ongoing hazard identification, and assessment and control of
associated risks
 Include hazard identification at the planning, design and evaluation stages of any change in the
workplace to ensure that new hazards are not created by the proposed changes and existing
hazards are controlled
 Develop and maintain procedures for selecting and implementing risk controls according to the
hierarchy of control and WHS legislative requirements
 Identify inadequacies in existing risk controls according to the hierarchy of control and WHS
legislative requirements, and promptly provide resources to enable implementation of new
measures
 Identify requirements for expert WHS advice, and request this advice as required

Example: Risk assessment form

Form A: Workplace Hazard Identification Checklist

REF No.

Using tick boxes to identify all hazards associated with workplace, system of work, equipment and substances used.
1. Mechanical Plant 7. Biological
1.1 Vehicles, transport 7.1 Biological materials 


1.2 Plant, machinery, equipment in motion  7.2 Allergens/sensitisation 

1.3 Compression/tension/stored energy  7.3 Irritants 

1.4 Noise  7.4 Handling of human samples 

1.5 Vibration 

1.6 Pressure equipment (high/vacuum)  8. Radiation

1.7 Tools, sharps, cutting implements  8.1 Ionising 

8.2 Ultraviolet 

2. Chemical/Hazardous Substances 8.3 Infrared 

2.1 Carcinogens  8.4 Laser 

2.2 Sensitising agents  8.5 Radiofrequency 

2.3 Corrosive/oxidising agents  8.6 Electromagnetic field 

2.4 Irritants  8.7 Extremely low frequency 

2.5 Toxic/harmful substances 

2.6 Solvents  9. Gases

2.7 Generation of dusts, vapours, fumes etc  9.1 Flammable 

9.2 Asphyxiant inert gas 

3. Fire and Explosion 9.3 Toxic gas 

3.1 Flammable substances  9.4 Gas cylinders/tanks 

3.2 Explosives  9.5 Pressurised lines 

4. Temperature 10. Work practices

4.1 High temperature materials  10.1 Manual handling incl striking and grasping 

4.2 Cryogenic fluids  10.2 Slips, trips, falls 

10.3 Fixed posture (eg microscopy) 

10.4 Repetitive and/or overuse movements, eg 

5. Environmental
keyboarding, pipetting)
5.1 Confined spaces  10.5 Working alone 

5.2 Working at heights  10.6 Out of hours work 

5.3 Lighting  10.7 Field work 

5.4 Temperature  10.8 Working at a workplace controlled by others 

5.5 Ventilation 

5.6 Discharges to air, water  11. Ergonomics

11.1 Chairs 

6. Electrical 11.2 Work bench 

6.1 High voltage equipment  11.3 Footwear 

6.2 Live electrical equipment 

6.3 Static charge 

12. Others – specify 


Form B: Assessment and Control of WHS REF No.
Risks
Site: Location: Date:

Risk assessment undertaken by:

Name: Job Title: Signature

1 2 3 4 5 6 7 8 9 10
Haza Descrip Poten Caus Existi Risk Rating Propo Risk Rating with Proposed By Action
rd/ tion of tial es ng sed Controls wh s
Item specific effect (Wha Contr Contr om Compl
No hazard/t s of t can ols ols and eted
ask/ the caus Likeliho Conseque Ris Likelih Consequen Resid whe
activity hazar e od nces k ood ces ual n
d it/ho Lev Risk
(what w el
can can it
happ happ
en) en)

FORM C: RISK CONTROL ACTION PLAN

Workplace:…………………………………… Plan/Ref No: . ……………

Date: _____ / _____ / _____ Compiled by: ____________________________

Consequence

Consequence
Likelihood
Negligible Minor Moderate Major Severe

Almost certain Low Medium High Very High Very High

Likely Low Medium High High Very High

Possible Low Medium Medium High High

Unlikely Low Low Medium Medium High

Rare Low Low Low Medium Medium

Estimated Risk Hazard Identified Person Date Date Action New Risk
Responsible Planned for Completed Rating
Grading Action

Very High
High

Medium

Low

Are all hazards identified and Date Completed

remedial action complete?

