`COMPUTER FUNDAMENTAL

कंयू
टर को ह द म सं
गणक कहते
हे

FULL FORM OF COMPUTER

C : COMMON
O : OPERATING
M : MACHINE
P : PARTICULARLY
U : USE IN
T : TRADING
E : EDUCATION
R : RESEARCH







LED MONITOR CPU  KEYBOARD

MOUSE SPEAKER

DEFINATION:
Computer is an electronic device which gives us meaningful information by input after processing
as an output.

INPUT PROCESSING  OUTPUT

DATA  PROCESSING INFORMATION

DATA:
Data is the collection of raw materials is called data.
Or
Knowledge about in any object is known as data.

Example:
I. ANY PEN
Weight of pen, Length of pen, Cost of pen, Manufacturing Company, Color of pen etc
II. ANY CLASS
Student name, Taking subject, Roll no, Address of class, Date of birth, Age.

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 USES OF COMPUTER
EDUCATION:
We take knowledge of our subjects (Zoology, Botany, Math, Chemistry,Physics,and Computer) by
internet. We can receive all question paper at home.

BUSINESS:
Computer is use in various type of business. This is use in bank and many offices. We can make
purchase and sales order by computer.
This is use in simulation.Simulation means we make copy of vehicle and big machine before
manufacturing.

SCIENCE:
It is use in space science for testing and manufacturing in rocket, artificial satellite. We can
receive information about in rain, stormed and temperature.

DEFENCE:
It is use in defence for known about in aircraft, ships of enemy by computer.

ENTERTAINMENT:
We should have one computer with speaker. We can see movies on the computer. We can sing
songs by this.

HEALTH:
Computer is use in the health for tasting many diseases.

COMMUNICATION:
It is use mostly in this. We can send any information from one computer to another computer.
This is called communication. Computer uses everywhere such as school, railway, airlines, post
office etc.

TYPE OF COMPUTER

THESE ARE THREE TYPES OF COMPUTERS

 ANALOG

 DIGITAL

1. ANALOG:

Data is found in the form of analog signal in analog computer. These signals are
continuously change.

2. DIGITAL :

Data is found in the two forms that is low position (0), high position (1).This data is called
binary data. These computers use in office, home, institute etc.

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3
 DIGITAL COMPUTERS
1. MICRO COMPUTER:

Micro computer is single user. It has only 5 mm silicon chip microprocessor. Micro
computer is small,lightweight.It spends little power.

2. DESKTOP COMPUTER:

This computer is place on only one table.This computer runs by power. This is not movable.

Ex. PC (Personal Computer).

3. PORTABLE COMPUTER:

This computer is movable. We can use this in bus during on travel.It has low space Ex.
Laptop, Pocket Pc.

4. MINI COMPUTER:

This computer is powerful than micro computer processing speed storage capacity is much
than microcomputers more than one user can work on this. These are use in railways,
airlines, bank,andstock exchange.

5. SUPER COMPUTER:

This is powerful in all type of computer. These are big in size and structure. These have
processing speed, storage capacity 1000 times than a simple computer .It is use in,
geology, weather forecasting.

6. HYBRID COMPUTER:

This computer has features of both computers. This can convert analog data to digital and
digital data analog.

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 PARTS OF COMPUTER
1. HARDWARE

2. SOFTWARE

HARDWARE:

The physical components of the computer are called hardware. We can touch by hand,
watch by eyes these parts. Ex. Mouse, Keyboard, CPU, Monitor, Printer etc.

There are two types of hardware device

I. INPUT DEVICE

II. OUTPUT DEVICE

INPUT DEVICE:
We give instruction to perform for CPU such device is known as input device.
THESE DEVICE ARE FOLLOWING TYPE:-

KEYBOARD:
We give data for CPU by keyboard. We can give all type of data by this. There are two type
of keyboard. First is normal keyboard which have 104 keys. Second is multimedia keyboard
which have 128 keys. It has following type of keys:
A. Alphabetical keys a, b, c……..z.

B. Numerical keys 0,1,2,3,4,…..9

C. Control key ←↑→↓

D. Function keys F1 to F12

E. Shift key It is use for capital letter.

F. Back space key Delete in back side.

G. Enter key Inputting data and

Go to next line.

MOUSE:
It is also input device. It is use for select any icon and run any program.

SCANNER:
Scanner scans paper media and transmit computer. Scan means accept data. Data can be
form in picture, photo, chart, letter etc.

OUTPUT DEVICE:

We get data after processing by output device.

MONITOR:
It is also called VDU (visual display unit). Picture is found in the form of dotes which known

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 as pixels. CRT (cathode rays tube), TFT (thin film transistor) and LCD (liquid crystal
display)technology are found in monitor. It’s mechanism like television.

SPEAKERS:
Computer is process in audio sound and gives us output by speakers. Speakers use
external speaker in computer. It has capacity in watts.

PRINTER:
Printer is an output device which gives for user hardcopy of data. Printer send output data
from computer to user. It is use in bank, telephone, electricity board and reservation etc.

STORAGE

Bits is the small unit of storage data, it’s the short form of binary + digit = bits.

1 BIT (0, 1) DIGIT

1 BYTE 8 BIT
1 NIBBLES 4 BIT
1 KB (KILOBYTE) 1024 BYTE
1 MB (MEGABYTE) 1024 KB
1 GB (GIGABYTE) 1024 MB
1 TB (TERRABYTE) 1024 GB
1PB (PENTA BYTE) 1024 TB

MEMORY: Data stores which space known as memory.

MEMORY ARE TWO TYPES

A. PRIMARY MEMORY

B. SECONDARY MEMORY

A. PRIMARY MEMORY: These memories are two types.

a. RAM

b. ROM

a. RAM: RAM stands for random access memory. It has data temporary so this is volatile
memory. When we shut down computer than data is refresh. It is very fast in speed. Small
in size and expensive.

TWO TYPE OF RAM

(i) STATIC

(ii) DYNAMIC

b. ROM: ROM stands for read only memory. It has data permanently so it is non-volatile
memory. If computer is off than data will be save. We can read only, we cannot change in
this.

THIS MEMORY ARE FOLLWING TYPE

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 a. PROM b. EPROM c. EEPROM

SOFTWARE
We give instruction for CPU.A group of instructions is known as program.A set of program
is known as software.
There are two types of software

SYSTEM SOFTWARE

APPLICATION SOFTWARE

1. SYSTEM SOFTWARE:

System softwarecontrols all computer system. This helps in processing of computer.

Ex- DOS, WINDOW, LINUX, UNIX.

2. APPLICATION SOFTWARE:

Application software designs for our need. This software is useful in our business.

Ex. In Publication, hotel, railway such as- TALLY, MS-OFFICE, D.T.P. etc.

