TABLE CONTENTS

Cover i

Table Contents ii

Greeting from Secretary General iii

Asia Youth International MUN 2019 iv

General Overview of AYIMUN 2019 1

Rules of Procedure AYIMUN 2019 7

a. General Rules 9
b. Debate 10
c. Speeches 11
d. Related Documents 12
e. Voting Procedure 15

Guide to make a Position Paper 19

Sample of Position Paper 20

Sample of Working Paper 22

Sample of Draft Resolution 23

Resolution Formatting Guidelines 25

Endnotes 28
 GREETING FROM SECRETARY GENERAL

Hello my name is Cindy Lam from the United Kingdom. I am the Secretary General of
AYIMUN 2019. Joining AYIMUN is a rare opportunity that I will not miss, and again feel
the atmosphere of MUN after I became active MUNers in 2017. I hope AYIMUN can create
a new generation agents of change who will make something big for the world.

This year AYIMUN will give you more intense debate with Human Security in a Globalized
World as a main theme. Looking forward to meet you delegates and have a colorful
conference. See you in Malaysia.

Secretary-General
Cindy Lam
 Asia Youth International Model United Nations 2019
Asia Youth International Model United Nations (AYIMUN) is an annual conference where
young leaders from all over the world sit together in an assembly called Meeting Session and
each of them play the role as a diplomat representing the country they are assigned to. This
year’s AYIMUN is the third conference held after the first AYIMUN in Kuala Lumpur,
Malaysia (2017) and the second AYIMUN in Bangkok, Thailand (2018).

Uplifting the theme Enhancing Global Power through Diplomacy and Regional Integration,
the first AYIMUN in 2017 was attended by more than 600 delegates from around 50
countries. Beating its own achievement, the next AYIMUN in 2018 conference held in
Bangkok, Thailand was attended by 1066 delegates coming from more than 70 countries
across the globe talking about Pursuing Global Peace through Diplomacy.

This year’s Asia Youth International Model United Nations is plotted to be the greatest MUN
conference in Asia-Pacific. It will be held in Putrajaya International Convention Centre,
Malaysia with 2500 delegates around the world. You can learn and enhance your public
speaking skills, diplomatic skills, and debate skills. Expand your network internationally and
discover the incomparable diverse world and its uniqueness.
 GENERAL OVERVIEW

ASIA YOUTH INTERNATIONAL MODEL UNITED NATIONS

General Overview

Asia Youth International Model United Nations (AYIMUN) 2019 is the third edition
AYIMUN after the succession of AYIMUN 2018 which was held in Bangkok, Thailand. This
year, Asia Youth International Model United Nations (AYIMUN) 2019 will be held in
Putrajaya, Malaysia. AYIMUN is aimed to provide a platform for future statesmen,
politicians and diplomats to encourage themselves in understanding international issues and
policy, debate and share perspective between participants from different backgrounds and
different ethnicity. The ultimate goal of a MUN conference is to encourage youth awareness
of current international relations and issues, understand and try to form possible solutions to
solve the issue, whilst providing an atmosphere where participants can improve their
communication and diplomatic skills, critical thinking and networking.

The third annual session of AYIMUN 2019 will consist of seventeen committees such as
World Health Organization (WHO), United Nations Environment Program (UNEP), Food
and Agricultural Organization (FAO), United Nations Security Council (UNSC), INTERPOL,
Organization of Islamic Cooperation (OIC), World Trade Organization (WTO) and many
more. Each school and University attending the conference will be assigned one or more
countries, and each country will be represented by one delegate in each committee. During
the conference, each committee will meet for twenty hours over the course of seven until
eight sessions. In most committees, this time is divided between formal debate, caucuses, and
the resolution writing process.

The AYIMUN are composed of several organs, who are arranged as follows:

The Secretariat is the supreme authority of the substantive matters of the conference. The
Secretary-General, who leads the substantive matters in AYIMUN and Under Secretary
General rolling as Project Manager as the Supreme Commander of all organs. This year, they
are dedicated to providing an unprecedented experience to the participants of AYIMUN 2019,
and their top priority is to ensure that the conference is rewarding and enjoyable for all.
Under Secretary General for General Affairs comprises the Security staff, the public
relations staff, the operations staff, and the Deputy Director-General. The Deputy Director-
General takes the duty as the steering committee to all of staff outside of the Secretariat. He
coordinates the staff at times when the Secretariat is unavailable, such as during director or
co-director feedback sessions.

Under Secretary General for Media Relations Concern working with media and
communicate with partner for the purpose of informing the public of Asia Youth
International MUN 2019, our policies and practices in an effective, consistent and credible
manner. Media Relations means coordinating directly with the people responsible for
producing the news and features in the mass media. The goal of media relations is to
maximize positive coverage in the mass media.

Under Secretary General for External Affairs Primarily responsible for managing the
communications risks and opportunities of a AYIMUN’s business, externally. External
Relations is typically responsible for communications to a wide range of stakeholders,
including Sponsors, shareholders, venue, Hotel, influential members of the AYIMUN
community, the press and the public. External Relations may partner with others in the
organization to communicate with investors, analysts, customers and company Board
members

Under Secretary General for Liaisons Officer Comprises all the Liaisons Officer when the
time of event. USG for Liaison officers will be enforced to achieve the best utilization of
resources or LO services of AYIMUN. USG for Liaison officers often provide technical or
subject matter expertise of AYIMUN. Also to maintain and track all other LO tasks, as the
LO is a channel of communication between committee and participants, the LO must deliver
all information from the committee to the participants and address their questions, complaints
or anything related to the event from the participants to the committee.

