MICROSOFT WORD 2007 TUTORIAL

1.0 Getting Started…………….......…….1 9.0 Graphics………………………....…18

 Microsoft Office Button  Symbols and Special Characters
 The Ribbon (Formerly the Toolbars)  Equations
 Quick Access Toolbar  Illustrations and Pictures
 Watermarks
2.0 Working with Documents…….....… 3
 Creating a New Document 10 Proofing a Document ……….…….21
 Open an Existing Document  Spelling and Grammar
 Saving a Document  Thesaurus
 Save As or Renaming Documents  Customize AutoCorrect
 Working on Multiple Documents  Create a New Default Dictionary
 Document Views  Check Word Count

3.0 Customize the Word Environment...6 11 Page Formatting …………………..25

 Popular, Display, Customize  Modify Page Margins and Orientation
 Apply a Page Border and Color
4.0 Editing a Document ………………..9  Insert Common Header and Footer
 Typing and inserting Text Information
 Selecting Text  Create a Page Break
 Rearranging Blocks of Text  Insert a Cover Page
 Deleting Blocks of Text
 Search and Replace Text 12 Macros ……………………………27
 Undo Changes  Recording a Macro
 Running a Macro
5.0 Formatting Text ………………..….11
 Changing Font and Size 13 Table of Contents ………………..28
 Font Styles and Effects  Mark TOC Entries
 Change Text Color  Create a Table of Contents
 Highlight Text  Update Table of Contents
 Delete Table of Contents
6.0 Formatting Paragraphs………...….13
 Change Paragraph Alignment 14 Creating Web Pages …………….30
 Indent Paragraphs  Entering Text, Hyperlinks
 Add Borders and Shading  Saving Web Pages
 Apply Styles
 Create Links 15 Lists ………………………….…..31
 Change Spacing Between  Bulleted and Numbered Lists
Paragraphs and Lines  Nested Lists
 Formatting Lists
7.0 Styles………………………………..16
 Apply a style 16 References and Citations……….32
 Create New Styles  Style, Citations, Placeholders
 Style Inspector  Manage Sources
 Bibliography
8.0 Adding Tables………………………17  Insert Footnote
 Create a Table
 Enter data in a Table 17 Track Changes …………..……34
 Modify Table Structure and Format  Begin Track Changes
 Comments
1.0 Getting Started

Screen Layout

Menus

When you begin to explore Word 2007 you will notice a new look to the menu bar. There are three
features that you should remember as you work within Word 2007: the Microsoft Office Button, the
Quick Access Toolbar, and the Ribbon. These three features contain many of the functions that were in
the menu of previous versions of Word. The functions of these three features will be more fully explored
below.

The Microsoft Office Button

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The Microsoft Office button performs many of the functions that were located in the File menu of older
versions of Word. This button allows you to create a new document, open an existing document, save or
save as, print, send (through email or fax), publish or close.

The Ribbon

The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page
Layout, References, Mailings, Review, and View that contain many new and existing features of Word.
Each tab is divided into groups. The groups are logical collections of features designed to perform
functions that you will utilize in developing or editing your Word document. Commonly used features
are displayed on the Ribbon, to view additional features within each group, click on the arrow at the
bottom right of each group.

Each of the tabs contains the following tools:

Home: Clipboard, Fonts, Paragraph, Styles, and Editing.

Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange
References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of
Authorities
Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes, Compare, Protect
View: Document Views, Show/Hide, Zoom, Window, Macros

Quick Access Toolbar

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The quick access toolbar is a customizable toolbar that contains commands that you may want to use.
You can place the quick access toolbar above or below the ribbon. To change the location of the quick
access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.

You can also add items to the quick access toolbar. Right click on any item in the Office Button or the
Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access
Toolbar.

2.0 Working with Documents

Creating a New Document

There are several ways to create new documents, open existing documents, and save documents in
Word:

 Click the Microsoft Office Button and Click New or

 Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard

You will notice that when you click on the Microsoft Office Button and Click New, you have many
choices about the types of documents you can create. If you wish to start from a blank document, click
Blank. If you wish to start from a template you can browse through your choices on the left, see the
choices on center screen, and preview the selection on the right screen.

