A

PROJECT REPORT
ON

PURCHASE ORDER SYSTEM

AT

SATVIK PACKAGING INDUSTRIES

KURUKSHETRA
SUBMITTED TO:
KURUKSHETRA UNIVERSITY, KURUKSHETRA
IN THE PARTIAL FULFILLMENT OF THE REQUIREMENT OF
B.Com-Final Year (Computer Applications)

Session - 2019-20

Under Supervision of: SUBMITTED BY:

DR. RACHNA SONI PREETY
(Associate Professor in ROLLNO.-170136308
Comp.sci.&App.Deptt.) B.Com. -IIIrd (CA)

D.A.V. COLLEGE FOR GIRLS,

Yamuna Nagar-135001

1
 INDEX
Index Page No.

 Certificate
 Acknowledgement
 Preface
 Introduction to organisation
 Introduction to Purchase Order System
 Existing System
 Limitation of Existing System
 Proposed System
 System Design
 Input Design
 Output Design
 File Design
 Coding
 Output & reports
 Advantages of project
 Limitations of project
 Further scope
 Conclusion
 reference

2
CERTIFICATE

3
4
ACKNOWLEDGEMENT

5
 ACKNOWLEDGEMENT
There is always a sense of gratitude which one expresses to other for the helpful and
needy services they render during all phase of life. I too would like to do it as I really wish to
express my gratitude towards all those who have been helpful to me in getting this task of project
report to successful end.

First of all I would like to thank the supreme power the almighty GOD who is obviously
the one who always guided me to walk on the right path of life. Without his grace this project
would become difficult to complete. Next to him are my present to whom I am greatly indebted
for having me brought up with love and for their encouragement at every step of my life.

I feel highly obliged in taking the opportunity to sincerely thanks to Dr. Vibha Gupta,
(Principal of DAV College,Yamunanagar) and also thanks to Dr. Rachna Soni (Associate
Professor of Comp. Sci. & App. Department) & Mr. Davender Malhotra (Assistant
Professor Of Comp. App.) without whose able guidance, regular counseling and whole hearted
support this project would not have ended successfully.

Preety

6
PREFACE

7
 PREFACE

I was assigned a project dealing with " Purchasing Department" . It was in fact, a
challenging job, which required a lot of information and guidance, so as to place it on the
horizons of success.

The main objective of this project was to minimise the under wastage of time and effort
rendered by the manpower of the company. In other words, to avoid the unnecessary procedure
required for maintaining Purchasing Department for the requestors of different departments.

Simultaneously it reduces the paper work included in processing, deliberately. Thus, it

avoids the repetitions of maintaining purchase orders for different items needed by the requestors
regularly or at different intervals.

So, realizing this fact and according to time demand, the need of updating
PURCHASING DEPARTMENT becomes indispensable. It maintains a record of all those items
which are needed by the requestors, time and again, and thus purchasing them either half yearly
or on yearly basis. Thus, it adds as an advantage to the company as it reduces transportation and
other related charges by procuring bulk purchase.

Thus, the demand for "PURCHASING DEPARTMENT" seems to be maintaining an

upward curve. Simultaneously, it acts as a boom for the industry as it utilizes it's manpower,
time, and money more

8
INTRODUCTION
TO
ORGANISATION

9
 INTRODUCTION TO ORGANIZATION
Organization means structure and Order. It is the Arrangement of Components that helps to
achieve Objectives. In the design of a business system, for example, the hierarchical
relationships starting with the president on top and leading downward to the workers represents
the Organization Structure. Such type of arrangement shows a system-subsystem relationship,
defines the authority structure, specifies the formal flow of communication, and formalizes the
chain of command. Like wise , a computer system is designed around an input device, a central
processing unit, an output device and one or more storage units. When all these units linked
together they work as a whole system for producing information.

Interaction:
Interaction refers to the manner in which each component or unit functions with other
components of the system. In an organization, for example, purchasing must interact with
production, advertising with sales and payroll with personnel. In a computer system , the central
processing unit must interact with the input device to solve a problem.

Interdependence :
Interdependence means that parts of the organization or computer system depend on one another.
They are coordinated and linked together according to a plan. One subsystem depends on the
input of another subsystem for proper functioning; i.e. the output of one system is the required
input for another subsystem

Integration :
Integration refers to the Completeness of the systems. Integration is concerned with how a
system is tied together. This means that sharing physical part or location of the system. For
Better understand, parts of the system work together within the system even though each part
performs a unique function. Without the Proper integration of the system, a system cannot work
properly and cannot achieve the desired objective.

Central Objective:

10
The last characteristic of a system is its central objective. Objectives may be real or stated.
Although a stated objective may be the real objective, it is not good for an organization to state
one objective and operate to achieve another. The Important point is that users must know the
central objective of a system for successful design of a system.

