Enclosure 2 to RO. No. 002, s.

2017

LSIS 2.0
CPP
DataTool
Operations Manual
CPPDataTool
Table of Contents
Introduction The Intake Sheet
• System Overview • Parts of the Intake Sheet Form
• Installation and Running the Application • Menu Bar and Header
• Software Requirements • Top Group
• Hardware Requirements • Action Buttons
• Users • Adding an Intake Sheet
• Victim Form
Index Form • Complainant Form
CPP School Profile • Respondent Form
• Parts of the CPP School Profile Form • Details of the Case Form
• Menu Bar and Header • Action Taken Form
• Tabbed Forms • Recommendations
• Basic School Profile Form • Others
• Enrollment Profile Form • Saving an Intake Sheet
• Personnel Profile Form • Intake Sheet Data Table
• CPP Committee Members • Updating an Intake Sheet
• CPP Availability • Deleting an Intake Sheet
• Validating and Saving • Searching the Data Table
• Exporting the CPP School Profile • Exporting the Intake Sheet
Introduction
CPP
DataTool
CPPDataTool
System Overview
What is CPP Data Tool?
- CPP Data Tool is a data gathering tool and generator used by schools for CPP school
profile and intake sheet

CPP Data Tool User

• refers to the school head or his/her authorized representative preferably the CPP
coordinator or guidance counselor/designate

• The CPP Data Tool User has the obligation to complete the required information in the
CPP Data Tool which includes School Profile and Intake Sheets to be exported and
submitted to the Division Level LSA
CPPDataTool
Software Requirements
1. Operating System - Windows 7, 8, 8.1, 10 (Preferably 64-bit)
2. .NET Framework - Version 4.5 or later
- Most Windows 8, 8.1, 10 have built-in .NET framework
- If application requires the necessary .NET Framework,
update your windows operating system.
3. File Size - 4MB only

Software Solutions Development

1. The application was developed using VB .NET through MS Visual Studio 2013
2. MS Access was used for its database environment
3. MS Excel is used to view the exported CSV file format
CPPDataTool
Hardware Requirements
1. Laptop or Desktop PC - Running Windows OS
2. Processor - Dual Core or Higher
3. RAM - 1GB or Higher
4. Video Card - 512 or Higher
5. Display Resolution - 1360 x 768 (or higher)
6. Connectivity - No internet required. Stand alone application
CPPDataTool
Users
School’s Guidance Counselor or Designate
CPPDataTool
Installation and Running the Application
Stand Alone
1. Unzip the file in drive C:
2. Check if the extracted file have the following files and directories:

3. Double click the CPP Shortcut file to run the application

CPPDataTool
Installation and Running the Application
Network File Sharing
1. Unzip the file in drive C: 4. Then, add Everyone from the dropdown menu
2. Right Click on the extracted CPP folder and select
properties.

3. Go to Sharing tab and click on the Share.. button

5. Set the permission level of everyone to

Read/Write. Then click Share.
CPPDataTool
Installation and Running the Application
Network File Sharing
6. In the Network, open the Computer Name of 8. Double click the CPP Shortcut file to run the
the Host PC and look for the CPP shared folder application from a network.
HOST PC

7. Open the CPP shared folder and check if the

folder have the following files and directories:
Getting Started
CPP
DataTool
Index Form
CPP
DataTool
CPP DataTool

Index Form
STEP 1.
School ID  Enter the School ID of the School in the textbox
(Textbox) provided.
 Make sure to type the correct School ID
 Required

STEP 2.
 Select 1 school year from the School Year
School Year dropdown menu
(Dropdown Menu)
 Required

STEP 3.
• Click the Proceed to CPP Data Tool button to
proceed to CPP School Profile form.
Proceed to CPP Data Tool
(Button)
Sample Input
CPP School Profile Form
CPP
DataTool
CPP DataTool

Parts of the CPP School Profile Form

Menu Bar

Header

Action
Buttons

Tabbed
Forms

Progress Bar

Data Table
CPP DataTool

Menu Bar and Header

Intake Sheet Menu Export Menu Last Date Updated

Intake Sheet Menu

 Click the menu to proceed to the Intake Sheet Form
School Year and School ID
Export Menu
 Allows you to export CPP School Profile information to CSV file
format
 Exported file will be used when uploading CPP School Profile in
the LSIS

Last Date Updated

• Indicates the date the CPP School Profile was last updated

School Year and School ID

• Reflects the entries from the Index From
CPP DataTool

Tabbed Forms – Basic School Profile Form

Tabs
Next
Action Button

School Year and

School ID

Classification

Step 1 Step 4
 Make sure you are in the Basic School Profile Tab under Tabs  Make sure to supply the correct entries. All fields are required.
Step 2  Observe that the progress bar should have increased by 20%
• Make sure the School Year and School ID is the same as the entries Step 5
from the Index Form  When done, click the Next action button to go to the next form
Step 3 (Enrollment Form)
 Supply correct entries.
CPP DataTool

