PROJECT REPORT

ON

CLINIC MANAGEMENT SYSTEM

A study project submitted to Mrs. Sujata Bachhav and Mrs. Ashwini

Deshmane, for the fulfillment of the requirement of Bachelor of

Computer Application(BCA)

BY

Kishor shinde

TYBCA-SEM V

KAVERI COLLEGE OF ARTS,SCIENCE AND COMMERCE

[ UNIVERSITY OF PUNE ]

2019 – 2020
 KANNADA SANGHA PUNE’S
KAVERI COLLEGE OF ARTS,SCIENCE AND
COMMERCE
GANESHNAGAR,ERANDWANE PUNE-411004

CERTIFICATE

This is to certify that MR KISHOR SHINDE has successfully completed

(Project Guide) (BCA In charge) (Principal)

(Internal Examiner) (External Examiner)

It gives me immense pleasure to express my sincere thanks to Dr Rahul Kale

for the constant support and help vital for the success of this project and giving me

the opportunity to develop the dental Clinic Management System for his clinic.

I would like to express my sincere and deep gratitude to my internal project

guide Mrs. Sujata Bachhav and Mrs. Ashwini Deshmane, for her valuable guidance

and suggestions.

I would also like to thank the Coordinator for giving me guidance and

timely help.

Mr.KISHOR SHINDE

(BCA-Sem V)
 TABLE OF CONTENTS
CHAPTER NO. TITLE
1. Company Profile
2. Project Profile
3. Study Of Existing System
3.1 Existing System
3.2 Problems with existing System
3.3 Fact Finding Methods
4. Proposed System
4.1 Scope of Proposed System
4.2 Objectives of Proposed System
4.2 Feasibility Study
4.3 H/W and S/W Requirement
5. System Analysis
5.2 Context Level Diagram
5.3 Data Flow Diagram
5.4 Entity Relationship Diagram
6. System Design
6.1 Data Dictionary
6.2 Table Design
6.2 Form Design (with Input Values)
6.3 Report Design ( with Data)
7. System Limitations
8. Future Enhancements
9. Bibliography
 PROJECT PROFILE

Dental Clinic Management system

Introduction: - Dental Clinic Management is a user friendly website developed in

Asp.net programming language as front end and SQL server database as back end

to felicitate the working a dental clinic.

Dental Clinic Management System is a web based application that promotes easy

data entry and usage. It includes patient’s personal information, medical and dental

history, treatment plan, patient education, case reports and statistics. This makes

your dental practice more convenient, efficient and precise, thus promoting a

paperless office.

Objective:- The “Dental Clinic Management (DCM)” objective is to provide a

system which manages the appointment details , customer detail and service and

products in a operational dental clinic on a daily basis. The admin and client will

save a lot of time and resources compare to manual paper work .

The system will take care of all the sales servicing activity in a quick manner. Data

storing is easier. It will be able to check any report at any time. Paper work and

manual work is reduced. The system is user friendly and easy to use
EXISTING SYSTEM

Existing system refers to the system that is being followed till now.

Presently all the clinics functionalities are done manually. That is if a

patient want to consult a doctor he can visit their till his chance called.

This is make the person very difficult. An Appointment are distributed

directly. The main disadvantage is time consuming. Limitation of existing

system is if sum one patient loses his receipt, difficulties to find out

patient has assign tickets. To defect this limitation we do computer

system.

The current system works as the following:

In the old system, the user was maintaining the records like number of

books, CD’s, DVD’s and subscribers., Fees Detail and bill (Receipt) in

the paper sheets.

Hence it was very difficult for him to keep track which Customer has

been taken which cd or dvd, what is the Bill no, etc.

The manpower required for this kind of transaction and maintenance

of data is higher than the actual requirement.

No system can be referred as complete system in all aspects. In spite of

successful executions of testing plan .The problem arises, when the

system is input in the real working environment, the problem that will

arise cannot be visualized and their solution cannot be predetermined to

be rectified.

The designed product is stand alone system.

It works on current basis.

On-line booking, transaction etc are not possible.

Lack of security of data..

Time consuming.

Consumes large volume of paper work.

Manual work.

No direct role for the higher officials.

To avoid all these limitations and make the system working more

accurately it needs to be computerized.

The DENTAL CLINIC MANAGEMENT SYSTEM software is userfriendly

software. The main objectives of the system is which shows and helps

you to collect most of the information about Hospitality and Services The

system is very simple in design and to implement. The system requires

very low system resources and the system will work in almost all

configurations.

