iclock server

user manual
Without the permission of ZKSoftware, any copy is prohibited.

All the specifications of the products mentioned here are subjected to the real objects.
ZKSoftware does not undertake that the real products are consistent with the
information. ZKSoftware does not undertake any dispute caused by the
disagreement of actual technical parameter and this information. Besides, ZK is not
responsible to notice in advance.
 CONTENTS
1. iclock server installation and uninstallation........................................................... 1
1.1 Installation.................................................................................................. 1
1.2 Uninstallation ............................................................................................. 5
2. Login iclock server ................................................................................................ 6
2.1 iclock server management .......................................................................... 6
2.2 System login & logout................................................................................ 7
2.3 Language selection ..................................................................................... 8
2.4 Password modification ............................................................................... 8
3. Use of iclock server ..............................................................................................10
3.1 quick use ...................................................................................................10
3.2 Device management ..................................................................................10
3.2.1 Device maintenance and management ..........................................10
3.2.2 Device operation log .....................................................................16
3.2.3 Real-time record monitor ..............................................................16
3.3 Data maintenance ......................................................................................17
3.3.1 Department management...............................................................17
3.3.2 Personnel management..................................................................19
3.3.3 Attendance record..........................................................................22
3.4 system log..................................................................................................24
3.4.1 Device uploading data log.............................................................24
3.4.2 Server command log .....................................................................25
3.4.3 Administrator operation log ..........................................................27
3.4.4 Maintenance by system administrator ...........................................28
Appendix ..................................................................................................................32
Appendix 1 How to connect terminal unit to network.....................................32
Appendix 2 Common operation ......................................................................34
 iclock server V1.0

1. iclock server installation and uninstallation

1.1 Installation

1. Put installation CD into CD driver, and the installation program will run
automatically.

Notice: This specification may not accord with the actual content in CD.
Installation program in CD prevails.
2. Select language, and click 【OK】to continue.

3. Before installation, other running programs are suggested to be stopped, in order

to avoid collision, then click【next】
4. Please read software user licence agreement, and select “I accept”, then click
【next】
5. Select installation path, and default path is suggested. Click【next】.

Notice: The name of installation directory cannot be Chinese.

1
 iclock server V1.0

6. Specify shortcut’s position, and click 【next】.

7. After installation configuration, click【installation】to start installation.

8. After installation, icon (iclock server management) will appear on the bottom

2
 iclock server V1.0

right corner of desktop.

And shortcut icon for iclock server system login will be added on the desktop.

9. After installation, open windows firewall to add 80 port (named WWW), as the
following operations:
Click [start]→[configuration]→[control panel] to open windows firewall, and
select “exception”.

3
 iclock server V1.0

Select “add port”(as shown below), input name (www) and port number (80), select
TCP and then click “OK” to complete the operation.

4
 iclock server V1.0

1.2 Uninstallation

If you won’t use this software any longer, and want to delete it, you can execute
the following operations:
1. Exit iclock server program.
2. Enter【start】--【control panel】--【add/delete program】, click iclock server to
delete it.

3. Click “YES” to uninstall until it is complete.

5
 iclock server V1.0

2. Login iclock server

2.1 iclock server management

1. Method to open iclock server management interface

1）Enter【start】—【program】—【iclock server data service system】, click
【service manager】 to open management interface.

2） Start this program when Windows system gets started. Doubly click on

the bottom right corner to get management interface.

2. Set iclock server port

Input port number of iclock server. (Please verify that this port isn’t shielded by
fire protection wall or anti-virus software.
3. Start iclock server service
When service is in the state of ‘Stopped’, click ‘Start’.
4. Iclock server service pause

6
 iclock server V1.0

When service state is in ‘Running’, click ‘Stop’.

5. Restart iclock server service
When service is in ‘Running’, click ‘Restart’.

2.2 System login & logout

System login
1. Enter login interface
1）Click shortcut on the desktop to enter login interface.
2）Enter【start】—【program】—【iclock server data service system】, click
【open homepage】to enter login interface.