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 Shortcuts keys

Press this To do this

Ctrl + A Select all items in a document or window

Ctrl + B Bold

Ctrl + C Copy the selected item

Ctrl + D Copy of Slide

Ctrl + E Align Text Center

Ctrl + F Find in the document & data

Ctrl + G Go to& Group

Ctrl + H Replace

Ctrl + I Italic

Ctrl + J Align Text Justify

Ctrl + K Insert Hyperlink

Ctrl + L Align Text Left

Ctrl + M Change the paragraph

Ctrl + N Open new document or window

Ctrl + O Open File & Save Document

Print the Document & file or data

Ctrl + P

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Ctrl + Q

Ctrl + R Align Text Right

Ctrl + S Save the current file or document

Ctrl + T

Ctrl + U Underline

Ctrl + V
Paste the selected item

Ctrl + W Close Window of Documet

Ctrl + X Cut the selected item

Ctrl + Y Redo

Ctrl + Z Undo an action

Alt + F4 Shut down the computer

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 MS-WINDOW 2007
Window is an Operating System by which control whole system. This is GUI (Graphical User
Interface) Operating System. This is made by Microsoft Company.
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There are many versions of windows
Windows 1.0,
3.1,95,98,ME(MillenniumEdition),NT(NetworkTechnology),2000,XP,2003,2007,(VISTA), 2008.

DESKTOP:

After booting a screen appear on the monitor that is called desktop. This includes Icon and
Taskbar such as My Computer, My Document, Recycle Bin, and Network Place, Internet Explorer.

Document:
This is display all documents information of any computer.
Computer:
Thisis display by a small picture of computer on the desktop. This have whole computer
information.
Network:
This is display about computer network.
Recycle Bin:
This is display by a dust bin picture. Any deleted file and folder appeared into this.
Control panel:
This is used to computer software and hardware settings.

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 TASKBAR:

This is found on bottom on the desktop. This have start button on the left side and clock on right
side on the taskbar.
Right click on the Taskbar→ open a dialog box →click on properties→ Open Taskbar and Start
Menu Properties→ change option start and taskbar.

CHANGING DISPLAY PROPERTIES:

Right click on the desktop→ open a dialog box→ click on Personalize→ open display properties
window→ Change Theme, Desktop, Screensaver, and Mouse Pointer & Desktop Icon.

START BUTTON

Shutdown: We can use this option to Shutdown, sleep, Restart, Lock, Log Off, Switch User
Computer.

Help and support:

We can take help about computer configuration & Computer window Program help.
Search:
We can run any program & search any file or folder.
All Programs:
This option has many programs.

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 FILE & FOLDERS

1. Create a folder on the desktop:

Right click on the desktop→ Click New options → Click onFolder→ give a Name.

2. Save a file or Data on desktop folder:

Open Notepad→ Type Text →Goto File menu& Click Save option→ Select Desktop Folder→ Give
File name & save file.

3. For move a file:

We use only selectCut any file and Paste other folder.

4. Rename file or folder:

Right click on file or folder →click Rename option →give name file or folder.

5. Delete a file or folder:

Right click on file or folder →click on Delete option →give amassage that you want to remove
this→ Y/N →set Y.
6. Restore a file or folder:
Go to recycle bin →select file or folder →right click on this →open a box→ click restore →file or
folder arrange on particular location.

7. Hiding any file or folder:

Right click on the file or folder →open a box →click property folder option →tools →select hidden
/show →view →select do not any file or folder.
8. Unhide any file or folder:
We go to organizeselect Folder and Search Option and clickviewand select Show/hidden file.
9. Disk clean up:
This is a system tool which cleans temporary files. Right click on the drive→ open a box →select
disk clean up →properties.

10. Disk defragment:

This tool arranges all scattered file in the hard disk, CPU speed increase →go to accessories
→system tool →Disk Defragment.

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 TITLE BARNOTEPAD

MENU BAR CLOSE BUTTON

MAXIMISE BUTTON

TEXT AREA

MINIMISE BUTTON

Notepad is a text editor program. (Extension name is.txt)

FILE MENU:

NEW: This is used to create a new notepad window.

OPEN: This command use for open old save files.

SAVE: This command use for save new file.

SAVE AS: This is use to changing in document and change file name.

PAGE SETUP: This command use for change the page setting.

PRINT:This command use for print out of the data.

EXIT:This command use for exit from notepad.

EDIT MENU:

UNDO:We use this option to back position.

CUT: This command use for cut of data and paste other place.

COPY:This command use for copy of data.

PASTE:We can paste data which we have cut and copy.

DELETE: We can delete any selected data.

FIND: We can find any imp data in a database.

FIND NEXT: We can find any last same data.

REPLACE:We can change any word.

GOTO: We can go any line.

SELECT ALL:We can select whole data.

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TIME & DATE:We can insert date and time into notepad.

FORMAT MENU:

WORD WRAP: If we click this option than cursor completing a line goto next line.

FONT:We can change size of any text.

VIEW MENU:

STATUS BAR:This option tells us about cursor position.

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 WORDPAD

This is advanced version of notepad. Extension name is .rtf.

HOME MENU:-

Clipboard

Paste: We can paste for cut or copy data.

Cut: We can cut data and paste other place.
Copy: We can copy of data.

Font
Font: We can change font style.
Font size: We can change font size.
Grow font: We use this option to grow in text.
Shrink font: We use this option to shrink in text.
Bold: This is use to bold text.
Italic: This is use to italic text.
Underline: We can underline in the text.
Strikethrough: We can draw a line through the middle of the selected text.
Subscript: We can create the small letter blow the text baseline.
Superscript: We can create the small letter above the line of text.
Text highlight color: We can makelook like it is marked with a high lighter pen.
Font color: We can change the text color.
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17
 Paragraph

Decrease font: We can decrease the indent level of the paragraph.

Increase font: We can increase the indent level of the paragraph
Bullets: We can use this option to start a bullet list.
Line spacing: We can change the line spacing between line and text.
Left: We can align text to the left.
Center: We can text in the center position.
Right: We can align text to right position.
Insert
Picture: Insert a picture from file.
Paint Drawing: Insert Drawing created in Microsoft paint.
Date and time: Insert date and time in word.
Insert Object: Show the object program list for import file.
Editing
Find: We can find text in the document.
Replace: We can replace text in the document.
Select: We can use select text or objects in the document
VIEW:
ZOOM
Zoom In: Zoom in on the document.

Zoom Out: Zoom Out the document.

100%: Zoom the document to 100% of the normal size.

Show or hide

Ruler & Status bar: Show and hide Ruler & Status bar.

Settings

Word wrap: Select word wrapping option to change how text appears on your screen.

Measurement units:Select measurement units for ruler and page setupsuch as-

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Inches, Centimeters, Points, and Picas.

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 MS-PAINT

This is a program by which we can create a picture and colored them. Extension
name is .bmp.

Paint button:

From scanner or camera: We can get picture from scanner or camera.

Set as a desktop background: We use this option to set picture in background.

Home:

Clipboard

Paste: We can paste for cut or copy data.

Cut: We can cut data and paste other place.
Copy: We can copy of data.
Image

Select: We can use to select of a part of picture.

Crop:Crop the picture so it only contains the current selection.
Resize: Resize & skew the picture selection.
Rotate:We can use rotate or flip picture.
Tools

Pencil: Draw a free from line by this pencil.