Yes/No / /
Signature for final sign off when all action
complete:
RISK CONTROL ACTION PLAN Continued: (For actions requiring a formal action plan)

WORKPLACE/LOCATION: …………………………….. Page: …. of ….

Item: …………………… Current Risk Rating ………… Action Plan/ Reference No: .……………………

Hazard Identified …………………………………………………………………………………………..………

…………………………………………………………………………………………………………………………

Summary – Recommended response and impact: ……………………………………………………………….

…………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………

Action Plan

1. Proposed Action: ..………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

2. Resource Requirements: ………………………………………………………………………………….………

…………………………………………………………………………………………………………………………

3. Responsibilities: ………………………….……….………………………………………………………………

…………………………………………………………………………………………………………………………

4. Timing: ………………………………………………………

5. Reporting and monitoring required: ……………………………………………………………………………

…………………………………………………………………………………………………………………………

Revised risk rating achieved Revised Consequence Revised Likelihood New Risk Rating
post action
= = =

Compiler: ……………… Date: …. / …. / …. Reviewer: ……………… Date: …. / …. / ….

WORKPLACE/LOCATION: …………………………….. (if different to above)

Item: …………………… Current Risk Rating ………… Action Plan/ Reference No: .……………………

Hazard identified : ………………………………………………………………….………………………………

…………………………………………………………………………………………………………………………

Summary – Recommended response and impact: ……………………………………………………………….

…………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………

Action Plan

1. Proposed Action: ..………………………………………………………………………………………………

…………………………………………………………………………………………………………………………

2. Resource Requirements: ………………………………………………………………………………….………

…………………………………………………………………………………………………………………………

3. Responsibilities: ………………………….……….………………………………………………………………

…………………………………………………………………………………………………………………………

4. Timing: ………………………………………………………

5. Reporting and monitoring required: ……………………………………………………………………………

…………………………………………………………………………………………………………………………

Revised risk rating achieved Revised Consequence Revised Likelihood New Risk Rating
post action
= = =

Compiler: ……………… Date: …. / …. / …. Reviewer: ……………… Date: …. / …. / ….

Work Health and Safety Risk Register

Division: Branch: Section: Unit

Location Job / Task Hazard(s) Risk Control Measures Consequence

 Rating

Prepared by: Position: Date:

Instructions for completing the WHS Risk Register
Field Description

Location Please provide the location in which the hazardous job / task is performed.

Job / task Please provide a description of the hazardous job / task.

Hazard Hazard is the potential for harm, or adverse effect on an employee’s health.
Anything which may cause injury or ill health to anyone at or near a workplace
is a hazard.
Please identify the hazards associated with the job / task. Where multiple
hazards exist for the same job / task, please list them in the one cell.

Risk Control The primary aim of risk control is to eliminate the risk and the best way of
Measures achieving this is to remove the hazard. If this is not possible the risk must be
reduced by using one or more of other control options including:

 replacing a hazardous substance or process with a less hazardous one

 restricting access to plant and equipment or in the case of substances
locking them away under strict controls
 redesigning a process or piece of equipment to make it less hazardous or
isolating the hazard from the person at risk
 adopting standard operating procedures (eg following handling
procedures) or safe work practices or providing appropriate training,
instruction or information
 using personal protective equipment eg gloves, glasses, earmuffs,
aprons, safety footwear, dust masks
Please identify the risk control measures that are currently in place and working
effectively.

Consequence Please rate the consequence of the hazards associated with the job / task from
rating the following list of possible consequences that could eventuate from the
hazards:

 Severe - Death or multiple life threatening injuries

 Major - Life threatening injury or multiple serious injuries causing
hospitalisation
 Moderate - Serious injury causing hospitalisation
 Minor - Minor injury requiring medical treatment and / or lost time from
the workplace
 Negligible - Ailments requiring first aid treatment - minor cuts, bruises,
bumps

WH&S Induction and Training Policy

Areas to cover:

 Develop and provide a WHS induction and training program for all workers in a work area as
part of the organisation’s training program

Work Health and Safety Induction Checklist

Name: Position: Start Date:

Please complete all applicable sections of the Checklist below.