Tabbed Forms – Basic School Profile Form

Sample Basic School Profile Entries
CPP DataTool

Tabbed Forms – Enrollment Profile Form Prev Next

Action Button Action Button

Kinder

Secondary
(Junior High School)

Elementary
Secondary
(Senior High School)

Step 1 Step 3
 By default, textboxes are disabled. • Click the Prev action button to go to Basic School Profile to double
 To enable desired textboxes, make sure to check the correct levels check inputs for levels offered.
offered in the Basic School Profile form Step 4
Step 2 • When done, progress bar should have increased by 20% value.
 Indicate the number of enrollment by Gender and by Grade level on Step 5
the textboxes provided.  Click the Next action button to go to the next form (Personnel Profile)
 Don’t leave an item as blank. Put “0” instead
CPP DataTool

Tabbed Forms – Enrollment Profile Form

Sample Enrollment Profile Entries
CPP DataTool

Tabbed Forms – Personnel Profile Form Prev Next

Action Button Action Button

Step 1 Step 3
 Indicate the number of personnel by Gender and by Type on the • When done, progress bar should have increased by 20%.
textboxes provided.
 Don’t leave an item as blank. Put “0” instead Step 4
 Click the Next action button to go to the next form (CPP Committee
Step 2 Members)
• Click the Prev action button to go to Enrollment Profile.
CPP DataTool

Tabbed Forms – Personnel Profile Form

Sample Personnel Profile Entries
CPP DataTool

Tabbed Forms – CPP Committee Members Form Prev Next

Action Button Action Button

Step 1 Step 4
 Enter ALL six (6) CPP Committee Members • When done, progress bar should have increased by 20%e.

Step 2 Step 5
 Don’t leave an item as blank/empty. Put ‘N/A’ instead.  Click the Next action button to go to the next form (CPP Availability)

Step 3
• Click the Prev action button to go to Personnel Profile
CPP DataTool

Tabbed Forms – CPP Committee Members Form

Sample CPP Committee Members Entries
CPP DataTool

Tabbed Forms – CPP Availability Form Prev Next

Action Button Action Button

Step 1
 Choose ‘Available’ or ‘Not-available’ from the dropdown menu for Step 4
both bullying and child abuse • When done, progress bar should have increased by 20%.

Step 2 Step 5
 Don’t leave an item as blank/empty  Next action button is inactive.

Step 3
• Click the Prev action button to go to CPP Committee Members
CPP DataTool

Tabbed Forms – CPP Availability Form

Sample CPP Availability Entries
Validating and Saving
CPP
DataTool
CPP DataTool

Validating and Saving CPP School Profile

Sample CPP Availability Entries
CPP DataTool

Validating and Saving CPP School Profile

disabled

Step 1
 When done filling up ALL the CPP forms, click on the Validate button
Step 2
 A message box indicates if the CPP School Profile forms are complete or not.

Complete
Incomplete

Step 3
• Click the Save button to save all data entries.
• Save button will be enabled only if data entries
are complete after validation.

Step 4
• When done, basic information is reflected at the Data Table.
Exporting CPP School Profile
CPP
DataTool
CPP DataTool

Exporting CPP School Profile

Step 1 Step 3
 From the Menu bar, click on the Export Menu and choose Export CPP• Check the exported file on the location specified on the message box
School Profile

Step 2
 A message will be displayed to affirm the file export

Step 4
• This will be the file to be uploaded in the LSIS to update the CPP
School Profile.
• ALL Schools are expected to submit the latest exported CPP School
Profile to their respective Division Offices.
CPP Intake Sheet Form
CPP
DataTool
CPP DataTool

Parts of the CPP Intake Sheet Form

Menu Bar
Header

Top Group
Action
Buttons

Progress Bar
And Search

Tabbed
Forms

Data Table
CPP DataTool

Menu Bar and Header

Intake Sheet Menu Export Menu Last Date Updated
School Year Case ID

School Profile Menu

 Click the menu to proceed to the School Profile Form

Export Menu
 Allows you to export CPP Intake Sheet information to CSV file format
 Exported file will be used when uploading CPP Intake Sheets in the LSIS

School Year
• Reflects the entries from the Index From school year.