Under Secretary General for Website Design Served in the creative process of making
websites, cooperating with External Relations and Media Relations in placing sponsors and
media partners. Handle all AYIMUN’s website designs, from registration, to payment.
Ensure that the entire registration process runs smoothly and the AYIMUN website can be
easily accessed by participants.
Under Secretary General for Media Social creates and executes social media campaigns to
promote AYIMUN’s Brand. Conducts research to see what participants are doing and need
also to learn popular trends to incorporate into the strategy. To ensure customer satisfaction,
USG for social media must respond to complaints, questions and comments left on the
AYIMUN’s social media pages in a timely and appropriate manner. In addition, the social
media administrator continuously monitors site analytics to see what types of content
followers respond to the most and adjusts the strategy accordingly.

The Delegates Affairs occupies AYIMUN’s Central Office between 08.00 am until 19.00 pm
every Monday to Friday to respond to the queries from delegates, faculty advisors, questions,
and registration process which are related to the conference. During the conference, all
members of the delegates affairs helps to manage Registration, Delegate Services, as well as
the spreading of Study Guides, Rules of Procedures, and Country Allocations to all of
delegates within the AYIMUN.

The Finance is responsible for all financial aspects of the conference, including the collection
of participants’ fee, universities, and vendor accounts, and the AYIMUN Financial
Assistance Program. Finance also responsible for creating a budget of each participant both
full accommodation and non-accommodation. Prior to the start of the conference, the
Business staff recruits advertisers, sponsors, organizers of the AYIMUN city tours, cultural
performance, and also diplomatic dinner.This person is supported in this work by the
Administration and Accounts staff.

The seventeen councils make up the committees of AYIMUN 2019. Each Committee staff
typically consists of a Director, and Assistant Directors.

● The Director is the substantive expert on the issues to be discussed in committee. At

AYIMUN, each director chooses his or her committee’s topic areas and prepares the
background Guide. The director is responsible for overseeing committee proceedings
and ensuring that all aspects of the topic area have been addressed.
● The Assistant Directors are additional dais members who help guide committee
sessions. Their job is to aid the Director by answering delegates’ questions,
monitoring blocs during caucus, providing feedback on delegate ideas, and keeping
track of the Speakers’ List, motions, votes and other procedural elements. Assistant
Directors serve as the primary liaison between delegates and committee Directors. If
 delegates have either substantive or procedural questions or concerns during
committee, they should not hesitate to ask Assistant Director for guidance.

Curfew Policy

During Asia Youth International Model United Nations (AYIMUN), we will be sharing the
Hotel with other guests. Delegate curfews are designed to provide all hotel patrons, including
AYIMUN participants, with a quiet environment at night. On all days, no movement in the
hallways will be permitted after 12:30 am, even to accept food deliveries. AYIMUN staff will
serve as hall monitors each night. These provisions are made based on the requirement from
the hotel.

Dress Code Policy

In simulation of the United Nations, we at AYIMUN strive for professionalism in all aspects
of the conference. Delegates are expected to follow a dress code during all committee
sessions and conference events. At most times, the prevailing dress code will be professional
business attire, while the traditional costume is also permitted as the costume of cultural show
and diplomatic dinner. In addition, we ask that delegates and faculty advisors exercise good
sense when interpreting the dress code. When casual attire is permitted, basic rules of
propriety will still apply. Delegates who are dressed inappropriately for any event may be
asked to return to their rooms to change into more appropriate attire.

Awards Policy

At Asia Youth International Model United Nations (AYIMUN) are primarily concerned with
providing each delegate an enjoyable and educational experience. We believe firmly that this
conference is an opportunity for students to learn about international relations, public
speaking, and the challenges of high-stakes diplomacy through first-hand experience. Above
all else, we hope that delegates leave that conference as better informed global citizens who
are better able to engage others in conversations about important world issues than when they
first arrived. However, we also value the recognition of students and delegations that have
contributed to the conference in exemplary ways. At closing Ceremonies, the Secretariat will
announce individual awards.
Each committee Director, in consultation with his or her committee staff, will determine
individual awards on the basis of the following criteria:

1. Ability to work with and persuade other delegates through in-depth explanations and
convincing arguments;
2. Quality of position papers;
3. Attendance at all committee sessions;
4. Adherence to all AYIMUN agendas, Putrajaya International Convention Center,
Putrajaya, Malaysia;
5. Exhibition to desire to compromise, while adhering to the policies and interests of the
assigned individual country;
6. Ability to develop and convey pragmatic and actionable solutions, both orally and in
written form;
7. Exhibition of an in-depth understanding of the intricacies of the topic areas; and,
8. Skill and effectiveness in caucusing, resolution-writing, and debate.

Fifty-four individual awards will be given in total: one Best Delegate, one Outstanding
Delegate, one Honourable Mention, one Best Position Paper, and one Verbal Commendation.
Those awards will be given to all winners from all committees in AYIMUN 2019.

Pre-Writing Policy

Any documents written before the conference may not be submitted to the committee staff as
part of a working paper, draft resolution, or amendment during AYIMUN. The AYIMUN
philosophy is founded on the idea that the best solutions are generated through debate,
collaboration, and compromise, and as such, all papers presented before a committee should
reflect collaboration that occurred within that committee. All writings are expected to take
place after the start of the first committee session and comprise the work of more than one
delegation. Members of the committee staff have been instructed not to accept documents
that do not seem as though they could have been feasibly written during the conference,
based on the content of the document and/or the time at which it is submitted. Any delegates
who, for whatever reason, are suspected of submitting pre-written work will be subject to an
investigation that may result in disciplinary action, up, including reduced consideration for
individual or delegation awards, expulsion from the conference, and/or disqualification from
future attendance at AYIMUN. Any suspicious regarding an infraction of the prewriting
policy should be brought to the immediate attention of the committee Director.
Plagiarism Policy

The open exchange of ideas plays a crucial role in debate. However, it is important for all
delegates to acknowledge clearly when they have relied upon or incorporated the work of
others. It is expected that all material submitted to the committee staff before and during the
conference will be the delegates’ own work. Delegates should always take great care to
distinguish their own ideas and knowledge from information derived from sources through
the proper citation of all quoted and paraphrased material. Delegates who are in any doubt
should consult their faculty advisor, Director, and/or Under-Secretary General before the
work is prepared or submitted. Plagiarism can take many forms, including:

1. Verbatim plagiarism using the words of an outside sources or another delegate

without proper citation.
2. Inadequate paraphrase adapting the ideas of an outside source or another delegate
without acknowledging the origin of those ideas;
3. Material replications submitting writing that have been previously used in an
academic or extracurricular setting, or in a different model UN committee.

