eGov Corporate User’s Manual

2017

PNB eGov
Powered by Bancnet

Corporate User’s Manual

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Table of Contents
Click the items below to go to the specific section in the document.

Summary of Users with Roles and Functions….................................................................3

Corporate Enrollment
Corporate Information Maintenance................................................................................4
Edit/Update Corporate Information..................................................................................5
Card Maintenance .............................................................................................................8
Agency Access Maintenance............................................................................................11
Setup SSS Locator Data …………………………………………………………………………………….…………13
Corporate eGov Profile Maintenance..............................................................................14
Maintain Card Profile Mapping........................................................................................17
Administration Functions
View Corporate User........................................................................................................21
Add Corporate User..........................................................................................................22
Edit Corporate User..........................................................................................................24
Delete Corporate User......................................................................................................27
Forgot Password
Password Resetting Procedures for Other Users……………………………………………..……………29
Password Resetting Procedures for Corporate Administrator…..……………………….…...…….32
Payment
Upload Payment Document..............................................................................................34
Transmit EPF ……………………………………………………………………………………………………….……….38
View Payment Instruction List...........................................................................................39
View Payment Instruction Transaction Receipt.................................................................41
View Payment Document……………………………………............................................................42
Extract SSS Billing LCL ………………………………………………………………………………….……….……...44
Authorization of Payment Transaction
Authorize Philhealth Payment...........................................................................................47
Authorize Pag-Ibig Payment..............................................................................................48
Authorize SSS Payment......................................................................................................50
Cancellation of Payment Transaction
Cancel Payment Instruction...............................................................................................52
Approval of Payment Transaction
Approve Philhealth Payment.............................................................................................54
Approve Pag-Ibig Payment................................................................................................57
Approve SSS Payment........................................................................................................59
Balance Inquiry
Perform Balance Inquiry…………………………………………………………………………………..…....…….61

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Summary of Users with Roles and Functions

Corporate Administrator
Edit Corporate Information
Maintain Cards
Maintain Agencies
Setup SSS Locator Data
Manage Corporate eGov Profiles
Maintain Card Profile Mapping
Maintain Corporate Users
Password Reset

Corporate Maker
Upload Payment Document
Transmit EPF
Payment Inquiry
Extract SSS Billing LCL

Corporate Checker
Authorize Payment Instruction
Cancel Payment Instruction with GENERATED status
Payment Inquiry

Corporate Approver
Approve Payment Instruction
Cancel Payment Instruction with FOR APPROVAL status
Payment Inquiry
Balance Inquiry

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Corporate Enrollment
Corporate Information Maintenance

Enroll Corporate With Existing Account

Go to https://www.bancnetonline.com/egov/login.egov

1. Click on the Sign up link found on eGov login screen.

2. A new page will appear. Select “I have an existing account”.

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3. Fill up the form that will be displayed. Validation will be made once save button is
clicked. Fields marked with an asterisk are mandatory.

4. A green bar on top containing a message indicating successful enrollment will be

displayed. The page will be redirected the “Corporate Details” page.

Note: The user that created that performed Corporate Sign up is assigned the role
of a Corporate Administrator.

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Edit/Update Corporate Information

1. Login as Corporate Administrator.

2. Select the Enrollment tab and click Corporate Maintenance.

3. Corporate Details page will be displayed.

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4. Click the Edit Corporate Information button.

5. The Corporate Update page will appear. Update the field you want to update
then click the save button.

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6. A green bar on top containing a message indicating “Transaction successful” will

be displayed. The page will be redirected to Corporate Details page.

Card Maintenance

Maintain Cards

1. Login as Corporate Administrator.

2. Select the Enrollment tab and click Corporate Maintenance.

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3. Corporate Details page will be displayed.

4. Click the Maintain Cards button.

5. Card Maintenance page will be displayed.

6. Input the Card No, select the Bank from the drop down list, supply the Account
Name (eGov corporate account name) and Account Type (choose “Checking”),
then click the Add button.

