IIT KGP Information Brochure - PhD- 2019-2020 (Spring Semester)

Indian Institute of Technology Kharagpur

Information Brochure
Ph.D Admissions 2019-20 (Spring Semester)

Page 1 of 17
IIT KGP Information Brochure - PhD- 2019-2020 (Spring Semester)

CONTENTS

I. GENERAL

1) Guidelines for Ph.D. Application.

2) Important Dates.

3) Instructions to fill online Application form.

II. THE INSTITUTE

III. Ph.D PROGRAMME

1. Programme.

2. Research Areas.

3. Eligibility criteria for Admission.

4. Selection and Admission.

5. Payment of fees and deposits.

6. Enrolment and course work.

7. Registration.

8. Seminar and Synopsys of Research Work.

9. Thesis and Defence

10. Award of Degree.

Page 2 of 17
IIT KGP Information Brochure - PhD- 2019-2020 (Spring Semester)

1. GENERAL

1. Important Guidelines for Ph.D. Application

Applications are invited for admission to the Ph.D. Programme (Regular, Sponsored ,Individual Fellowship
i.e. CSIR/UGC/DBT/ICMR/INSPIRE categories of the Institute and Working Professionals) in the Spring
Semester of 2019-2020 in all disciplines of Engineering, Technology, Science, Architecture & Regional
Planning, Humanities & Social Sciences, Rural Development, Law and Management. Admission to
reserved category candidates will be done as per the Government of India notification.

Applicants are required to apply online at www.iitkgp.ac.in

Application fee is Rs.1000/- for Unreserved/OBC/EWS/Transgender candidates and Rs.500/- for

SC/ST/PwD/ Women candidates.
2. Important Dates:

Commencement of Online application 22.09.2019 (Sunday)

Website closure for submission of online application 22.10.2019 (Tuesday)
Last date for receipt of hard copy of completed application (for project
sponsored category) at the Academic(PGS&R) Section 22.10.2019 (Tuesday)

Test & Interview to be conducted in the respective Departments/Centres/Schools (for shortlisted

candidates)

Departmentwise dates for written test/ Interview will be notified separately in due course of
time. Tentative dates are between 28.11.2019 to 04.12.2019.

13.12.2019 (Friday)
Issue of Offer letters to the Selected Candidates
(Tentative )
Date of Admission 02.01.2020 (Thursday)

Page 3 of 17
IIT KGP Information Brochure - PhD- 2019-2020 (Spring Semester)

3. Instructions to fill online Application form.

STEP-I : Fill in the ONLINE application form

Register with Your Email Id and Login. FILL in the appropriate data. Please note that you have to upload your
testimonials wherever it is required to validate your information along with your digital photograph and
signature.

STEP-II : Make PAYMENT and SUBMIT Application

Payment of application fee has to be made through online payment gateway only.

STEP-III : Take PRINT

After final submission of your online application, you will be able to generate your online application print
with your specific details/data. This application print may be retained with you for future requirement.

Please note that you NEED NOT SEND the application by post. Your application will be considered on the
basis of your final submission through online. You can check submission, shortlisting, selection and other
application related status from Application Status menu. You should remember your login id and password
for the same.
N.B. The candidates shortlisted for test & interview will be informed through email only. Their names will
also be notified in the webpage. However, candidates can see their status through login and download the
interview letter, if shortlisted.

If you have any questions, you can send an email to [email protected]

Page 4 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

II. THE INSTITUTE

Indian Institutes of Technology (IITs) were established to cater to the country’s growing need for
trained manpower with higher learning in science and technology. The Indian Institute of Technology
Kharagpur, first of the chain of IITs, was established in 1951 in the idyllic and sylvan settings at Hijli in
West Bengal. From a modest start in the dilapidated Hijli jail building, IIT Kharagpur has grown into
one of the largest and most well‐known technological institutes of the country. The handsome main
building with its majestic tower was inaugurated in 1956. Pandit Jawaharlal Nehru in the first
convocation in the same year said “here in the place of that Hijli detention camp stands this fine
monument of India, representing India’s urges, India’s future in the making. This picture seems to
me symbolic of changes that are coming to India”.

