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CS 1 - 3.4 - Formula and Function

The document provides information on formulas and functions in Excel. It defines formulas as calculations using cell references and mathematical operators. Functions are used for more complex calculations like financial, mathematical, and statistical operations. The document discusses creating formulas with cell references, absolute vs relative references, order of operations, and converting formulas to values. It also provides an overview of using functions in formulas.

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Yen Aduana
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252 views24 pages

CS 1 - 3.4 - Formula and Function

The document provides information on formulas and functions in Excel. It defines formulas as calculations using cell references and mathematical operators. Functions are used for more complex calculations like financial, mathematical, and statistical operations. The document discusses creating formulas with cell references, absolute vs relative references, order of operations, and converting formulas to values. It also provides an overview of using functions in formulas.

Uploaded by

Yen Aduana
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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FORMULA/

FUNCTION
REFERENCES:

• Excel 2010 for Dummies quick reference, by: Colin


Banfield and John Walkenbach
• Instructional videos
• Kinkoph, Sherry Willard, (2003), Office 2003: top 100
simplified tips and tricks, New Jersey, USA, Wiley
Publishing, Inc.
• Habraken, Joe., (2004), Microsoft Office 2003 all-in-
one, Indiana, USA, Que Publishing
OBJECTIVES:
 Recognize Excel formulas
 Listen to others with respect.
 Participate in class discussions actively.
 Enumerate formula operators
 Enter formulas.
 Use formulas to compute results in your
worksheets.
FORMULA/FUNCTION
 Formulas are used to do calculations such
as addition, subtraction, multiplication, and
division.
FORMULA/FUNCTION
 Functions
are used to compute more
complex calculations such as financial,
mathematical, and statistical calculations.

 AVERAGE
 MIN
 MAX
FORMULA/FUNCTION
 Formulas that are created, include cell
address that is used to refer cells on which
you want to do calculations.

 Formulas consists of mathematical operators


such as + (addition), - (subtraction),
* (multiplication), and / (division).
FORMULA/FUNCTION
 Forexample, you want to multiply cells C3
and D3 and then divide the product by 3,
you will create a formula that looks like this:
= (C3*D3)/3.

 Formulas begin with the equal sign (=)


which lets Excel know that the information
that you placed in the cell will be used to
perform calculations.
FORMULA/FUNCTION
 Creating formulas needs an understanding
of the order of mathematical operations,
which is called the rules of precedence.

 The following table provides the list of


operators that you can use in formulas and
indicates each operator’s precedence.
FORMULA/FUNCTION
FORMULA/FUNCTION
 The table shows that exponentiation has the
highest precedence (that is, Excel performs it
first), and logical comparisons have the
lowest precedence.

 Iftwo operators have the same precedence,


Excel performs the calculations from left to
right.
FORMULA/FUNCTION
Absolute, Relative, and Mixed References

 If you copy a formula containing an


absolute reference, Excel doesn’t adjust the
reference in the copied cell.

 Excel adjusts relative references as you


copy the formula.
FORMULA/FUNCTION
 Excel also enables you to use mixed
references, in which only one part of the
address is absolute.
FORMULA/FUNCTION
 Fill handle is a feature that allows the user to
extend (and fill) a series of numbers, dates, or
even text to a desired number of cells.

 In the active cell of the spreadsheet, the fill


handle is a small black box at the bottom right
corner.
FORMULA/FUNCTION
To change the type of cell reference in a formula,
follow these steps:
1. Double-click the cell containing the formula (or
press F2) to get into edit mode.
2. In the cell or formula bar, click the mouse
pointer on the cell reference.
FORMULA/FUNCTION
3. Press F4 repeatedly to cycle through all
possible cell reference types. Stop after the
cell reference displays the type you want to
use.
4. Press Enter to complete the operation.
FORMULA/FUNCTION
Basic Formula Essentials

Every Excel formula begins with an equal sign. A


formula can consist of up to 8,192 characters and
include any of the following elements:

 Operators such as + (for addition) and * (for


multiplication)
FORMULA/FUNCTION
 Absolute, relative, or mixed cell references,
such as $A$1 or B2:G10
 Named references, such as Revenue or Profit
 Values, text, or logical values
 Worksheet functions (such as SUM or AVERAGE)
FORMULA/FUNCTION
Changing When Formulas Are Calculated
 If the Excel calculation mode is set to automatic (the
default), changing cells that you use in a formula causes
the formula to display a new result automatically.
 To set the Excel calculation mode to manual, click the
Formulas tab on the Ribbon, click the Options button in
the Calculation group, and choose Manual from the
menu.
FORMULA/FUNCTION
Converting Formulas to Values
Sometimes, you may want to convert a formula to its
current value (remove the formula and leave only its
result).
To convert a formula to its current value, follow these
steps:
1. Select the cell that contains the formula. To convert
several formulas, you can select a range.
FORMULA/FUNCTION
2. Click the Copy button on the Ribbon’s Home tab. (You
can also press Ctrl+C or right-click the cell and choose
Copy from the contextual menu.)
3. Click the arrow portion of the Paste button on the
Ribbon’s Home tab and choose an option in the Paste
Values section of the Paste Options gallery.
4. Press Enter or Esc to exit Copy mode.
FORMULA/FUNCTION
Editing Functions in Formulas
 After you create a formula with one or more
functions, you may want to modify the arguments in
one of the functions later. Excel provides several
ways for you to modify a function. The method you
choose depends on personal choice and the
complexity of the function.
FORMULA/FUNCTION
Entering Functions in Formulas
Excel provides more than 300 built-in functions that can make your
formulas perform powerful feats and save you a great deal of time.
Functions perform the following tasks:
 Simplify your formulas
 Enable formulas to perform calculations that are otherwise
impossible
 Enable conditional execution of formulas — giving them some
rudimentary decision-making capability

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