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Opening an Existing Document

 Click the Microsoft Office Button and Click Open, or

 Press CTRL+O (Depress the CTRL key while pressing the “O”) on the keyboard, or
 If you have recently used the document you can click the Microsoft Office Button and click the
name of the document in the Recent Documents section of the window Insert picture of recent
docs

Saving a Document

 Click the Microsoft Office Button and Click Save or Save As (remember, if you’re
sending the document to someone who does not have Office 2007, you will need to click the
Office Button, click Save As, and Click Word 97-2003 Document), or
 Press CTRL+ S (Depress the CTRL key while pressing the “S”) on the keyboard, or
 Click the File icon on the Quick Access Toolbar

Renaming Documents
To rename a Word document while using the program:

 Click the Office Button and find the file you want to rename.
 Right-click the document name with the mouse and select Rename from the shortcut menu.
 Type the new name for the file and press the ENTER key.
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Working on Multiple Documents
Several documents can be opened simultaneously if you are typing or editing multiple documents at
once. All open documents will be listed in the View Tab of the Ribbon when you click on Switch
Windows. The current document has a checkmark beside the file name. Select another open document
to view it.

Document Views
There are many ways to view a document in Word.

 Print Layout: This is a view of the document as it would appear when printed. It includes all
tables, text, graphics, and images.
 Full Screen Reading: This is a full view length view of a document. Good for viewing two
pages at a time.
 Web Layout: This is a view of the document as it would appear in a web browser.
 Outline: This is an outline form of the document in the form of bullets.
 Draft: This view does not display pictures or layouts, just text.

To view a document in different forms, click the document views shortcuts at the bottom of the screen
or:

 Click the View Tab on the Ribbon

 Click on the appropriate document view.

Close a Document
To close a document:

 Click the Office Button

 Click Close
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3.0 Customize the Word Environment

Word 2007 offers a wide range of customizable options that allow you to make Word work the best for
you. To access these customizable options:

 Click the Office Button

 Click Word Options

Popular
These features allow you to personalize your work environment with language, color schemes, user
name and allow you to access the Live Preview feature. The Live Preview feature allows you to
preview the results of applying design and formatting changes without actually applying it.

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Display
This feature allows you to modify how the document content is displayed on the screen and when
printed. You can opt to show or hide certain page elements.

Proofing
This feature allows you personalize how word corrects and formats your text. You can customize auto
correction settings and have word ignore certain words or errors in a document.

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Save
This feature allows you personalize how your document is saved. You can specify how often you want
auto save to run and where you want the documents saved.

Advanced
This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving.

Customize
Customize allows you to add features to the Quick Access Toolbar. If there are tools that you are
utilizing frequently, you may want to add these to the Quick Access Toolbar.

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4.0 Editing a Document
Typing and inserting Text
To enter text, just start typing! The text will appear where the blinking cursor is located. Move the
cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button.
The keyboard shortcuts listed below are also helpful when moving through the text of a document:
Move Action Keystroke
Beginning of the line HOME
End of the line END
Top of the document CTRL+HOME
End of the document CTRL+END
Selecting Text
To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over
the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the
keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for
selecting a portion of the text:
Selection Technique
Whole word double-click within the word
Whole paragraph triple-click within the paragraph
Several words or drag the mouse over the words, or hold down SHIFT while using the
lines arrow keys
Entire document choose Editing | Select | Select All from the Ribbon, or press CTRL+A

Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the
keyboard.

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Inserting Additional Text
Text can be inserted in a document at any point using any of the following methods:
 Type Text: Put your cursor where you want to add the text and begin typing
 Copy and Paste Text: Highlight the text you wish to copy and right click and click Copy, put
your cursor where you want the text in the document and right click and click Paste.
 Cut and Paste Text: Highlight the text you wish to copy and right click and click Cut, put your
cursor where you want the text in the document and right click and click Paste.
 Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you
want the text in the document.

