A REPORT ON

EXCEL HACKS

PROJECT SUBMITTED IN THE

PARTIAL FULFILMENT OF

INFORMATION TECHNOLOGY

SUBMITTED BY

Dhwani Patel (222018018)

Komal Mundhra(212018005)

(2018)

UNDER THE GUIDENCE OF

Mr. Mohammad Irfan

ACEDEMIC YEAR 2018-2019

AURO UNVERSITY SURAT

 EXCEL-HACKS

There’s nothing like mastering a good hack—particularly a Microsoft Excel hack.

Learning to manipulate and analyze tons of rows of data is enough to make anyone
go cross-eyed. So, who wouldn't want a trick that promises to save you time, stress,
and elbow grease?
Well, today’s your lucky day! We’ve rounded up 11 different Excel hacks you’re sure
to use and love. It won’t be long before you’ll wonder how you ever survived without
them.

1. Familiarize yourself with keyboard

shortcuts
Alright, perhaps this first one doesn’t count as just one hack. However, if you’re
looking for a sure fire way to save yourself some time and frustration in Excel, it pays
to familiarize yourself with some different keyboard shortcuts.
There are hundreds (yes, literally hundreds) that you can use. So, the best thing to
do is to take note of some of the common tasks or actions you’re taking in Excel, and
then seeing if there are existing keyboard shortcuts for those.
Here are a few of our favorites:

Autosum all selected cells

Speed up your number crunching by quickly summing numbers in a contiguous
range.
PC: Alt =
Mac: Command Shift T

Select direct precedents

Select a cell with an active formula and see which cells are directly referenced by
that formula.
PC: Ctrl [

Mac: Control {
Add a cell border
Save yourself some clicks when formatting by instantly adding a cell border. This
works with one or multiple cells selected.
PC: Ctrl Shift &

Mac: Command Option 0

2. Select all cells with one click
Have hundreds (or even thousands) of rows of data—and need to select them all?
You can give yourself a finger cramp from tons of endless clicking and scrolling. Or,
you can use this simple trick to select all cells with one single click.
All it takes is clicking on that light gray triangle that appears in the top left corner of
your spreadsheet. Click it once, and every single cell in the spreadsheet will be
selected. It’s as easy as that!
3. Instantly resize columns and rows
There’s nothing worse than having your text run outside of the width of the column.
And, needing to click and drag to resize the column to the perfect width over and
over again can be a pain.
Fortunately, you can do this instantly. Place your mouse on the line between two
column markers (C and D, for example) until you see a symbol that looks like two
opposite-facing arrows.
With that symbol, double click on that line that separates the columns, and the
column will automatically be resized to fit the widest piece of text within that column.
Note: The same hack can be used to adjust the height of rows!

4. Easily format numbers

Let’s say that you have an entire column that contains digits that represent the same
thing—like dollar amounts, for example.
Right now, there isn’t a dollar sign displayed in front of each number, and you’d like
to insert one there. There’s no need to do this one at a time.
Simply select the column that contains the digits you want to re-format, and then use
the below keyboard shortcut to automatically format that entire column to dollars:
Ctrl - Shift - $
With that simple trick, your entire column will be displayed with the dollar sign, any
necessary commas, and two points after the decimal point.
Note: The same trick works for percentages! Just hit Ctrl - Shift - % to include the
percent sign with each digit.

5. Move up without scrolling

When you have a particularly large data set, you know that it takes a while (and quite
a bit of scrolling) to get all the way to the bottom of your worksheet. And, when
you’ve finally made it? The last thing you want to do is scroll all the way back up to
the top.
Pushing Command (Ctrl on a PC) and the up arrow twice will bring you back to the
top of your spreadsheet.
Why do you have to hit the up arrow twice? Hitting it once will bring you to the last
row of data that appears before an empty row (which, in this case, is the last line of
our data). Hitting the up arrow twice brings us all the way back to the top.
So, to summarize:
Command (or Ctrl on a PC) + Up Arrow Once: Brings you to the last line of data
that appears before a blank row
Command (or Ctrl on a PC) + Up Arrow Twice: Brings you to the top of your
worksheet
Note that this shortcut works on Excel for Mac and PC 2016. Shortcuts on Mac may
vary depending on your OS, or on older versions of Excel.