Fill with color: Fill color in oval, Rectangle, Round Rectangle any shapes and bitmap
imageetc.
Text: Insert the text in to line.
Eraser: Erase any part of the picture.
Color picker: Pick a color from picture and using in drawing.
Magnifier: Zoom picture by this option.
Brushes: We create drawing in different brushes.
Shapes: We create any shapes in drawing.
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Outline: Select the medium for the shapes outline.
Fill: Fill color in basic shapes.
Size: We can change line size.
Color: change basic color of different style.
View:

Zoom

Zoom In: Zoom in on the document.

Zoom Out:Zoom Out the document.

100%:Zoom the document to 100% of the normal size.

Show or hide

Ruler & Status bar: Show and hide Ruler & Status bar and Gridlines.

Display

Full Screen: View the picture in full screen.

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 MICROSOFT WORD 2007

This is use in office for writing Letter, Resume,Books, Application and word related documents.
Extension name is .docx

 New: This is used to make a new document.

 Open: This is used to open the saved document.
 Save: Save a new document with new name.
 Save As: Save the document with name in 2nd time of create File.
 Print: This is used print the page.
 CLOSE: This is used to exit from M.S.WORD.

HOME

Paste:This command is use paste for cut or copy data.

Cut:This command is usecut data and paste other place.
Copy:This command is usecopy of data.
Format painter:This command is useCopy formatting from place and apply it to another.

Font:This command is usechange font style.

Font size:This command is usechange font size.
Grow font:This command is usethis option to grow in text.
Shrink font:This command is usethis option to shrink in text.
Change cash:This command is usechange all the selected text to upper case, lower cash,
Sentence.
Clear format:This command is useclear all format apply on the text.
Bold: This is use to bold text.
Italic: This is use to italic text.

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Underline:This command is useunderline in the document.
Strikethrough:This command is usedraw a line through the middle of the selected text.
Subscript:This command is usecreate the small letter blow the text baseline.

Superscript:This command is usecreate the small letter above the line of text.

Text Effect: This use to change text effect.

Texts highlight color:This command is usemake look like it is marked with a high lighter pen.

Font color: This command is usechange the text color.

Bullets:This command is usethis option to start a bullet list.

Numbering:This command is usestart a number list.

Multilevel list: This command is usestart a multi level list.

Decrease Indent:This command is usedecrease the indent level of the paragraph.

Increase Indent:This command is useincrease the indent level of the paragraph

Sort:Alphabetize the selected text or sort numerical data.

Mark:Show paragraph mark and hidden formatting symbol.

Align text left:This command is usealign text to the left.

Align text center:This command is usetext in the center position.

Align text right:This command is usealign text to right position.

Line spacing:This command is usechange the line spacing between line and text.

Shading:This command is usecolor the background behind the selected text or paragraph.

Bottom border:This command is usecustomize the border of the selected cells or text.

Style:This is used to change format titles, and other using his gallery of style.

Find:This command is usefind text in the document.

Replace:This command is usereplace text in the document.

Select:This command is useuse select text or objects in the document.

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 INSERT

Cover page:This command is useinsert a full-formatting cover pages. You fill in the title and author

Blank page:This command is useinsert a blank page at the curser position.

Page break:This command is useStart the next page at the current position.

Table:This command is useinsert table in document.

Picture:This command is useinsert a picture from a file.

Online Picture: This command use for getting picture by internet.

Shapes:This command is useinsert ready-made shapes such as – rectangle, circles, arrow, lines

etc.

SmartArt:This command is useinsert a graphics to visually communicate information.

Chart:This command is useinsert a chart to illustrate compare data. As a bar, pie, line etc.

Screen shot: This command is useClick clipping and cut window image.

Online Video:This command use for getting video by Internet.

Hyperlink:This command is usecreate a link in two documents.

Bookmark:This command is usecreate a bookmark to assign a name specific print in a document.

Comment:This command is use for enter a comment on the text or paragraph.

Header:This command is usecreate the header in document.

Footer:This command is useedit the footer in document.

Page number:This command is useenter the page number in document pages.

Text box:This command is useinsert a preformatted text box.

Quick parts:Insert reusable pieces of content including fields document properties such as title

and other.

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Word art:This command is usedecorative text on document.

Drop cap: Create a large capital letter at the binging at a paragraph.

Signature line:This command is useinsert a signature line that specifies the individual who must

sign.

Date & time: Insert the current date and time in current document

Objects:This command is usecreate an embedded object.

Equation: Insert common mathematical equations or build up your own quotation using a library of

math symbols.

Symbol:This command is useInsert symbols in document.

DESIGN

Themes:This command is usefor change document theme look like color & other effects.

Document Formatting:This command is usechange the document heading, formatting.

Colors: This command is usechange basic shapes colors.

Font:This command is use change font writing style.

Effects: This command is usechange the basic shapes effects.

Watermark:This command is usecreate insert ghosted text behind the content on the page.

Page color:This command is useChoose a color for the background of the pages.

Page border:This command is useAdd or change border around the page.

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 PAGE LAYOUT

Margins:Select the margin size for the entries document or the current sections.

Orientation: We can create switch the page between portrait and landscape layouts.

Size:Choose a paper size for current the sections.

Columns: we can create split text into two or more columns.

Breaks: Add pages section or columns breaks to the columns.

Line numbers:We can create add line numbers in the margin along side of each line of the

document.

Indent:Move in the right and left side from the margin of a paragraph.

Spacing: We can give space before and after in a paragraph.

Position:Position the selected objects on the page text is automatically set to wrap around the

object.

Text wrapping:We can create change the way warp text around the selected objects.

Bring to forward:Bring the selected object in front of all other object so that no parts it is hidden

behind another object.

Send to backward:Send the selected object behind all other object.

Selection Pane:This Command is use for hiding Shapes.

Align: Align the edges of multiply selected objected.

Group: We can create group object together so that they can be treated like a single object.

Rotate:We can create rotate or flip the selected objected.

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 REFERENCES
Table of contents:Add a table of content to the document.

Add text: We can create add the current paragraph as an entry in the table of contents.

Insert footnote:Add a footnotes of the document.

Insert endnote:Add the endnote the document

Show notes:Scroll the document to show where the footnote and endnote located.

Insert index:Insert an index in to the document.

MAILING
Envelopes:We can create and print envelopes.

Labels:Create and print labels you can select from a number of popular labels style and shapes.

Start mail merge:Start a mail merge to create a form letter which you intend to print or e –mail

multiple times sending each copy to different recipient.

REVIEW
Spelling & grammar:Check the spelling and grammar of text in the document.

Thesaurus:Suggested other word with a similar meaning to the word you have selected.

Word count: Find out number of words characters paragraph line and numbers in the document.

New comment:Add the comment about the selections.

Delete: Delete the selected comment

Previous: Navigate to the previous comment in the document.

Next:Navigate to the next comment in the document.

Show Comments:This command is use for Show / Hide Comments.

Track change: Track all changes made to the document including insertions, deletion and

formatting charges.

Show markup:Choose what kind markup show in the document.

Review pane:Show revisions in separate windows.

Accept:Click here an access other options such as acceptation all charges in the document.

Reject:Reject current change and move to the next proposed change.

Compare:This Command is use for Compare documents files.

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 VIEW

Read mode: This Command is use for change read mode.

Print layout:View the document as it will appear on printed page.