2. Input correct system user and password, click ‘login’.

System’s initial value:
user：admin
password：admin

7
 iclock server V1.0

3. Homepage

System logout
Click ‘logout’ on the top right corner to logout this system, then return to the login
interface.

2.3 Language selection

Click the drop-down box on the top right corner to select language (simple Chinese
& English).

2.4 Password modification

【function introduction】Modify the password of the current user.

【operating steps】

8
 iclock server V1.0

1. Click ‘modify password’ on the top right corner to enter the interface.

2. Firstly, input your old password once, and then input your new password twice,
click ‘modify my password’, after verification, the modification will be complete.
3. The new password comes into efficiency after the system gets logout and login
again.

9
 iclock server V1.0

3. Use of iclock server

3.1 quick use

Steps recommended by system:

Step 1: add terminal unit.
Step 2: add personnel data, or download personnel data from terminal unit.
Step 3: Carry out management of department and personnel.
Step 4: Download and examine record from terminal unit.

3.2 Device management

3.2.1 Device maintenance and management

【function introduction】Manage adding, deletion, query and modification of the

enrolled device in the system. Transmit data to the devices online and control
them remotely.
【operating steps】
1. Click device management—device maintenance and management to enter the
maintenance page.

10
 iclock server V1.0

2. Add, modify, query and delete the enrolled information in the device.
1）add device
① Click “add” on the top left to enter the page.

② Input specific information of the device

Serial number: enter device’s menu: ‘system information’—‘device

11
 iclock server V1.0

information’—‘serial number’.
Recent online time: the time recorded by system automatically, not able to be
edited
Transmitting time: the time when the device starts to check and transmit new
data to the server
Refresh interval time: how often will the device checks and transmits new data
to the server?
Transmitting marker of sign-in record: the time stamp to show the recent sign-in
record transmitted from device to server
Transmitting marker of user data: the time stamp to show the recent user data
transmitted from device to server
Device name: input a name for management convenience.
Department: set the device’s department. Click to enter the new added
department page.
City: It is the city where the device is. The device can display the local weather
in leisure.
Automatic backup: Automatic backup of the enrolled data to other devices can
be set.

Notice：It is necessary to fill in serial number and device’s name.

③After completing information input, click “submit”, and then the device is
added to the device list.

Notice：When transmitting time, refresh interval and so on are set, the server

will communicate with the device and transmit the setting to the device.
2）modify device
①Click ‘serial number’ on some device in the device list to enter the
modification page.
②Click ‘submit’ after modification.

12
 iclock server V1.0

3）query device
①Input query condition in the query window, click for fuzzy query.

Query fields: serial number and device name

②Fuzzy query is supported by this system. For example, input 3, serial number
and device name containing “3” will be displayed.
③After query, the device according with the condition will be displayed in the
list. Click “cancel query condition”, all the devices will be displayed again.
4）delete device
①Select the data to be deleted, click “delete” in “deal with selected data” to
delete the selected device information.
②Click “delete all” to delete all the enrolled device information.
5） using device pause
①Select the device to make it pause.
②Click “pause” in “deal with selected data”, the state column will show pause.
6） recover using device
①Select the using device to be recovered in the option column.
②Click ‘recover use’ in “deal with selected data”, the state column will show
"offline/normal".
3. Monitor the enrolled device
Select ‘state monitor’ on the bottom of the homepage. The device state can be
refreshed in time for convenient operation.
Input refreshed interval time. For example, input 30, then the page can be
refreshed every 30 seconds, and the device’s online/offline state can be displayed.
4. Operation on online device
Select the device to be operated, and click corresponding button in the dropdown list
to complete the operation.

13
 iclock server V1.0

Update firmware: update the firmware of the selected device.

Notice: Don’t update the device’s firmware at will. If you need to update the

firmware, please contact ZKSoftware technician.