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7. A green bar on top containing a message indicating “Transaction Successful” will

appear. Card definition will be displayed on the card list table.

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Agency Access Maintenance

Maintain Agencies

1. Login as Corporate Administrator.

2. Select the Enrollment tab and click Corporate Maintenance.

3. Corporate Details page will be displayed.

4. Click the Maintain Agencies button.

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5. Agency Access Maintenance will be displayed.

6. Supply the “Agency Member Number’ if required, then click the Request button.

It is not required for Pag-ibig agency access request to input the branch
and agency member no. but it is recommended to provide for faster
approval of the registration by Pag-ibig.

It is mandatory for PhilHealth to input the agency member no. Please

ensure that your registered PEN matches the PEN in Philhealth’s EPRS.

SSS Number is automatically displayed in agency member no. field of

SSS Agency Access Request record.

7. A green bar on top containing a message indicating Transaction Successful will

be displayed.

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Set Up SSS Locator Data

1. Login as Corporate Administrator.

2. Click Maintain Cards.

3. Look for the Locator Data column and click the Setup button.

Philippine
National
Bank

4. Input the 4-digit bank branch code where the deposit account/virtual atm card
number is maintained (you may get this from your branch). Then choose the SSS
Locator Code of your company, and click Save.

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Corporate eGov Profile Maintenance

Manage Corporate eGov Profiles

1. Login as Corporate Administrator.

2. Select the Enrollment tab and click Corporate Maintenance.

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3. Corporate Details page will be displayed.

4. Click the Manage Corporate eGov Profiles button. Manage eGov Profile button
will only be enabled if there is at least one approved card and at least one
approved agency access.

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5. The Corporate eGov Profile Maintenance page will be displayed.

6. Supply the Profile Name, choose the Agency from the dropdown list and input
the desired number of checkers then click the add button.

The order of Maker-Checker-Approver will be followed. If you define 2

checkers for example, there must be 2 checkers to authorize the
transaction before the Approver can proceed with payment approval.
You can also set No. of Checkers as zero if you want two levels of
security (Maker and Approver)

7. A green bar on top containing a message indicating “Transaction Successful” will

be displayed. Newly created profile will be included in the Corporate eGov
Profile List.

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Maintain Card Profile Mapping

1. Login as Corporate Administrator.

2. Select the Enrollment tab and click Corporate Maintenance.

3. Corporate Details page will be displayed.

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4. Click the Maintain Card-Profile Mapping button. It will only be enabled when
admin created at least one eGov profile.

5. Maintain Card-Profile Mapping page will be displayed.

6. Select profile from the dropdown list and the ATM card on the other dropdown
list, then click the add button.

The list of ATM Cards per agency will come from the accredited banks
predefined in eGov Systems.
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7. A message on the top indicating successful transaction will appear. Card-Profile

mapping record will be displayed on the Card-Profile Mapping List.

8. Additional setup is required for cards that will be linked for SSS payments/
profile. Click on the Setup button under Informix Data column for the card
selected.

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9. Indicate the branch code and select the locator code from the drop down list then
click on Save.

10. A message on top indicating successful transaction will appear.

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Administration Functions
View Corporate User

1. Login as Corporate Administrator.

2. Select the Enrollment tab and click Corporate Maintenance.

3. Corporate Details page will be displayed.

4. Click on Maintain Corporate Users button. Maintain Corporate Users button will
only be enabled if there is at least one created profile.

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5. Corporate eGov User Maintenance page will be displayed. List of corporate

users will be displayed on this page.

Add Corporate User

1. Login as Corporate Administrator.

2. Select the Enrollment tab and click Corporate Maintenance.

3. Corporate Details page will be displayed.

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4. Click on Maintain Corporate Users button. Maintain Corporate Users button will
only be enabled if there is at least one created profile.