Today, IIT Kharagpur has come a long way to its present position of pre‐eminence with 19 academic
departments, 8 multidisciplinary centres, School of Management, School of Telecommunications,
School of Medical Science and Technology and School of Intellectual Property Law, School of Water
Resources, School of Infrastructure Design and Management, School of Engineering
Entrepreneurship, School of Energy Science, a School of Environmental Science and Technology,
School of Nano‐Science and Technology and several sophisticated central facilities. It is the largest
and the most diversified among all the IITs and continuously strives to produce scientists and
technologists of the highest calibre and integrity to help the nation become self‐reliant in its
technological needs and to provide leadership in the field of technical education and research. Some
of the distinctive features of the programmes at IIT Kharagpur are science based engineering
education, emphasis on complete education, continuous internal evaluation and flexibility for
experimentation, upgradation and innovation in curriculum design. IIT Kharagpur has a number of
distinctions to its credit among all the IITs, such as the first Master’s programme on Management,
first Master’s Programme on Medical Science and Technology for practicing Medical Doctors. In a
study, sponsored by the Department of Science and Technology, Government of India, IIT Kharagpur
is found to have the highest relative employment productivity index among the IITs and is the top
supplier of fresh engineers/technologists to the public and private sector industries. It also ranked
first among the IITs in the production of science and engineering Ph.Ds.

i. LIBRARY
Central Library, IIT Kharagpur is one of the largest libraries in science, technology, medical science
and management in Asia, having an excellent collection of over 3.8 lakh documents, and subscribing
to 1250 print journals, 40000 e‐books, and providing online full‐text access to 10000 e‐journals of
the major publishers like Elsevier, Science, Springer, IEEE, IEE, ACM, ASME, ADCE etc. Beside that the
Central Library also provides access to major bibliographical databases like Compendex, INSPEC,
SciFinder, Scholar, Web of Science, Scopus and MathScience Net. All regular library services have
been automated using library software package "LibSys". Central Library has an excellent digital
library section to facilitate seamless access to various subscribed IINDEST‐AICTE Consortium
e‐resources as well as provide access to Institutional Repository Server, installed for faculty, research
scholars and others to post their intellectual output. The library has installed CCTV cameras in each
of the reading halls and at strategic locations of Central Library buildings for auto‐surveillance and
security. Recently, 5000 selected text books have been made RFID enabled through an RFID pilot
project sponsored by MHRD. The Central Library has access to all Springer e‐books published during
the years 2005 to 2013 and CRCnetBASE e‐books published during the years 2004 to 2013

Page 5 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

ii. TECHNOLOGY STUDENTS GYMKHANA

The concept of the Technology Students’ Gymkhana as a forum of Sports and Games, Social and
Cultural and Technology activities, in which the students, the faculty, staff and their families can take
deep interest is unique, and was introduced at IIT Kharagpur for the first time way back in the fifties.
The Technology Students’ Gymkhana is an organization for fostering and developing extra‐curricular
activities among the students. Through sports, games and cultural activities it helps to cultivate the
spirit of constructive co‐operation, leadership qualities and organizational abilities among the
students. The Gymkhana is the nerve‐centre of this residential campus and has enriched the quality
of student life. Gymkhana has a large number of facilities that include a well‐equipped modern
Gymnasium, a standard swimming pool and two stadia, namely, Jnan Ghosh Stadium and Tata
Sports Complex. Besides these, there are also floodlit Basketball, Volleyball and Tennis Courts. Club
activities are also encouraged where students can display and develop their talents in various fields,
e.g. photography, dramatics, social service, Yoga, etc. The Gymkhana also organizes annual social
and cultural festival “Spring Festival”, and Techo‐Management festival “Kshitij”, which are
considered to be the largest of their kind in Asia in terms of student participation.

iii. ACCOMMODATION AND AMENITIES

The Institute is fully residential. Students are accommodated in 22 Halls of Residence, 14 for boys
and 06 for girls and 02 with family accommodation for the Research Scholars/ Defence Personnel
(M. Tech.). The halls have 24‐hour internet connectivity. All the Halls of Residence also have regular
catering facilities. Some additional food outlets are also located within the campus; a few late
evening canteens are available as well in some of the Halls of Residence. Several restaurants
including few air‐conditioned ones are located in the campus, mainly in the hostel area. For daily
necessities and groceries, one can walk down to the Technology Market (Tech. Market) within the
Campus. A larger market, Golebazar, is about 5 kms. and Bigbazar is about 6 kms. from the
Campus. Three banks with ATM facility are located inside the Campus. The State Bank of India
branch with core banking services is in the campus close to the Institute Main building and it
provides foreign exchange facilities as well. An extension counter of Syndicate Bank is situated on
the first floor of the Institute main building. A branch of Punjab National Bank is situated in the
Tech. Market where business transactions are carried out in the afternoon. In addition, an Axis
Bank ATM is available as well inside the Gymkhana premises. Post Office is located close to the State
Bank branch. Outlets of a few courier services are also available within the campus. South Eastern
Railway has been operating a reservation counter in the Institute Main Building area extending
Railway ticket booking facilities, especially to the students and the campus residents. There are also
a few privately run outlets in the campus to provide services for railway ticket booking, air ticket
booking, car rental and STD / ISD phone calls.

