INSERT TAB

The Insert Tab is used to insert different features such as tables, pictures, clip art, shapes, charts,
page numbers, word art, headers, and footers into a document. The table below describes each of
the groups and buttons available on this tab.

Group/Button Description
Pages Group
Cover Page This button can be used to insert a pre-formatted cover page for a
document. The information that is to appear on the page is filled in
after the page is created.
Blank Page To insert a new blank page for a document at the cursor position, click
this button.
Page Break Click this button to end a page at the current cursor position and start
a new page.
Tables Group
Tables This button is used to insert a table into the document. A grid will
appear that can be used to create the table. Additional options for
creating a table are also available, such as drawing a table or using the
Quick Tables feature.
Illustrations Group
Picture To insert a picture from a file on the computer into the document,
click this button. The Insert Picture dialog box will appear. This dialog
box is used to select the picture that is to be inserted into the
document.
Online Pictures Click this button to find and insert pictures from the Bing Image
Search site. It is also possible to log into a Microsoft Account to insert
pictures.
Shapes This button is used to insert ready-made shapes such as circles,
squares, arrows, and triangles into a document. When the button is
clicked, a gallery of different shapes will appear. To insert a shape,
click the desired shape and then draw the shape in the document.
Smart Art To insert a Smart Art graphic into the document, click this button.
Smart Art graphics are objects such as Venn diagrams and
organizational charts. When the button is clicked, a gallery of different
categories and shapes will be displayed.

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Group/Button Description
Chart Use this feature to insert a bar, area, or line chart. When this button is
clicked the Insert Chart dialog box will display. In this dialog box, it is
possible to specify the type of chart.
Screenshot This feature can be used to insert a picture of any window that is
available on the desktop. When the button is clicked, a gallery of the
available windows will display. Click any of the window icons. An
image of that window will appear in the Word document.
Add-ins Group
Store To insert add-ins from the Office Store, select this option.
My Add-ins Use this feature to insert an App into a document and use the Web to
enhance the work. Apps need to be downloaded from the Office Store
before they can be inserted into the document.
Wikipedia This feature is used to access Wikipedia content from Office. Using this
feature will simplify the process of referencing text and images.
Media Group
Online Video This feature is used to insert videos from a variety of sources. When
the button is clicked, three options are available: Bing Video Search,
YouTube, and From a Video Embed Code. It is also possible to search
for videos on YouTube by logging into your Microsoft Account.
Links Group
Hyperlink To insert a link to items such as a Web page, another document, or an
e-mail address, click this button. It is also possible to link to different
areas of a document using headings and bookmarks. When the button
is clicked, the Hyperlink dialog box will display. This is where the link
can be specified.
Bookmark This button is used to create a bookmark. A bookmark is used to
assign a name to a specific area within a document. A hyperlink can
then be created to the bookmark.
Cross-Reference While creating a document, this button is used to refer to another area
in a document such as headings, figures, and tables. Usually a
hyperlink is created to the area in the document that the cross
reference is referring to.
Comments Group
Comment This feature can be used to insert a comment about a part of a
document.
Header and Footer Group
Header To insert text that appears at the top of each page of the document,
click this button. A gallery of header styles and formats will appear.
Click the heading style that is to be applied to insert it into the
document.
Footer This button is used to insert text that appears at the bottom of each
page of the document. A gallery of footer styles and formats will
appear. Click the footer style that is displayed to insert it into the
document.

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Group/Button Description
Page Number Click this button to insert a page number into the document. A list of
page number locations will display. Move the mouse pointer over
each of the items to display a gallery of page number styles. The Page
Number will then be inserted into the Header or Footer area of the
document.
Text Group
Text Box Text boxes are used to highlight text within a document. Click this
button to display a gallery of different types of text boxes. Move the
mouse pointer over the items for a description of each style. To draw a
textbox around selected text, click the Draw Textbox link.
Quick Parts Click this button to insert preformatted text, auto-text, document
properties, and fields into a document. Several different types of
Quick Parts are available. It is also possible to create customized
Quick Parts to use later in documents.
WordArt To insert decorative text into the document, click this button. A gallery
of different styles of WordArt will display. Click the desired format to
create the WordArt image.
Drop Cap Drop caps are used to create a large capital letter at the beginning of a
paragraph. When this button is clicked the three options for Drop
Caps will display.
Add a Signature Line This button is used to insert a digital signature line into a document
that indicates who must sign the document. A Digital ID must be
obtained before this feature can be used.
Date and Time To insert the date and time into a document, click this button. The
dialog box that appears displays several date and time formats.
Object Use this button to insert an object such as an Excel Worksheet or an
Excel Chart into the document. A new object can be created or another
document can be inserted.
Symbols Group
Equation This button is used to insert a mathematical equation into a document.
The equation tools ribbon will appear when the button is clicked. This
ribbon is used to create the equation. A list of common equations is
also available.
Symbol Click this button to insert a symbol such as a copyright or trademark
into the document.