You will notice that you can also use the Clipboard group on the Ribbon.

Rearranging Blocks of Text

To rearrange text within a document, you can utilize the Clipboard Group on the Home Tab of the
Ribbon.
Insert picture of clipboard group labeled
 Move text: Cut and Paste or Drag as shown above
 Copy Text: Copy and Paste as above or use the Clipboard group on the Ribbon
 Paste Text: Ctrl + V (hold down the CTRL and the “V” key at the same time) or use the
Clipboard group to Paste, Paste Special, or Paste as Hyperlink

Deleting Blocks of Text

Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will delete text to
the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it
using any of the methods outlined above and press the DELETE key.

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Search and Replace Text
To find a particular word or phrase in a document:
 Click Find on the Editing Group on the Ribbon
 To find and replace a word or phrase in the document, click Replace on the Editing Group of
the Ribbon.

Undo Changes
To undo changes:
 Click the Undo Button on the Quick Access Toolbar

5.0 Formatting Text

Styles
A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline,
etc.), colors and more. You will notice that on the Home Tab of the Ribbon, that you have several areas
that will control the style of your document: Font, Paragraph, and Styles.

Change Font Typeface and Size

To change the font typeface:

 Click the arrow next to the font name and

choose a font.

 Remember that you can preview how the new

font will look by highlighting the text, and hovering over the new font typeface.

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To change the font size:

 Click the arrow next to the font size and

choose the appropriate size, or
 Click the increase or decrease font size
buttons.

Font Styles and Effects

Font styles are predefined formatting options that are used to emphasize text. They include: Bold,
Italic, and Underline. To add these to text:
 Select the text and click the Font Styles included on the Font Group of the Ribbon, or
 Select the text and right click to display the font tools

Change Text Color

To change the text color:

 Select the text and click the Colors button included on

the Font Group of the Ribbon, or
 Highlight the text and right click and choose the colors
tool.
 Select the color by clicking the down arrow next to the font color button.

Highlight Text
Highlighting text allows you to use emphasize text as you would if you had a marker. To highlight text:
 Select the text
 Click the Highlight Button on the Font Group of the Ribbon, or
 Select the text and right click and select the highlight
tool
 To change the color of the highlighter click on down
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 arrow next to the highlight button.

Copy Formatting
If you have already formatted text the way you want it and would like another portion of
the document to have the same formatting, you can copy the formatting. To copy the
formatting, do the following:
 Select the text with the formatting you want to copy.
 Copy the format of the text selected by clicking the Format Painter button on
the Clipboard Group of the Home Tab
 Apply the copied format by selecting the text and clicking on it.
Clear Formatting
To clear text formatting:
 Select the text you wish to clear the formatting
 Click the Styles dialogue box on the Styles Group on the Home Tab
 Click Clear All
6.0 Formatting Paragraphs

Formatting paragraphs allows you to change the look of the overall document. You can access many of
the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph
Group on the Home Tab of the Ribbon.

Change Paragraph Alignment

The paragraph alignment allows you to set how you want text to appear. To change the alignment:
 Click the Home Tab
 Choose the appropriate button for alignment on the
Paragraph Group.
o Align Left: the text is aligned with your left margin
o Center: The text is centered within your margins
o Align Right: Aligns text with the right margin
o Justify: Aligns text to both the left and right margins.

Indent Paragraphs
Indenting paragraphs allows you set text within a paragraph at different margins. There are several
options for indenting:

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  First Line: Controls the left boundary for the first line
of a paragraph
 Hanging: Controls the left boundary of every line in a
paragraph except the first one
 Left: Controls the left boundary for every line in a
paragraph
 Right: Controls the right boundary for every line in a paragraph
To indent paragraphs, you can do the following:
 Click the Indent buttons to control the indent.
 Click the Indent button repeated times to increase the size of the indent.
Add Borders and Shading
You can add borders and shading to paragraphs and entire pages. To create a border around a paragraph
or paragraphs:
 Select the area of text where you want the border or shading.
 Click the Borders Button on the Paragraph Group on the Home Tab
 Choose the Border and Shading
 Choose the appropriate options

Apply Styles
Styles are a present collection of formatting that you can apply to text. To utilize Quick Styles:
 Select the text you wish to format.
 Click the dialog box next to the Styles Group on the Home Tab.
 Click the style you wish to apply.

