Competencies Proficiency Scale

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Competencies Proficiency Scale

The NIH Proficiency Scale is an instrument used to measure one’s ability to demonstrate a
competency on the job. The scale captures a wide range of ability levels and organizes
them into five steps; from “Fundamental Awareness” to “Expert”.
In combination with the Proficiency Map for a specific occupation, an individual can
compare their current level of proficiency to top performers in the same occupation. This
scale serves as the guide to understanding the expected proficiency level of top performers
at each grade level.

Proficiency
Score Description
Level

You are not required to apply or demonstrate this competency. This


N/A Not Applicable
competency is not applicable to your position.

Fundamental
You have a common knowledge or an understanding of basic techniques and
Awareness
1 concepts.
(basic
knowledge)  Focus is on learning.

You have the level of experience gained in a classroom and/or experimental


scenarios or as a trainee on-the-job. You are expected to need help when
performing this skill.
Novice
2 (limited  Focus is on developing through on-the-job experience;
experience)  You understand and can discuss terminology, concepts, principles,
and issues related to this competency;
 You utilize the full range of reference and resource materials in this
competency.

You are able to successfully complete tasks in this competency as requested.


Help from an expert may be required from time to time, but you can usually
perform the skill independently.
 Focus is on applying and enhancing knowledge or skill;
Intermediate
3 (practical  You have applied this competency to situations occasionally while
needing minimal guidance to perform successfully;
application)
 You understand and can discuss the application and implications of
changes to processes, policies, and procedures in this area.
You can perform the actions associated with this skill without assistance.
You are certainly recognized within your immediate organization as "a
person to ask" when difficult questions arise regarding this skill.
 Focus is on broad organizational/professional issues;
 You have consistently provided practical/relevant ideas and
perspectives on process or practice improvements which may easily
Advanced be implemented;
4
(applied theory)  You are capable of coaching others in the application of this
competency by translating complex nuances relating to this
competency into easy to understand terms;
 You participate in senior level discussions regarding this
competency;
 You assist in the development of reference and resource materials in
this competency.

You are known as an expert in this area. You can provide guidance,
troubleshoot and answer questions related to this area of expertise and the
field where the skill is used.
 Focus is strategic;
 You have demonstrated consistent excellence in applying this
competency across multiple projects and/or organizations;
Expert
 You are considered the “go to” person in this area within NIH and/or
5 (recognized
outside organizations;
authority)
 You create new applications for and/or lead the development of
reference and resource materials for this competency;
 You are able to diagram or explain the relevant process elements and
issues in relation to organizational issues and trends in sufficient
detail during discussions and presentations, to foster a greater
understanding among internal and external colleagues and
constituents.
Note: The NIH Proficiency Scale was updated to facilitate the migration to the HHS
Learning Management System. (Updated January 12, 2009)
This page was last reviewed on March 8, 2015

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