Induction Checklist
Worker’s name: ........................................................................................................................

Employment start date: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Position/job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Manager/supervisor: ..................................................................................................................

Department/Section: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Explain your business: Explain your work health and safety

administration:
The structure
Consultative and communication processes,
The type of work
including employee health and safety
List and introduce your key people and their representatives
roles:
Hazard reporting, including where to find forms
Manager/owner
Incident /accident reporting procedures,
Supervisor(s) including where to find reporting forms
Co-workers Hazards of work
Health and safety representative(s) Policy and procedures
Fire/emergency warden(s) Roles and responsibilities
Explain their employment conditions: Employee assistance program (EAP)
Name of award or agreement (if relevant) and Workers compensation claims
award conditions
Show your work health and safety
Job description and responsibilities environment:
Leave entitlements Safe work procedures (SWPs) List:
Notification of sick leave or absences
1. ..............................................................
Out of hours enquiries and emergency
procedures 2. ..............................................................

Time recording procedures

3. ..............................................................
Work times and meal breaks
Explain their pay: 4. ..............................................................

Pay arrangements
5. ..............................................................
Rates of pay and allowances
Superannuation Emergency plan, procedures, exits and fire
Taxation and any other deductions (including extinguishers
completing the required forms) First aid facilities such as the first aid kit and
Union membership and award conditions. room
Information on workplace hazards and controls
Explain your security: Conduct a follow-up review:
Cash Repeat any training required or provide
For each worker and for their personal additional training if needed
belongings Review work practices and procedures with
Show your work environment: the worker

Car parking Ask and answer questions

Eating facilities Comments/follow up action

Locker and change rooms
. ...................................................................
Phone calls and message collecting system
. ...................................................................
Washing and toilet facilities
Work station, tools, machinery and equipment . ...................................................................

used for job

. ...................................................................
Procedures for the workplace buildings
Explain your training: . ...................................................................

First aid, fire safety and emergency . ...................................................................

procedures training
. ...................................................................
Hazard-specific training (for example, manual
handling, hazardous substances)
. ...................................................................
On the job training in safe work procedures
Job-specific training (for example, if a license
or permit is required)
 T-1.8.1

Induction Acknowledgment
Conducted by (Name): ................................................................. Date: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Signature: ................................................................................ Date: ......................................

Position/Job: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Worker’s Signature: ......................................

Notes: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

.............................................................................................................................................

Induction review date: ................................................ Review comments: ......................................

Conducted by (Name): ................................................................. Date: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Signature: ................................................................................ Date: ......................................

Position/Job: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Worker’s Signature: ......................................

Notes: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. As an employer, you have a duty of care to your staff and you must make sure your
workplace is safe. A key aspect of keeping your workplace safe is making sure staff
understand your work health and safety policies. You must also make sure they undertake
any necessary training before using potentially dangerous equipment or materials.

New staff are at greater risk of injuring themselves at work than existing staff. For this
reason, work health and safety training should have a high priority in your staff induction
program.

Staff returning to work after a long absence will need to revisit your work health and safety
policies in case they've forgotten anything while they've been away. As well as this, you will
need to train them on any new processes. Staff changing roles may also need work health
and safety training if they are using equipment, materials or processes that they are
unfamiliar with.

Workplace Safety, Assessment 1, v4. Page 37

 T-1.8.1

Induction of new staff – Explanatory notes for Work Health & Safety Checklist

WHS Induction Process

The implementation and delivery of a work health and safety (WHS) induction program is an
important part of the development of a positive workplace health safety and culture for an
organisation.

While induction programs are a way for employers to introduce new employees to their
organisation, a WHS induction program is an equally essential step in the new starter
process.

A WHS induction program will usually cover a wide range of work health and safety issues
including the health and safety responsibilities of the employer and the employee as well as
the organisation’s process for reporting incidents and hazards in the workplace, risk
management procedures, and its emergency and first aid procedures.