All materials submitted to the dais will be vetted for plagiarism. Any suspicious regarding an
infraction of the plagiarism policy should be brought to the immediate attention of the
committee Director.

RULES OF PROCEDURE

ASIA YOUTH INTERNATIONAL MODEL UNITED

NATIONS 2019
This guide is an essential reference for any delegate attending the AYIMUN 2019
conference and will provide an in depth insight into the AYIMUN Rules of Procedure

A. GENERAL RULES
1. SCOPE
These Rules of Procedure will be used in all councils of AYIMUN 2019. No other
rules of procedure are applicable. If the director provides alternate rules based on
 the nature of the committee, those rules will always take precedence in the event of
a conflict.

2. LANGUAGE
English shall be the official working language of the session. The speeches,
statements, motions, and points shall be made solely in English, while no other
language shall be allowed during the sessions.

3. DRESS CODE

Formal business attire is the official dress code for all sessions, except city tour. No
jeans, no sandals, sneakers, t-shirts, and/or shorts are permitted to be worn during the
conference. We suggest you to not use flashy color for blazer or suit. Formal attire for
men includes suit or blazer, neat shirt, trousers, and formal shoes; ties are optional.
Formal attire for ladies includes suit or blazer, formal dress or neat shirt and formal
skirt (medium length), and formal shoes. No stiletto, no wedges. The Director has the
authority to take further measures in the event of delegate wearing inappropriate attire.

4. DELEGATION AND DELEGATE

a. Each Member State will be represented by one or two delegates and
will only be granted one vote in each council.
b. Delegates are expected to have carefully read these rules of procedure,
and to have thoroughly prepared for every session.
c. Placards and delegate’s identity cards are subject to the recognition by
the Secretariat during the Committee Session.
d. In order to receive a certificate confirming their participation at the
conference, each delegate must attend at least 80% of all sessions.
e. Delegates must always refer to themselves in the third person by the
name of the State or Organization they are representing, or with the
first person plural. For example: “We believe..”, “Germany
believes…”, “The Delegate of Germany believes…”, but not “I
believe”.

5. COURTESY
 Delegates should show courtesy and respect to the Honorable Secretary General,
Board of Dais, Committee staff, Advisors and fellow delegates.

6. CREDENTIALS

The credentials of the Secretariat and delegates have been accepted prior to the
opening of the conference. Actions relating to the alteration of rights or credentials of
any member may only be initiated by the consent of the honorable Secretary General.

7. PARTICIPANTS
It is obligatory for all delegates to participate in all delegates to participate in all
consecutive committee sessions, cultural night, and diplomatic dinner held by the
committee staff. Delegates who are not being respectful to the whole agenda during
the conference will not be entitled for acknowledgement and will not be eligible for
the award given.

8. SECRETARIAT AND SECRETARY GENERAL

The Secretariat comprises of the Honorable Secretary General and the Under
Secretary General. The Secretariat will direct the staff required by all the committees.
The Secretariat may at any time make written or oral statements to the committee.

9. USE OF ELECTRONIC DEVICES AND NOTES

1. It is expected that all delegates bring an electronic device to AYIMUN 2019.
2. All working papers and draft resolutions must be word-processed, and the director
may request amendments be word-processed at their discretion.
3. The usage of electronic devices during moderated caucus or at the General
Speaker’s list may be prohibited at the discretion of the director.
4. Delegates should not talk unless recognized by the director or in an unmoderated
caucus. Delegates are welcome to communicate during sessions by passing notes,
so long as this does not become disruptive.
10. BOARD OF DAIS
1. In the exercise of their functions stated hereafter, the chairs are subject to these
rules and are responsible to the Honorable Secretary-General.
 2. The Chairs entertain equal authority in front of the Assembly and their
cooperation is governed by internal rules applicable to staff members, as defined
by the secretariat
3. The Chair (any reference to the “Chair” hereafter includes both staff members)
will have complete control of the proceedings at any formal meeting and ensure
the adherence to these rules. In particular, the Chair will declare the opening and
closing of each meeting, direct discussion, accord the right to speak, put questions,
announce decisions, and rule on points of order. The Chair may also propose the
adoption of any procedural motion to which there is no significant objection. In
case of disruptive or dilatory behavior of any delegates, the Chair reserves the
right to take appropriate measures. The Chair may direct discussion to a limited
extent at their discretion, but the expectation is that the debate will be led by the
delegates and not the Chair.
4. In case of a procedural issue not covered by these rules, the Chair will make a
decision that is considered compliant with the spirit of these rules. In this event,
the chair will announce to the council the use of this rule. Decision taken by the
Chair under this rule can be subject to appeal.
5. A delegate may immediately appeal any decision of the Chair by raising a motion,
with the exception of those matters that are explicitly stated to be un-appealable
within these rules. The Chair may speak briefly in defense of the ruling. The
appeal will then be put to a vote, and the decision of the Chair will stand unless
overruled by a two-thirds majority of those members present. This is a procedural
vote, and thus all members present must vote.
6. One of the Chair’s duties is to moderate speaking time, and as such they will gavel
during speeches to indicate remaining time, and the elapse of speaking time. The
Chair will indicate at the start of the conference at what interval they will gavel,
and Delegates who are confused should raise a point of Parliamentary Inquiry.