11
 INTRODUCTION
TO
PURCHASE ORDER
SYSTEM

12
 INTRODUCTION TO PURCHASE ORDER SYSTEM

First of all selecting a project it should be clearly known that what means by the name
implies project. A group of works connected complementary to one another is called
project and will consider as one work. Project selection is as not as easy as it seems, for a
person to choose a topic for project work . The main factor in determining the success of
a computer installation is the right of application along with skills of their development
and implementation .it is of prime importance for the person to acquire a reasonable level
of knowledge, both theoretically and practically and be able to evaluate the application
under consideration. Other factor which should be kept in mind while making the correct
selection are project feasibility, applicability ,future aspect, complexity, benefits. This
does not make the task of selecting area of project work simple but only provides a set of
guideline that may follow for the selection of project work.

The problem of buyers:

When things are done manually. Because manual preparation may give many errors in the
bills due to much work .the consumer will have to come to the office and waste time it
will be headache for both department and the customer it is extra time consuming and
boring job by manually .

The problem of sellers:

In same manner when things are done manually. Because manual preparation may give
many errors in the bills due to much work .the consumer will have to come to the office
and waste time .it will be headache for both department and the customer. It is extra time
consuming and boring job by manually to avoid this problem objective was to
computerize the system for implementation. The main objective of using computer in this
field is to reduce time and to enjoy greater accuracy.

The following procedure is used in sales management system :-

13
1) Orders are received daily from customers and via salesman. The order department
personal check the customer. If he is unfamiliar or there is any doubt as to his
credit worthiness the order is passed to control department for authorization.

2) The ordered item is scanned for feasibility and then documents are passed to the
stock control department. These documents are of two types customer’s
documents or internal documents. Customer’s documents are used provided the
contents are clear. The later are made out for phoned orders or if the contents are
not clear .

3) If the stock is available then orders are passed to the pricing section. Here the
appropriate prices discounts percentages are entered.

4) Orders are returned to the order department where invoices etc. are prepared. Also
the net amount of the order is calculated and then order is delivered.

5) At the end of each month the accounts department updates the ledger and then
prepared sales statements. The customer’s accounts are checked and for excessive
debts information is given to authorization department.

Purchase Order:
The transaction of goods in Respect to liquid assets is called sales of goods. An requisition
from customer/client for some goods to the vendor is called order.

1) Orders are received daily from customers and via salesman. The order department
personal check the customer. If he is unfamiliar or there is any doubt as to his
credit worthiness the order is passed to control department for authorization.

2) The ordered item is scanned for feasibility and then documents are passed to the
stock control department. These documents are of two types customer’s
documents or internal documents. Customer’s documents are used provided the
contents are clear. The later are made out for phoned orders or if the contents are
not clear .

14
3) If the stock is available then orders are passed to the pricing section. Here the
appropriate prices discounts percentages are entered.

4) Orders are returned to the order department where invoices etc. are prepared. Also
the net amount of the order is calculated and then order is delivered.

5) At the end of each month the accounts department updates the ledger and then
prepared sales statements. The customer’s accounts are checked and for excessive
debts information is given to authorization department.

Before starting of the computer technology there exists the manual system. In the manual
system the sales of product is maintained a manual sales system comprises of four
components viz.

1. Production stock: raw materials, parts and components brought out which go into the
manufacturing process of the company products.

2. Micro: maintenance, repair and operating supplies which are consumed in the
production products but which do not form a part of the product.

In process stock semi-finished products at various stages in the production operation.

Finished goods stock: completed products ready for shipment. An stock system
comprise for the following four departments.

 Material, planning and stock keeping: As the name suggests this department
functions as the heart and the sale of the material planning and stock keeping
system of an organization. Various department make an estimate of their
requirements and present it to the material planning and stock keeping
or(mp&ic),as it is better known.

15
 Purchases: After going through the information provided by the computer
department. The mp & ic makes decision about the economic order quantity,
raises indents for the required items and senses .then to purchase department.
Purchase department studies the indents, and then negotiates with various firms
and places the order to the firm, which meets the requirements at the economics
level and also at the same time keeping the quantity to the desired level. Purchase
department sets to it that the ordered quantity reaches the firm in time.

 Stores: The terms stores, storehouse or workhouse refer to a building or room or

place where materials are kept. An organization can have various types of store
like raw materials stores , processed or semi-finished materials stores , finished
materials stores , finished goods ,yard stores and so on .here we basically
concerned with raw materials stores , stores receives materials ,check for quality
conduct visual inspection and prepares goods receipts notes.

This department co-ordinates with inward inspection , accept she passed materials
prepares rejection notes for rejection material and complete supplies bill
formalities .it stores them respective locations after applying the appropriates
materials and keeps mp&ic informed about the stock level.

16
EXISTING SYSTEM

17
 EXISTING SYSTEM

Purchasing is the most important function of the material management as the moment an
order is placed for the purchase of materials, a substantial of the company finance is
committed which affects cash flow position of the company there is a purchase
department and the responsibility for purchasing all type of material should be entrusted
to this department. The head of this department is known as purchase manager or the
supply manager or chief buyer.