6. Apply the same formatting

Let’s say that I need to create another column in my spreadsheet—and I want to
apply the same formatting that’s in an existing column. For example, I want the
“Total” column I’ve created to also have bold font and the dollar signs like the “Price
Per Gallon” column that already exists on my spreadsheet.
It’s simple to apply existing formatting to a new column.
Select a cell that has the formatting you want and copy that cell. Then, select the
section of your spreadsheet that you need to apply that formatting to, right click,
select “Paste Special,” and then click the box for formats.
Now, when I enter a value in that “Total” column, it’ll automatically appear with bold
font and a dollar sign—without me having to do any further manual work.

7. Insert more than one row or column

Needing to insert one row or column at a time can be monotonous. Luckily, there’s a
quick trick that allows you to insert multiple rows or columns into your spreadsheet
with a single click.
This hack is painfully simple: Highlight the number of rows or columns that you want
to insert, and then right click and select insert.
So, if I want three new, blank columns to appear ahead of my existing “Gallons Sold”
column, I would highlight three columns starting with “Gallons Sold” and then click
insert.
Just like that, I have three brand new columns in my spreadsheet—without the
hassle of inserting one at a time.
Note: This trick works the very same way with rows. You’d obviously just highlight
rows instead of columns.

8. Make a copy of your worksheet

If there’s a worksheet that you find yourself creating regularly—like a monthly report,
for example—needing to re-create it from scratch every single time isn’t necessary.
Instead, it’s better to make a copy of your entire worksheet, so that all of your
formatting and other elements are already there—you just need to swap out any
necessary information.
To do this, right click on the tab for your worksheet at the bottom and select “Move or
Copy.” At that point, you’ll be met with a popup that asks where you’d like your sheet
to be moved and where you’d like it to appear.
In this example, I want my copied sheet to live in my same workbook, and before my
existing “Beer Sales Data” worksheet. So, I select those options, check the box for
“Make a Copy,” and end up with an exact replica of my existing sheet to use and
revise:
9. Embed an Excel spreadsheet
If you’re putting together a proposal, report, or other important document in Word, it
can be helpful to embed the contents of your Excel spreadsheet.
This is fairly easy to accomplish. To do so, select and then copy the portion of your
spreadsheet that you want to embed.
Head to Word, and then select “Paste” and “Paste Special.” Within that popup, find
and select the option for “Microsoft Excel Worksheet Object,” ensure you select the
option for “Paste Link,” and then click “OK.”
You will see your spreadsheet embedded in your document (you’ll likely need to do
some brief resizing!). Additionally, since you selected the “Paste Link” option,
whenever you make changes to your spreadsheet, they’ll automatically be updated
in the embedded chart in your Word document. Pretty slick, right?
Note: You can also embed an excel spreadsheet in an email. But, the exact
directions for that will vary depending on your email provider.

10. Find and replace values

Maybe you noticed an error in your spreadsheet. Or, perhaps you want to update
some terminology.
There’s no need to scroll through your entire data set to find each individual
occurrence of that term or value. Using the “Find and Replace” feature can help you
update everything at once.
Highlight the cells you want to search and hit Ctrl + F. You’ll be met with a popup
where you can enter which term you want to find in the spreadsheet, as well as what
you’d like to replace it with.
For example, if I wanted to replace the appearance of “Stout” with “Vanilla Stout,” I
could use “Find and Replace” to do that in a few short steps.
 Note: It’s important to be aware
that this feature will replace every appearance of the combination of letters that you
enter. So, if you had a list of states and wanted to replace CO with AZ, it would
replace anywhere that “Co” appears—meaning you could end up with something that
says “Azmpany” instead of “Company.”

11. Use two windows

Do you have worksheets within the same workbook, but would like to view them side
by side—rather than needing to click back and forth between the two?
Of course, there’s a way you can easily do this.
If you’re on a Mac, click “Window” within the main Excel menu and then select “New
Window.” If you’re on PC, go to “View” in the Excel ribbon and then select “New
Window.”
Doing so will open your existing workbook in an entirely new window—so you can
position them side by side and avoid a bunch of clicking.
The best part? Any changes you make will be applied to both windows—so you don’t
need to make changes twice.
EXERCISE-
Quickly Add The Current Date Or Time To Your Spreadsheet
Solution:Ever need to add today’s date or the current time into a cell in your
spreadsheet? Here’s a fast way to do just that.

Just click into an empty cell and use these shortcut keys:

Current Date – press Ctrl + ; (semicolon)

Current Time – press Ctrl + Shift + : (colon)
GAMES!!
1.SUDOKU.

2.SNAKES.
3.MONOPOLY.