11. QUORUM
The director may declare to open a committee session when at least one-quarter of the
members of the council are present. A member of the council is a representative who
is officially registered in that council. The presence of a majority of the members will
be required for a vote on any resolution. A roll call is never required to determine the
presence of a quorum.
12. ROLL CALL
a. Roll call will be conducted at the beginning of each session by the
Chair in alphabetical order. Delegates shall establish their presence in
the committee in either of the two following manners:
1. Present and voting: should vote “in favor / yes” or “against /
no” in substantive matter, without any possibility to pass or
abstain.
2. Present: shall vote “in favor / yes”, “against / no”, abstain and
pass on substantive matters.
b. After roll call, The Chair will announce simple and two-thirds majority,
as well as the minimum sponsors of Draft Resolution submission and
amendment.
c. Delegates who arrive during or after the roll call are required to send
notes to the Chair stating whether they are “present” or “present and
voting”.

B. DEBATE
1. Minute of Silence
An opportunity for prayer or meditation at the very beginning and at the very end of
each session. Any delegate may move for a minute of silence before the first
roll call takes place or immediately after the debate has been adjourned.
2. Agenda Setting
A process of deciding which topics will be discussed first. To start agenda setting
process, a delegate should raise a motion to set the agenda. Then, the Chair
will invite two speakers in favor and two speakers against to speak for one
minute each, and proceed to the voting procedure. It requires simple majority
to decide which topic shall be discussed first.
3. General Speakers’ List
After the topic has been decided, the council will proceed to general speakers’ list.
Delegates may speak generally on the topic area being considered. The Chair
will invite those delegates who want to be put on the list. The default speaking
time for each speaker is one minute thirty seconds.
If there is still time remaining, delegates are able to yield their remaining time in one
of the three following ways:
i. Yield to another delegate
The remaining time will be yielded to the delegate designated by the Speaker,
and the designated delegate is free to accept the yield or no. If the
delegate does not accept, the time is automatically yielded back to the
Chair.
ii. Yield to questions
When the time is yielded to questions, the Chair will recognize other delegates
who will then ask their questions about the speech. The speaker is not
obliged to answer the questions directed at them.
iii. Yield to the Chair
If the remaining time is yielded back to the Chair, the debate will continue
with the next speaker on the list.
4. Absence
Delegates who are absent from the council when recognized by the DAIS forfeit
their time. The moderator shall continue with the debate.
5. Motions
Motions are proposed by delegates to drive the debate, such as proposing specific
topics to be discussed by the council. Motions and points shall be raised
when the floor is declared open by the Chair. The motion will require a
simple majority to pass. There are several motions that are being used, such
as:
d. Motion to set the agenda: to decide which topic area will be discussed
first
e. Motion for an unmoderated caucus
f. Motion to extend the previous moderated caucus / unmoderated caucus
g. Motion to close / table the debate: to stop the ongoing substantive
debate. If this is passed by the council through two-thirds majority, the
council need to reset the agenda.
h. Motion to suspend the meeting: to halt all council activities until the
next scheduled meeting.
 i. Motion to adjourn the meeting: to end all council activities, will be in
order immediately before the official ending of the conference.
5. Points
The following points are in order when the floor is open:
i. Point of Personal Privilege: used when a delegate experiences personal
discomfort that hinders their ability to participate in the conference,
such as the temperature of the room, distractions during committee
sessions, and many more.
ii. Point of Parliamentary Inquiry: used when a delegate has a question
about something that is not clearly understood in the committee session.
iii. Point of Order: used when a delegate believes that there was a mistake
made regarding the rules of procedures
6. Moderated Caucus
Moderated Caucus begins with motion raised by delegates, by mentioning the specific
topic that will be discussed, total time to discuss it, and each speaker’s
speaking time. If the motion has been declared passed through a simple
majority, The Chair will invite delegates who wish to speak after the delegate
who proposed the motion. The delegates will conduct speeches based on that
motion. Moving around the room, cross-talking or having conversations with
other delegates during moderated caucus is prohibited.
7. Unmoderated Caucus
Unmoderated Caucus also begins with a motion raised by the delegate to conduct an
unmoderated caucus with specific total time. Raising a motion to conduct an
unmoderated caucus does not require any specific issue to be discussed. This
unmoderated caucus facilitates delegates to deliberate their ideas and interests
through delegate-to-delegate conversational approach. This is also the right
time for delegates to find allies, form blocs, as well as composing working
papers and draft resolutions regarding the topics.
8. Consultation of the Whole
Delegates may motion for an informal consultation of the entire council in which
the rules of parliamentary procedure are suspended and goes without the
council members moderate the ensuing discussion. It is similar to
Unmoderated Caucus and is entertained at the discretion of the DAIS. The
 delegate making the motion must specify the time limit and a topic of
discussion for the consultation of the whole, not exceeding fifteen minutes.
The motion will be put into a vote and requires a simple majority to pass.
During the execution of this motion, delegates will be expected to remain
in their seats and be respectful of speakers at all times. The moderation
will be carried out by the council’s delegates. The DAIS will only permit
three consultation of the whole throughout the whole conference and can
only be extended for a maximum of five minutes under the discretion of
the DAIS. The decision is not subject to appeal.
9. Closure of Debate
Delegates are encouraged to move to the closure of the debate after debating on
the introduction of the draft resolution, introduction of an amendment, and
to close the whole debate on the council. A simple majority vote us
required for this motion to pass when closing the debate on the
introduction of draft resolutions and amendments. However, when the
closure of the whole debate is moved, the directors will recognize two
speakers against the motion. Closure of the whole debate requires the
support of two-thirds of the council. If the council is in favor closing of the
whole debate, the moderator will close the whole debate and move the
council to immediate substantive voting procedure on draft resolutions.
10. Suspension and Adjournment of the Meeting
Whenever the floor is open, a delegate may move for the suspension of the
meeting (postponing all committee functions for break time of the
conference) or for the adjournment of the meeting (adjourning all
committee functions until the next meeting and can only be done at the end
of the last session). The moderator may rule such motions out of order.
These decisions are not subject to appeal. When in order, these motions are
not debatable and will be immediately put to a vote barring any motions
taking precedence and they require a majority to pass. A motion to adjourn
the meeting will only be put in order under the Board of DAIS’ discretion
and recognition of the Under-Secretary General of Conference. A motion
to adjourn the meeting is only in order for the last committee session.
C. SPEECHES
1. Speeches
 The delegates will be able to deliver their speeches after having previously obtained
the permission of the Chair. The maximum time of speeches varies, based on
the motion proposed by other delegates. The time limit for speeches is always
subject to the Chair’s approval. In delivering speeches, each delegate is
required to refer to themselves in the third person by the name of the State or
Organization they are representing. If a delegate exceeds the permitted time,
the chairperson may call the speaker to order.
2. Right of Reply
A delegate whose national integrity has been compromised by another delegate may
request a right of reply to the speaker after his/her time has elapsed. The
chair’s decision regarding a right of reply may not be appealed. If granted, the
delegate receiving the right of reply may speak for maximum one minute.