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Create Links
Creating links in a word document allows you to put in a URL that readers can click on to visit a web
page. To insert a link:
 Click the Hyperlink Button on the Links Group of the Insert Tab.
 Type in the text in the “Text to Display” box and the web address in the “Address” box.

Change Spacing between Paragraphs and Lines

You can change the space between lines and
paragraphs by doing the following:

 Select the paragraph or paragraphs you wish to

change.
 On the Home Tab, Click the Paragraph
Dialog Box
 Click the Indents and Spacing Tab
 In the Spacing section, adjust your spacing
accordingly

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7.0 Styles

The use of Styles in Word will allow you to quickly format a document with a consistent and
professional look. Styles can be saved for use in many documents.

Apply Styles
There are many styles that are already in Word ready
for you to use. To view the available styles click the
Styles dialog box on the Styles Group in the Home
Tab. To apply a style:
 Select the text
 Click the Styles Dialog Box
 Click the Style you choose

Creating New Styles

You can create styles for formatting that you use
regularly. There are two ways to do this: New Styles
or New Quick Styles.
New Styles
To create a new style:
 Click the Styles Dialog Box
 Click the New Style Button

 Complete the New Style dialog box.

 At the bottom of that dialog box, you can choose
to add this to the Quick Style List or to make it
available only in this document.

New Quick Style

To create a style easily:

 Insert your cursor anywhere in the chosen style

 Click the Styles dialog box

8.0 Adding Tables

Tables are used to display data in a table format.

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Create a Table
To create a table:
 Place the cursor on the page where you want the new table
 Click the Insert Tab of the Ribbon
 Click the Tables Button on the Tables Group. You can create a table one of four ways:
o Highlight the number of row and columns
o Click Insert Table and enter the number of rows and columns
o Click the Draw Table, create your table by clicking and entering the rows and columns
o Click Quick Tables and choose a table

Enter Data in a Table

Place the cursor in the cell where you wish to enter the information. Begin typing.
Modify the Table Structure and Format a Table
To modify the structure of a table:
 Click the table and notice that you have two new tabs on the Ribbon: Design and Layout.
These pertain to the table design and layout.

On the Design Tab, you can choose: Table Style Options, Table Styles, Draw Borders

To format a table, click the table and then click the Layout Tab on the Ribbon. This Layout tab allows
you to:
 View Gridlines and Properties (from the Table Group)
 Insert Rows and Columns (from the Rows & Columns Group)
 Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
 Merge or Split Cells (from the Merge Group)
 Increase and Decrease cell size (Cell Size Group)
 Align text within the cells and change text directions (Alignment Group)

9.0 Graphics

Word 2007 allows you to insert special characters, symbols, pictures, illustrations, and watermarks.

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Symbols and Special Characters
Special characters are punctuation, spacing, or typographical characters that are
not generally available on the standard keyboard. To insert symbols and special
characters:

 Place your cursor in the document where you want the symbol
 Click the Insert Tab on the Ribbon
 Click the Symbol button on the Symbols Group
 Choose the appropriate symbol.