iv. RECREATIONAL/EXTRA‐CURRICULAR ACTIVITIES

IIT Kharagpur aims at the all round development of personality, with emphasis on physical,
socio‐cultural and value‐ oriented education. In the rich tapestry of culture that is the hallmark of
this IIT, students play a vital role. They are an integral part of almost all decision‐making bodies of
the Institute, starting from hostel administration to Senate. They organize cultural and
techno‐management activities throughout the year, culminating in the Spring Fest and Kshitij.
Technology Students' Gymkhana, the nerve centre for sports, cultural and social activities. It helps to
cultivate the spirit of constructive co‐operation, leadership qualities and organizational abilities
among the students. It has a number of outdoor and indoor stadia for sports and games, a modern
swimming pool and a gymnasium. Photography Club, Fine Arts Club, Publicity Club, Music Club, Yoga

Page 6 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

Club, Film Society, Dramatics Society, Aquatics Society, Astronomy Club and many more special
interest groups are supported by the Gymkhana. Lately a large number of technology and social
service focused student societies have been formed, quite often as local chapters of reputed
international bodies or societies. The halls of residence also offer a few in‐house sports facilities in
addition to the central facilities.

v. HEALTH CARE
The B. C. Roy Technology Hospital is located at the center of the Campus. It provides indoor and
outdoor medical facilities for common ailments. However, a few specialized visiting medical
practitioners regularly attend the outdoor chambers. The Hospital has its round the clock emergency
medical attendance arrangement, and a 24x7 medicine counter. Complicated cases are referred for
treatment to the State Hospital or to the Railway Hospital or to Hospitals in Kolkata. The Institute
has Students’ Medical Insurance Coverage which is obligatory on the part of the students and which
usually covers a part of medical expenses for such referred cases. 24 hours Institute ambulance
service is also available for the purpose of shifting the patients to other hospitals for better
management. A few specialized medical practitioners are also available around the IIT campus for
private consultation; this list of neighbourhood medical facilities is posted at
http://noticeboard.iitkgp.ernet.in/hospi.htm.

vi. COUNSELLING CENTRE

The Counselling Centre offers a broad range of services including psychological assessment,
individual therapy, group therapy, as well as medication and management to promote mental
health, life skills training, emotional resilience and overall wellbeing of the student community.
Full‐time clinical psychologists and a visiting psychiatrist are available for consultation. The centre
has also initiated an outreach program that involves building up a team of sensitized wing
representatives from each Hall of Residence to help reach students in need.

III. Ph.D PROGRAMME

1. Programme
The Institute provides facilities for research leading to the Degree of Doctor of Philosophy
(Ph.D).
The award of the Ph.D. degree is made on the basis of satisfactory performance of a registered
candidate in
i. Prescribed course work, comprehensive examination & seminar
ii. Publication of original research work in reputed journals/conferences or award of
patents/technology transfer etc.
iii. The thesis submitted by the candidate and a final viva voce. The thesis shall be the
report of research work characterized by either discovery of new facts or a new
interpretation of known facts and theory, or an independent design and development,
or development of new instrument/technology
2. Research Areas:
Areas of research available in the different departments/centres/schools are listed on website,
at link given against each Department/Centre/School in below table.