D. RELATED DOCUMENTS
1. Working Paper
Working Paper is used by Delegates to present their ideas and information regarding
the topic that has been discussed previously. This Working Paper does not
have any format, and there is no maximum number of working papers. A
working paper can be submitted by individual delegate or by a bloc.
The Chair will open submission for Working Papers and declare the time limit for
submission of the Working Paper and the method to submit it.
In case when there are more than one working papers, the numbering will be under
the decision of the Chair. After working papers have been received by The
Chair, delegates can discuss the Working Paper by raising a moderated caucus
to discuss the Working Paper with the number that has been decided by the
Chair.

2. Draft Resolution
Draft Resolution contain solutions and contents to address the issue being debated,
which also has to answer the Question a Resolution Must Answer (QARMAs)
written in the Study Guide. Draft Resolution has rigid formats, such as the
sponsors, signatories, as well as perambulatory and operative clauses. A draft
resolution should be sponsored by a maximum of four persons, and signed by
 at least ten percent of the council, before it can be entertained. The sponsors of
one draft resolution can’t be sponsors or signatories of another draft resolution,
but the signatories of one draft resolution can be signatories of another draft
resolution.
The Chair will determine the time limit for the submission of draft resolution, the
method to submit it, and the maximum amount of draft resolutions recognized
by the Chair. If there are more than one draft resolutions, the numbering of
draft resolution will be under the decision of the Chair.
After the Chair recognizes draft resolutions, the sponsors of draft resolutions can
introduce their draft resolutions by raising a motion. In order for the motion to
be passed, it will need a simple majority. The Chair will then invite the
representatives from each bloc to introduce their Draft Resolution. The
maximum representatives from each bloc are under the decision of the Chair.
After that, The Chair will open question and answer session so that other
delegates in the council can ask questions regarding the draft resolution being
presented. The maximum time limit for presentation of draft resolution will be
determined by the Chair.
A draft resolution may not be withdrawn from the floor. If delegates wish to merge
two draft resolutions, or substantially amend a single draft resolution, they
should submit their work as a new draft resolution.

3. Division of The Question

After the debate on a draft resolution has been closed, a delegate may motion to vote on
a set of operative clauses separately. The moderator will then take all further
motions to divide and arrange the question from most severe to least severe. If
there is an objection to the division of the question, the motion will be debated
by two speakers for and two speakers against. A simple majority is required to
pass. If it passes, the draft resolution shall be divided accordingly, and a
separate vote will be taken on each divided part to determine whether it is in the
final draft. Parts of the substantive proposals that have passed voting procedure
will be recombined into the final resolution and be put to a substantive vote as a
whole. If all parts of the operative clauses of the proposal are rejected, the
following resolution will be considered as rejected as a whole.
 4. Clarification Points on Resolutions
At the moderator’s discretion, he or she may recognize a delegate or group of delegates
rising to answer clarification points on an introduced draft resolution, or the
moderator may answer these points him or herself. These points are non-
substantive and typically refer to typographical errors or mistakes in punctuation
and spelling of the document in question. The moderator’s decision on this
matter is not subject to appeal. Any substantive points will be ruled out of order
during this period, and the director may end this ―clarification question-answer
period‖ for any reason, including time constraints. Motions to suspend the rules
for substantive points on a resolution may be entertained by the director.

5. Closing the Introduction of the Draft Resolutions

A motion to close debate will be in order after the committee has heard the clarification
points on resolutions. A voting procedure will then be in order and a simple
majority vote will be used to pass the motion. Once the introduction of the draft
resolution has been closed, the committee will proceed with the debate.

6. Amendment of Draft Resolution

Amendment of Draft Resolution should have the approval of the Chair and be signed
by at least one-fifth of the delegates in each committee. Amendments are
numbered in the order on the eventual size of the committee.
To introduce an amendment, delegate should propose a motion which requires a
simple majority to pass. The time limit and procedure on the introduction are
the same as the draft resolution.
The committee will move to an immediate substantive vote on whether to adopt the
amendment. If the vote receives the simple majority required, the amendment
will be considered part of the draft resolution.