Functions of Purchasing Department or purchase Cycle

The following are the functions of a purchase department:-

1. What to purchase.

2. When to purchase.

3. Where to purchase.

4. How much to purchase.

5. At what price to purchase.

To perform these functions effectively, the purchasing department follow procedures:

1. Receiving Purchase Requisitions : A purchase requisition is a form used as formal request

to the purchase materials. This form is prepared by store keeper for regular stock materials
and by departmental for special material not stocked as regular items. This requisition
provides two basic information which assist in the work of the purchase department.
These are:-
What type of material is to be purchased?

How much is a to be purchased at one time of placing an order?

18
Exploring the source of supply and choosing the suppliers a source of supply of material
must be selected after the receipt of purchasing requisition. The purchase manager
usually maintained for every group of material a list of suppliers name and address.
Quotations may be invited from this supplier by issuing tender to them. On receipt of
quotations form the suppliers a comparative, statement of various quotations received
should be proposed and the desirable suppliers should be selected.

19
 LIMITATION
OF
EXISTING SYSTEM

20
 LIMITATIONS OF EXISTING SYSTEM

Manual system has many limitations. Following are the limitation of manual system.

1. Risk of issuing the same identity code to two or more employee which creates
problem later on.

2. In manual system it is no query system, so a person has to spend a lot of time and
effort search the ID of employee.

3. Manual record keeping of huge no. of record related to parties/suppliers, ORDER

CONFIRMATION, quantity of items received and ordered etc. is a cumbersome
task.

4. The other major problem is repetition of same details in so many papers and
resulting in redundancy.

5. It is time consuming and cumbersome to generate different lists like finalization

of quotations, issue &prepare ORDER CONFIRMATION and condition of item
in stock etc.

21
PROPOSED SYSTEM

22
 PROPOSED SYSTEM

After studying the manual system of material management and various information
requirement it has been proposed to develop the computerize system for purchase
department. As the computer is capable of processing large amount of data at a very high
speed with high degree accuracy. The data can be stored in small space for years together
without any trouble and can be retrieved whenever required in few seconds. Also it is a
powerful capability of sorting, merging and appending of records. It can work for hours
together without losing efficiency. In the proposed system the data will be entered into
the computer online. A party data is entered by opening that particular party files after
checking a unique code is assigned to it.

The entire particular like item name, code, party name, address etc. will be entered in the
computer. On the basis of information entered into the computer and various transactions
made, various reports can be generated. In this system the user cannot do any effort to
search, or update the records.

23
SYSTEM DESIGN

24
 SYSTEM DESIGN

System design is the process which has to be rendered by the System Analyst. He studies
the manual system and the output coming then he designs output on graph chart for the
programmer. System analysis and design refers to the process of examining a business
situation with the intension of improving it through better procedure and methods.
System development can broadly be categorized in two major components- System
Analysis and System Design.

Besides this Analyst has to Document the existing system to design the input and codes,
which a programmer used to programs.

System Analysis is the process of gathering and interpreting facts, diagnose the problem,
and use the information to recommend improvement to the system. More specifically
analysis specifies what the system should do and design specifies how to accomplish the
object.
System Design is the process of planning a new business system or one to replace or
complement an existing system. But before this planning can be done, the old system
must be studied thoroughly and understood and determine how computer can be used to
make its operation more effective.

25
 Input design

Once the analysis and design of the system has done, it would be necessary to identify the
data that are required to be processed to produce the outputs. Input is one of the most
important phase of the operation of the computerized system and sometimes creates a
major problem. The input data is lifeblood of a system and have to be analyzed and
designed with utmost care and consideration. Input design features can ensure the
reliability of the system and generate correct reports. Home user can interact efficiently
with the system.

An input is a raw data having movements towards the C.P.U.Input file specifies the
addition of New records for a unique code with detailed information and also permits

about modification and removal of existing records from file. Consideration of

insepction of existing records have to be done with the option of screen and printer .
system involves other input areas within clear and understandable manner.

Entering input data is a responsible work and requires careful attention . If data going into
system is incorrect then processing and output will magnify these errors.

26
Input of the transactions forms
1. Goods Name: It shows the Goods details.
2. Qty: It tells about the quantity of Goods.
3. Date: the current date will be automatically given to this field.
4. Goods type: the type of Goods is to be specified.
5. Account number: the account number on which the transaction is to be done is to be
specified ere.
6. Amount: the amount involved in the transaction is given this field.
7. Status: status of account is specified i.e. it is clear or not.

Input of the consumer form:

Account number: this is auto generated by the computer and hence cannot be
repeated.
First name: first name of the consumer.
Last name: last name of the consumer.
Address: Address of the consumer.
Date opened: the system date will be automatically inserted.
Pin code: automatically assigned to the consumer at the time of opening the account.

27
 Output design

Outputs are required primarily to produce the result of the processing to the user. They
are also used to provide permanent copy of their results for the latest consultation.
Outputs are required to produce result of processing to the user. Output will be in the
form of a screen where different options will be displayed. In output designing there is
report menu. It is third option of main menu. It gives the output design of the system. It
has been providing a direct output view of goods sold. It come in following manner.