Select the device to be operated and click the corresponding button to complete the

operation.
Backup of enrolled data: make backup of the selected information of the device to

14
 iclock server V1.0

other devices.
Transmit data again: Transmit all the data (personnel’s information and attendance
record) selected on the device to the server.
Transmit record again: Transmit the attendance record selected on the device to the
server.
Check and update: Update the device’s information.
Restart: Restart the selected device.
Check and transmit the data immediately: force the recorder to check whether there
is new data or not. If there is new data, upload it to the server.
Clear data: Clear all the data on the device, including personnel’s information and
attendance record.
Clear record: Clear the attendance record on the selected device.
Set power-off: Set time for the selected device’s power-off automatically.
Recover the personnel’s data on the device: transmit the user information and
fingerprint saved in server to the time & attendance recorder, mainly to recover the
user information or fingerprint which is deleted, lost or damaged by accident or
during maintenance.

Notice： When server and device are in communication, please don’t do other

operations.
5. Check and maintain the data on corresponding device.
Click corresponding letter on ‘data maintenance’ to enter the data maintenance
interface.

Letter’s meaning:
L: attendance record
E: enrolled personnel on this device
U: upload data log

15
 iclock server V1.0

C: give command log

R: monitor real-time record
F: file management

3.2.2 Device operation log

【function】 Record all online devices’ operation and time at present.

【operating steps】
1. Click device management—device operation log to enter query page.
2. System will display the record obtained at the real-time on the screen.

3.2.3 Real-time record monitor

【function】Monitor sign-in/sign-out record on the devices online currently at the

real time.
【operating steps】
1. Click device management—real-time record monitor or click letter R in data

16
 iclock server V1.0

maintenance column to enter monitor page,

2. System will display the record obtained on the screen.

3.3 Data maintenance

3.3.1 Department management

【function】Establish company’s organization frame to manage personnel in groups

and departments.
【operating steps】
1. Click data maintenance—department management to enter department
management page.

17
 iclock server V1.0

2. Add, edit, query and delete department.

1） Add department
①Click ‘add’ on the top left to enter the page.

②Input department name and superior department.

③Click ‘submit’, then a department is added.
2） Edit department
①Click department name in department list to edit its information.
②Input department name and superior department.
③Click ‘submit’ to complete the edition.
3）query department
①Input query condition in the query window, click for fuzzy query.

Query fields: department name

②After query, the department according with condition will be displayed in the
list. Click ‘cancel query condition’, then all the departments will be displayed
again.
4） Check and manage department personnel
Click personnel in ‘check’ list to enter the management page.
5） delete department
①Select the data to be deleted, click “delete” in “deal with selected data” to
delete the department information.
②Click ‘delete all’ to delete all the departments’ information

18
 iclock server V1.0

3.3.2 Personnel management

【function】Manage personnel’s files.

【operating steps】
1. Click data maintenance—personnel management to enter personnel management
page.

2. Add, edit, query and delete personnel.

1）add personnel
①Click ‘add’ on the top left to enter the page.

19
 iclock server V1.0

② Input personnel’s information.

Notice： Attendance No. and department are must.

Other items can be input according to need.
③Click ‘submit’ to complete adding.
2）edit personnel
①Click a person’s ‘attendance No.’ in the personnel list to edit his information.
②Input his information
③Click ‘submit’ to complete edition.
3）query personnel
①Input query condition in query window, click for fuzzy query.

Query fields: attendance No., name, office phone, and mobile phone
②After query, the personnel according with condition will be displayed in the
list. Click ‘cancel query condition’, and all the personnel will be displayed
again.
4） Check personnel’s attendance record
Click personnel in ‘check’ list to enter the query page.
5）delete personnel
①Select the data to be deleted, and click ‘delete’ in “deal with selected data” to
delete the person.
②Click ‘delete all’ to delete all the added personnel.
3. Export personnel's information
Export the personnel’s information displayed in current list and save it in local
disk.
①Click ‘export’.
②Select export format.

20
 iclock server V1.0

Click ‘submit’ to select checking or saving this file to local disk.