E. VOTING PROCEDURE
a. Procedural Voting
All voting is considered procedural with the exception of voting on draft resolutions.
Delegates must vote on all procedural motions, and no abstentions are allowed.
A motion that requires a simple majority needs more affirmative than negative
 votes to pass. A motion that requires a two-thirds majority vote to pass
requires exactly or more than two-thirds of the delegates to be affirmative. If
the required number of speakers for or against a motion is failed to be reached,
the motion will automatically pass or fail.
b. Substantive Voting
Substantive Voting is conducted on the voting of draft resolutions and voting on
amendments. For substantive voting, each country shall have one vote.
Substantive vote for the voting on amendments will be conducted immediately
after the motion to close the debate has passed with simple majority vote. The
voting is obliged to be conducted with all delegates’ participations. Once the
vote reaches the simple majority vote, the amendment is applied to the draft
resolution. Substantive voting for the voting on draft resolutions will be
conducted by the rule of roll call. During substantive voting of a draft
resolution or amendment, the council will secure the chamber. All delegates,
Board of DAIS, and Pages are not allowed to exit the conference room for any
reason until after the substantive voting has ended.
c. Reordering Draft Resolutions
After the closure of the debate, a motion to change the order of voting on draft
resolutions currently on the floor will be in order. There will be no debate in
this motion, and it will require a simple majority to pass. The reordering
proposals will be voted on in the other that they were received. If the order is
concluded, then the floor continues immediately with roll call vote.
d. Roll Call Vote
Roll Call Vote is conducted to decide which draft resolution will be adopted by the
council as a resolution. The Chair will call countries based on alphabetical
order, and the delegates who are “present and voting” should vote “Yes”,
“No”, “Yes with Rights”, “No with Rights”, but no abstain. The delegates who
are “present” may vote “Yes”, “No”, “Yes with rights”, “No with rights”, and
“Abstain”.
All delegates who request the right of explanation will be granted time to explain their
votes, not to exceed thirty seconds, after the announcement of the voting result.
e. Voting by Acclamation
The Chair has the authority to ask the delegates if they want to vote by acclamation.
Delegates can raise a motion to vote by acclamation and The Chair will ask if
 there is any objection. If committee members have no objections, then the
motion will automatically be adopted without going into voting procedure. A
single objection to voting by acclamation means that the committee will go
into normal voting procedure.

GUIDE TO MAKE A PAPER

A. Position Paper
Position Papers are short documents prepared by delegates who explain the represented
country’s history, stance, and intentions with regard to the topic to be discussed. Usually
not more than a page in length, position papers should be succinct and clear – chairs use
them to get a feel of their committee before the conference begins and may shape debate
based on the strengths and weaknesses of submitted papers.
a. Forms and formats
1. Background and history of the topic
● What is the story behind the topic being discussed? Has
the UN ever tackled this topic before, and if so what
was done and how have those actions affected the
current situation?
2. Countries stances upon the topic
● Is your country for or against the topic at hand?
Research past policies or action that was taken by your
country in order to see whether your country has had
any involvement in the matter being discussed.
● If your country has had no involvement in the topic,
have they been involved in any similar situation or
activities? You may extrapolate your country’s stance
on an issue by seeing how they have behaved in similar
situations.
● Your country intention during the conference
What proposed solutions do you have for the topic being
discussed? What results does your country expect by the
end of the conference?
All position papers should state clearly the delegate’s name,
country, and committee, and submit to the email based
on the study guide of each council.
 SAMPLE OF POSITION PAPER
Committee : World Health Organization (WHO)
Country : Argentina
Topic : Contemplating Castration Punishment for

The lack of accountability of sexual offenders and the fear of being rejected by community hampers the
victims of sex crimes, especially children and women, to report their cases to the authorities. In Mexico, 44
percent of Mexican women will experience some form of sexual violence during their lifetime, and yet, 91
percent of these crimes go unreported. the number of sex crimes are also increasing due to the lack of law
enforcement, particularly in holding sex crimes perpetrators accountable. In India, Mathura, a 16-year-old
girl was raped by two policemen inside a police station, but then, the courts set free the accused, blaming
Mathura for not raising an alarm and not injured. Justice for the victims of sex crimes are at risk, leaving
other people more vulnerable to sex crimes. Thus, eradication of sex crimes should not only be focused on
incarceration and other law enforcement measures, but also by involving continuous protection and
assistance for the victims as well as medical measures, such as chemical castration for the perpetrators.

In Argentina, Penal Code recognizes various types of sexual abuse and its impact, thus, jail punishment
varies from 6 months until 15 years. Beside strong jail punishment for the perpetrators, Argentina also
involves the medical measures for convicted people. In 2010, Argentina’s Mendoza province authorized
voluntary chemical castration treatment for rapists in return of reduced sentences. In order to give women
free-access to report to the authorities regarding sexual violence, Argentina through National Association of
Adult Survivors of Child Abuse (NAASCA) provide several helplines, information and advice line,
emergency line, and women shelter in 28 areas across Argentina. In international scale, WHO has recognized
the urgency of sexual violence and abuse, without paying attention to the urgency of medical approach to
eradicating the number of sexual violence, such as castration. Even though in many countries castrations
have been being used as the method of punishment for sexual offender, WHO hasn’t fully addressed
castrations as a complementary way to significantly reduce recidivism rates in certain male offenders. WHO
also hasn’t addressed the urgency of medical assistance towards the victims of sexual violence which will
make other victims hesitate to report to the authorities

Understanding the issue of affectivity of chemical castration for convicted perpetrators, Argentina proposes 3
main solutions, which are:

1. Establishing Special Division of Medical Measures against Sexual Violence, as a division that will
reduce the ineffectively of castrations practice that have been happening in various countries. This
division be responsible in creating special procedures of conducting castrations to ensure its safety
measures, doing research and development regarding castrations for sexual criminals, equipping
national and domestic law enforcers on how to integrate such punishments in their legislations or
verdicts, as well as equipping medical personnel such as doctors in conducting castrations for
convicted people. Thus, it will increase the affectivity of castrations for sexual offenders.
2. Enhancing integration between courts and medical authorities in punishing the perpetrators of sex
 crimes, by standardization of chemical castration methods through balancing castration with gradual
jail punishment in various countries. This integration will address the failure of penal system to
achieve deterrence effects for the perpetrators which is mostly caused by the lack of measurement
and balance between jail punishment and castration. This integration will be monitored frequently
by the regional office of WHO in each region, also by the Special Division of Medical Measures
against Sexual Violence, that will review and give recommendations towards the implementation of
this integration.
3. Strengthening partnerships with various related UN bodies, such as the United Nations Human
Rights Council (UNHRC) to monitor the implementation of integrating chemical castration as a
punishment for convicted sexual criminals.
 SAMPLE OF WORKING PAPER
The purpose of the working paper is to clearly communicate the interests of one or more
countries. Please note that there is no set format for working papers; the below is just one
example of a possible working paper. To facilitate the photocopying and delivery, working
papers should include the name and topic of the committee. After receiving the approval of
the Director, working papers may be copied and distributed to the committee.