The main objectives of the proposed system can be enumerated as

follows:

1. Patients are easily allocated to the doctors.

2. Doctors Search is possible.

3. Today’s patient list help doctors to search their patients.

The system is very simple in design and to implement. The system

requires very low system resources and the system will work in almost

all configurations.

1. Security of data.

2. Ensure data accuracy’s.

3. Administrator controls the entire system.

4. Reduce the damages of the machines.

5. Minimize manual data entry.

6. Greater efficiency.

7. User friendly and interactive.

8. Minimum time required.

Our main aim of the project is to get the correct information about

particular Patient and to reduce human efforts.

The user can maintain all the records about Patient Details,

Appointments, Doctor Details, Follow-ups and Bill and save it in the

database. Enable the clinicians and administrators to search documents

and records by criteria such as patient name, date of birth, address, and

medical condition from within familiar Office applications.

The goals that wish to be achieved are:

1. System manages to save all the patient record accurately and

computerized.

2. System able to avoid the data redundancy of patient dental

information.

3. System manages to check the available date and time to make

appointment between dentist and patient.

4. System able to display patient dental history and treatment that had

been

done.

5. System provides an interactive tooth illustration charting to make the

6. Generate report of patient dental condition according to the treatment

session.

7. Generate statistic report regarding number of patient visit for

treatment at

the clinic.
FEASIBILITY STUDY :-

A feasibility study is conducted to select the best system. That meets

performance requirement. A system required performance is defined by

a statement of constraints the identification of specific system objectives

& a description of outputs. All projects are feasible-given unlimited time.

All projects are feasible-given unlimited time.

Feasibility and risks analysis are related in many ways, if project risk is

great the Feasibility of providing quality software is reduced.

ECONOMICAL ANALYSIS :-

A system is expected to provide benefits. Identification of each benefit

and assignment of monetary value to it is required for cost benefit

analysis. Benefits can be tangible and intangible, direct or indirect. As

assessment of the economic justification for a computer based system

project is cost benefit. Cost benefit analysis is complicated by criteria

that vary with the characteristics of the system to be developed, the

relative size of the project and the respected return on investment

derived as part of the strategic plan.

During the technical analysis the analyst evaluates the technical

merits of the system concept, at the same time collecting additional

information about performance, reliability and maintainability. In some

cases, this step also

includes the limited amount of research and design. Technical analysis

begins with an assessment of the technical ability of the proposed

system.

Technically this project is very sophisticated and has faster execution

comparatively used in project.

During the technical analysis the analyst evaluates the technical

merits of the system concept, at the same time collecting additional

information about performance, reliability and maintainability. In some

cases, this step also includes the limited amount of research and design.

Technical analysis begins with an assessment of the technical ability

of the proposed system. The tools available for technical analysis are

derived from mathematical modelling, probability and statistic, queering

theory and control theory.

Behavioural analysis is an operational principle for all requirements

analysis methods. An estimate should be made of how strong a reaction

the user is likely to have towards the development of a system.

Behavioural analysis is an operational principle for all requirements

analysis methods. The statetransition diagram represents the behaviour

of a system by depicting its status and the events that use the system to

change state.

SOCIAL FEASIBILITY :-

Social feasibility is to determine of whether a proposed project will be

acceptable to the people or not. Technically this project is feasible, for

managing the proposal details as we are using .NET framework 3.5

which is available and it is very flexible which gives full control to

designer. Economically also this project is very useful. As it is going to

reduce marketing and other related cost.

This project is also operationally feasible, because it can be

implemented easily. To implement this, only a compatible browser needs

to be installed.

Proposed project is socially feasible because it gives user many options

as well as it will be easy to handle

The following section details out the minimum server and client

configuration required to run and sustain this software system.

Hardware Specification

Server Configuration

Processor : Intel i3

RAM : 1 GB

HDD : 80 GB

Printer : DeskJet / Laser printer for reports.

Others : Optical Mouse, Monitor, Keyboard

Client Configuration

Processor : Intel i3

RAM : 512 MB

HDD : 10 GB

Others : Any scanner (to capture photo ID), Optical

Mouse, Monitor, Keyboard.

Server Installation

OS : Windows Server 2003 and above

Software : Visual Basic 6.0 Runtime, Microsoft

Office 2013 (MS Access)

Client Installation

OS : Windows XP and above

Software : Visual Basic 6.0 Runtime

SOFTWARE USED FOR DEVELOPMENT

Operating System : Windows 2000 Server, Windows XP Professional.

Backend : Microsoft Acess.

Frontend : VB 6

Other Tools : Crystal Reports.