4. Other operations
Personnel transmission: Transmit the selected personnel’s information to the
specified device.
Temporary personnel transmission: Transmit the selected personnel’s information to
the specified device temporarily.

Delete personnel: Delete the selected personnel from the specified device.
Personnel leave: Personnel’s leave: use this function to delete the personnel’s data
after his leave.
Transfer personnel data: Transfer personnel’s data to the new device: transmit the
selected personnel’s information to the new device.
Adjust personnel department: Adjust personnel’s departments: adjust the selected
personnel’s departments.

21
 iclock server V1.0

3.3.3 Attendance record

【function】Check personnel’s attendance record and export the record to local disk.
【operating steps】
1. Check attendance record
1）Click data maintenance—attendance record to enter the page.

If there are many personnel’s records, the system will paginate the records.
Record check can be done through click on page number or using filter (refer to
appendix 2 for filter operation).

22
 iclock server V1.0

Notice:The data log uploaded from device is added by system

automatically, so this button is grey.

2. Export attendance record
① Click ‘export’.
②Select export format.

Click ‘submit’ to select checking or saving this record to local disk.

3. Add attendance record

The administrator can add attendance record here.
① Click‘add’button.

② Fill in various information according to requirements, then press “submit”

button to submit it.

23
 iclock server V1.0

Notice：Personnel, time, state and verification mode are must.

3.4 system log

3.4.1 Device uploading data log

【function introduction】Check the log of device uploading data to server.

【operating steps】
1. Click system—device uploading data log to enter check page.

If there are many personnel’s records, the system will paginate the records. Record
check can be done through click on page number or using filter (refer to appendix 2
for filter operation).

Notice:The data log uploaded from device is added by system

automatically, so this button is grey.

24
 iclock server V1.0

2. Query log
①Input query condition in the query window, then click for fuzzy query.

Query fields: data, object.

②After query, the record according with condition will be displayed in the list.
Click ‘cancel query condition’, and all the records will be displayed again.
3. Delete log
①Select the data to be deleted, and click ‘delete’ in “deal with selected data” to
delete the log.
②Click ‘delete all’ to delete all the logs.
4. Export log
① click ‘export’.
②select export format.

Click ‘submit’ to select checking or saving this log to local disk.

3.4.2 Server command log

【function introduction】Check the log of device uploading data to server.

【operating steps】
1. Click system---server giving command log to enter the page.

25
 iclock server V1.0

If there are many personnel’s records, the system will paginate the records. Record
check can be done through click on page number or using filter (refer to appendix 2
for filter operation).

Notice:The data log uploaded from device is added by system

automatically, so this button is grey.

2. Query log
①Input query condition in the query window, then click for fuzzy query.

Query fields: command content.

②After query, the record according with condition will be displayed in the list.
Click ‘cancel query condition’, and all the records will be displayed again.
3. Delete log
①Select the data to be deleted, and click ‘delete’ in “deal with selected data” to

26
 iclock server V1.0

delete the log.

②Click ‘delete all’ to delete all the logs.
4. Export log
①Click ‘export’
②Select export format

③Click ‘submit’ to select checking or saving the log to local disk.

3.4.3 Administrator operation log

【function】 check system operation and maintenance logs.

【operating steps】
Click system—administrator operation log to check the page.

27
 iclock server V1.0

If there are many personnel’s records, the system will paginate the records. Record
check can be done through click on page number or using filter (refer to appendix 2
for filter operation).

Notice:Administrator’s operation log cannot be added or deleted (added

by system automatically), so these two buttons are grey.

3.4.4 Maintenance by system administrator

【 function introduction 】 In order to ensure system's security and prevent

unauthorized user to modify the data, new administrators can be added and
distributed corresponding privileges.
【operating steps】
1. Group maintenance:
1). Click system log group to enter the page.

28
 iclock server V1.0

2). Add, and delete group.

①Add group
Click ‘add’ on the top left of the page to enter the page and input group name.