Page 7 of 17
 IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

A. Department URL
Aerospace Engineering http://www.iitkgp.ac.in/department/AE
Agricultural and Food Engineering http://www.iitkgp.ac.in/department/AG
Architecture and Regional Planning http://www.iitkgp.ac.in/department/AR
Biotechnology http://www.iitkgp.ac.in/department/BT
Chemical Engineering http://www.iitkgp.ac.in/department/CH
Chemistry http://www.iitkgp.ac.in/department/CY
Civil Engineering http://www.iitkgp.ac.in/department/CE
Computer Science and Engineering http://www.iitkgp.ac.in/department/CS
Electrical Engineering http://www.iitkgp.ac.in/department/EE
Electronics and Electrical Communication Engineering http://www.iitkgp.ac.in/department/EC
Geology and Geophysics http://www.iitkgp.ac.in/department/GG
Humanities and Social Sciences http://www.iitkgp.ac.in/department/HS
Industrial and Systems Engineering http://www.iitkgp.ac.in/department/IM
Mathematics http://www.iitkgp.ac.in/department/MA
Mechanical Engineering http://www.iitkgp.ac.in/department/ME
Metallurgical and Materials Engineering http://www.iitkgp.ac.in/department/MT
Mining Engineering http://www.iitkgp.ac.in/department/MI
Ocean Engineering and Naval Architecture http://www.iitkgp.ac.in/department/NA
Physics http://www.iitkgp.ac.in/department/PH
B. Centre URL
Artificial Intelligence http://www.iitkgp.ac.in/department/AI
Advanced Technology Development http://www.iitkgp.ac.in/department/AT
Centre for Educational Technology http://www.iitkgp.ac.in/department/ET
Centre for Oceans, Rivers, Atmosphere and Land Science http://www.iitkgp.ac.in/department/CL
Centre for Theoretical Studies http://www.iitkgp.ac.in/department/TS
Centre for Computational and Data Sciences (CCDS) http://www.iitkgp.ac.in/department/CD
Cryogenic Engineering http://www.iitkgp.ac.in/department/CR
Rekhi Centre of Excellence for the Science of Happiness http://www.iitkgp.ac.in/department/RX
Deysarkar Centre for Excellence in Petroleum Engineering http://www.iitkgp.ac.in/department/DE
Materials Science http://www.iitkgp.ac.in/department/MS
Rubber Technology http://www.iitkgp.ac.in/department/RT
Rural Development http://www.iitkgp.ac.in/department/RD
P K Sinha Centre For Bioenergy and Renewables http://www.iitkgp.ac.in/department/BE
C. School URL
Bio Science http://www.iitkgp.ac.in/department/BS
Energy Science and Engineering http://www.iitkgp.ac.in/department/ES
Environmental Science and Engineering http://www.iitkgp.ac.in/department/EF
G.S. Sanyal School of Telecommunication http://www.iitkgp.ac.in/department/GS
Nano Science and Technology http://www.iitkgp.ac.in/department/NT
Rajendra Mishra School of Engineering Entrepreneurship http://www.iitkgp.ac.in/department/RJ
Rajiv Gandhi School of Intellectual Property Law http://www.iitkgp.ac.in/department/IP
Ranbir and Chitra Gupta School of Infrastructure Design and Management http://www.iitkgp.ac.in/department/ID
School of Medical Science and Technology http://www.iitkgp.ac.in/department/MM
School of Water Resources http://www.iitkgp.ac.in/department/WM
Subir Chowdhury School of Quality and Reliability http://www.iitkgp.ac.in/department/RE
Vinod Gupta School of Management http://www.iitkgp.ac.in/department/BM

Page 8 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

3. Eligibility Criteria for Admission:

3.1. All candidates seeking admission to the Ph.D. program under the categories mentioned
below shall have to possess requisite marks/grades in the qualifying degree as shown
below:
a) Minimum 60% marks or a CGPA of 6.5 in 10 point scale in the qualifying examination
(3.2.a and/or 3.2.b) in Engineering /Science /Commerce /Management/ Law and/or
equivalent
OR
b) Minimum 55% marks or a CGPA of 6.0 in 10 point scale in the qualifying examination
(3.2.a and/or 3.2.b) in Humanities/Social Science/MBBS degree and/or equivalent

Note: CGPA will not be converted into percentage marks if the degree awarding Institute provides
marks in CGPA system vice versa. Their admission will be based on the CGPA or Percentage of
Marks awarded in the transcript.
3.2. a) Minimum qualifying degree required for seeking admission to the Ph.D. program

a) M.Tech (Master of Technology) / MS / ME (Master of Engineering)/ M.Sc.(Engg.,)

b) M. Arch./ MCP (Master of City planning) /MRP (Master of Regional Planning)
c) M. Phil. (2 years programme)
d) MBA / PG Diploma in Management of 2-year duration (after completion of
B.Tech/M.Sc/MA/M.Com)
e) LLM (2 years programme) after EITHER at least 5 years of integrated LLB degree after
10+2 examination OR 3 years LLB degree after 10+2+3 examination
f) An equivalent of the aforesaid degree