In some cases a two-part WHS program is appropriate:

A general component introducing new employees to the general safety obligations, policies
and procedures of your organisation; and
A position/site specific component which identifies specific hazards and risks relevant to the
employee’s position or location and instructs the employee in the safe system of work for the
completion of tasks or in the use of equipment or materials (such as through Safe Work
Method Statements). For example, an employee working in an office predominately in
sedentary duties would face different safety risks to an outdoor employee who performs
manual handling duties and uses heavy equipment.

Existing employees who have transferred from another department or location, or employees
who are have returned to work after a period out of the workforce should also undertake
WHS induction training.

WHS induction should not be limited to employees. Under the Work Health and Safety Act
2011 (NSW) employers have a primary duty of care to ensure the health and safety of all
“workers”, defined to include contractors or subcontractors (and their employees), labour hire
employees, apprentices and trainees, volunteers, outworkers and work experience students.
WHS induction programs should also be extended to all such “workers”.

Workplace Safety, Assessment 1, v4. Page 38

 T-1.8.1

The supervisor is responsible for induction of new staff

and especially for ensuring that the new staff member completes the WHS Induction
Checklist.

Some Departments may have their own WHS Induction Checklists, which can be used to
complement the WHS Checklist.

Delegation of Induction Process

Supervisors can delegate to other staff members responsibility for the aspects of the
induction process that are listed below: however, the supervisor remains responsible for
ensuring that the process is completed by the staff member with delegated authority and the
new staff member / others.

Staff members who have delegated authority to conduct the following aspects of induction
must have the relevant technical expertise where necessary.

Where there are special hazards in the area, the person delegated as responsible for the
induction must be familiar with those hazards.

Checklist items that can be delegated are:

 Emergency and First Aid Procedures explained as per relevant Checklist

 Work Health and Safety brochure given to staff member and explained
 Area specific hazards and associated procedures detailed (if pertinent to the new staff
member’s work.)
 Shown location of Hazardous Substances Register, Safety Data Sheets, Plant Register
and Safe Work Method Statements (if relevant to new staff member’s work.)
 Provision of contact details of area Health & Safety Representative
 WHS Policy: location of hard copy / on-line access* / Policy explained

Supervisor’s Responsibilities – not to be delegated

All staff – including part-time teachers and casuals – must be:

 Shown the work area and any specialised equipment in the area
 Advised to report any hazards to the supervisor through online system
 Advised of any risks associated with the work area and the work to be undertaken.

Workplace Safety, Assessment 1, v4. Page 39

 T-1.8.1

WH&S Record Keeping System

This section provides tables of the record keeping requirements around Australia as required
by WHS and OHS legislation. Each table includes an explanation of the records that must be
kept and the time frame for which they must be kept.

The model WHS Regulations contain the record keeping requirements that apply in all states
and territories except Victoria and Western Australia.

Employers are required to keep health and safety records and statistics on file. Examples of
documentation include training activities, first aid treatments, and incident investigations.
Written records and statistics can help:

 identify trends for unsafe conditions or work practices so you can take steps to
correct these potential hazards
 provide material for education and training
 provide documentation in case a WorkSafe ACT officer requests it or if an incident
occurs and you need to prove that you did all you could reasonably do to prevent it.

What records and statistics should I keep?

Maintain records and statistics for the following:

 You must keep records of consultation on safety matters with your workers
 Health and safety program reviews can help you track the progress of your program.
 Worker orientation records can help ensure that workers are getting the education
and training they need.
 Inspection reports can provide historical information about hazards your business
has encountered and how you have dealt with them.
 Monthly meeting records can help monitor how promptly and how well “action items”
have been carried out.
 Incident investigation reports can clarify which hazards have caused incidents and
how they were controlled.
 First aid assessments can help determine the first aid requirements for your
workplace.

Workplace Safety, Assessment 1, v4. Page 40

 T-1.8.1

 First aid records can provide injury statistics that will

help prioritise health and safety efforts.