In this system all the information related to consumer about his name, address, phone no,
balance etc. is stored in a database. Similarly all the information related to the
transactions, about the transaction type, mode, date etc. is stored in another table. All the
information related to the consumer or about the transactions can be seen through reports
in six different ways in this project. Different reports are as follows:

Account report - in this according to the account no. And the pin code, information about
that particular account will be displayed. If pin code is not correctly entered then error
message will be given by the system.
Transaction report – in this according to the given transaction id complete information about
that transaction will be displayed.
Day report – all the transactions done on a given date will be displayed through this report.

28
 List of Balance Goods
=========================

As on Date:

==================================================================
=============

Code # Total Balance Date Unit PriceTotal Amount

==================================================================
=============

XXXXXXXXXX XXXXXXXXXXXXX XXXXXXX

XXXXXXXXXX XXXXXXXXXXXXX XXXXXXX

XXXXXXXXXX XXXXXXXXXXXXX XXXXXXX
XXXXXXXXXX XXXXXXXXXXXXX XXXXXXX

==================================================================
=============

29
 List of Balance Goods Date:

===================
============

==================================================================
=============

Cod Goods Company Qty Total

e# Name Name Price

==================================================================
=============

BILL CUST CUS PR PR UNIT S.TAX TOTAL AMT

T D D
QTY

DATE NAME AD I DISCRIPTION PRICE

D D

30
Total price of Goods is :

 Deposit report – all the deposits advertisement done on a given account and on a given
date will be displayed.

 Cancellation report –the cancellation done on a given account and n a given date will
be displayed.

 Day report – all the transactions done on a given date will be displayed through this
report.

 Receipt Book No – in this all the transactions done on a particular account of transfer,
till date will be displayed. Also the final balance is also displayed of that particular
account.

It is regular activity:
In this project following attributes are used to maintain the record of Goods consumers.

int cas_code; // Goods code - film

char Cass_name[30]; // Title of the Goods
char Comp_name[30]; // Goods company
int tot_Goods; // Total Goods purchased
int dd, mm, yy; // Date of purchase
float price; // Price per Goods
 Data Flow Diagram

News Agency System

GOODS

PROCESS INFORMATION

PUR
INFORMATION

FILE
DATA ENTRY

PUR
INFORMATION

PROCESS INFORMATION

CHARGES
INFORMATION

FILE
Steps to prepare a bill:

1. Meter Reading by meter reader of electrical department:

The very first step for making electrical bills is meter by meter reader of electrical
Department of Reliance. At the end of every months meter reader goes to every
quarter of workers and then gets meter reading.

2. Entry in the Rough register :

Then he enters the details regarding meter reading in the rough register and also
enters the details in cards which are available in every quarter.

3. Entry in the main register :

After entering the details in the rough register and the cards, the meter reader
enter that details in the main register.

4. Checking by electrical Engineer:

The fourth step is checking the details is by the electrical engineer. In this step
meter reader who enters the details regarding in register and cards, gives these
details to the electrical engineer and then these details are checked by him.

5. Giving to the accounts departments :

The next step is giving all the details by the electrical engineer to the account
department for taking further action.

6. Entering the details in the computer by the accounts Department:

Now in the account department these details are entered into the computer
system. There is formula feed in computer system who calculates the amount of
the units consumed. This amount is forwarded to payroll for its deduction from
the salary of the employee.. Hence deduction from the salary is the last step.

34
 Data flow diagram:

(Main menu)
Issue / Return Info.

Product Inward

Purchase

Information

Reports

35
CODING

36
 CODING
/* PURCAHSE ORDER SYSTEM */

#include<stdio.h>
#include<conio.h>
#include<dos.h>
#include<string.h>
#include<process.h>
#include<graphics.h>
#include<ctype.h>
struct
{ char pcode[5];
char pname[20];
char desc[20];
char type[3];
char unitp[5];
char qty[5];
char max[5];
char min[5];
}product,mproduct;

struct
{
char pcode[5];
char pname[20];
char desc[20];
char min[3];
char qty[5];
char max[5];
char unitp[5];
char type[3];

37
}item;
struct
{ char vcode[5];
char vname[20];
char adde[20];
char city[15];
char contno[10];
char parti[15];
}vender,mvender;
struct
{ char ocode[5];
char qty[8];
char icode[5];
char vcode[5];
char vname[20];
char qtyj[5];
char qtyr[5];
char topaid[5];
char topay[5];
}order,order1,morder;