Notice:Name is must. The group’s all privileges can be set in the following

privilege box.
② Delete all：Click “delete all”, and then click “OK”. In this way, all data will
be deleted.

29
 iclock server V1.0

Or select the data to be deleted, and click ‘delete’ in “deal with selected data” to
delete the data.
2. user maintenance：click system log—user to enter maintenance page.

3. Add, edit and delete personnel

1） add user and administrator
① Click “add” on the top right of the page, enter “add user” page and input user
information.

Notice: User name, password and password verification are must. Other

items can be input according to need.

In addition, select set group, whose privilege is the same with that of the
user. If other privilege is to be set, then group’s privilege should be set
first, and then select the group.

30
 iclock server V1.0

② Select super user state to enter “add super user” page, and input administrator’s
information.

Notice：User name, password and password verification are must. Other items

can be input according to need. Super user has the most privilege. Therefore,

there is no need to set group.

2） edit user or administrator
① Click administrator’s “user name” in personnel list to edit his information.
② Input administrator’s information.
③ After information input is complete, click “submit” to finish edition.
3）delete user or administrator
① Select the data to be deleted, and click ‘delete’ in “deal with selected data” to
delete the data.
② Click‘delete all’to delete all added administrator.
Notice: System default administrator cannot be deleted.

31
 iclock server V1.0

Appendix

Appendix 1 How to connect terminal unit to network

1. Requirement of terminal unit

iclock server’s function is to choose and configure device. Therefore, it needs
device’s firmware support.

☺ Tip：If you need this function, please consult ZKSoftware’s technician or

contact business representative.
2. Parameters of terminal unit
1）enter device’s menu—setting—communication setting to find the following

WEB mainframe IP
Web port
Agent server N
Agent server address
Server port

items:
WEB mainframe IP：IP address of iclock server
Web port：Port used by iclock server
Agent server：Whether use agent server or not.
Agent server address：IP address of agent server
Server port：Agent server’s port
3. Set device parameters according to different network environment.
1）When iclock server and terminal unit are in the same network segment of the
same LAN, ‘WEB mainframe IP’ and ‘Web port’ needs to be set.

32
 iclock server V1.0

For example： IP address of iclock server is 192.168.1.100，and device’s IP address

is 192.168.1.201.
Setting： it is OK to set ‘WEB mainframe IP’ as 192.168.1.100，and ‘Web port’ as
the set port in iclock server management（refer to 2.1 iclock server management）.
2） When iclock server and terminal unit are in the same LAN but different network
segment, ‘WEB mainframe IP’, ‘Web port’ , ‘gateway’ and subnet mask need to
be set.
3）When iclock server and terminal unit are not in the same LAN, iclock server must
possess a public network IP to ensure terminal unit’s access to server, and ‘WEB
mainframe IP’ & ‘Web port’ need to be set.
For example: iclock server IP is 116.25.139.22，and terminal unit is in some
LAN, with IP address 192.168.1.201.
Setting: it is OK to set ‘WEB mainframe IP’ as 192.168.1.100， and ‘Web port’ ad
the set port in iclock server management （refer to 2.1 iclock server management）.

33
 iclock server V1.0

Appendix 2 Common operation

Filter
【function introduction】 For use's check convenience, display the information in
the list of the current page after filtration according to the specified condition.
【operating steps】
1. select display column
On device maintenance and management interface, the machine’s display column
can be selected according to your needs.

Move cursor to every field of column, and the field column will display , click
to get the following information:

Order: order all machines in ascending order, descending order or no order.

Field: Including serial number, device name, state, transmitting time, refresh interval
time, recent online time, firmware version, device name, user count,
fingerprint count, record count, data maintenance and department, select the
field, and it will be displayed in the column.
2. Lay out filter
Click behind filter to lay out the filter. The following is the filter lay-out of

34
 iclock server V1.0

personnel management interface.

3. Select filtration condition

Click some condition, and then the records according with this condition will be
displayed on the page. For example, click ‘department’, and the following page will
appear:

35
iclock server V1.0

36