Scribd Logo
Upload

Welcome to Scribd!

  • 295 views

    PR-5 - Docuent Control Procedure

    Uploaded by

    SAMEER JAVED
    This document outlines procedures for document control. It describes creating documents and assigning them identifiers. Documents must be reviewed, approved by management, and issued before use. Revisions are made through a change request form. Documents are stored both electronically and in hard copy, with master copies kept securely. Access is given to relevant departments and obsolete documents are archived. Backups of electronic documents are made monthly. Records are retained according to a master list and then disposed of after the retention period.

    Copyright:

    © All Rights Reserved
    Download as RTF, PDF, TXT or read online from Scribd

    PR-5 - Docuent Control Procedure

    Uploaded by

    SAMEER JAVED
    295 views7 pages
    This document outlines procedures for document control. It describes creating documents and assigning them identifiers. Documents must be reviewed, approved by management, and issued before use. Revisions are made through a change request form. Documents are stored both electronically and in hard copy, with master copies kept securely. Access is given to relevant departments and obsolete documents are archived. Backups of electronic documents are made monthly. Records are retained according to a master list and then disposed of after the retention period.

    Original Description:

    Document control

    Copyright

    © © All Rights Reserved

    Available Formats

    RTF, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    This document outlines procedures for document control. It describes creating documents and assigning them identifiers. Documents must be reviewed, approved by management, and issued before use. Revisions are made through a change request form. Documents are stored both electronically and in hard copy, with master copies kept securely. Access is given to relevant departments and obsolete documents are archived. Backups of electronic documents are made monthly. Records are retained according to a master list and then disposed of after the retention period.

    Copyright:

    © All Rights Reserved
    Download as RTF, PDF, TXT or read online from Scribd
    Download as rtf, pdf, or txt
    295 views7 pages

    PR-5 - Docuent Control Procedure

    Uploaded by

    SAMEER JAVED
    This document outlines procedures for document control. It describes creating documents and assigning them identifiers. Documents must be reviewed, approved by management, and issued before use. Revisions are made through a change request form. Documents are stored both electronically and in hard copy, with master copies kept securely. Access is given to relevant departments and obsolete documents are archived. Backups of electronic documents are made monthly. Records are retained according to a master list and then disposed of after the retention period.

    Copyright:

    © All Rights Reserved
    Download as RTF, PDF, TXT or read online from Scribd
    Download as rtf, pdf, or txt
    of 7

    EHS PROCEDURE Ref:PR-05

    Issue Date:

    procedure for Document Control Issue N0

    Rev.No.

    PROCEDURE FOR
    DOCUMENT
    CONTROL

    Page 1 of 7
    EHS PROCEDURE Ref:PR-05

    Issue Date:

    procedure for Document Control Issue N0

    Rev.No.

    TABLE OF CONTENT

    Section Title Page No.


    No
    1.0 Purpose

    2.0 Scope:

    3.0 Responsibility:

    4.0 Definition:

    5.0 Procedure:

    6.0 Document / Record reference:

    Page 2 of 7
    EHS PROCEDURE Ref:PR-05

    Issue Date:

    procedure for Document Control Issue N0

    Rev.No.

    1.0 PURPOSE

    The purpose of this procedure is to describe the process of controlling the issue and changes
    made to documents in the EHS manual

    2.0 SCOPE:

    This procedure applies to all internal and external documentation that are determined
    to support the business

    3.0 RESPONSIBILITY:

    Document controller/Director

    4.0 DEFINITION:

    Approved : The status of an item (e.g., controlled document, controlled record)


    that has been reviewed, found acceptable and documented as
    acceptable by all approvers.

    Page 3 of 7
    EHS PROCEDURE Ref:PR-05

    Issue Date:

    procedure for Document Control Issue N0

    Rev.No.

    Controlled Document : A document that is reviewed and approved prior to use, version
    controlled, and has a life cycle.
    Change Control : The process of identifying, documenting, verifying, reviewing and
    approving changes before their implementation.