5. Corporate eGov User Maintenance page will be displayed. Click on the Add User
button.

6. Corporate User page will be displayed. Supply the necessary information needed
then click on Save to add the user or Save and Add More to add another.

Note: Corporate User cannot contain both Corporate Checker role and Corporate
Approver role at the same time.

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7. A message on top will be displayed indication successful transaction.

Edit Corporate User

1. Login as Corporate Administrator.

2. Select the Enrollment tab and click Corporate Maintenance.

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3. Corporate Details page will be displayed.

4. Click on Maintain Corporate Users button. Maintain Corporate Users button will
only be enabled if there is at least one created profile.

5. To edit user information, click on the “pencil and paper image” at the end of the
row.

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6. The Edit Corporate User page will appear.

 Edit the desired fields.

a. Note: Only name, contact details and roles may be changed.

7. Click on Save to update the information.

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8. The Corporate eGov User Maintenance page will appear along with a message
on top indicating successful record update.

Delete Corporate User

1. Login as Corporate Administrator.

2. Select the Enrollment tab and click Corporate Maintenance.

3. Corporate Details page will be displayed.

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4. Click on Maintain Corporate Users button. Maintain Corporate Users button will
only be enabled if there is at least one created profile.

5. To delete a user, click on the cross image at the end of the row.

6. A user can also be deleted by clicking on the Edit icon and pressing the Delete
button at the bottom of the Edit User page.

7. A dialog box asking for confirmation will appear. Click on OK to continue.

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8. The User Maintenance page will appear along with a message on top indicating
successful record deletion.

Forgot Password
Note: Only locked passwords can be reset by the Corporate Administrator. If User has
forgotten password, click the Forgot Password link found in the login page.

Password resetting procedure for other users:

Login as Corporate Administrator and go to Enrollment- Corporate Maintenance.

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1. Click on Maintain Corporate Users to view existing user list.

2. Select the user to reset the password by clicking on Edit.

3. Once the user details are available, click on the Reset Password button.
Note: Reset Password button will only be available once the user’s password has been locked.

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4. A message confirmation will pop up. Click OK to proceed.

User shall receive an email confirmation that the password reset was successful.

The new temporary password will be sent to the registered email of the user.

User must log in using the temporary password received over email. User will be asked to change
the temporary password to a new password and update security questions and answers. Note
that the user cannot use the previous 5 nominated passwords.
Tip: To make it easier to remember, you may nominate the same one-word answer for all 3
security answers.
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5. User shall receive a confirmation that the password was successfully

changed.

Password resetting procedure for Corporate Administrator:

1. System will prompt the Administrator that his/ her account has been locked
after 3 unsuccessful login attempts.

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2. On the next login attempt, Administrator will be prompted that account is

currently locked and will be asked to login after 30 minutes or less
depending from the time of last login.

After 30 minutes, Administrator can re-login using the same/most recent

password. Otherwise Administrator may choose the Forgot Password
option for self-resetting of password.

3. For self-resetting of password, you will be required to verify your identity

by indicating your username and email address. Once all details are
correct, you may click submit and you shall receive a confirmation that the
request was successful.

The new temporary password will be sent to the registered email address of the
user.

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PAYMENT (Corporate Maker)

Upload Payment Document

Note: Use the SSS and Pag-ibig file converters and their corresponding user guides to generate
the files for uploading to Bancnet eGov. Ensure that your branch of account has provided you
with the link where you can download the files directly. (For Philhealth, filing is made via EPRS.
Generate the SPA in EPRS and select Online Payment Bancnet as payment option.)

1. Login as corporate maker.

2. Select the Payments tab and click New Payments.

3. The payment document upload page will be displayed.

4. To make payments to Pag-ibig, choose Pag-ibig Contributions and Loans and if

SSS, choose SSS Loans and Contributions under Payment Service, and choose
Philhealth for Philhealth payments.

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5. Select the desired profile available for the payment service and format of the file
you are about to upload. (For Philhealth, choose desired SPA or Statement of
Premium Account under File Format.)