Web layout:View the document as it would look as a web pages.

Outline: View the document as an outline and show the outline tools.

Draft:View the document as a draft to quickly edit the text.

Ruler:View the ruler used hides and show ruler.

Gridlines: This is use to show and hide gridline.

Navigation map:Open the Navigation map

Zoom:Open the zoom dialog box to specify the zoom level of the document.

100%:Zoom the document to 100%size of the normal size.

One page:Zoom the document so that entries pages fit on the window.

Multiplepages:Zoom the document so that two pages fit on the window.

Page width:Zoom the document so that the width page matches the width of the window.

New window: Open a new window containing a view of the current document.

Arrange all:Tile all open program window side by side on the screen.

Split:Split the current window onto to parts so that you can view different section of the document

at the same times.

View side by side:View document side by side so that you can compare their contents.

Reset window position:Reset window position of the document being compared side by side so

that they share the screen equally.

Switch window:Switch to different currently open window.

Macros:Click here to record a micro or to access other macro options.

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 RESUME
SHYAM KUMAR
Address: New Basti Khair, Aligarh
Email Id:[email protected]
Mob: +919720 11 22 33
Zip Code: 202138

CAREER OBJECTIVE
To enhance skills in conjunction with organizational goal and objective to attain high performance
through consistent improvement.

ACADEMIC QUALIFICATION
 High school from u.p. board in 2008.
 Intermediate from u.p. board in 2010.
 Bca from shobit universityMeerut 2015.
 Mca from DBRAU Agra 2017.

PROFESSIONAL QUALIFICATION
 One Year Diploma in office automation & publishing (DOAP) by RGCSM Khair.
(Operating System, MS

EXPERIENCE

 3 Year Experience in supreme company Gurgaon.

PERSONAL DETAILS

     Father,s Name     : Mr. Mohan lal

      Mothar,s Name    : Mrs. Radha
      Date Of Birth      :12/02/1996
      Sex                      : Male
      Marital Status      : Unmarried
      Nationality            : Indian
      Languages Know  : English, Hindi 
STRENGTH :        Very good grasping power, Punctuality

DECLARATION

I hereby stated that above mentioned information is correct to the best of my knowledge.
29
Place:
Date:

Microsoft Excel 2013

This is software which use for many works such as-accounting, mathematical, Bill detail, salary
detail work and many related to spreadsheet work. Extension name is .xls. In the excel workbook
is found.

HOME:
Orientation: Rotate text to diagonal angle and vertical orientation.
Wrap text: Make all content visible within a cell by displaying it on multiple aliens.
Merge & center:Joins in the selected cell in to one large cell and centers the contains in the new
cells.
Number: Check in alternate currency format for the selected cell.
Conditional formatting: High light interesting cells emphasized unusual vales and visualized data
using data bars colors scales and I con set based certain.
Format as table: Quickly formatting a range of cells and covert to a table by choosing a pre defined
table style.
Cell style: Cells quickly formatting a range cell style.
Insert: Insert Cells, rows, columns into table.
Delete: Deleted rows, columns from the table or sheet
Format: Change the row height or columns width organize sheet or protect or hide cells.
Sum:Display of the sum of the selected cells directly after the selected cells.
Fill:Continue a pattern in to one or more adjacent cell.
Clear: Delete everything from the cells.
Sort & filter: Arrange so that easier to analyze. You can select data ascending or descending order
or you can temporarily fitter out specific values.

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 INSERT
Pivot table:We can summarize data using by pivot table.
Objects:We can insert any object from program list.

PAGE LAYOUT
Print area:Mark a specific area of the sheet printed area.
Background:We can use background image on the sheet.
Print titles:Specific raw and columns to repeat on each printed page.
Gridlines:We can print and show or hide gridlines.
Heading:We can print and show or hide heading.

FORMULA
Insert function:We can edit the formula in current cell by choosing function and editing the
arguments.
Auto sum:We can sum of cells.
Recently used:Browse and select from a list of recently used function.
Name manager:We can change the cell name.
Trace president:Show arrow that indicate what cells affect the value of the currently selected all.
Trace dependents: Show arrow that indicates what cells affect by the value of the currently
selected all.
Remove arrow:We can remove the arrow such as trace precedent and dependent.
Show formula:Display the formula the each cells instead the resulting value.
Error checking:Check the common error that occurs in formula.
DATA
From access:We can import data from Microsoft access database.
From web:Import a data from web pages.
From txt:Import a data of notepad file.
Text to column: We can divide text in to the columns.
Data validation:Prevent invalid data from being entered in to the cell.
Consolidate:Combine values for multiple ranges in to one new range.
What-if-analysis:Try out virus values for formula in the sheet.
Group: We can create group of data.
Ungroup:Change the group mode.
Subtotal:Total several raw of related data together by automatically inserting subtotal and total in
selected cells.
Show detail:We can show the hide group detail.
Hide detail: We can hide the selected group.
REVIEW
Protect book: This is used to protect the sheet and unwanted change in to data such as formatted
size color and deleting.
VIEW
Normal: View the document in normal mode.
Page break preview:View a preview of where page will break when this document is printed.
Page layout: View the default page.
Custom views:Save a set of display and print setting as a custom views.

31
 SAILARY DETAIL

N A M E BP TA DA HRA PF TO TA L
A M IT 3 2 0 0 V A LU E 2 V A LU E 3 V A LU E 4 V A LU E 5
SU M I T 5200
A N I K ET 6200
KA RA N 7200
U M ESH 8200
PA V A N 9200
RIN KU 10500
V I N EET 12450
SA C H I N 13200

TA MEANS TRAVELLING ALLOWANCE

DA MEANS DEARNESS ALLOWANCEE
HRA MEANS HOUSE RENT ALLOWANCE
PF MEANS PROVIDENT FUND
(WHICH WILL BE CALCULATED ON BASIC PAY)

FORMULA
TA (=BP*25/100)
DA (=BP*30/100)
HRA (=BP*45/100)
PF (=BP*12/100)
TOTAL (=BS+TA+DA+HRA-PF)

BILL DETAIL

32
 MARKSHEET

TOTAL =SUM (C2:H2)

PERCENTAGE =AVERAGE (C2:H2)

RESULT .
=IF(%>60,”FIRST DIV”,IF(%>50,”SECOND DIV”,IF(%>40,”THIRD DIV”,IF(%<33, “FAIL))))

HOTEL BILL

TOTAL =SUM(E2:E7)

SERVICE TAX =B9*12.36/100

NET AMOUNT =SUM(B9:B10)