OR
3.2. b) Minimum qualifying degree required for seeking admission to the Ph.D. program

a) B.Tech. (Bachelor of Technology)/ BE (Bachelor of Engineering)/ B.Sc (Engg.)

b) B.Arch. (Bachelor of Architecture)
c) M.Sc. (Master of Science) / MA (Master of Arts) / M. Phil. (1 year program)
d) MBA / PG Diploma in Management of 2-year duration (after completion of
BA/B.Sc/B.Com)
e) MBBS degree with compulsory one-year internship completed
f) 5 years (minimum) of integrated LLB degree after 10+2 examination OR 3 years LLB
degree after 10+2+3 examination OR LLM (1 year programme) after LLB degree
(minimum 5 years)
g) A degree equivalent to any of the above

3.3. Additional Requirements for different Admission category

a) Regular with Institute Assistantship

Candidates who are having minimum qualifying degree as mentioned in 3.2(b) above should have to
possess a valid GATE score that is above the cut off level (accepted for M.Tech./MCP admission in a
particular year) as decided by the Senate from time to time or NET qualification with FELLOWSHIP
or Lectureship (Assistant Professorship) for the award of Institute Research Assistantship.

1) A person who is in employment and is applying for Institute Assistantship and selected

Page 9 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

for admission, he/she must resign and produce the acceptance of resignation by the
employer at the time of joining or produce a document as a proof that he/she is not
receiving any salary from his/her employer along with proper document for sanctioned
leave.
2) The value of the Institute Research Assistantship shall be:
a) B.Tech/BE/B.Sc(Engg)./B.Arch/M.Sc/MA/M.Phil
(1 year program)/MBA,PGDM- 2 year duration
Rs. 31,000/- pm
(After completion of BA./B.Sc/B.com) /MBBS
First 2 years
/LLB or equivalent with a valid GATE score or
Rs.35,000/- pm
NET qualification with FELLOWSHIP or
Next 3 years
Lectureship (Assistant Professorship).
b) M.Tech/MS/ME/M.Sc(Engg.)/M.Arch/M.Phil (2
Rs. 31,000/- pm
year program ) /MBA, PGDM-2 year program
First 2 years
(after completion of B.Tech/M.Sc/M.com) /
LLM or equivalent

3) No Research Student shall be permitted to receive any emoluments, salary, stipend or

any other scholarship/assistantship during the tenure of award.

b) Individual Fellowship (CSIR/UGC/DBT/ICAR/INSPIRE etc.)

1) All candidates applying for Individual Fellowship category must have valid award letter
with fellowship issued by the respective fellowship agency (i.e. CSIR/UGC/
DST/DBT/ICMR etc.).
2) Candidates admitted under Individual Fellowship category shall not be entitled to award
of Institute Assistantship.

c) Sponsored

1) Persons who possess the minimum prescribed qualifications as mentioned in 3.2.(a) &
3.2.(b) (without GATE/NET) and are in service in any of the following establishments
with Minimum of two-year job experience shall be eligible for admission to the Ph.D.
program as sponsored candidates:
a) defence or other ministries of the Government of India or any other government
organizations;
b) established industrial research and development organizations;
c) autonomous bodies and public undertakings;
d) universities/colleges;
e) reputed industries as may be recognized by the Institute.

2) An intending sponsored candidate must submit his/her application in prescribed form

along with No objection cum sponsorship certificate( Appendix I, page 14) for admission
through his/her employer, who will forward the same to the Institute with suitable
endorsement.
3) A sponsored candidate selected for admission shall be required, at the time of joining
the Institute, to produce certificate in the prescribed form from the employers to the
effect : (i) that he/she has been officially released from his duties for purpose of joining
the program and has been granted leave for the required period; (ii) that his services
shall be retained with the employer.
4) In the case of a sponsored candidate admitted as such to the Ph.D. program, the
minimum residential requirement is one year at a stretch subject to successful
completion of course work.
5) A candidate sponsored by an industry, an R&D organization, educational institution or a
Government organization having adequate research facilities may be allowed to work

Page 10 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

externally subject to his/her fulfilling all such conditions prescribed in the Regulations.

d) PH.D. through Project

1) Persons who possess the minimum prescribed qualifications as mentioned in 3.2.(a) &
3.2.(b) and are working in a sponsored project of the Institute (i.e. under auspices of
SRIC of the Institute) shall be eligible for admission to the Ph.D. program under project
category.