Case ID
• Every intake sheet has its own unique Case ID. When adding a case, the Case ID is empty. Case ID will have its value after saving the
Intake Sheet.
• The Case ID is a combination of [School ID] – [School Year] – [Sequential Number]

Last Date Updated

• Indicates the date the CPP Intake Sheet was last updated
CPP DataTool

Top Group
Incident Type

School Year and School ID

Date Filed

Step 1
 Check if the School Year and School ID reflects the entries from the Index From

Step 2
 Select one from the dropdown menu for Incident Type of either Bullying or Child Abuse
 By default, the incident type is Disabled.
 Incident Type will be enabled when Adding or Updating a case

Step 3
• Indicate the date of filing of the case
• Follow the correct format (dd/mm/yyyy)
CPP DataTool

Action Buttons

Add Button
 Button used to Add a new intake sheet. Enabled by default

Update Button
 Button used to Edit or Update existing intake sheet. Disabled by default. Will be enabled if an Intake Sheet or Case has been selected
from the Data table

Cancel Button
 Button used to Cancel adding or updating an intake sheet. Enabled by default.

Save Button
 Button used to Save adding or updating an intake sheet. Disabled by default. Will be enabled after clicking Add or Update buttons.

Prev and Next Buttons

 Button used to navigate the intake sheet forms.
Adding an Intake Sheet
CPP
DataTool
CPP DataTool

Adding an Intake Sheet – Add Button

CPP DataTool

Adding an Intake Sheet

Step 1
 Click the Add Button
 Notice that the Incident Type under the Top Group will be enabled.

Step 2
 Select an Incident Type. (e.g. Bullying)
 Observe that all other data entry fields are enabled.

Step 3
 Enter the Date Filed. (e.g. 14/02/2017)
 Follow the correct date format. (dd/mm/yyyy)
 Date filed should not be greater than the current date.

Step 4
 Complete the values on the different Tabbed Forms
CPP DataTool

Adding an Intake Sheet – Tab Forms

CPP DataTool

Adding an Intake Sheet

Victim Profile Step 1
 Enter the necessary information under Victim Profile Form
 All Fields are Required
Step 2
 When done entering the victim information, notice that the progress bar
should have increased by 10%.

Step 3
 Choose one or more parents/guardian of the victim. At least one (1)
guardian is required. (e.g. Mother)
 By default all victim guardians are disabled.

Step 4
 Enter the necessary information under Victim Guardian Profile
 All Fields are Required
Step 5
 When done entering victim guardian information, notice that the progress
bar should have increased by 5%.

Step 6
 Click the Next action button to go to the next form (Complainant Form)
CPP DataTool

Adding an Intake Sheet

Complainant Profile

Step 1
 Enter the necessary information under Complainant Profile Form
 All Fields are Required

Step 2
 When done entering the complainant information, notice that the progress bar should have increased by 15%.

Step 3
 Click the Next action button to go to the next form (Respondent Form)
CPP DataTool

Adding an Intake Sheet

Respondent Profile – If respondent is a Student Step 1
 Check if the Incident Type is Bullying

Respondent Type
Step 2
 Check that the respondent type should be C-2 (Respondent is a student)

Step 3
 Do the same thing just like in the Victim Profile
 All Fields are Required

Step 4
 When done entering the respondent information, notice that the progress
bar should have increased by 15%.

Step 5
 Click the Next action button to go to the next form (Details of the Case)
CPP DataTool

Adding an Intake Sheet

Respondent Profile – If respondent is a School Personnel Step 1
 Check if the Incident Type is Child Abuse

Respondent Type
Step 2
 Check that the respondent type should be C-1 (Respondent is a School
Personnel)

Step 3
 Enter the necessary information under Respondent Profile Form
 All Fields are Required

Step 4
 When done entering the respondent information, notice that the progress
bar should have increased by 15%.

Step 5
 Click the Next action button to go to the next form (Details of the Case)
CPP DataTool

Adding an Intake Sheet

Respondent Profile Step 1
– If respondent is NOT a Student or a School Personnel  Check if the Incident Type is either Bullying or Child Abuse

Step 2
 Check that the respondent type should be C-3 (Respondent is NOT a
Respondent Type
Student or a School Personnel)

Step 3
 Enter the necessary information under Respondent Profile Form
 All Fields are Required

Step 4
 When done entering the respondent information, notice that the progress
bar should have increased by 15%.

Step 5
 Click the Next action button to go to the next form (Details of the Case)
CPP DataTool

Adding an Intake Sheet

Details of the Case – for Bullying
Step 1
 Check if the Incident Type is Bullying

Step 2
 Enter the necessary information under Details of the Case Form
 All Fields are Required

Step 3
 Indicate at least one (1) nature of bullying.

Step 4
 When done entering the details of the case information, notice that
the progress bar should have increased by 15%.