33
 M.S. POWER POINT

This is software which is use for presenting any data to any other person. Extension name is .ppt.
HOME
New Slide: This command use for add a slide to the presentation.
Layout: This command use for change slide layout.
Reset: This command use for reset the position as a quick style position size etc.
Delete slide: This command use for delete presentation slide.
Text direction: This command use for change the orientation of text to vertical stacked or
rotates it to the desired direction.
Align text: Change how text is aligned within the text box.
Convert to smart art graphics: This command use for change text to smart arting.
Text shadow: This command use for create a shadow text.
Quick style: Choose is a visual style for the shape or line.
.
INSERT MENU
Photo album: Create a new presentation based on a set picture.
Action:Ad action to the selected object to specify what should happen when you click on over it
with your mouse.
Slide: Change the view to edit a slide.
Slide number: It is use to insert slide number.
Movie: This command is use for insert a movie in presentation.
Sound: This is used to insert a sound clip or music in the slides
DESIGN
Theme: Change the overall design for your slides.
Background style:Choose the background style for apply to theme.
Hide background graphics: Don’t show the graphics include in the theme you have selected.
ANIMATION
Preview: Preview the animation and slide transition you have created for the slides.
Animate: Choose an animation apply to object in the slides.
Transition to this slide: This is used to transition include to the slide.
Transition sound: This is used to select transition sound in the slide.
Transition speed: This command use for change the slide transition speed as – slow, fast, and
medium.
Advance slide (on mouse click): Wait until a mouse click to move to next
slideautomaticallyslide run.
SLIDE SHOW

34
From beginning: This command is used to show the slide in the monitor screen.Start the slide
show to the first slide.
From current slide: This is used to start the slide show from the current slide.
Custom Show: This command is used show only selected slide.
Setup slide show: Set up advanced options for the slide show, we choose slides and then
shows only slide.
Hide slide: This is use to hide slide from presentation.
Record Narration: Same as rehears time.
Rehears Time: This command is used to show the rehearse time of slide.
Resolution: This command use to set resolution to use for the full screen slide show.

REVIEW
Spelling: This command is used to check the spelling and grammar in the active presentation.
Research: From the research, You can search multiple sources or select a specific sources.
The following research service is also available from research, Dictionary, Thesaurus, and
Translation.
Language: This command is used to set the different language in the current presentation.
Show markup:Show comment and other animations.
New Comment: This Command is used to insert any comment and write any note.
Protect presentation: This is used to protect presentation as security.

VIEW
Normal: This is used to show the slide in normal view.
Slide Sorter: Change the view to show miniature of all slides.
Note Page: Change the view to edit any notes.
Slide Show: This view show to the Slide on the monitor screen on the full mode.
Slide master: Open slidesmaster view to change the design and layout of the master slide.
Handout master.Open handout master view to change the design and layout of printed
handout.
Zoom: This Command is used to Change the Size of slide display.
Color: Show the slide in full color view.
Grayscale: This is use to change slide in grayscale.
Pure black white:This command use to change slide in black white.

35
 MS ACCESS
This is software by which we can prepare a database of any company, organization and other
place. Extension name is .mdb.

Opening method: - Start – program – Microsoft office– Microsoft access

First of all we go to office button – click new – blank database – create – give name – ok.

OFFICE BUTTON: All option is just like word, excel, PowerPoint window.

HOME BUTTON: All options are just like before windows such as – word, excel, PowerPoint.

CREATE: We can create many objects such as- TABLE, FORM, REPORT, and QUERY by this menu.
These are following objects:-

 TABLE: We can create a table for maintaining data. We create fieldname and their data type.

NAME TEXT

CLASS NUMBER

FEES NUMBER

DRESFEES NUMBER

ADDRESS TEXT

PHONE NUMBER

DATE OF JOINING DATE AND TIME

SALARY NUMBER

TA NUMBER

DA NUMBER

HRA NUMBER

TOTAL NUMBER

DISCOUNT NUMBER

BALANCE NUMBER

There are two type of creating table.

36
Create a table by designview

Create a table by using wizard

 FORM:We can create data of tablein the form. We present all data as a form. There are two
methods of making a form.

Create a table by design view

Create a table by using wizard

 REPORT: We can present all data of table in the form of report. There are two method of
preparing report. 1. Design view 2. Using wizard

 QUERY: We can calculation about in any table data. We can create RDBMS(relationship
database management system) by two tables. This is very important object of access.

Create a table field of (NAME, FEES, DRESFEES, TOTAL, DISCOUNT,and BALANCE)

Calculation is following:-

TOTAL (: FEES+DRESFEES)

DISCOUNT (: TOTAL*20/100)

BALANCE (: TOTAL-DISCOUNT)

37
 HTML
Introduction to HTML: (HYPER TEXT MARKUP LANGUAGE) is the scheme used to create and
format a web document. A user need not be an expert programmer to make use HTML to create
hyper text document.

HTML ELEMENT: The HTML element indentifies the document it showed an element to surround
of the remaining text including all other element.
<HTML>…. </HTML>

HEAD ELEMENT: The head element contains on understand collection of information about the
HTML document.
<HEAD>…. </HEAD>

TITLE ELEMENT: The element needs to be used in the <HEAD> element since it specifies the title
of the document.
<TITLE>TITLE NAME</TITLE>

BODY ELEMENT: The body element contains all the text and image that make up the page
together with the entire HTML element that provide the control and formatting of the pages.
<BODY>TEXT</BODY>

Program-1

<HTML>
<HEAD>
<TITLE>TITLE NAME</TITLE>
<BODY>
TEXT INSERT IN PAGE
</BODY>
</HEAD>
</HTML>

Save html page go the file menu and click save and write file name as (any name.html)
BG COLOR: This attributes always setting of the background color for the document.

<BODY BGCOLOR=PINK>

LINE BREAK ELEMENT: The line break element specifies that a new line should start at that
point.

<BR>
FONT ELEMENT: This element requires the following attribute:

 FONT SIZE: The size attribute is represented as.

<FONT SIZE=3-7>

 FONT COLOR: This color attributes change the color of the text that will
appear on screen.

<FONT COLOR=GREEN>

 FONT FACE: This attribute sets the type face that will be used to displayed the

38
 text on the screen provided the type face is already in tolled on the user
machine

<FONT FACE=IMPACT>

HEADING ELEMENT: HTML defines six labels of heading element can be use to specify al
the front range.

<H1> TO <H6>

CENTER ELEMENT: All liner of text between the begning centered between the correct left
and right margin.

<CENTER>TEXT</CENTER>

Program-2

<HTML>
<HEAD>
<TITLE>TITLE NAME</TITLE>
<BODY BGCOLOR=GREEN>
<FONT SIZE=7>
<FONT COLOR=RED>
<FONT FACE=IMPACT>
<CENTER>
TEXT INSERT<BR> IN PAGE
</BODY>
</HEAD>
</HTML>

COMMANT ELEMENT: The author to add statements that will not appear in the but are put
in the document to make it more understand for another wants to maintain it use the
document.

 HIDDEN TEXT ELEMENT: This is used to hidden the text.

<!> TYPE TEXT

 RIGHT ALIGN: This is used to set the text in right.

<H3 ALIGN=RIGHT>

 TOP MARGIN: The top margin attribute allow the top margin of the document
to be set.

<BODY TOPMARGIN=60>

 LEFT MARGIN: The margin attributes allow the left hand margin of the
document to be set.
39
 <BODY LEFTMARGIN=60>

 RIGHT MARGIN: The margin attributes allow the left hand margin of the
document to be set.

<BODY RIGHTMARGIN=60>

 BOTTOM MARGIN: The margin attributes allow the left hand margin of the
document to be set.