2) An intending candidate must submit his/her application in prescribed form for admission
through Principal Investigator, Head of the Department/Centre/School and Dean (SRIC)
with suitable endorsement.
3) The minimum remaining period of the project as well as tenure of the project employee
should be at least 2 years from the date of joining the Ph.D. program.

3.4. B.Tech. from IIT

1) B.Tech. degree and Dual Degree (B.Tech & M.Tech ) holders having final CGPA >= 8.00 from
Indian Institutes of Technology (IITs) will be given direct admission in Ph.D. programme with
Institute Research Assistantship.

3.5. Ph.D program for Working Professionals with Minimum Residential Requirements

1) The candidate must meet the following criteria to be shortlisted for interview and test.
She/he should be having (at least) BTech/BE/MBBS/MSc degree (or equivalent degrees)
from a reputed educational institution with a minimum CGPA of 8.0 in a 10 point scale
or 75 percentage of marks in their Bachelor’s as well as Masters’ degree (if applicable).
However, any conversion of CGPA to marks (or vice versa) to meet this criterion will not
be permitted
2) Experience: Two years of post qualification experience (experience may include stints at
multiple organizations) for candidates holding Bachelor/Master degree in relevant
disciplines
3) Candidates need to provide a ‘NO OBJECTION’ certificate issued from their company,
stating it has no issues with the candidate pursuing PhD under the proposed scheme:
PhD Program for Working Professionals with Minimum Residential Requirements. No
commitment of financial support or the continuation of their employment during or
after the PhD is required.
4) Detailed guidelines are available at Appendix- II (page 15)

3.6. Special Notes:

1) Department/Centre/School may fix additional admission criteria without compromising

the eligibility criteria mentioned here.
2) Mere fulfillment of eligibility criteria does not give guarantee for admission to the PhD
programme.

4. Selection and Admission:

The admission of a candidate to the Ph.D. program is recommended by the Departmental
Academic Committee (Post-Graduate and Research), abbreviated as DAC (PG&R), of the
Department/Centre concerned on the basis of-
a. Overall Academic Performance
b. Written/Computer Test
c. Interview

Page 11 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

5. Payment of fees and deposits:

Every Research Scholar shall be required to pay at the time of joining the following items of fees,
at rates as in force for the time being:

(a) Non-refundable
Onetime fee:
i. Hostel Admission, Medical Examination, Student Welfare fund, Alumni Subscription and
Modernisation.

Semester Fee:
i. Tuition fee*, Registration Fee, Examination Fee, Student Amenities, and Medical
Registration.
ii. Laboratory Fee, Hostel Seat Rent, Electricity and Water Charges etc., Mess Charges, Hall
Establishment Charges, Hostel Overhead Charges.
(b) Refundable
(i) Institution Caution Money
(ii) Hall Caution Money

* 100% tuition fees waiver for SC/ST/PwD students.

* The above fees are subjected to revision from time to time.

6. Enrolment and course work:

A candidate is required to enrol for the Ph.D. program within 1 month of joining on payment of
prescribed fees and to carry out research work under a supervisor from amongst the faculty of
the Institute. A Research Scholar, including a Faculty member enrolled for Ph.D programme,
must have a Supervisor, though he/she may be from exceptionally good academic background
having research exposure.

All candidates enrolled for the Ph.D. program are required to complete the course work as
prescribed below:

a) English for Technical Writing (compulsory)

b) A set of subjects to be recommended by the DSC considering the student’s skill
requirements for the research work to be under taken by the student and his(or her)
academic background to have a credit loading as under.
i. For students admitted on the basis of M.Tech. or equivalent degree:
Lower limit: 10, Upper Limit: 20
ii. For students admitted on the basis on M.Tech. or equivalent degree, who had done
their qualifying degree 8 years before the admission:
Lower limit: 20 , Upper Limit: 40.
iii. For students admitted on the basis of B.Tech., M.Sc. or equivalent degree:
Lower Limit: 20, Upper Limit: 40.
iv. For students admitted on the basis on B.Tech., M.Sc. or equivalent degree, who had
done their qualifying degree 8 years before the admission:
Lower Limit: 40.

Page 12 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

Candidates assigned course work must obtain, in the 7-scale grading system, a grade not lower than
‘C’ in each of the subjects. If the grade obtained by a candidate in any subject is below ‘C’, the
candidate is required to repeat that subject and clear it with a grade not lower than ‘C’. Should the
candidate fail to clear the course work within 1 year of enrolment, the DSC may review the
performance of the student and recommend a change of course work.