6. Click on the browse button. The File Upload window shall appear. (This step is
not applicable for Philhealth.)

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7. Navigate to the file then click on the Open button. The filename of the file
selected will now be displayed. (This step is not applicable for Philhealth.)

8. To submit the file, click on the Upload button; or click Reset to clear the fields
and start again.

9. After uploading, a message on top indicating successful upload will be

displayed. Details of the upload will be found listed on the table at the bottom.

10. If the payment document contains error, a message on top indicating that file
contains error will be displayed. There will be an error link to view the specific
errors of uploaded file.

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11. Clicking the View Error link will display a dialog box. It will open or save the file
that contains the errors of uploaded file.

12. Sample error file:

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Transmit EPF (Employee Pre-validation File for SSS)

1. Login as Corporate Maker.

2. Select the Employee List tab and click Transmit EPF.

3. Click Choose File to look for the ÈPF file.

4. Navigate to the file then click on the Open button.

5. The file name of the file selected will now be displayed. To send the file, click
Transmit.

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6. A message on top indicates successful EPF transmission.

View Payment Instruction List

1. Login as Bancnet admin, bank admin, corporate maker, corporate checker or

corporate approver.

2. Select the Inquiry tab and click Payment Inquiry.

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3. The Payment Inquiry search page will be displayed.

Field Name Field Description Field Type

Period Start The start date for the date range search Optional
Period End The end date for the date range search Optional
Bank The bank where payment was made Optional
Agency The agency where payment was made Optional

4. The list of payments can be filtered by entering search parameters of either, the
Payment Service Type, Payment Instruction Date, Period Covered, Status,
Corporate Name or a combination of the search fields.

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View Payment Instruction Transaction Receipt

1. Do the previous steps for viewing the payment instruction list.

2. To view the payment document, click the clock image. Payment Documents with
clock image are those which do not have GENERATED status.

3. A popup window will appear which shows the payment history of the selected
document. To view the transaction receipt, click the receipt icon.

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4. The transaction receipt will be shown in the popup window.

View Payment Document

1. Do the previous steps for viewing the payment instruction list.

2. To view the payment document, click the image icon.

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3. Payment document details will be displayed on the page.

4. To go back to the payment list page, click the “Back to Payment List” button and
the bottom of the page.

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Extract SSS Billing LCL

1. Login as corporate maker.

2. Select the Billing LCL tab and click Extract LCL.

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3. To download the Billing LCL file, click the box located in the left and then the
Extract button.

4. You will be asked to open or save the Billing LCL file. In saving the Billing
LCL file, choose the directory and folder in your PC or laptop.

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5. Once saved, you can open the Billing LCL file for your review/reference.

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Authorization of Payment Transaction

Authorize Philhealth Payment

1. Login as corporate checker.

2. Notification of payments for authorization will be displayed on the dashboard.

Click on the link to continue.

3. The Payment Instruction search page will be displayed.

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Field Name Field Description Field Type

Payment Instruction Date The date of upload of payment document Optional
Period Start The start date for the date range search Optional
Period End The end date for the date range search Optional
Status The status of the payment document Optional

4. The list of payments can be filtered by entering search parameters of the

Payment Instruction Date, Period Covered, Status, or a combination of the
search fields.

5. To authorize the payment, click on the encircled image.

6. A message asking for confirmation will appear. Click on OK to continue.

7. A message on top indicates successful authorization. The document is then

removed from the list below.

Authorize Pag-Ibig Payment

1. Login as corporate checker.

2. Notification of payments for authorization will be displayed on the dashboard.

Click on the link to continue.

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3. The Payment Instruction search page will be displayed.

Field Name Field Description Field Type

Payment Instruction Date The date of upload of payment document Optional
Period Start The start date for the date range search Optional
Period End The end date for the date range search Optional
Status The status of the payment document Optional

6. The list of payments can be filtered by entering search parameters of the

Payment Instruction Date, Period Covered, Status, or a combination of the
search fields.