<BODY BOTTEMMARGIN=60>

Program-3
<HTML>
<HEAD>
<TITLE>TITLE NAME</TITLE>
<BODY RIGHTMARGIN=60>
<!>
MBD INFOTECH
</BODY>
</HEAD>
</HTML>
ANCHOR ELEMENT: The anchor element is the most important element in the HTML. This
element marks text as a hyper textlink.

FOR EXAMPLE = <A>

HREF: The HREF attributes is present in the between the opening and closing anchor
element became hyper graphic.

<A HREF=”DRIVE NAME/FILE NAME.FILE TYPE’’>TEXT</A>

HORIZONTAL RULE ELEMENT :< HR>element is a divider between selection of text such as
a full with horizontal equivalent graphics.

 SIZE: This attribute determine the thickness of the horizontal rule given is a fix
value.

<HR SIZE=50%>

 WIDTH: The default horizontal rule is always wide as the page with width
attribute. The another can specify an exit width in pixels or a relation as a
percent a width of the document.

<HR WIDTH=60%>

40
LISTING ELEMENT: The listing element can be used to present of text in fixed point and so
is suitable for that has to be formatted on screen.

<LI>RAM</LI><LI>SHYAM</LI>

MARQUEE: This command is used to set the marquee of the text are following text:-

 SCROLL: Width this command we can scroll the from left to right

<MARQUEE BEHAVIOR=SCROLL>

 SLIDE: This command is used to move the text from right stop on the left
slide.

<MARQUEE BEHAVIOR=SLIDE>

 ALTERNATE: Width this command we can set the text and move from left to
right again to left slide.

<MARQUEE BEHAVIOR=ALTERNATE>

MARQUEE DIRECTION: We can set the direction of the text are following ways.

<MARQUEE DIRECTION=UP>

<MARQUEE DIRECTION=DOWN>

<MARQUEE DIRECTION=LEFT>

MARQUEE WIDTH: This is used to create the width of marquee.

<MARQUEE WIDTH=10%>

MARQUEE HEIGHT: This command we can change the height of the marquee.

<MARQUEE HEIGHT=20%>

DIRECTORY LIST ELEMENT: This used to set the name in the listing width the bullets and
numbering with following ways:

 DIR: This used to set the list of name with bullets.

<DIR><LI>RAM<LI>SHYAM</DIR></LI>

 OL: This is used to set the list of name with number.

<OL><LI>RAM<LI>SHYAM</OL></LI>

41
FORMAT ELEMENT: This element used to change is format of text by following ways.

 BOLD: This element used to change the text in the boldness.

<B>TEXT</B>

 ITALIC: This element used to change the text in the italic.

<I> MBD INFOTECH </I>

 UNDERLINE: This element used to draw a thin single underline the text.

<U> TEXT</U>

 SUBSCRIPT: This element used to show the blow from the current line.

<SUB>TEXT</SUB>

 STRIKE: This element used to remove the text (draw a line on the text )

<STRIKE>TEXT</STRIKE>

 STRONG: This element used to show the text in dark mode.(same as bold)

<STRONG>TEXT</STRONG>

TABLE: Width table in the WebPages we show the text of data in row and column. Table is
very useful for us to maintain the data in raw an column.

In the WebPages we can make the table from following tools:-

 TABLE BORDER: This element set the table border of the table.

<TABLE BORDER=10>

 BORDER COLOR: This element used to set the border color.

<TABLE BORDERCOLOR=GREEN>

 TR: This element used to set the row in the table.

<TR>

 TR BGCOLOR: This element used to set the row background color

<TR BGCOLOR=RED>

 TD: This element used to set the data in cell.

<TD>

 TD COLOR: This element used to set the color in cell.

<TD COLORBLUE>

 TR BORDERCOLOR: This element used to set row border color.

42
 <TR BORDERCOLOR=PINK>

MAKE THE FORM: With form we can edit any information about the user and the application
in the webpage we can make form following tools:

 TEXT BOX:This box is used to make a text box in the webpage.

NAME<INPUT TYPE=TEXTBOX>

NAME

 CHECK BOX: This box is used to make a check box in the webpage.

MALE<INPUT TYPE=CHECKBOX>

MALE

 RADIO BUTTON: This button we can choose any option from many options in the
web page.

INDIAN<INPUT TYPE=RADIOBUTTON>

NON-INDIAN<INPUT TYPE=RADIOBUTTON>

43
 TALLY ERP 9

Definition of Tally:
Tally is an Accounting Software we can use of Tally maintain Accounts of any Company,
Firm and any Individual person etc.

Company Opening Method:

Click on Tally ERP 9 icon and open. Open in work in educational mode.

Company Creation:
Select create company and fill company field. Such as-

How Many Types of Tally:

There are 7 types of tally
1- Tally 4.5

2- Tally 5.4

3- Tally 6.3

4- Tally 7.2

5- Tally 8.1

6- Tally 9

7- Tally.ERP 9
44
45
 How many Types of Account
There are Three Types of Accounts
1- Personal Account

2- Real Account

3- Nominal Account

Rule of Personal Account

Debtor the receiver
Creditor the Giver

Accounting Voucher’s

Contra Voucher F4

Payment Voucher F5 SALES RETURN \ DRAWING CASH

Receipt Voucher F6 PURCHASE RETURN \ BUSINESS START

Journal Voucher F7 DRAWING ON CREDIT

Sales Voucher F8

Purchase Voucher F9

Ledger Creation :

Gateway of Tally – Account info – Ledger – Create.

Purchase Purchase Account
Sales Sales Account
Bank Bank Account
Machinery, Fixed Assets
Sundry Debtor Current Assets
Sundry Creditor Current Liabilities
Interest Received Indirect Income
Sachine Sundry Creditor
Kapil Sundry Debtor

46
Purchase Return Purchase Account
Sales Return Sale Account
Capital Capital Account

47
Contra Voucher(F4)
1. Bank to Bank

2. Bank to Cash

3. Cash to Bank

Example.
1. Cash Transfer SBI to PNB Rs. 10000
PNB A/C dr. 10000
To SBI A/C 10000

2. Cash Deposit into bank Rs. 5000

Bank A/C dr. 5000
To Cash A/C 5000

3. Cash withdraw from bank Rs. 2000

Cash A/C dr. 2000
To Bank A/c 2000
Contra voucher entries

1. Cash Deposit in to HDFC Bank of Rs. 5000.

2. Cash withdraw from HDFC Bank of Rs. 2500.
3. Cash Transfer Bank Of India (BOI) to SBI Rs. 75000.
4. Cash withdraw from OBC Bank Of Rs. 10000.
5. Cash Deposit in to ICICI Bank of Rs 35000.
6. Cash Transfer Dena Bank to Yes Bank of Rs. 8000.
7. Cash withdraw from SBI of Rs. 11500

Display entries - Go to Gateway of Tally – Display – Daybook. Hot key

use (DD)

48
Payment Voucher (F5)

Example
1. Salary paid in Cash Rs. 5000.
Salary A/C dr. 5000
To Cash A/C 5000

2. Rent Paid by Cheque Rs. 2000.

Rent A/C dr. 2000
To Bank A/C 2000
3. Cash Payment to Ram of Rs. 15000.
Ram A/c dr. 15000
To Cash 15000
Payment voucher entries

1. Cash Paid by Cheque to Brother & sons comp. of rs. 90000.

2. Cash Paid to Tanya of Rs. 5000.
3. Electricity bill paid of Rs. 25000.
4. Cash paid to Rohit of Rs. 10000 with 2% discount
5. Cash paid to Meena by cheque of Rs. 5000 with 2% trade Discount.
6. Cash paid to Gopal by cheque of Rs. 24000.
7. Postpaid Mobile Bill paid of Rs. 2000.

