Open Access Library Journal

2018, Volume 5, e4974

ISSN Online: 2333-9721
ISSN Print: 2333-9705

Design of Library Management System

Chunchao Liu, Sheng Ma*

College of Mathematics and Statistic, Huanggang Normal University, Hubei, China

How to cite this paper: Liu, C.C. and Ma, Abstract

S. (2018) Design of Library Management
System. Open Access Library Journal, 5: The library management system runs on the DOS system, based on the C
e4974. language as the main programming language and Visual C++ as the devel-
https://doi.org/10.4236/oalib.1104974 opment environment. According to the characteristics of the system, we con-
struct the development model and then build structural analysis, system
Received: October 9, 2018
Accepted: December 22, 2018 function modules and system flow chart through the demand analysis of the
Published: December 25, 2018 system. Through the analysis of each function module, the definition and
attributes of the data and the realization of each function are determined. In
Copyright © 2018 by authors and Open the paper, the design of the library management system includes the user
Access Library Inc.
This work is licensed under the Creative
module, the administrator module and the module of tourists and also
Commons Attribution International achieves the usual function including borrowing books, returning books and
License (CC BY 4.0). books management.
http://creativecommons.org/licenses/by/4.0/
Open Access Subject Areas
Applications of Communication Systems

Keywords
Library Management System, C Language, Visual C++, Data Structure

1. Introduction
With the improvement of people’s level of knowledge, the library has become an
indispensable part of daily life. But the library storage and the business volume
are huge, the traditional accounts’ management is merely not feasible. At the
time, library management system comes into being and becomes an important
part of information construction gradually. In order to develop, build and adapt
to the modern information society, establishing a management information sys-
tem becomes the main trend, and also we can’t avoid the problem. The imple-
mentation of electronic book management can help human resource officials
free themselves from the heavy deskwork to complete some more important
work. Library management system is to reduce and solve the cumbersome manual

DOI: 10.4236/oalib.1104974 Dec. 25, 2018 1 Open Access Library Journal

 C. C. Liu, S. Ma

management, so that the library can rise to a perfect electronic management.

The history of the library management system could date back to the late
1960s. At that time, computer technology had entered the practical stage.
Meanwhile in most large-scale libraries, it’s very time-consuming and easy to
make mistakes to find books or statistical information manually. In order to
solve this situation, the first generation of book lending management system
came into being. But due to the immature technical conditions and the con-
straints of demands, the user was very small. There was no doubt that its ap-
pearance showed a bright future for the management of book lending, that is,
with the computer’s high speed and automation to replace the huge amount of
manual work and with the computer’s high accuracy to avoid manual mistakes
and errors. The second generation of the library management system appeared
in the late 1970s. On account of the rapid development of computer technology,
whether the popularity of computers, or the developments of computer system
tools and database technology, it provided the possibility for the phasic devel-
opment of library lending management system. But it failed to systematically
consider the needs and concepts of book borrowing.
The revolutionary change in the library management system occurred in the
late 1990s. With the information explosion and the arrival of the era of know-
ledge-driven economy, individuals, units and social had a higher demand on li-
brary management system. In the meantime, due to the pullulation of database
technology, customer/server technology, especially Internet/Intranet technology,
the third generation of books borrowing management system had become in-
evitable. The third generation of library management system was characterized
by the angle of book borrowing management, it dealt with almost all data related
to the book lending with a centralized database. The friendly user interface, po-
werful report generation tools, analysis tools and information sharing allowed
managers to get rid of heavy daily work and focus on planning and policies of
book lending from a strategic perspective.
At first, the library management system software is mainly written in assem-
bly language. With the birth of C language and its advantages and powerful fea-
tures (from [1]), library management system based on the C language produced.
The author [2] pointed out: at this stage, digital library management system is a
prerequisite for students to create a better reading environment. The core is how
to make it with the perfect combination of the Internet, and truly achieve time-
liness and accuracy. Authors in [3] and [4] have analyzed the status of the digital
construction of university libraries, and tried to put forward their own construc-
tion plans for the digital construction of local university libraries. The authors in
[5] pointed out that many miniature libraries had begun to fully understand the
importance of computer technology in library management, and began to use
computer technology to achieve the practical application of library books. How-
ever, miniature libraries usually have fewer funds, lack of professional manage-
ment and have other issues. There are many problems of using such a large sys-
tem, so small and medium-sized libraries do not have such conditions to confi-