void main()
{
char ch;
void pmenu(),omenu(),vmenu(),rmenu();
int gd=DETECT,gm=0;
initgraph(&gd,&gm," ");
clrscr();
settextstyle(1,0,4);
outtextxy(170,50,"PROJECT");
outtextxy(250,140,"ON");
outtextxy(40,220,"PURCHSE ORDER SYSTEM");
38
 settextstyle(1,0,3);
outtextxy(250,400,"press any key to continue");
getch();
closegraph();
clrscr();
initgraph(&gd,&gm," ");
settextstyle(1,0,4);
outtextxy(100,40,"PURCHASE ORDER SYSTEM");
settextstyle(1,0,3);
getch();
while(1)
{
clrscr();
setcolor(15);
setfillstyle(1,RED);
rectangle(50,30,550,350);
floodfill(30,50,15);
settextstyle(1,0,3);
outtextxy(100,50, "**** PURCHASE ORDER SYSTEM ****");
outtextxy(160,140," P: PURCHASE PRODUCT");
outtextxy(160,170, "O: ORDER PLACING");
outtextxy(160,200," V: VENDOR DATA");
outtextxy(160,230," R: REPORT ");
outtextxy(160,260," E: EXIT");
outtextxy(185,290," ENTER YOUR CHOICE");
ch=getch();
ch=toupper(ch);
switch(ch)
{case 'P' : pmenu();break;
case 'O' : omenu();break;
case 'V' : vmenu();break;
case 'R' : rmenu();break;
39
 case 'E' : break;
}
if (ch=='E')
break;}
}
void pmenu()
{char ch1;
clrscr();
while(1)
{
int gd=DETECT,gm=0;
initgraph(&gd,&gm," ");
clrscr();
setcolor(4);
setfillstyle(1,RED);
rectangle(50,30,550,350);
setcolor(WHITE);
floodfill(30,50,4);
settextstyle(1,0,3);
outtextxy(140,50,"PURCHASE PRODUCT");
outtextxy(160,140,"E : DATA ENTERY MODULE");
outtextxy(160,170,"M : DATA MODIFICATION MODULE");
outtextxy(160,200," Q : DATA QUERY MODULE");
outtextxy(160,230,"X: QUIT");
outtextxy(180,260,"enter your choice....." );
ch1=getch();
ch1=toupper(ch1);

switch(ch1)
{case 'E': entry();break;
case 'M': modi();break;
case 'Q': query();break;
40
 case 'X' : break;
}
if(ch1=='X')
break;
}
}

void omenu()
{char ch2;
clrscr();
while(1)
{int gd=DETECT,gm=0;
initgraph(&gd,&gm," ");
setcolor(4);
setfillstyle(1,RED);
rectangle(50,30,550,350);
setcolor(WHITE);
floodfill(30,50,4);
settextstyle(1,0,3);
outtextxy(140,50," ORDER PLACE");
outtextxy(80,110,"R : DATA ENTERY MODULE");
outtextxy(80,140,"M : DATA MODIFICATION MODULE");
outtextxy(80,170,"G : GOOD RECEIVE ENTRY MODULE");
outtextxy(80,200,"Q : DATA QUERY MODULE");
outtextxy(80,230,"A : AMOUNT PAYMENT ENTRY MODULE");
outtextxy(80,260,"X : EXIT");
outtextxy(80,290,"enter your choice....." );
ch2=getch();
ch2=toupper(ch2);

switch(ch2)
41
 {case 'R': oentry();break;
case 'M': omodi();break;
case 'Q': oquery();
break;
case 'G': ogood();break;
case 'A': oamount();
break;
case 'X': break;
}
if(ch2=='X')
break;
}
}

void vmenu()
{ char ch3;
clrscr();
while(1)

{int gd=DETECT,gm=0;
initgraph(&gd,&gm," ");
setcolor(4);
setfillstyle(1,RED);
rectangle(50,30,550,350);
setcolor(WHITE);
floodfill(30,50,4);
settextstyle(1,0,3);
outtextxy(140,50," VENDOR DATA");
outtextxy(160,110,"E : DATA ENTERY MODULE");
42
 outtextxy(160,140,"M : DATA MODIFICATION MODULE");
outtextxy(160,170,"Q: DATA QUERY MODULE");

outtextxy(160,200,"X : EXIT");
outtextxy(180,230,"enter your choice....." );
ch3=getch();
ch3=toupper(ch3);

switch(ch3)
{case 'E': ventry();break;
case 'M': vmodi();break;
case 'Q': vquery();break;
case 'X': break;
}
if(ch3=='X')
break;
}
}
void rmenu()
{char ch4;
clrscr();
while(1)

{
int gd=DETECT,gm=0;
initgraph(&gd,&gm," ");
setcolor(4);
setfillstyle(1,RED);
rectangle(50,30,550,350);
setcolor(WHITE);
floodfill(30,50,4);
setcolor(WHITE);
43
 settextstyle(1,0,3);
outtextxy(140,50," REPORT");

outtextxy(160,110,"I : ITEM REPORT");

outtextxy(160,140,"V : VENDOR REPORT");
outtextxy(160,170,"O: ORDER REPORT");
outtextxy(160,200,"G: GOOD RECEVING REPORT");
outtextxy(160,230,"A: AMOUNT PAYMENT REPORT");
outtextxy(160,260,"X : EXIT");
ch4=getch();
ch4=toupper(ch4);

switch(ch4)
{case 'I':irep();break;
case 'V':vrep();break;
case 'O':orep();break;
case 'G':grep();break;
case 'A':prep();break;
case 'X':break;
}
if(ch4=='X')
break;
}
}

scom(char a[], char b[], int n)

