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Control of Work Boards

Control of Work Boards provide standardized visual management and communication of work activities across all UK brewery sites. The boards display authorizations, ongoing work, isolation equipment logs, and other permit information in a clear format. This allows all employees and contractors to understand concurrent tasks and potential conflicts. The boards were developed through identifying best practices, input from all departments, and implementation as a standard system to support control of work activities and risk reduction.

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Samundeswaran Satiwasilan
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92 views

Control of Work Boards

Control of Work Boards provide standardized visual management and communication of work activities across all UK brewery sites. The boards display authorizations, ongoing work, isolation equipment logs, and other permit information in a clear format. This allows all employees and contractors to understand concurrent tasks and potential conflicts. The boards were developed through identifying best practices, input from all departments, and implementation as a standard system to support control of work activities and risk reduction.

Uploaded by

Samundeswaran Satiwasilan
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Control of Work Boards

Visual Management and Control

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Control of Work Boards

Subtitle Lucida Sans Unicode Bold 18pt Black


Max 2 Lines

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HEINEKEN & UK Overview

• HEINEKEN Globally:
• >165 breweries in over 70 countries
• >85,000 employees
• >Consolidated Beer Volume: approximately 200 million hl

• HEINEKEN in the UK:


• 5 UK sites for Cider and Beer production:
• Tadcaster, Manchester, Hereford, Ledbury,
Edinburgh

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Background

• Control of Work Boards were a Control of Work Hierarchy


Critical part of UK Control of Work
Project to:
• Develop best practice for control of
all work activities including
• Permit systems

• Field Based Risk Assessment

• Control of Contractors
(Authority to Work)
• LOTO and Process Isolation

• Visual management and


Communication

• This Project involved representatives


from all department areas and all UK
sites.

Effective Visual Management and real time Communication is vital to successful and safe
Control of Work activity which involves everyone in every area. Control of Work Boards were
designed to provide a key part of this communication.

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Why not electronic?

• Simple
• Development & Implementation Timescale
• Cost effective
• Primary aim to improve both standard of work control and accessible
visual management

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Control of Work Boards

• The Control of Work Boards are installed in each


department (or area for larger departments).

• Standard implementation across all departments in


all UK production sites.

Visual Management &


LOTO Equipment Authorised Persons
Communication

• Primary function is to provide • Provision of basic Lock • List of People who are
visual information on and control Out and Tag Out Authorised to issue
of what work is being carried out Equipment for general different types of Permit,
in the department / area so that: isolations along with Contact
• Employees and Contractors • Clear identification of Details
working in the area are aware where LOTO equipment
of all activities is being used
• Potential conflict between
concurrent work activities is
identified and eliminated.
Development Process

Identified Best Practice Further Development Implementation


•Idea developed and implemented by •Principles of the Hereford Board further •Implemented by sites as part of control
Hereford site before Control of Work developed including identified good of Work Project Rollout:
Project practices from other UK sites and •High level of engagement in the
•Identified as Best Practice in UK and external sources operation of boards implemented.
with external benchmarking •Involvement by representatives from all •Now expanded to areas run by 3rd
•Used by Control of Work Project to departments and all UK sites to produce Parties e.g. Effluent Treatment Plants
develop standard boards for all UK sites design
•Full size boards constructed in 5
sections to allow easy replacement of
individual sections if required
•Agreed and signed off by Control of
Work Group

Identified Best Practice improved further by cross site development and implemented as agreed
standard

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Control of Work Board Sections

Authorised Ongoing Isolation


LOTO Equipment
Persons Work Equipment Log
•Details of Persons Visual Information on Equipment provided Records the use of locks
Authorised to Issue what work is ongoing in comprises: from the board. This
Permits. the department / area: Set of unique keyed and provides the second
•Includes Type of •Daily Control Sheet coded padlocks component of visual
Authorisation, photo and •Each pocket contains the Valve locking devices information, allowing
contact details complete information for Multi hasps for multi party everyone in the
an ongoing task, whether isolations department / area to see
it is controlled by Permit to Tags what work is ongoing,
Work, Authority to work Also Shift Handover particularly for technician
etc Keysafe activity.
•Permit books Section for communicating
planned utilities shutdown

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Authorised Permit Issuers

• Clear information on each board on who is


authorised to issue which type(s) of Permit
in that area
• Yellow cards indicate “Provisional” Permit
issuers who require Permits to be
countersigned

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Daily Control Sheet

• Displayed in the Ongoing


Work Section
• Gives a summary of
information on the board
• Visibility of what work is
being done in the area and
current status.
• Includes confirmation that
Contractors have received
Area Induction for specific
hazards
• Used in Daily Control Meeting
• Helps to identify potential
conflicts between work
activities

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Board Types

Department / Area Board

For use in main departments and individual areas


in large departments e.g. Brewing, bottling

Mini Board

For use in smaller individual areas e.g. Wastewater


Treatment Plant

Micro Board

For use in the smallest areas where normal


application would be for Permit to Work /
Authority to Work only. Examples include
laboratory.

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Extension Boards

• Where specialist isolation


equipment is required in an area, or
there is routinely a requirement for
a greater number of padlocks than
is provided by the standard board,
Extension Boards are installed to
accommodate the equipment.
• Developed by one of our Graduate
Engineers at Ledbury Cider Mill, and
adopted as a UK standard.

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Sharing with Colleagues

• HEINEKEN actively encourages and


supports sharing of good and best
practices with colleagues globally
• Control of Work Boards shared
through HEINEKEN One 2 Share
site which provides global access.
• Control of Work Boards also
shared at Global Safety
Conference in Paris in 2013,
where it won Safety Award

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Summary

• Critical component of Control of Work,


enabling standardised :
• Visual management for all persons
in each area
• Communication of Work Activities

• Control of activities through Permit


and supporting systems
• Supports TPM PM and AM activity and
development through standardised
systems
• Risk Reduction / Prevention through
transparent and robust control of work
activities
• Developed through identification of
existing UK best practice and external
benchmarking, further developed with
the involvement of all departmental
areas and all UK sites.

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