Hostel Management System

Submitted By:- Guided By:-

Ketan.M.Tapkirkar Prof. Mrs. P.Rane

Dhiraj.Waghat
Omkar.G.Walavalkar

Submited To:-
S.S.P.M College of Engineering.
Introduction
This system is designed in favor of the hostel management which helps them to save
the records of the students about their rooms and other things. It helps them from the
manual work from which it is very difficult to find the record of the students and the
mess bills of the students, and the information of about the those ones who had left the
hostel three years before.
We design this system on the request of the hostel management, through this they
cannot require so efficient person to handle and calculate the things.
This system automatically calculates all the bills and issued the notifications for those
students who are against some rules.
Existing System
The existing system is a manually maintained system.
All the Hostel Records are to be maintained for the details of each student, Fee details,
Room Allocation, Attendance etc. All these details are entered and retrieved
manually(On Paper Work).
Time consuming.
Updating process
Inaccuracy of data.
New System

 The New system is computerized version of the existing

system.

 Provides easy and quick access over the data.

 Authorization schemes.

 Admin is easy to change or update the students details.

Functional Requirement
Admin :-
Show the all data.
Handle the data(Insert , Update , Delete).

Student :-
Visit the system.
Registration.
Show the basic information of the Hostel & Mess.
Non-Functional Requirement
Recommended Hardware Requirements :-
Processor : 2.0GHz
RAM : 512MB
Hard Disk : 320GB

Recommended Software Requirements :-

Operating System : Windows XP Professional, 7, or above
Front End : Visual Basic 2010
Back End : MS Access
Time line chart (Gantt chart) HMS
Requirements(0-10)

Analysis(10-20)

A
C Designing(20-40)
T
I
V Coding(35-70)
I
T
Y Testing(35-80)

Implementation(80-90)

Documentation(20-90)

0 10 20 30 40 50 60 70 80 90

DAYS
Data Flow Diagram of HMS
DFD Level -0

DFD Level -1
DFD Level -2
Data Dictionary Of HMS
Table Name : Stu_reg
Description : This table show information about Student Registration form

Sr.n Field Datatype Constrains Description Control name Validation

o (Size)
1 uid int(6) primary Unique id Auto_gen
key/Auto

2 fname varchar(20) NotNull Firstname Textbox NotNull

3 mname varchar(20) NotNull Middlename Textbox NotNull
4 lname varchar(20) NotNull Lastname Textbox NotNull
5 dob varchar(10) NotNull Date of birth Dropdownlist

6 Add varchar(50) NotNull Address of Textarea NotNull

student

9 pin varchar(6) NotNull Pincode no Textbox Fixedlength

10 Mob varchar(10) NotNull Student mobile Textbox Fixedlength

no

11 Fno int(10) Not null Father mobile no Textbox Fixedlength

Table Name : Stu_reg
Description : This table show information about Student Registration form
Sr.n Field Datatype Constrains Description Control name Validation
o (Size)
12 photo Mblob(15KB) Not null Image of student Fileupload NotNull

15 uname varchar(50) Not null University name Textbox NotNull

16 clgname varchar(50) Not null College name Textbox NotNull

17 cors varchar(20) Not null Cource Textbox NotNull
18 sem int(2) Not null Semester Dropdownlist NotNull
19 year int(4) Not null Current year Dropdownlist NotNull
20 lcors varchar(20) Not null Last year cource Textbox NotNull

21 per float(5,2) Not null Percentage Textbox NotNull

22 regdate timestamp Not null Reg_date Dropdownlist NotNull
23 username varchar(50) Not Null Username Textbox NotNull
24 Upass varchar(50) Not Null Password Textbox NotNull
25 email Varchar(50) Not Null Email Textbox NotNull
Activity Diagram of HMS
State Machine Diagram of HMS
 system_in_idle state

Idle

get_details
Checking all details are correct Processing
Update Details
room details

some details are missed details_verfied

update details

details_obtained

Waiting details Calculate room

Obtaned expenditure

room_bills

Report
Generator

report
State Sequence Diagram of HMS
Student HMS Adiministrator

register/login
stud_registration

registration done

updation_stud_info

registraton succesful

login

student_information

room_information

Alert_msg_hostel_fees

payment through

payment_fees

account_updation

payment done

payment_succesful

sign/logout
Class Diagram of HMS
Use Case Diagram of HMS
 maintain student details

maintain fees details

Student

Admin
check/view the rooms allotment

include

allot rooms to student

generate bill

maintain mess details

maintain the monthly mess bill

enter the warden details

maintain records
exclude exclude

maintain warden details maintain students records

maintain room status

Component Diagram of HMS
 <<documentation>>
Documents.mdb <<documentation>>
personal_details
form.vb

<<Availiability>>
rooms.sql

<<executable>>
Main
Program.exe
reportgenerate.db

receiptgenerate.db

<<registration>> <<receipt generation>>

Registration.vb receipt.vb
Deployement Diagram of HMS
 Backup

SERVER

Print Receipt &Scan

ID/Documents
Displaying
Administrator Information

Monitor
scanner Printer Keyboard Mouse
Conclusion

Thus,we have Design and Analyse Hostel Management System on Basic Prototype
Requirements.

Also, System works on Automation Technique and had reduce manual work.
BIBLOGRAPHY
-Murach’s PHP and MySQL – Joel Murach &Ray Harris.
-Software engineering - Roger S. Pressman.
-PHP and MySQL- Bible.

REFERENCE SITE
• http://www.TutorialPoint.com
• http://www.w3schools.com
ThankYou…