{ int i,r=1;
for(i=0;i<n;++i)
if( a[i]!=b[i])
r=0;
return r;
}
44
entry()
{char ch='Y',res;
int i,n;
FILE * fp;

fp=fopen("item.dat","a+");
while(toupper(ch)=='Y')
{closegraph();
clrscr();
gotoxy(10,5);printf(" **** DATA ENTRY MODULE ****");
gotoxy(10,7);printf(" CODE OF PRODUCT ");
gotoxy(10,8);printf(" NAME OF PRODUCT ");
gotoxy(10,9);printf(" DESCRIPTION ");
gotoxy(10,10);printf(" TYPE ");
gotoxy(10,11);printf(" PRINCE PER UNIT ");
gotoxy(10,12);printf(" QUANTITY ");
gotoxy(10,13);printf(" MAX. QTY. ");
gotoxy(10,14);printf(" MIN. QTY. ");
gotoxy(38,7);gets(product.pcode);
gotoxy(38,8);gets(product.pname);
gotoxy(38,9);gets(product.desc);
gotoxy(38,10);gets(product.type);
gotoxy(38,11);gets(product.unitp);
gotoxy(38,12);gets(product.qty);
gotoxy(38,13);gets(product.max);
gotoxy(38,14);gets(product.min);
gotoxy(20,15);printf("Entries Correct Y/N");
res=getch();
if(toupper(res)=='Y')
{ for(i=0;i<=4;++i)
product.pcode[i]=toupper(product.pcode[i]);
45
for(i=0;i<=19;++i)
product.pname[i]=toupper(product.pname[i]);
for(i=0;i<=19;++i)
product.desc[i]=toupper(product.desc[i]);
for(i=0;i<=2;++i)
product.type[i]=toupper(product.type[i]);
for(i=0;i<=4;++i)
product.unitp[i]=toupper(product.unitp[i]);
for(i=0;i<=4;++i)
product.qty[i]=toupper(product.qty[i]);
for(i=0;i<=4;++i)
product.max[i]=toupper(product.max[i]);
for(i=0;i<=4;++i)
product.min[i]=toupper(product.min[i]);
n=strlen(product.pcode);
con(product.pcode,n,5);
n=strlen(product.pname);
con(product.pname,n,20);
n=strlen(product.desc);
con(product.desc,n,20);
n=strlen(product.type);
con(product.type,n,3);
n=strlen(product.unitp);
con(product.unitp,n,5);
n=strlen(product.qty);
con(product.qty,n,5);
n=strlen(product.max);
con(product.max,n,5);
n=strlen(product.min);
con(product.min,n,5);
fwrite(&product,sizeof(product),1,fp);
}
46
 gotoxy(1,23);printf("Press Y to continue");
ch=getch();
}
fclose(fp);
return;
}
con(char sa[],int n,int tlen)
{int i;
for(i=0;i<n;++i)
sa[i]=toupper(sa[i]);
for(i=n;i<tlen;++i)
sa[i]=' ';
return;
}

//******************************************************
modi()
{
int temp;
char ch='Y',res;
char mpcode[5];
char mpname[20];
char mdesc[20];
char mtype[3];
char munitp[5];
char mqty[5];
char mmax[5];
char mmin[5];
int i,count=0,recsize=sizeof(product),n,l1;

FILE *fp;
47
fp=fopen("item.dat","r+");
while(toupper(ch)=='Y')
{ closegraph();
clrscr();
rewind(fp);
gotoxy(10,5);printf(" *** DATA MODIFICATION MODULE ***");
gotoxy(10,7);printf(" Poduct code ");
gotoxy(10,8);printf(" Product name ");
gotoxy(10,9);printf(" Description ");
gotoxy(10,10);printf(" Type(wt./no.) : ");
gotoxy(10,11);printf(" Quantity ");
gotoxy(10,12);printf(" Unit price ");
gotoxy(38,7);gets(mpcode);
for(i=0;i<=4;++i)
mpcode[i]=toupper(mpcode[i]);

while(fread(&product,sizeof(product),1,fp)==1)
{n=strlen(mpcode);
if(scom(product.pcode,mpcode,n)==1)
{++count;
gotoxy(38,8);for(i=0;i<20;++i)
printf("%c",product.pname[i]);
gotoxy(38,9);for(i=0;i<20;++i)
printf("%c",product.desc[i]);
gotoxy(38,10);for(i=0;i<3;++i)
printf("%c",product.type[i]);
gotoxy(38,11);for(i=0;i<5;++i)
printf("%c",product.qty[i]);
gotoxy(38,12);for(i=0;i<5;++i)
printf("%c",product.unitp[i]);

gotoxy(10,13);printf(" Average qty ");