49
Receipt Voucher (F6)
Example
1. Interest received in cash Rs. 5000.
Cash A/C dr. 5000
To Interest A/C 5000

2. Brokerage received by cheque Rs. 2000.

Bank A/C dr. 2000
To Brokerage 2000
3. Business start with cash of Rs. 100000.
Cash a/c dr. 100000
Capital A/c 100000

Receipt voucher entries

1. Business start with following content.

Building of Rs. 100000.
Cash of Rs. 175000.
Furniture Rs. 25000.
2. Business start with cash of Rs. 150000.
3. Rahul & Sachine started a business with partnership of rs. 150000 & 200000.
4. Business start with following Item :-
Cash of Rs. 150000, Flat of Rs. 600000, Furniture of Rs. 45000,
Umesh of Rs. 55000, Meera of Rs. 100000.
5. Business start with following Item
Cash of Rs. 50000,Flat 150000
6. Amit & Sumit start a business in to a partnership,of Rs 100000 of Rs. 150000
of capital.

50
Sales Voucher (F8)

Example
1. Goods sold in Cash Rs 50000.
Cash A/C dr. 50000
To sales A/C 50000
2. Goods sold to Avinash on credit Rs 25000.
Avinash A/C dr. 25000
To Sales A/C 25000
3. Goods sold to Bajaj comp. of rs. 200000 by cheque.
Bank A/C dr. 200000
To sale A/C 200000
Sale voucher entries
1. Goods sold to Shyam with cash of rs. 15000.
2. Goods sold to Sohan of rs. 25000 on credit.
3. Goods sold to Brother & sons comp. of rs. 50000 by cheque.
4. Goods sold to Rihan of rs. 10000 with 2% Discount.
5. Goods sold to Teena of rs. 5000 on credit.
6. Sold a computer with cash of rs. 9500.
7. Sale a building to Shyam of rs. 500000 by cheque.
8. Sold a Bike to Mohit cash of rs. 70000 with 4% discount.

51
Purchase Voucher (F9)

Example
1. Purchase goods with Cash Rs. 10000.
Purchase A/C dr. 10000
To Cash 10000

2. Purchase goods from Mohan on Credit Rs 25000/

Purchase A/C dr. 25000
To Mohan 25000

3. Purchase a building to Rohit Properties of Rs. 1000000 by cheque.

Purchase A/C dr. 1000000
To Bank 1000000
Purchase voucher entries
1. Goods Purchase with cash of Rs. 25000.
2. Goods Purchase from Tanya of Rs. 15000 on credit.
3. Purchase a computer with cash of rs. 12500.
4. Goods Purchase from Anil of Rs. 10000 on credit & 5000 paid by cheque.
5. Goods Purchase from Amit of Rs. 5000 by cheque.
6. Goods Purchase from Monika of Rs. 7000 on credit.
7. Goods Purchase from Lata of Rs. 15000 on Demand Draft.
8. Goods Purchase Cash of rs. 10000 with 2% Discount.

52
TRADE DISCOUNT & CASH DISCOUNT

Goods sold to Pavan of Rs. 15000 with 2% Trade discount for cash
Goods sold to Tanya Sharma of Rs. 20000with 4% discount
Goods sold to Anmol of Rs. 20000 with 2% discount received by cheque
Goods sold to Son Comp. of Rs. 200000, Cash of Rs. 50000 and Cheque of rs
75000 & credit of rs. 75000

53
Shortcut Key of Tally
F1 : Select Company
F2 : Change Voucher date
F3 : Select Company open two Company
F4 : Contra Voucher
F5 : Payment Voucher
F6 : Receipt Voucher
F7 : Journal Voucher
F8 : Sales Voucher
F9 : Purchase Voucher
F11 : Tally Features
F12 : Tally Configuration
Alt+F1 : ` Shut Company
Alt+F2 : Change Company Period
Alt+F3 : Gateway of Tally to Company Info screen
Alt+F4 : Purchase Order
Alt+F5 : Sales Order
Alt+A : Accept Window
Alt+C : Create a ledger, Stock Item, Stock Group
Alt+D : Delete a company, Ledger, Stock Item
Alt+E : Export the Data
Alt+P : Print
Alt+Z : Zoom
Alt+Spacebar : Minimize the Tally
Alt+Tab : Maximize the Tally
Ctrl+N : Activate the Calculator
Ctrl+M : Deactivate the Calculator
Ctrl+Q : Quit the tally
ESC : Back any Window

54
Tally ERP 9 Software Installing:

Click on Setup and Install.

Company alteration:

Press Alt+F3 on Gateway of Tally and select Alter and changing in company.

Company deletion:

Press Alt+F3 on Gateway of Tally and select Alter and company press Alt+D select delete
yes are you sure yes. Your company is successfully deleted.

CompanyBackup:

Press Alt+F1 on Gateway of Tally and select backup and choose backup Source or
destination and Select companyselect end of list or set to yes.

Company Restore:

Go to restore and select company from list and press enter. Select company from shut
company.

INVENTORY
Stock groups: (any company name) such as -

HERO, HONDA, YAMAHA, SUZUKI, SAMSUNG, NOKIA, COCA COLA etc.

Stock item:

Passion, CBR 250R, R15, SWIFT, GALAXY NOTE, LUMIA 1080, etc.

Unit of measure:

PCS (pieces), NOS(number), ML(milligram), KL(kilogram),

General
Integrate Account & Inventory:This options already yes use to account & inventory.

Allow Zero Value Entry: This options is used to sale & purchase with no price & no unit only item
sale & purchase voucher.

Storage & Classification Features

1. Maintain multiple Go down:

Press F11 goes to Inventory features and enable options Go down & create two go down.

55
 1. Office Godown

2. Storage Godown

2. Maintain Stock Categories:

Press F11 goes to Inventory features and enable Maintain Stock Categories Set to Yes.

3. Maintain Batch-wise Details:

(Set Expiry Dates for Batch)

Go to Inventory Feature enable both Options Maintain Batch-Details and Set Expiry Dates
for Batch. Create stock group (Rainbaxy) unit(pcs) stock item (Revitle, combiflam) etc. and
go toPurchase Voucher and purchase item and create batch detail.

4. Use Different Actual & Bill Qty.

Press F11 go to inventory feature enable use different actual & bill Qty.