Step 5
 Click the Next action button to go to the next form (Action Taken
Form)
CPP DataTool

Adding an Intake Sheet

Details of the Case – for Child Abuse
Step 1
 Check if the Incident Type is Child Abuse

Step 2
 Enter the necessary information under Details of the Case Form
 All Fields are Required

Step 3
 Indicate at least one (1) nature of abuse.

Step 4
 When done entering the details of the case information, notice that
the progress bar should have increased by 15%.

Step 5
 Click the Next action button to go to the next form (Action Taken
Form)
CPP DataTool

Adding an Intake Sheet

Action Taken Form
Step 1
 Enter the necessary information under Action Taken Form
 All Fields are Required

Step 2
 If possible use the following format, [Date] – Action Details, for better
readability.

Step 3
 When done entering the action taken information, notice that the
progress bar should have increased by 15%.

Step 5
 Click the Next action button to go to the next form (Recommendation
Form)
CPP DataTool

Adding an Intake Sheet

Recommendations
Step 1
 Enter the necessary information under Recommendations Form
 All Fields are Required

Step 2
 When done entering the recommendations information, notice that
the progress bar should have increased by 15%.

Step 5
 Click the Next action button to go to the next form (Others Form)
CPP DataTool

Adding an Intake Sheet

Others
Step 1
 Enter the necessary information under Recommendations Form
 All Fields are Required

Step 2
 When done entering the recommendations information, notice that
the progress bar should have increased by 10%.

Step 3
 Click the Save action button to save the intake sheet.
Saving an Intake Sheet
CPP
DataTool
CPP DataTool

Saving an Intake Sheet – Save Button

CPP DataTool

Saving an Intake Sheet

Step 1 Step 3
 Click the Save Button  Check if the Saved Intake Sheet is added into the Data Table.
Step 2
Newly Added Record
 A message box indicates if the Intake Sheet has been saved
successfully.

Case was successfully added.

 Incase the data for the Intake Sheet is incomplete, a prompt

indicating which form should be checked.
Intake Sheet Data Table
CPP
DataTool
CPP DataTool

Intake Sheet Data Table

CPP DataTool

Intake Sheet Data Table

The Intake Sheet Data Table displays all
saved intake sheets in tabular for.

The data table is used primarily to view and

to update existing intake sheets.

Viewing an Intake Sheet

Step 1
 Click on a certain intake sheet record in the data table.

Step 2
 Notice that ALL the information if being reflected in the different tabbed forms in the intake sheet.
 Information at this point is only Read-only.
Updating an Intake Sheet
CPP
DataTool
CPP DataTool

Updating an Intake Sheet

CPP DataTool

Updating an Intake Sheet

Step 1
 Click on a certain intake sheet record in the data table.
 Notice that the Update Action button is now enabled.

Step 2
 Click the Update Action Button
 Notice that tabbed forms data entry fields are now enabled

Step 3
 Do the same thing just like in Adding an Intake Sheet

Step 4
 When done updating the information, click on the Save button.

Step 5
 A message box indicates if the Intake Sheet has been saved
successfully.

Step 6
 Check if the Saved Intake Sheet is updated in the Data Table.
Deleting an Intake Sheet
CPP
DataTool
CPP DataTool

Deleting an Intake Sheet

CPP DataTool

Deleting an Intake Sheet

Step 1
 Click on a certain intake sheet record in the data table.

Step 2
 Click the Del Action Button

Step 3
 A message box is displayed to confirm the deletion of the record.

Step 4
 Click Yes to delete the intake sheet record.
 Be careful, this action cannot be undone.

Step 5
 Check if the deleted Intake Sheet is removed from the Data Table
Searching the Data Table
CPP
DataTool
CPP DataTool

Deleting an Intake Sheet

CPP DataTool

Searching the Data Table

Records in the Intake Sheet Data Table
can be searched according to Case ID,
Incident Type, Victim Name, Victim Sex,
or Victim Grade Level

Viewing an Intake Sheet

Step 1
 Choose a search category. By default, search category is via Case ID

Step 2
 Enter a keyword on the Search Text provided.
Exporting the CPP Intake Sheet
CPP
DataTool
CPP DataTool

Exporting CPP Intake Sheet

CPP DataTool

Exporting CPP Intake Sheet

Step 1 Step 3
 From the Menu bar, click on the Export Menu and choose Export • Check the exported file on the location specified on the message box
Intake Sheets

Step 2
 A message will be displayed to affirm the file export

Step 4
• This will be the file to be uploaded in the LSIS to update the CPP
Intake Sheet of a certain school.
• ALL Schools are expected to submit the latest exported CPP Intake
Sheets to their respective Division Offices.