Committee: UN Commission on Trade and Development

Topic: Generalized System of Preferences
Signatories: Algeria, United States, Colombia, United Kingdom, South Africa, Portugal,
Republic of Korea, and Spain

The authors of this working paper believe that a GSP should be set up so that Least-
Developed Countries (LDCs) receive preferential treatment from Developed Countries (DCs).
To that end we propose:

1. Each DC reduces its tariffs to the lowest level possible. This level will be determined by the
below created subcommittee.
2. Bilateral trade agreements should be pursued for further reductions in tariffs.
3. Trade preferences should be granted in the following areas:
a. Agriculture
b. Manufactures
c. Semi-manufactures
d. Raw materials
4. Decisions on giving nations preference in product coverage should be made in consultation
with the affected LDC. Annual re-evaluation of coverage shall take place with the LDC with
dispute going to the below-created subcommittee.
5. A subcommittee of UNCTAD should be created with equal membership of developed and
developing countries. This subcommittee would have the following powers:
a. To mediate disputes between preference givers and receivers
b. Make recommendations which all countries should follow
c. Serve as a forum for airing grievances relating to the GSP
d. Report regularly to the Secretary-General
6. Membership should be as follows:
a. Five permanent nations from the DCs
b. Five permanent nations from the LDCs
c. Ten members elected annually by UNCTAD

The voting rights will have to be worked out, but the UN format for subcommittees seems
best. Of course, we are amenable to change.

SAMPLE OF DRAFT RESOLUTION

Council : UNHCR
Topic : The Implementation of Quota Distribution in Order to Protect Refugees
Right
Signatories : Qatar, Kuwait, USA, UK, Australia, Greece, Malaysia
The Human Rights Council,
Fully aware that Refugees are the future generations,
Bearing in mind all refugees in the world have the right to life, survival, and development,
Bearing in mind the rules of International Humanitarian Law applicable to refugees in armed conflicts,
the Convention on the Rights of Refugees, the Optional Protocol to The Convention on The Rights of
The Refugees on The Involvement of Refugees in Armed Conflict and The Paris Commitments,
Affirming the importance of cooperation among states and also non-governmental organizations as well
as inter-governmental organizations,
Deeply disturbed by the ongoing practice of grave abuses towards refugees and the destructive effects
towards the refugees,
Firmly determined to end the violations against the rights of the refugees
Having considered the different in the political background of the country members on accepting the
refugees,
Realizing the different capabilities of the country members in economic side as one of the major way
for helping refugees,
Declaring the guided by the purposes, principles and provisions of the Charter of the United Nations
Chapter 4 - Article 13 to promote an international cooperation in the economic, social, cultural,
educational, and health fields, and assisting in the realization of human rights and fundamental freedoms
for all without distinction as to race, sex, language, or religion,