    5.0 PROCEDURE:

    5. 1 Create of Document: the organization shall control internal and external document
    prior to use to maintain the adequacy, traceability and maintain integrity of document.
    The responsible person shall identify the area of use of documentation and segregate
    according to the level

    Level -1: Manual


    Level -2: Procedure
    Level -3 work instruction
    Level- 4: Forms and records

    and shall create and control according to methodology defined in below section

    5.2 Document Numbering: the responsible person shall provide identical number to a
    particular document in a Manner.

    Manual: M/Std/01
    Where ‘M’ is Represent For Manual ‘Std’ is designate for particular Standard and ‘01’ is
    sequence No.
    Procedure: P/Std/01
    Where ‘P’ is Represent For Procedure ‘Std’ is designate for particular Standard and ‘01’
    is sequence No.

    Work instruction: W.I/Dep/XY


    Where ‘W.I’ is Represent For Work instruction ‘Dep’ is designate for Department and
    ‘XY’ is sequence No.

    Forms: F/Dep/XY

    Where ‘F’ is Represent for Formats ‘Dep’ is designate for Department and ‘XY’ is
    sequence No.

    Page 4 of 7
    EHS PROCEDURE Ref:PR-05

    Issue Date:

    procedure for Document Control Issue N0

    Rev.No.

    5.3 Document Review and Release

    Documents shall be reviewed for completeness and accuracy prior to release by


    Document Controller an approved by top management (Director)
    Document shall be issue after the approval of director

    5.4 Issue and Revision:

    If any department wants to change any document, he/she can request through format
    Document Change Request.

    All requirements for amendments shall be routed through the respective HOD’s to
    Documentation Manager’s office. Integrated Management System Manual will be
    amended section wise & Procedures will be amended procedure wise.
    Amendments to all documents are approved by the same authority as the original
    documents.

    During the issue of document the document shall identify the issue number 01 and
    revision no .00, issue no will revised 02 after ten revision and document shall issue till
    issue no 05.

    5.5 Collection of Records / Retain documented information:


    Records/ retain documented information are collected by those functions identified in
    the List of IMS Records/documented information.
    Where required by contract those responsible for the collection make records/retain
    documented information available to concerned person.

    5.6 Document Storage and Distribution


    The document shall be in hard copy and shall be maintained electronic media, during
    the preparation` of document the language shall be English.
    Master file shall be store with master stamp under the supervision of director and
    control copy is circulated with in a department.
    Electronic versions of all Master documents securely stored in a folder on the desktop
    and backed up monthly.

    Obsolete Document: organization shall maintain the obsolete document with obsolete
    stamp to prevent the unintended use of obsolete documents and recorded in a obsolete
    file

    Page 5 of 7
    EHS PROCEDURE Ref:PR-05

    Issue Date:

    procedure for Document Control Issue N0

    Rev.No.

    External origin document: the organization shall control the extremer origin document
    with stamp of external origin and records are maintained in external origin records.

    5.7 Access:
    The documentation manager will circulate the approved copy the regarding
    departmental HODs and he/she is responsible for implementing the particular
    document at the point of use and maintained in a separate file named accordingly ,
    01,02,03……

    5.8 Storage:
    Records / documented information are stored in secured facilities so as to:
     Be easily available/ retrievable.
     Minimize deterioration.
     Prevent loss or unauthorized access.

    5.9 Retention: the records are shall maintained as per the master list of
    document/records .

    5.10 Disposition:
    Upon expiring of the minimum retention period the IMS records / documented
    information are reviewed by the person responsible and then destroyed by any means
    after prior consultation Documentation Manager

    5.11 Soft Data Back-up:


    If data stored in computer, the backup will be 1st week of every month by
    Documentation Manager or related concerned person or as required

    6.0 Document / Record reference:

    S.
    Document /Record Description Reference No.
    No.
    1. Mater list of Document/Records
    2. Document Distribution

    Page 6 of 7
    EHS PROCEDURE Ref:PR-05

    Issue Date:

    procedure for Document Control Issue N0

    Rev.No.

    3. list of external origin document

    4 list obsolete document

    Page 7 of 7

    You might also like