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 C. C. Liu, S. Ma

gure large-scale systems. In view of this problem, the development of miniature

library management system has become an urgent affair. Some authors in [6]
mentioned it respectively specifics the development process of the library man-
agement from the demand analysis and summary design to the detailed design
system. And it minutely introduces the interaction between the various modules
of library management system. Through the development of the system, it solves
some contradictions in the management of library data and achieves the efficient
management of data. Basing on Visual Basic 6.0 and SQL Server 2000 system
developing to achieve a new library management system is imperative. The au-
thor in [7] used mainly B/S structure and ASP. NET + SQL Server technology as
a web development tool to develop the public book system. Firstly, it makes a
system analysis and divided the main function of the system. Then, it provides
the key technology of the system design and the database design of the system.
In [8] an implementation procedure of library management system database de-
sign and system function was introduced. It used C/S and B/S combined tech-
nology to achieve the book and journals computer network management and
Web query function. With the increasing of volume, the difficulty of books re-
corder and inquiry also increased. Then usual methods cannot meet the re-
quirements. In [9], the author pointed out that the development of library in-
formation system mainly includes two aspects: using database technology and
developing application systems. In [10], authors elaborated some thoughts about
the problems existed in the processing of library digitization. In [11], a sub-cycle
management library 2.0 model was proposed. Taking VC as the development
platform, the book information management system is under the Dos system
and based on C language. Its simple and friendly interface and Compact struc-
ture make it easy to operate. System objectives are: for the administrator, it pro-
vides all the details of the borrower, as well as the details of the library inventory;
for students or ordinary users, it has two functions includes borrowing and re-
turning books; the administrator can also record new books, delete old books
and so on. Visitors can also enter the system without a registering user, but there
are certain functional limitations.

2. Need Analysis of the System

The system is divided into three parts: administrators, student users and unre-
gistered users (visitors).
Administrators have the following functions: 1) Password verification Login:
only the administrator inputs correct account and correct password can enter
the administrator interface. If you input wrong account, the system will show the
account error and you can’t enter the administrator system interface. Similarly,
if you enter the wrong password, the system will display password error and you
also can’t enter the administrator system interface. 2) Register a new book:
When the administrator successfully landed, the administrator can input the ba-
sic information of the book to add a new book to the book system. 3) Delete the
old book: the administrator can input the book number (book unique identifica-

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 C. C. Liu, S. Ma

tion) to delete books from the book system.

Student users have the following functions: 1) Password verification Login:
only the user inputs correct account and correct password can enter the admin-
istrator interface. If you input wrong account, the system will show the account
error and you can’t enter the user system interface. Similarly, if you enter the
wrong password, the system will display password error and you also can’t enter
the user system interface. 2) Borrow books: the user inputs the number of a book
and also their correct account and password to borrow books successfully. 3)
Return books: only the user inputs the number of the borrowed books and also
their correct account and password to return the book successfully. If the user
has not borrowed this book, the system will output “never borrowed the book.”
If the account or password is wrong, the system outputs “account error” or
“password error”. 4) Look up their borrowed books and personal circumstances:
the user can view their basic information and what books they have borrowed.
Unregistered users (visitors) have the following function: visitors can browse
all the book information, but they can’t borrow books. They can also register
new users by filling out the student’s basic information.

3. Designs of the System

3.1. Main Flow Chart
The main flow chart consists of three parts: the system login flow chart, the user
flow chart, the administrator flow chart.

the administrator flow

chart

Book number inquire Add new books Delete old books

the user flow chart

return borrow inquiry Information

Return Sign out
books books Books inquire

the system login flow chart

the administrator
Book number inquire the student flow chart flow chart

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 C. C. Liu, S. Ma

3.2. Main Data Definition of System

The basic definition of student entity and attribute: student user (student num-
ber, name, gender, class, list of borrowed books, number of borrowed books,
contact number, password).

number of
students
Number of
borrowed
books
name

user for
student gender

list of class
borrowed
books

password Contact
number

The basic definition of book entity and attribute: books (book number, book
name, author, unit price, the number of user’s borrowed books, the borrower’s
number, the total number, whether to lend).

Books
status
number

author

price

the number
books the total
of user’s
borrowed number
books,

the
press borrower’s
number

Publicatio
category
n date

Basic definitions of administrator entities and attributes: Administrator (ac-

count number, name, password).