United Nations High Commissioner for Refugees

1. Recognizes the refugees right based on what they need (1) when they left their original state (2) their
trip to reach their country destination (3) their lives inside the hosting countries (4) when they are able
to come back to their own nationalities
2. Determines the basic fundamental of refugees rights, last but not least:
a. Rights to travel
b. Rights to gain asylum and resettlement by states
c. Rights to gain protection and security
d. Restriction of onward movement
3. Qualificates the countries that could be classified as donors (developed countries) and recipients
(developing countries) in the following ways:
 a. Developed country, a highly developed economy and advanced technological infrastructure
relative to other less industrialized nations.
b. Developing Country is a nation with a less developed industrial base and a low Human
Development Index (HDI) relative to other countries.
Developed and developing countries could be evaluated through:
1. Gross Domestic Product (GDP)
2. Gross National Product (GNP)
3. The per capita income
4. Level of industrialization
5. Amount of infrastructure
6. General standard living
4. Considers how many refugees are given by some country state for example:
a. Syria 4.2 million lives of refugees
b. Afghanistan 2.6 million lives of refugees
c. Somalia 1.1 million lives of refugees
5. Considers how many hosting countries (developing countries) are able based on some mayor factors:
a. The population size of a country (40%)
b. It’s GDP (40%)
c. Unemployment rate (10%)
d. The number of spontaneous asylum applications and resettled refugees per million inhabitants
between 2010 and 2015 (10%)
6. Confirms the funds by donors country to the refugees are based on the economic status of donors
country, minimal 10% of the country's economic for the recipient countries,
7. Confirms the money that a recipient countries need from developed country, based on the category in
the followings:
a. Total refugees, the number of refugees that recipient country could accept
b. Economic, the economic status from a recipient country and the amount of funds for
providing place for refugees per head
8. Encourages the implementation of refugees distribution in the developing country based on several
standards and circumstances in a hosting countries:
a. Geographically, considers the capacity and area to accept the refugees
b. Total GDP, reflects the absolute wealth of a country and is thus indicative for the capacity of
an economy to absorb and integrate refugees,
c. Number of spontaneous asylum applications, considers the number of applicants and the
number of resettled refugees per 2 million inhabitants over the period 2010-2014
d. Unemployment rate, reflects the capacity of the job opportunities to integrate refugees and
uphold their right to get the job
9. Recommends UN to do three main mechanisms as a way to distribute the refugees in the housing
country through following ways,
a. Security, by United Nations Department of Safety cooperation with Security and The Refugee
Agency in the following ways:
- Pre-screening by Resettlement Support Center (RSC) staff
- On-site interview by CIS Refugee Corps (Circuit Rides)
- Security clearance and fingerprinting,
b. Placement, by state department (bureau for population refugees and migration) of members
country cooperation with UNHCR in the following ways:
- Placement allocation through 9 national voluntary agencies
- Cultural orientation and departure processing
- Initial Reception Placement
c. Transition, by department of health and human services (office of refugee resettlement) in the
following ways:
- Interim cash and medical assistance
- Employment services, ESL, medical screening, recertification
- Specialized programs: Micro-Enterprise Development IDA, survivors of torture
10. Recalls the three levels of government responsibility for every right, which are to respect, protect, and
fulfill the rights.
11. Encourages member states government to pay serious attention to serve the rights of refugees from any
countries without looking from their races, religions, and nationalities
12. Encourages and recommends legislation to strengthen institutional and legal protections for refugees
13. Recommends General Assembly to form voluntary organization that incentivize by UNHCR which
mostly consist of refugees people to involve on several issues such as;
a. Cultural activities to blend refugees and local people
b. Refugees events
c. Origin societies
14. Encourages cooperation between UNHCR and the International Organization of Migrants (IOM) to act
any humanitarian actions such as:
a. IOM as a voluntary aids, in mobilization taking healthcare of the refugees
- Providing transit camps as the basic services in a variety of areas including healthcare,
and education
- Guide the refugees to the safety road and ensure the mobilization by land, sea, and water
15. Confirms to rebuild an integrated and systematic framework for action that will prevent country to buy
quotas from other countries to avoid accepting refugees.
a. Recommend UNHCR to ensure there is no any transactions of quota system by placing
supervisor in country with quota problems
b. Performing annual calculations for refugees database
16. Strongly encourages United Nations General Assembly as an option if a country is refusing to resettle
refugees
17. Suggests the refugees who have skills to work and contribute in the hosting country as a feedback and
benefit for developing countries
18. Confirms the benefits of developing countries from accepting the refugees:
a. Economic (Investment in human resources and funds)
b. Infrastructure (Building education, health, security, and transportation services)

19. Recommends that UNHCR implementations of punishment for these cases:

a. Donor countries when the donor countries are no longer the responsibility of the refugees and
UNHCR as example adding the number of percentage as a fine,
b. Recipient countries when the funds are miss-using and not be used as sources to help the
refugees,
20. Recommends the collaboration between UNHCR, The Governments and the origin society to accept
refugees and uphold their right through:
a. Cooperate in the process of understanding between governments in their origin country with
the societies about the condition of the refugees,
b. Stop the media who gives any hatred action towards refugees,
c. Encourage the refugees to be opened to the government in the cases of right abuses
 RESOLUTION FORMATTING GUIDELINES
Heading

The title should be centered, in capital letters, above the body of the draft resolution. The next two
lines should list the name of the committee and the title of the topic, left-aligned. Note that no authors
should be listed, as there are no sponsors of draft resolutions at AYIMUN 2019. Do note, however,
that draft resolutions require the approval of the Director and Signatories should be listed in
alphabetical order at the top of the first page of the draft resolution.

Body

The body of a resolution is written in the format of a long sentence, with the following rules:
All other committees should use their own names in the introductory line. The rest of the resolution is
composed of two sets of clauses.
The first set consists of preambulatory clauses, which describe the problem being addressed, recall
past actions taken, explain the purpose of the resolution, and offer support for the operative clauses
that follow. Each clause in the preamble begins with an italicized (or underlined, if handwritten) word
or phrase and ends with a comma.
The second set consists of operative clauses, which are numbered and state the action(s) to be taken
by the body. These clauses all begin with present tense active verbs, which are generally stronger
words than those used to begin preambulatory clauses. These verbs are underlined. All operative
clauses, except the last, which ends with a period, are followed by semicolons.

Perambulatory
Phrases
Affirming Expecting Keeping in mind
Alarmed by Expressing its appreciation Noting further
Approving Expressing its satisfaction Noting with approval
Aware of Fulfilling Noting with deep concern
Bearing in mind Fully alarmed Noting with regret
Believing Fully aware Noting with satisfaction
Cognizant of Fully believing Observing
Confident Reaffirming
Contemplating Guided by Realizing
Convinced Having adopted Recalling
Declaring Having considered Recognizing
Deeply concerned Having considered further Referring
Deeply conscious Having devoted attention Seeking
Deeply convinced Having examined Taking into account
Deeply disturbed Having heard Taking note
Deeply regretting Having received Viewing with appreciation
Desiring Having studied Welcoming
Emphasizing

Operative Clause
Affirms Calls upon Considers
Accepts Condemns (SC only) Declares accordingly
Approves Confirms Demands (SC only)
Authorizes
Congratulates Deplores
Calls for
 Designates Further requests Solemnly affirms
Draws attention Further resolves Strongly condemns
Emphasizes Has resolved Supports
Encourages Notes Takes note of
Endorses Proclaims Trusts
Expresses its appreciation Reaffirms Urges
Expresses its hope Recommends Welcomes
Further invites Regrets
Further proclaims Reminds
Further recommends Requests
Further reminds Resolves

ENDNOTE
All content of this Rules of Procedures is derived and adopted from London International
Model United Nations (LIMUN), The European International Model United Nations
(TEIMUN), Harvard Model United Nations (HMUN), New York Model United Nations
(NYMUN), Nanyang Technological University Model United Nations (NTUMUN), JAVA
Model United Nations (JAVAMUN), President Model United Nations (PresMUN), and
Singapore Model United Nations (SMUN)