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Documenting Data Flow Diagrams

This document provides templates and guidelines for documenting various elements of an enrollment system, including data elements, data flows, the datastore, processes, entities, and records. Templates include a data dictionary and online documentation form for each element, with fields for labels, types, descriptions, and other relevant metadata. Elements to document include data like subject codes and schedules, flows of advised subjects and enrollment forms, the enrollment data store holding student and schedule records, processes like encoding enrollment, and entity definitions.

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Michelle Roquiza
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158 views4 pages

Documenting Data Flow Diagrams

This document provides templates and guidelines for documenting various elements of an enrollment system, including data elements, data flows, the datastore, processes, entities, and records. Templates include a data dictionary and online documentation form for each element, with fields for labels, types, descriptions, and other relevant metadata. Elements to document include data like subject codes and schedules, flows of advised subjects and enrollment forms, the enrollment data store holding student and schedule records, processes like encoding enrollment, and entity definitions.

Uploaded by

Michelle Roquiza
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Documenting Data flow diagrams

Documenting Data Elements

Data Dictionary
Online Documentaion Form (Data Element)
System: Enrollment System 4/20/2012
Label:SubjCode Alias:
Type and Length:Char (10) Default Value:
Source: List of Schedules Acceptable Value: chars and numbers
Security: department User Responsibility:
Description and Comments:

Documenting Data Flows:

Data Dictionary
Online Documentation Form (Data Flow)
System: Enrollment System Date: 4/20/2012
Label: AdvisedSubjects Alias: AdvSubj
Origin: AdvisedStudent Destination: Student
Volume and Frequency: a max of 800 per day
Description and Comments:
These are the subjects advised by the adviser to the students….

Documenting the Datastore

Data Dictionary
Online Documentation Form (data store)
System: Enrollment System Date: 4/20/2012
Label: EnrollmentData Alias:
Attributes:
 SchedRec
 StudInfo
 Sched
 StudCred
 StudSched
 EnrollmentRec
Volume and Frequency:
SchedRec – 500 schedules
Stud Info – 7000 students
Sched – 500 schedules
StudCred – 7000 sudents

Description and Comments:


Stores all enrollment related data

 Attributes: Standard DFD names that enter or leave the data store.

Documenting the Process:

Data Dictionary
Online Documentation Form (Process)
System: Enrollment System Date: 4/20/2012
Label:EncodeAS Alias:
Process No. 4
Process Description: (this section includes the input and output data flows. For functional primitivesk
the process description also documents the processing steps and business logic. )

 Enter student number


 For each schedule
 Enter the schedule number
 Save the enrollment data
 Print the enrollment form
 get library clearance
 get deans approval

Description and comments: (state process purpose)


- encode, print and authenticate enrolment form

Documenting Entities

Data Dictionary
Online Documentation Form (Entities)
System: Enrollment System Date: 4/20/2012
Label: Student Alias: Stud
Input Data Flows:
 AdvisedSubjects
 EnrollmentForm

Output Data Flows:


 Info
 AdvisementSlip

Description:
- The student who enrolls in the university
Documenting the Records

Data Dictionary
Online Documentation Form (Records)
System: Enrollment System Date: 4/20/2012
Label: SchedRec Alias:
Attributes:
(list of all data elements included in the record)
 schedNumber
 Subj Code
 Subj Title
 Units
 Time
 Room
 Days

Description:

- Contains the information about schedules of subjects

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