Statistics that may be of value include the following:

 number of incidents and injuries each year

 number of workdays lost each year
 cost to your business from workplace injuries each year.

Basic records

 a cash book or financial accounting program - that records cash receipts and
cash payments

 bank accounts - cheque books, deposit books and bank statements

 employment records - hours of work, overtime, remuneration or other benefits,

leave, superannuation benefits, termination of employment, type of employment,
personal details of workers, employee personal contact and employment details

 occupational training records - for both you and employees to comply with work,
health and safety laws including evacuation and emergency training attendance.

 sales records - invoice books, receipt books, cash register tapes, credit card
documentation, credit notes for goods returned and a record of goods used by the
business owner personally

 proof of purchases - cheque butts (larger purchases), petty cash system (smaller
cash purchases), receipts, credit card statements, invoices, any other documents
relating to purchases including copies of agreements or leases

 work, health and safety (WHS) records - workplace incidents, risk register and
management plan, names of key WHS people (e.g. WHS representative, Trained
Safety Advisor (TSA), first aid attendant), chemical storage records, first aid incident
register, workplace assessments, Material Safety Data Sheets (MSDS).


WHS FORM: INCIDENT AND INJURY REPORT

Details of incident (eg to a worker or visitor) and treatment

Date of incident
Time of incident am pm
Nature of incident Near miss First aid Medical treatment/doctor

Workplace Safety, Assessment 1, v4. Page 41

 T-1.8.1

Name of injured person

Address
Occupation
Date of birth
Telephone
Employer

Activity in which the

person was engaged
at the time of injury
Exact site location
where injury
occurred
Nature of injury – eg
fracture, burn,
sprain, foreign body
in eye

Body location of
injury (indicate
location of injury on
the diagram)

Treatment given on site Name of

treating person
Referral for further WorkCover medical Attach copies
treatment? Name of doctor or hospital certificate received?
Yes No Yes No

Injury management Name of return to work

required? Notify return to work coordinator Coordinator

Yes No
Witness to incident (each witness may need to provide an account of what happened)

Witness name Witness contact

Witness name
Witness contact

Workplace Safety, Assessment 1, v4. Page 42

 T-1.8.1

Details of incident (eg property, plant or environmental damage)

Date of incident Time of incident am

pm
Location of incident

Details of damage to
Equipment or property
Name of person who Telephone
Received the report

Description of incident

Immediate response actions (eg barricades, isolation of power) to stabilise the situation

Reported to

Reported to principal Provide details (when, reported to and reported by):

contractor?

Yes No

Reported to authorities Provide details (when, reported to and reported by):

(WorkCover phone: 13 10 50)?

Yes No

Reported to principal Provide details (when, reported to and reported by):

contractor?

Yes No

Reported to workers Provide details (when, reported to and reported by):

compensation

Workplace Safety, Assessment 1, v4. Page 43

 T-1.8.1

insurer?

Yes No

Completed by

Name Position
Signature Date

Analysis of WH&S Legislative Framework

Areas to cover:

New work health and safety legislation

The Work Health and Safety Act 2011, Work Health and Safety Regulation 2011 and Codes
of Practice have replaced the old NSW Occupational Health and Safety Act and associated
Regulation.

Introduction of the new laws has not significantly changed the way the University of Sydney
manages work health and safety matters. Many of the requirements for employers under the
new regulatory framework remain the same. The University has a well established
framework for managing health and safety risks.

