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I Care For Palliative Care Event Planning Checklist

This document provides a checklist for planning an event to support palliative care. It outlines key elements to consider such as the date, location, objectives, target audiences, messaging, budget, speakers, and promotion of the event. The checklist aims to help event coordinators clearly plan all necessary logistical details to effectively demonstrate community support and impact local MPs on the issue of palliative care. Risk assessment and adhering to budget constraints are also emphasized.

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morry123
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102 views3 pages

I Care For Palliative Care Event Planning Checklist

This document provides a checklist for planning an event to support palliative care. It outlines key elements to consider such as the date, location, objectives, target audiences, messaging, budget, speakers, and promotion of the event. The checklist aims to help event coordinators clearly plan all necessary logistical details to effectively demonstrate community support and impact local MPs on the issue of palliative care. Risk assessment and adhering to budget constraints are also emphasized.

Uploaded by

morry123
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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I Care for Palliative Care

EVENT PLANNING CHECKLIST

Here is a checklist to help you to plan your #ICare4PallCare event. Not every point will be relevant for
every event. It’s very important to be clear about what your objectives are: to impact MPs, demonstrate
and build community support and gain local media.

Name of event

Date of event – when

Time of event – when

Location of event & venue

Please look for a free or donated venue


as P&A do not have budget for this

Objectives – why
Be clear about what you hope to achieve
 to impact MPs
 demonstrate and build community
support
 gain local media.

Description of event – what

Event coordinators – who

Consider roles and responsibilities

Target audience – MPs

Which MPs will you invite?


Will you schedule the event around their
availability? If so, what dates / times are
they available?

Target audience – community


Who is this launch targeted at?
What does the audience need to know?
What will hold their interest?
How can you involve the Aboriginal
community?

Message – what
What do you want to say to the MP?
What do you want the MP to know/do?
What do you want your audience to
know/do?

Risk assessment – what


Identify possible risks and develop
strategies to minimise risks

Budget

Please think creatively around self-


catering and seek free venue etc as P&A
do not have budget for local events
Invitations

Who?
How will you pull together an invitation
list?
How will you invite them?
RSVPs to?
Confirmation and reminder emails

Refer to the campaign resources page


for invitation template, MP letter etc

Catering

Do you require? If yes, what do you need


and how will you manage? Please refer
to the CCNSW catering guidelines.
Consider people will have dietary
requirements.

Please think creatively around self-


catering or donated catering as P&A do
not have budget for this.

Promotion

How will you promote your event?

Social media, local media, Electronic


Direct Mail (P&A can help), phone
banking etc etc

Media

Before the event


At the event

Refer to the campaign resources page


for media release templates etc

Speakers
Who will MC?
Who will do Welcome to Country or
Acknowledgement of Traditional
Owners? (refer CCNSW protocol on
CanAct resources webpage)
Focus on stories
Who will speak?
How will you brief them?
How will you rehearse for the event?

Develop your Order of events


(otherwise known as a Runsheet)
This should outline how the event will run
on the day/night including timings, tasks
and who is performing them, who will be
speaking and when etc. This is really
helpful for keeping you on track during
the event.

Also consider set up and pack down of


your event and what you need to take
with you.

Signage
Do you need any?

Refer to the campaign resources page


for copies of posters

Photography

Please remember to send Carolyn or


Marion some photos from your event for
social media etc

Audio visual

Do you need a sound system,


microphone etc?
Do you need data projector / laptop to
run a presentation or video?

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