In addition to the assigned course work requirement a candidate is also required to show, before
he/she submits the synopsis, proficiency in one of the subjects offered by the Department of
Humanities and Social Sciences, or IEM or VGSOM as approved by the Senate.

7. Registration:
a. A candidate is required to give a seminar talk on the topic of his research within three
years of enrolment or within one year of completion of the course work as the case may
be. The seminar talk will be delivered to an open audience with members of the D.S.C.
and D.A.C. (PG&R) present. If the seminar is satisfactory the candidate will be allowed to
register for the degree. However, if the D.S.C. and D.A.C.(PG&R) is not satisfied by the
seminar talk, the candidate will be required to deliver another talk with suitable
modification or improvement within the next 3 months. The registration seminar should
normally be held within three (3) calendar years of enrolment of a student. Should the
candidate fail to clear the registration seminar even on second attempt the enrolment
shall be cancelled and the student shall be asked to leave.
b. Registration of a candidate for the Ph.D. degree shall be effective, normally, from the
date of enrolment and shall remain valid for a period of 08 (eight) years. The registration
of a candidate may be deferred by the D.S.C. and D.A.C.(PG&R) on account of
unsatisfactory progress. A candidate will be required to submit the thesis before the
expiry of the registration period. In the event of a candidate failing to submit his thesis
within the period, the registration shall lapse automatically.

8. Seminar and Synopsys of Research Work:

Prior to submission of the thesis the candidate will submit the synopsis of the thesis and present
a seminar to an open audience in which besides others the D.S.C. and D.A.C. (PG&R) members
will be present. The seminar lecture will test the candidate’s depth of knowledge and progress in
his/her research. The candidate shall be allowed to submit his/her thesis for the Ph.D. degree
only when the D.S.C. is satisfied about the work. If the D.S.C. is not satisfied with the quality of
the work or the general preparation of the candidate, the candidate will have to appear again
for the seminar within a maximum period of six months. The thesis must be submitted within
one month after the D.S.C. approves the submission on the basis of this seminar.

9. Thesis and Defence :

On successful completion of the seminar the D.S.C. will recommend to the Senate a panel of ten
experts, from India and/or abroad, to examine the thesis (not more than 5 persons in the list
shall be from India). The thesis shall be forwarded to two experts from the panel who shall
submit report separately on the thesis and forward their recommendation to the Registry.
Once the reports of the examiners have been accepted as satisfactory the candidate will have to
defend his/her thesis before a viva voce board consisting of all D.S.C. members and the Indian
‘external’ examiner.

Page 13 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

10.Award of Degree:

A student who has completed satisfactorily all prescribed requirements and has cleared all
fees and dues payable to the Institute and the Hall of Residence shall be eligible for the award of
Ph. D. degree of the Institute by the Board of Governors on the recommendation of the Senate.
The degree shall be awarded at the annual convocation for the academic session in which the
student completes the requirements satisfactorily.

Appendix I

NO OBJECTION-CUM-SPONSORSHIP CERTIFICATE

This is to certify that Shri/Smt./Miss._____________________________ working as

________________________ in the Department/Centre/School
___________________________since ______________________. He /She intend to apply for Ph.D.
Programme under Sponsored category at IIT Kharagpur. The Institute/Department/Organization
does not have any objection to his/her applying for the programme. The application of
Shri/Smt./Miss.___________________________ would be considered as per rules of IIT Kharagpur
for Sponsorship along with leave for minimum period of one year, if he/she selected, for the Ph.D.
Programme.

Date: Signature/Endorsement of Head of the

Institution/Organization/Department (Office Seal)

Page 14 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

Appendix II

Guidelines for PhD Program for Working Professionals with Minimum Residential
Requirements

1) Primary Eligibility Criteria

a) Reputation of the company or organization where the candidate is working.

• The companies (private/government), research organizations, Ministries of Central and State
Governments wherein the candidate is presently employed should have well established
reputation & image and possibly known to the faculty members of the department in which
the candidate is desirous of seeking PhD admission.
• If this is an enterprise or company, it is expected that it should have a listing in the premier
stock exchanges and should have an annual turnover of at least 20 crore rupees.
• List of the reputed companies/ organizations/ firms should be updated regularly at the
departmental level to verify the credentials.
• In case the department is not sure about the company/organization, the decision will be
taken by a committee consisting of the Dean PGS&R, Dean UGS, Head of the
Department/Centre/School and the Chairman CDC.
b) Defence or other ministries of the Government of India or any other government organizations;
c) Established industrial research and development organizations;
d) Autonomous bodies and public undertakings excluding academic institutions

2) Requisite Qualifications

a) The candidate must meet the following criteria to be shortlisted for interview and test. She/he
should be having (at least) BTech/BE/MBBS/MSc degree (or equivalent degrees) from a reputed
educational institution with a minimum CGPA of 8.0 in a 10 point scale or 75 percentage of marks in
their Bachelor’s as well as Masters’ degree (if applicable). However, any conversion of CGPA to
marks (or vice versa) to meet this criterion will not be permitted.