Equations
Word 2007 also allows you to insert mathematical equations. To access the mathematical equations
tool:

 Place your cursor in the document where

you want the symbol
 Click the Insert Tab on the Ribbon
 Click the Equation Button on the Symbols
Group
 Choose the appropriate equation and
structure or click Insert New Equation

 To edit the equation click the equation and the Design Tab will be available in the Ribbon

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Illustrations Pictures and Smart Art
Word 2007 allows you to insert illustrations and pictures into a document. To insert illustrations:

 Place your cursor in the document where you want the illustration/picture
 Click the Insert Tab on the Ribbon
 Click the Clip Art Button
 The dialog box will open on the screen and you can search for clip art.
 Choose the illustration you wish to include

To insert a picture:
 Place your cursor in the
document where you want
the illustration/picture
 Click the Insert Tab on the
Ribbon
 Click the Picture Button
 Browse to the picture you
wish to include
 Click the Picture
 Click Insert

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Smart Art is a collection of graphics you can utilize to organize information within your document. It
includes timelines, processes, or workflow. To insert SmartArt
 Place your cursor in the document where you want the illustration/picture
 Click the Insert Tab on the Ribbon
 Click the SmartArt button
 Click the SmartArt you wish to include in your document
 Click the arrow on the left side of the graphic to insert text or type the text in the graphic.

Resize Graphics
All graphics can be resized by clicking the image and clicking one corner
of the image and dragging the cursor to the size you want the picture.

Watermarks
A watermark is a translucent image that appears behind the primary text in a document. To insert a
watermark:

 Click the Page Layout Tab in the Ribbon

 Click the Watermark Button in the Page Background Group
 Click the Watermark you want for the document or click Custom Watermark and create your
own watermark
 To remove a watermark, follow the steps above, but click Remove Watermark

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10 Proofreading a Document

There are many features to help you proofread your document. These include: Spelling and Grammar,
Thesaurus, AutoCorrect, Default Dictionary, and Word Count.

Spelling and Grammar

To check the spelling and grammar of a document

 Place the cursor at the beginning of the document or the beginning of the section that you want to
check
 Click the Review Tab on the Ribbon
 Click Spelling & Grammar on the Proofing Group.

 Any errors will display a dialog box that allows you to choose a more appropriate spelling or
phrasing.

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Thesaurus
The Thesaurus allows you to view synonyms. To use the thesaurus:

 Click the Review Tab of the Ribbon

 Click the Thesaurus Button on the Proofing Group.
 The thesaurus tool will appear on the right side of the screen and you can view word options.

You can also access the thesaurus by right-clicking any word and choosing Synonyms on the menu.

Customize AutoCorrect
You can set up the AutoCorrect tool in Word to retain certain text the way it is. To customize
AutoCorrect:

 Click the Microsoft Office button

 Click the Word Options Button
 Click the Proofing tab
 Click AutoCorrect Options button

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  On the AutoCorrect Tab, you can specify words you want to replace as you type

Create a New Default Dictionary

Often you will have business or educational jargon that may not be recognized by the spelling and/or
grammar check in Word. You can customize the dictionary to recognize these words.

 Click the Microsoft Office button

 Click the Word Options Button
 Click the Proofing tab
 Click the When Correcting Spelling tab
 Click Custom Dictionaries

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  Click Edit Word List
 Type in any words that you may use that are not recognized by the current dictionary.

Check Word Count

To check the word count in Word 2007 look at the bottom left corner of the screen. It will give you a
total word count or if you have text highlighted it will tell you how many words are highlighted out of
the total.

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11 Page Formatting

Modify Page Margins and Orientations

The page margins can be modified through the following
steps:

 Click the Page Layout Tab on the Ribbon

 On the Page Setup Group, Click Margins
 Click a Default Margin, or
 Click Custom Margins and complete the dialog box.

To change the Orientation, Size of the Page, or Columns:

 Click the Page Layout Tab on the Ribbon

 On the Page Setup Group, Click the Orientation,
Size, or Columns drop down menus
 Click the appropriate choice

Apply a Page Border and Color

To apply a page border or color:

 Click the Page Layout Tab on the Ribbon

 On the Page Background Group, click the Page
Colors or Page Borders drop down menus

Insert Common Header and Footer Information

To insert Header and Footer information such as page numbers, date, or title, first, decide if you want
the information in the header (at the top of the page) or in the Footer (at the bottom of the page), then:

 Click the Insert Tab on the Ribbon

 Click Header or Footer
 Choose a style

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  The Header/Footer Design Tab will display on the Ribbon
 Choose the information that you would like to have in the header or footer (date, time, page
numbers, etc.) or type in the information you would like to have in the header or footer

Create a Page Break

To insert a page break:

 Click the Page Layout Tab on the Ribbon

 On the Page Setup Group, click the Breaks
Drop Down Menu
 Click Page Break

Insert a Cover Page

To insert a cover page:

 Click the Insert Tab on the Ribbon

 Click the Cover Page Button on the
Pages Group
 Choose a style for the cover page

Insert a Blank Page

To insert a blank page:

 Click the Insert Tab on the Ribbon

 Click the Blank Page Button on the
Page Group

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12 Macros

Macros are advanced features that can speed up editing or formatting you may perform often in a Word
document. They record sequences of menu selections that you choose so that a series of actions can be
completed in one step.

Recording a Macro
To record a Macro:
 Click the View Tab on the
Ribbon
 Click Macros
 Click Record Macro

 Enter a name (without spaces)

 Click whether you want it assigned to a
button (on the Quick Access Toolbar) or
the keyboard (a sequence of keys)
 To assign the macro a button on the Quick
Access Toolbar:
o Click Button
o Under the Customize Quick
Access Toolbar, select the
document for which you want the
Macro available

o Under Choose Commands: Click the Macro that you are recording
o Click Add
o Click OK to begin Recording the Macro
o Perform the actions you want recorded in the Macro
o Click on Macros
o Click on Stop Recording Macros

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  To assign a macro button to a
keyboard shortcut:
o Click Keyboard
o In the Press New
Shortcut Key box, type
the key sequence that you
want and click Assign

o Click Close to begin

recording the Macro
o Perform the actions you
want recorded in the
Macro
o Click on Macros
o Click on Stop Recording
Macros

Running a Macro
Running a macro depends on whether it’s been added to the Quick Access Toolbar or if it’s been given a
Keyboard Shortcut.

 To run a Macro from the Quick Access Toolbar, simply click the
Macro Icon

 To run a Macro from the Keyboard shortcut, simply press the

keys that you have programmed to run the Macro.

13 Table of Contents

The easiest way to create a Table of Contents is to utilize the Heading Styles that you want to include
in the Table of Contents. For example: Heading 1, Heading 2, etc. based on the content of your
document. When you add or delete headings from your document, Word updates your Table of
Contents. Word also updates the page number in the table of contents when information in the
document is added or deleted. When you create a Table of Contents, the first thing you want to do is
mark the entries in your document. The Table of Contents is formatted based on levels of headings.
Level 1 will include any text identified with the style Heading 1.

Mark Table of Contents Entries

You can mark the Table of Contents entries in one of two ways: by using built-in heading styles or by
marking individual text entries.

To Use Built-In Heading Styles

 Select the text that you wish to be the
heading
 Click the Home Tab
 In the Styles Group, click Heading 1 (or the appropriate heading)

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  If you don’t see the style you want, click the arrow
to expand the Quick Styles Gallery
 If the style you want does not appear click Save
Selection as New Quick Style

To Mark Individual Entries:

 Select the text you wish to make a heading

 Click the References Tab
 Click Add Text in the Table of Contents Group
 Click the Level that you want to label your
selection

Create a Table of Contents

To create the table of contents:

 Put your cursor in the document where

you want the Table of Contents
 Click the References Tab
 Click the Table of Contents button

Update Table of Contents

If you have added or removed headings or other
table of contents entries you can update by:

 Apply headings or mark individual

entries as directed above
 Click the References Tab in the Ribbon
 Click Update Table

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Delete Table of Contents
To delete a table of contents: Click the References Tab on the Ribbon; Click Table of Contents ;Click
Remove Table of Contents

14 Creating Web Pages

Simple web pages can be created in Word using the Save as Feature. In a web document, you can insert
pictures and hyperlinks. To view the document as you would a web page:

 Click the View Tab on the Ribbon

 Click the Web Layout Button in the Document Views Group

Entering Text
To enter text into the document, simply begin typing. If you want to adjust the layout of the page and
text, you should use tables to format the page properly.