48
 temp=(atoi(product.max) + atoi(product.min))/2;
gotoxy(38,13); printf("%d",temp);
getch();

gotoxy(38,8);gets(mpname);
gotoxy(38,9);gets(mdesc);
gotoxy(38,10);gets(mtype);
gotoxy(38,11);gets(mqty);
gotoxy(38,12);gets(munitp);
gotoxy(20,15);printf("Entries Correct Y/N : ");
res=getche();

if(toupper(res)=='Y')
{
fseek(fp,-recsize,SEEK_CUR);

for(i=0;i<=4;++i) product.pcode[i]=toupper(mpcode[i]);
for(i=0;i<=19;++i) product.pname[i]=toupper(mpname[i]);
for(i=0;i<=19;++i) product.desc[i]=toupper(mdesc[i]);
for(i=0;i<=2;++i) product.type[i]=toupper(mtype[i]);
for(i=0;i<=4;++i) product.unitp[i]=toupper(munitp[i]);
for(i=0;i<=4;++i) product.qty[i]=toupper(mqty[i]);
for(i=0;i<=4;++i) product.max[i]=toupper(product.max[i]);
for(i=0;i<=4;++i) product.min[i]=toupper(product.min[i]);

// strcpy(product.pcode, mpcode);

n=strlen(product.pcode); con(product.pcode,n,5);
n=strlen(product.pname); con(product.pname,n,20);
n=strlen(product.desc); con(product.desc,n,20);
n=strlen(product.type); con(product.type,n,3);
n=strlen(product.unitp); con(product.unitp,n,5);
49
 n=strlen(product.qty); con(product.qty,n,5);
n=strlen(product.max); con(product.max,n,5);
n=strlen(product.min); con(product.min,n,5);

fwrite(&product,sizeof(product),1,fp);
}
}
}

if(count==0)
{
gotoxy(35,20);printf("record not found");
}
gotoxy(1,23);printf("Press Y to Continue ");
ch=getch();
}
fclose(fp);
return;
}

/*
modi()
{
char ch='Y',res;
char mpcode[5];
char mpname[20];
char mdesc[20];
char mtype[3];
char munitp[5];
char mqty[5];
char mmax[5];
char mmin[5];
50
 } ++r;
gotoxy(1,r);printf("-------------------------------------------------------------");
getche();
}

prep()
{
FILE *fp;
int r,i;
fp=fopen("order1.dat","r");
closegraph();
clrscr();
gotoxy(20,3);printf("**** PAYMENT REPORT ****");
gotoxy(1,4);printf("--------------------------------------------------------------------");
gotoxy(1,5);printf("icode vcode qty qtyr qtyj topay topaid ");
gotoxy(1,6);printf("---------------------------------------------------------------------");
r=8;
while(fread(&order1,sizeof(order1),1,fp) !=0)
{
gotoxy(1,r);for(i=0;i<5;++i)
printf("%c",order1.icode[i]);
gotoxy(10,r);for(i=0;i<5;++i)
printf("%c",order1.vcode[i]);
gotoxy(19,r);for(i=0;i<8;++i)
printf("%c",order1.qty[i]);
gotoxy(26,r);for(i=0;i<5;++i)
printf("%c",order1.qtyr[i]);
gotoxy(33,r);for(i=0;i<5;++i)
printf("%c",order1.qtyj[i]);

gotoxy(41,r);for(i=0;i<5;++i)
printf("%c",order1.topay[i]);
51
 gotoxy(51,r);for(i=0;i<5;++i)
printf("%c",order1.topaid[i]);

if(r<=22)
r++;
else

{
gotoxy(2,22);printf("press any key to continue");
getch();
clrscr();
gotoxy(30,3);printf("**** PAYMENT REPORT****");
gotoxy(1,4);printf("---------------------------------------------------------");
gotoxy(1,5);printf("icode vcode qty qtyr qtyj topay topaid");
gotoxy(1,6);printf("--------------------------------------------------------");
r=10;
}
} ++r;
gotoxy(1,r);printf("-------------------------------------------------------");
getche();
}

52
OUTPUTS & REPORTS

53
Press Enter to Continue

54
55
**** DATA ENTRY MODULE ****

CODE OF PRODUCT 01
NAME OF PRODUCT SWING MACHINE
DESCRIPTION DD
TYPE CRD
PRINCE PER UNIT 2510
QUANTITY 200
MAX. QTY. 20
MIN. QTY. 10

Entries Correct Y/N

56
 *** DATA QUERY MODULE ***

CODE OF PRODUCT 01

NAME OF PRODUCT SWING MACHINE

DESCRIPTION DD

TYPE CRD

QUANTITY 200

PRINCE PER UNIT 2510

57
Press Y to Continue
 *** DATA ENTRY MODULE ***

ORDER CODE 01
ITEM CODE 01
VENDOR CODE 44
VENDOR NAME RAJESH AND SONS
QUANTITY 200

Entries Correct Y/N

press Y to continue....
 *** GOOD RECEVING ENTRY ***

ORDER CODE 01
ITEM CODE 01
VENDOR CODE 44
QUANTITY 200
QUANTITY REJECTED 100
QUANTITY RECEIVED 100
AMOUNT TO BE PAID 20000