B) Experience: Two years of post qualification experience (experience may include stints at multiple
organizations) for candidates holding Bachelor/Master degree in relevant disciplines.

c) Candidates need to provide a ‘NO OBJECTION’ certificate issued from their company, stating it has
no issues with the candidate pursuing PhD under the proposed scheme: PhD Program for Working
Professionals with Minimum Residential Requirements. No commitment of financial support or the
continuation of their employment during or after the PhD is required.

Page 15 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

3) Selection of the Candidate

a) Candidates who meet the above requirements should look out for prospective faculty members in
the department where he/she is interested to register for his/her PhD degree.

b) A research proposal approved by the prospective supervisor must be submitted by the candidate
at the time of the application.

c) The candidates fulfilling the above will have to appear for interview/test along with other regular
candidates appearing for PhD admissions.

4) Requirement of Courses & Examinations

a) The coursework will be a minimum of 20 credit points (for candidates with Bachelors degree) and
16 credit points (for candidates with Masters degree) with due consideration to special
requirements if any. No compulsory courses e.g., English for communication, management etc are
required.

b) A plan of study shall be prescribed by the DSC (constituted as per the prevalent norms) which may
include besides the available courses in the Institute, courses of MOOCS/NPTEL/virtual
classrooms/interactive exercises and active learning programs offered only by
IIT/IISc/IIM/IISER/AIIMS. The GIAN courses may also be specified, if found relevant. For ongoing
MOOCS courses the grade assigned at the end of the course will be directly transferred to the
student’s coursework. For all other courses the concurrence from a faculty member to set the
question paper and evaluate the performance of the student should be obtained.

c) Self-study courses with standard format (weekly or bi-weekly assignments and its uploading in the
ERP) will be mandatory to ensure progress and rigor. The candidate will have to appear for only the
end semester examinations, preferably during the regular examination period of IIT Kharagpur. For
self study course the consent of the subject teacher must be obtained before registration.

d) At the end of the online & contact courses listed above, the student should submit the course
completion certificate(s) with grades/marks for record in his/her course work.

e) Submission of semester progress report though seminar and presentation will be compulsory.

f) The candidate shall have to spend at least one week per semester at IIT Kharagpur, interacting
with his supervisor that may include working in the laboratory. During this period the student may
stay at appropriate guest houses of the Institute on payment basis, subject to availability. If the
student needs to spend extended period (beyond one month), IIT Kharagpur will extend hostel,
library, outdoor medical and other facilities on payment basis. HMC should decide on whether to
accord facilities including inter hall/institute activities on a case by case basis.

5) DSC Formation and Registration

Page 16 of 17
IIT KGP Information Brochure - PhD- 2019-2020( Spring Semester)

The selected candidates will have a Doctoral Scrutiny Committee as per the existing regulations. A
person with the suitable background from the parent company is preferred as the Joint Supervisor
but not mandatory.

6) Duration of PhD Program

The minimum duration of PhD program for such candidates is 3 years and the maximum tenure is 8
years from the date of enrolment.

7) Annual Progress Report

The candidate will have to submit a yearly progress report and appear for seminars every year after
his/her registration. In addition, the candidate will have to appear for a comprehensive examination
(viva voce only) before registration seminar.

8) Synopsis and Thesis Submission

a) In order to become eligible for the submission of the synopsis Seminar, the candidate must have
at least two publications in SCI journals/monographs.
b) Rest of the rules for synopsis, thesis submission/ viva-voce will be as per the existing rules of the
institution.

9) Fees
a) The tuition fee for this program will be Rs. 25000 per semester and it will be revised from time to
time.
b) There is no provision of scholarship for the prospective PhD candidates.

Initially efforts will be made to maintain the ratio of one such type of PhD candidates per four faculty
members with a view to restrict not more than 125 of such type of PhD candidates at a time
pursuing PhD in the institute.

All other rules/norms of the Institute regarding PhD students will be applicable.

Page 17 of 17