What the changes mean for us

 “Work health and safety” (WHS) replaces the term “occupational health and safety”.
 The legislation refers to work health and safety duties related to specific roles and standards
of care associated with specific activities in a workplace. A person can have more than one
duty and more than one person have the same duty. The new Act provides for four
categories of duty holders and outlines required standard of care for each duty holder:
1. “Person conducting a business or undertaking” replaces “employer” as having the
primary duty of care for ensuring the health and safety of workers and others. There are no
major changes in the legal obligations of the University.
2. “Officers” are defined as people who make decisions, or participate in decision-making,
that affects the whole, or a substantial part, of the University. In our context, officers include
the Senate Fellows, the Vice-Chancellor and the Deputy Vice-Chancellors. Officers and
senior managers (deans, directors of administrative units, heads of schools/departments)

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must do what they can to eliminate or minimise risks to health

and safety so far as is reasonably practicable (see box). View the University’s duty of care
checklists.
3. “Worker” replaces the term “employee”. There is no change in the duties of workers.
Workers are defined more broadly than employee and include labour hire staff, volunteers,
apprentices, work experience, contractors and sub-contractors. In the University’s context
workers also include affiliates, as defined in the Affiliates Policy, and in some instances
students. Workers are required to take reasonable care that their acts or omissions do not
adversely affect the health and safety of themselves or others, comply with any reasonable
instructions given to ensure health and safety, and cooperate with WHS policies and
procedures.
4. “Other persons at the workplace” - including students and visitors - are required to take
reasonable care that their acts or omissions do not adversely affect the health and safety of
themselves or others, and to comply with any reasonable instructions given to ensure health
and safety.
 Individuals can now be prosecuted as well as employers. Penalties for non-compliance have
increased. A tiered regime of penalties has been introduced, with a maximum penalty, for
the most serious breaches, of $3 million for a corporation and $600,000 and/or five years’
imprisonment for individuals.
 Consultation requirements have expanded as a result of the broader definition of workers.
The University’s WHS consultation arrangements have been revised accordingly, and Zone
OHS Committees have been replaced with health and safety representatives (HSRs).

Associated legislation

Some legal requirements regarding health and safety at work are contained in associated
legislation (including workers' compensation and injury management legislation):

 Agricultural and Veterinary Chemicals (New South Wales) Act 1994

 Agricultural and Veterinary Chemicals (New South Wales) Regulation 2000
 Animal Research Act 1985
 Animal Research Regulation 2010
 Environmentally Hazardous Chemicals Act 1985
 Industrial Relations Act 1996
 Nurses Act 1991
 Pesticides Act 1999
 Poisons and Therapeutic Goods Act 1966

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 Poisons and Therapeutic Goods Regulation 1994

 Public Health Act 1991
 Radiation Control Act 1990
 Smoke-Free Environment Act 2000
 Smoke-Free Environment Regulation 2000
 Waste Minimisation and Management Act 1995
 Workers Compensation Act 1987
 Workplace Injury Management and Workers Compensation Act 1998
 Workers Compensation (General) Regulation 1995
See the government's legislation database for a more comprehensive list of
NSW acts and regulations.

A Work Health and Safety Management System can be described as the systematic
methodology used to address work health and safety in an organisation.

Simply put, it is the framework used to manage the implementation of work health and
safety. This framework will include main structural components which should be designed to
achieve legislation conformance, including the following:

1. Policies addressing the commitment of the organisation and management to the

implementation of work health and safety in the workplace.
2. Documented accountabilities, roles and responsibilities.
3. Document control and review.
4. Communication and consultation strategies.
5. Supervision which ensures workers are not placed at risk.
6. Training and induction programs.
7. Registers and records.
8. Documented safe work method statements and procedures.
9. Purchasing control.
10. Risk assessment addressing processes for identification of hazards, assessment of
risk levels, and control methodologies.
11. Hazard, near miss, incident and accident reporting, recording, investigation and
analysis.
12. Monitoring, measurement and evaluation of work health and safety management
system implementation.
13. Specific work health and safety programs.

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14. Management review of work health and safety system,

including internal auditing and external auditing.

With these system components in place, the various specific work health and safety issues
can be addressed within this framework. Goals and objectives will be needed to achieve the
implementation of a WHS management system within realistic timeframes.

When developing the policy and action list, the measures selected to determine if the
objectives and targets are being met should indicate if corrective actions or a review are
required to a WHSMS. Reviews, audits and incidents may also trigger changes to the
WHSMS.

Examples Actions Responsible Due

arising person date

WH&S Record keeping compliance with the WHS legislative framework

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