ORDER PROCESSING
1. Allow
Purchase Oder
Processing &
Allow Sale
Order
Processing:

56
 Press F11 & Go to Inventory Feature Enable Purchase order & sales order both options set
to yes.

Create stock group, stock item, unit in inventory information. Create four Ledger

MR.X Sundry Creditors

MR. Y Sundry Debtors

Sale Sale Account

Purchase Purchase Account

Gateway of tally go to accounting voucher press Alt+F4 for Purchase Order &Alt+F5 for Sales
Order

INVOICING
1. Allow Invoicing: (Enter Purchase in Invoicing Format)

2. Use Debit\Credit Note:

2.1 Use Invoice Mode For Credit Note

2.2 Use Invoice Mode For Debit Note

3. Separate Discount on Column on Invoice

PURCHASE MANAGEMENT
Trake additional costs of purchase:

SALE MANAGEMENT
Use Multiple Price Level:

Account
Group & Ledger Creation:

Ledger Group

57
Make a Trial Balance
Ledger Name Amount

Machinery 50000/

Creditors 20000/

Sale 10000/

Rent Received 5000/

Purchase A/C 20000/

Sundry Debtors 10000/

Capital 50000/

Purchase return 10000/

Sales Return 5000/

Building 25000/

Salary Received 15000/

Total-1, 10,000

Exercise of Journal Entry

1. PURCHASE GOODS IN CASH OF RS. 10000/

PURCHASE A/C DR. 10000
TO CASH 10000
2. CASH DEPOSIT INTO BANK 5000/
BANK A/C DR. 5000
TO CASH 5000
3. SOLD GOODS IN CASH RS. 20000/
CASH A/C DR. 20000
TO SALE A/C 20000
4. PURCHASE MACHINERY IN CASH OF RS. 100000
MACHINERY A/C DR. 100000
TO CASH 100000
5. SOLD A COMPUTER IN CASH RS. 25000/
CASH A/C DR. 25000
TO COMPUTER 25000
6. PURCHASE A BUILDING FROM MR. X ON CREDIT RS. 150000/
BUILDING A/C DR. 150000
TO MR. X 150000
7. SOLD GOODS MR. Y ON CREDIT RS. 50000/
MR. Y A/C DR. 50000
58
 TO SALE A/C 50000
8. PURCHASE GOODS FROM MR. A ON CREDIT RS. 25000/
PURCHASE A/C DR. 25000
TO MR. A 25000
9. CASH WITHDRAW FROM SBI RS. 10000
CASH A/C DR 10000.
TO SBI 10000
10. RENT RECEIVED IN CASH RS. 30000
CASH A/C DR. 30000
TO RENT A/C 30000
11. INCOME TAX PAID BY CHEQUE RS. 10000/
INCOME TAX A/C DR. 10000
TO BANK 10000
12. SALARY RECEIVED IN CASH RS. 15000
CASH A/C DR. 15000
TO SALARY A/C 15000
13. PURCHASE A MOTOR CAR FROM MR.B IN CASH RS. 40000
MOTOR CAR A/C DR. 40000
TO CASH 40000
14. BROKRAGE PAID IN CASH RS. 10000
BROKRAGE A/C DR 10000
TO CASH 10000
15. BUSSINESS STARTED WITH CASH RS 1,50,000
CASH A/C DR 1,50,000
TO CAPITAL A/C 1,50,000

Statutory & Taxation

VAT:First of allwe go to company - Select vat-Application From1.4.2012

Yes -Vat tin Number - Income tax no- yes

CREATE LEDGER

 PURCHASE A/C 1% PURCHASE ACCOUNT

 PURCHASE A/C 4% PURCHASE ACCOUNT

 PURCHASE A/C 12.5% PURCHASE ACCOUNT

 INPUT TAX 1% DUTIES & TAXES

 INPUT TAX 4% DUTIES & TAXES
 INPUT TAX 12.5% DUTIES & TAXES

59
 SALE A/C 1% SALE ACCOUNT
 SALE A/C 4% SALE ACCOUNT
 SAL A/C 12.5% SALE ACCOUNT

 OUTPUT TAX 1% DUTIES & TAXES

 OUTPUT TAX 4% DUTIES & TAXES
 OUTPUT TAX 12.5% DUTIES & TAXES

NOTE: Vat includes on Sale and Purchase. INPUT TAX includes with
PURCHASE and OUTPUT TAX include on SALE.

(Apply Vat on Purchase)

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TDS:TDS is for Payment.TDS stands for Tax Deducted at Source. We can use TDS
following way:-

 We enable TDS by F-11 – yes

 We create a ledger of TDS under duties & taxes, choose TDS from menu.

 We create a ledger of one sundry creators

 We give paymentfor bank or cash than TDS cut automatically by TDS property.

(Apply TDS on Payment)

CST: Means CUSTOM TAX.This tax goes to custom office. CST use by following
method.

 We create a ledger of CST under duties & taxes choose CST from menu

 We use CST on payment voucher

 First of all we cut TDS from payment voucher after that we use CST on that.
This tax adds with amount of payment by TDS cut from that amount.

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 (Apply CST on Payment)

TALLY 8.1&9.1
PAYROLL

Payroll is a technique by which we give facilities such as – BS, TA, DA, and HRA of
any employee in a company or other. We can create payroll in tally following ways-

 We go to configuration menu by F-11 maintain payroll – yes

 Getaway of tally – payroll info – pay head – create – enter

o BS

o TA

o DA

o HRA

 BASIC SALARY – Earning for employee and indirect expenses calculation type
– as user defined
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 Payroll information – Employee group – create – we can give name of

o MANAGER

o CLERK

o WORKER

 Payroll information – Employee – create

o RAM – MANAGER

o RAHUL – CLERK

o SHYAM – WORKER

 Payroll information – Salary detail – Create – We will select name of employee

such As-RAM, RAHUL, SHYAM. We will give basic salary,TA,DA, HRA as our
desired.

 Display – Payroll report – statement of payroll – pay slip –list of employee–

paysheet

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 (Apply Payroll)

SERVICE TAX:

 Go account info and press F-11 than open a window and enable service tax

 Create three ledger

 Fees – Indirect expense – enable service tax and give category name

Ex. – Advertising

 Service tax – Duties & taxes and enter service tax in the type of Duty Tax. And
choose any service category in the list. Ex – advertising agency.

 Ram – creditors – service tax – yes and not applicant

 Go to F7 journal voucher than we do entry and F- 11 date ets.

Dr. fees 5000

Cr. Service tax 612

Cr. Ram 4388.00

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(Apply Service Tax)
FBT:
FBT stands for Fringe Benefit Tax.This is use when we give gift anybody.
 Go to account information and press F-11 key open company configuration
menu and click F3 and yes FBT and FBT detail.

 Create two ledgers.

 FBT under duties and taxes.

 Chair, Machine under indirect expenses and FBT applicable – yes example –
gift conference etc.

 Than enter on voucher entry and press F7 open journal voucher and give
creating ledger.

 How much FBT apply on anytime we can see following ways display statutory
info – FBT category

Ex – gift – 50%

Festival calibration – 50%

Employee welfare – 20%

Hotel boarding and leading – 20%

Conference - 20

Manufacturing

1. First of all we create ledger of Purchase.

2. Go to voucher type create Manufacturing ledger under stock journal.

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 3. Create Item such as: Computer P4(LED, CPU, MOUSE,

4. KEYBOARD) Purchase item go to purchaseUse manufacturing go to inventory

voucher Alt+F7.

(Apply Manufacturing)

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Computer notes