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 C. C. Liu, S. Ma

name

administrator

passworddd accountt

3.3. Design Thoughts of Core Performance Function

Login Module: void main loging (); void youke_loging (); void student_loging ();
void aimid_loging (); void SPassword (); void APassword ();
Page Module: void zhuyemian 1 (); void aimid_yemian (int c); void Yong-
hu_yemian (int c); void visiter_yemian ();
Administrator Module: void Bookview (int c); void Addbook (int c); void De-
letebook (int c); int Findbook (int c, int bn); void Delete 1 (int c); void onghu-
view (c);
void Yonghu_guanli (c); void Delete_Yonghu (c); void Init_mima (c);
User Module: void n_Findbook (int c); void b_Findbook (int c); void
m_Findbook (int c); int mohuchaxun (char s[], char t[]); void Findbook_yemian
(int c); void bookBarry_yemian (c); int Findbook 1 (int c, int bn); void bookRe-
turn (int c);
Visitor Module: 1) New user registration function: unregistered users can reg-
ister to be a user; 2) User login module (combined with administrator login and
user login): only the user inputs correct account and correct password can enter
the user interface. The concrete verification function is implemented by S Pass-
word (). If you enter wrong account, the system will show an account error and
you cannot enter the user system interface. Similarly, if you enter wrong pass-
word, the system will display a password error and you cannot enter the user
system interface.

4. Software Testing
Software testing plays an important role in the software lifecycle. In the tradi-
tional waterfall model, software testing is only in the operation and maintenance
phase, and it is an important means to ensure the quality of the software before
the software products are delivered to the user. Recently, the software engineer-
ing community tends to a new view that the software lifecycle should be in-
cluded in each stage of the test, so as to test the results of this stage if it’s close to
the expected target, as soon as possible to find errors and amendments. If not
testing in the early stages, the wrong delay spread often leads to the great diffi-
culty of the final product testing.
The system completely uses code blocks programming tools, so the demand-
ing software runtime environment is more common and easy to operate. System
testing: using manual testing methods for system testing and starting from the
program debugging for the reason that software design needs to compile a lot of

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 C. C. Liu, S. Ma

code. But its wrong frequency is quite high. If there is no error, then test each
single module. After passing the test, then connect it with other modules to see if
the overall design is reasonable. At the beginning of the test, it is not necessary to
carry out the data in the real case, and some well-designed data can be used as a
test case. This will not only reduce the processing workload, but also easier to
find the error and determine the scope of the error. Functional testing of the test
object should focus on all testing requirements which can be directly traced to
use cases or business functions. Mainly using the black box test method to test
some of the system modules:
User login The administrator login page is red, and the user login page is sky
blue. When the login account and password have errors more than three times,
it suggests whether to re-enter.
New book stock in Inputting the correct account password, entering the
function modules of adding books in the administrator page, and it shows if it’s
successful to add books after enter the new book information.
Delete old books In the administrator page, you should select the delete book
function and enter the information of the book. If the book does not exist, it
should prompt the book does not exist. When you find the book successfully and
confirm the deletion, it shows delete the book successfully, and you can see
whether it was deleted successfully in the query module.
User management Administrators can manage user’s information, modify
user rights, log out users, and also initialize user login passwords, but adminis-
trators can not add users at will.
Borrowing books After the user login successfully, select the borrow func-
tion, enter the correct information of the book, you can achieve the function of
borrowing books. And you can’t borrow books before confirmation of user in-
formation, at the same time, system modifies the book borrow information.
Returning books After the user borrows the book, you can choose to return
the book. If you return the book that is not borrowed, it will suggest if you bor-
rowed this book or return the book once again. And at the same time, system
updates the book borrow information.
Library inquiry Users can select the book query function to view books. You
can choose number query, bibliographic query and fuzzy query. System will dis-
play the corresponding book information. When the user chooses a fuzzy query
and enters a keyword such as a part of the title, the corresponding matching
book can be obtained.
User register Visitors can register the user on the visitor page. They can reg-
ister as a user after entering the legal user number and user information. In the
meantime, they should set their own password, and can log on the user page.

5. Conclusion
With the development of network technology, the existing library management
system is more and more perfect, and the system function becomes more and
more comprehensive. Its convenience and usability cannot be comparable. So

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 C. C. Liu, S. Ma

this article concerns library management system based on the C programming

language, compared the system with now popular library management software,
it has some advantages. From the angle of system development, the system has
completed some functions such as add, delete, correct, inquiry of the library
management system, as well as the user independent query borrowing function.
It is better to complete the system development objectives and requirements. But
there are also some shortcomings. Coupled with limited personal time, the sys-
tem appears some errors and hidden bugs, such as data storage capacity is li-
mited. When the number of student users and books increase, the system cannot
be used, and the changes that the system made to the data can’t be saved for a
long time. Each time the system restarts, data also updates. What’s more, the sys-
tem is the interface system, it has cumbersome operation. For example, each time,
that users borrow books needs to pass the password for user authentication.

Acknowledgements
Supported by the Teaching Reform Foundation of Huanggang Normal Univer-
sity (2017CE12, 2014kg15).

Conflicts of Interest
The authors declare no conflicts of interest regarding the publication of this paper.

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