Hyperlinks
Hyperlinks, or links, allow the reader to click on text and go to another web site. To create a hyperlink:
 Select the text that will be the link
 Click the Insert Tab of the Ribbon
 Click the Hyperlink Button on the Links Group
 Type in the web address, or URL, of the link and Click OK

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Saving Web Pages
To save a web page:

 Click the Office Button

 Move the cursor over Save As
 Click Other Formats

 Under Save as Type, click Web Page

 Type in the name of the document
(without spaces)

15 Lists

Lists allow you to format and organize text with numbers, bullets, or in an outline.

Bulleted and Numbered Lists

Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and
letters depending on the organization of the list.

To add a list to existing text:

 Select the text you wish to make a list

 From the Paragraph Group on the Home Tab, Click the Bulleted or Numbered Lists button

To create a new list:

 Place your cursor where you want the list in the document
 Click the Bulleted or Numbered Lists button
 Begin typing

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Nested Lists
A nested list is list with several levels of indented text. To create a
nested list:

 Create your list following the directions above

 Click the Increase or Decrease Indent button

Formatting Lists
The bullet image and numbering
format can be changed by using the
Bullets or Numbering dialog box.

 Select the entire list to change

all the bullets or numbers, or
Place the cursor on one line
within the list to change a
single bullet
 Right click
 Click the arrow next to the
bulleted or numbered list and
choose a bullet or numbering
style.

16 References and Citations

Word 2007 offers great tools for citing sources, creating a bibliography, and managing the sources. The
first step to creating a reference list and citations in a document is to choose the appropriate style that
you will be using for formatting the citations and references.

Style
To choose a publishing style:

 Click the References Tab on the

Ribbon
 Click the drop down box next to
Style in the Citations &
Bibliography Group
 Choose the appropriate style.

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Citations
To insert a citation in the text portion of your document:
 Click the References Tab on the Ribbon
 Click the Insert Citation Button on the Citations
& Bibliography Group
 If this is a new source, click New Source
 If you have already created this source, it will be
in the drop down list and you can click on it

 If you are creating a New Source, choose the type

of source (book, article, etc.)
 Complete the Create Source Form
 If you need additional fields, be sure to click the Show All Bibliography Fields check box
 Click OK

Bibliography
To add a Bibliography to the document:

 Place the cursor in the document

where you want the bibliography
 Click the References Tab on the
Ribbon
 Click the Bibliography Button on
the Citations & Bibliography
Group
 Choose Insert Built-in
Bibliography/Works Cited or
Insert Bibliography

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Insert Footnote
Some types of academic writing utilize footnotes. To insert a footnote:

 Click the References Tab on the Ribbon

 Click Insert Footnote (or Insert Endnote depending on your
needs)
 Begin typing the footnote

17 Track Changes

Track Changes is a great feature of Word that allows you to see what changes have been made to a
document. The tools for track changes are found on the Reviewing tab of the Ribbon.

Begin Track Changes

To keep track of the changes you’ll be making to a document, you must click on Track Changes icon.
To start Tracking Changes:

 Click Review Tab on the Ribbon

 Click Track Changes
 Make the changes to your document and you will see any changes you have made.

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Document Views

There are four ways to view a document after you have tracked changes:

 Final Showing Markup: This shows the document with the changes displayed
 Final: This shows the changed document, without the changes displayed
 Original Showing Markup: The original document with the changes displayed
 Original: The original document without any changes.

To change the view, click the appropriate choice in the Tracking Group of the Review Tab on the
Ribbon.

The Show Markup feature allows you to view different items (comments, formatting, etc.) and choose
to view different authors’ comments.

Accept or Reject Changes

When you view the changes in a document you can either choose to accept or reject the changes. This
allows you to review the document by each change to accept or reject each change.

Comments
The New Comments icon also lets you add comments to the document. To add a new comment, put
your cursor where you would like to add the comment and click on New Comment.

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