Entries Correct Y/N

Press Y to continue.......
 *** DATA QUERY MODULE ***

ORDER CODE 01
ITEM CODE 200
VENDOR CODE 01
VENDOR NAME 44
QUANTITY RAJESH AND SONS

Press Y to Continue
 *** AMOUNT PAYMENT ENTRY ***

ORDER CODE 01
ITEM CODE 01
VENDOR CODE 44
QUANTITY 200
AMOUNT TO BE PAY 4000
QUANTITY REJECTED 25
QUANTITY RECEIVED 175
AMOUNT TO BE PAID 3800

Entries Correct Y/N

Press Y to continue.......
PURCHASING OF ITEM

MAIN MENU

1 Item /PARTY ENTRY

2 Item/Party MODIFICATION
3 Item/Party DELETION
4 Item/Party VIEW
5 Exit

enter your choice

63
PURCHASING OF ITEM

MAIN MENU

1 Item / ENTRY
2 Party ENTRY
3 Exit

enter your choice

64
ITEM ADDITION
---------------------
Enter Item code
Item NameCABLE
Item Unit150
Item Rate 205
Item Quantity 05

Add another record (y/n)

65
ADDITION MODULE
---------------------
Enter Party code1
party Name M/s GODREJ
party address MUMBAI
party sale tax no. MAH1250
party city MUMBAI
party phone 232323

Add another record (y/n)

66
 PURCHASING OF ITEM

MAIN MENU

1 Item / MODIFICATION
2 Party MODIFICATION
3 Exit

enter your choice

67
MODIFICATION FORM

--------------
Item Code
Item Name CABLE
Item unit 150
Item Rate 205
Item Qty 05

modify another record (y/n)

68
MODIFICATION FORM

/n party code1

/n party name M/s GODREJ INDIA LTD

/n party address MUMBAI
/nparty sale tax no MAH 1250
n/party city MUMBAI
n/party phone 232323

modify another record (y/n)

69
 PURCHASING OF ITEM

MAIN MENU

1 Item / VIEW
2 Party VIEW
3 Exit

enter your choice

70
DISPLAY ITEMS

--------------/n Item code

Item Name CABLE
Item unit 1
Item Rate 20
Item Qty 200/n press any key for next record

71
 LIST OF PARTIES
----------------

Enter party code to be VIEWED/1

/n party name
M/s GODREJ/nparty address MUMBAI, /nparty sale tax no MAH 1250 n/party city MUMBAI n/party phone
232323
view another record (y/n)

72
 PURCHASING OF ITEM

MAIN MENU

1 Item / DELETION
2 Party DELETION
3 Exit

enter your choice

73
ADVANTAGES
OF
THE PROJECT

74
 ADVANTAGES OF THE PROJECT

The following are the merits of using this software application in every kind of purchase
department.

1. In computerized system, speed of calculating invoice is very high.

2. Record maintenance is easy because all records are stored in a separate file.

3. Easy to make data more secure. We can apply many security restrictions.

4. Standards can be fixed and computer will automatically check these standards.

5. Duplicity can be reduced in invoicing system.

6. Error detection is easy because data is stored at one place.

7. More data can be stored in computer then manual system.

8. Modification can be easily performed with computerized invoicing.

9. We can retrieve a number of copies.

10. We can retrieve a number of copies.

75
LIMITATIONS
OF
PROJECT

76
 LIMITATIONS OF PROJECT

In this project following limitation are there:

1. Once the entries of different parties are deleted from the master file data can’t be
recovered.

2. There is large number of entries of different parties, so it is difficult ton maintain all
the records of parties.

3. Same entries can be repeated if there is not a proper check on party codes.

4. This software is not password protected. We can not apply any security restrictions.

5. There is no check on the department portfolio. There is problem while making the
employee record unique.

77
FURTHER SCOPE

78
 FURTHER SCOPE

This project can be used in small companies of our city. This project is used on those
companies in which purchase department is established as a separate department. And
because my project is based on purchase department therefore it can be helpful in
recording each and transactions which have been carried out I this department. The
further scope of the project can be follows:-

1. It can give a great deal of relaxation in terms of enhancement.

2. The computer with the advanced technology software can be built which should be
used in company.

3. Almost all the department has computerized machines.

4. With the use of general information financial accounting of the company can be done
which will give the information of the profits &losses of the company.

79
CONCLUSION

80
 CONCLUSION

I developed this project in such a way that it will be user friendly software to handle the
calculations. This project used the number option to operate the other commands. I hope
user will find no difficulty while operating this software, as there will be no
complications user just has to press the appropriate number to perform the operation.
Hope user will learn from this project as much I have. This project is a learning
experience for me. By working on this project I will able to develop many skills and
knowledge about playing with graphics functions and many other functions used in C.

81
 REF
ERENCES

82
 REFERENCES

During making this project, I learnt C in my college and for programming I took help
from various books and a project, which are as follows:

S. No. Book name Author name

1 Let us c Yashwant Kanetkar

2 Data Structure in c Robert L.Kruse

Bruce P.Leung
Clovis L.Tondo

83