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7. To authorize the payment, click on the encircled image.

8. A message asking for confirmation will appear. Click on OK to continue.

9. A message on top indicates successful authorization. The document is then

removed from the list below.

Authorize SSS Payment

1. Login as corporate checker.

2. Notification of payments for authorization will be displayed on the dashboard.

Click on the link to continue.

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3. The Payment Instruction search page will be displayed.

Field Name Field Description Field Type

Payment Instruction Date The date of upload of payment document Optional
Period Start The start date for the date range search Optional
Period End The end date for the date range search Optional
Status The status of the payment document Optional

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4. The list of payments can be filtered by entering search parameters of the

Payment Instruction Date, Period Covered, Status, or a combination of the
search fields.

5. To authorize the payment, click on the encircled image.

6. A message asking for confirmation will appear. Click on OK to continue.

7. A message on top indicates successful authorization. The document is then

removed from the list below.

Cancellation of Payment Transaction (Checker/Approver)

Cancel Payment Instruction

1. Login as corporate user.

2. Do the steps for viewing the payment instruction list.

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a. A corporate checker can also cancel a payment transaction from the

Payment Authorization menu.
b. A corporate approver can also cancel a payment transaction from the
Payment Approval menu.

3. To cancel a payment transaction, click on the cancel image.

4. A message asking for confirmation will appear. Click on OK to continue.

5. A window prompting for remarks will then open. It is mandatory to type in a

message. Press Submit to save.

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6. A message on top indicates successful cancellation. The document can then be

seen on the list below with the status CANCELLED and the remarks entered.

Approval of Payment Transaction

Approve Philhealth Payment

1. Login as corporate approver.

2. Notification of payments for approval will be displayed on the dashboard. Click on

the link to continue.

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3. The Payment Instruction search page will be displayed.

Field Name Field Description Field Type

Payment Instruction Date The date of upload of payment document Optional
Period Start The start date for the date range search Optional
Period End The end date for the date range search Optional
Status The status of the payment document Optional

4. The list of payments can be filtered by entering search parameters of the

Payment Instruction Date, Period Covered, Status, or a combination of the
search fields.

5. To approve the payment, click on the encircled image.

6. An onscreen keypad then appears. Select a card and enter the PIN.
 Click on CE to reset the PIN entered or Clear to remove the last digit entered.

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7. Click on the Submit button to perform the transaction. To clear all fields, click on
the Reset button. To abort approval, click on Close.

8. Upon clicking Submit, a message asking for confirmation will appear. Click on
OK to continue.

9. A successful transaction will display the transaction receipt in a new window.

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Approve Pag-Ibig Payment

1. Login as corporate approver.

2. Notification of payments for approval will be displayed on the dashboard. Click on

the link to continue.

3. The Payment Instruction search page will be displayed.

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Field Name Field Description Field Type

Payment Instruction Date The date of upload of payment document Optional
Period Start The start date for the date range search Optional
Period End The end date for the date range search Optional
Status The status of the payment document Optional

4. The list of payments can be filtered by entering search parameters of the

Payment Instruction Date, Period Covered, Status, or a combination of the
search fields.

5. To approve the payment, click on the encircled image.

6. An onscreen keypad then appears. Select a card and enter the PIN.
 Click on CE to reset the PIN entered or Clear to remove the last digit entered.

7. Click on the Submit button to perform the transaction. To clear all fields, click on
the Reset button. To abort approval, click on Close.

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8. Upon submit, a message asking for confirmation will appear. Click on OK to

continue.

9. A successful transaction will display the transaction receipt in a new window.

Approve SSS Payment

1. Login as corporate approver.

2. Notification of payments for approval will be displayed on the dashboard. Click on

the link to continue.

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3. The Payment Instruction search page will be displayed.

Field Name Field Description Field Type

Payment Instruction Date The date of upload of payment document Optional
Period Start The start date for the date range search Optional
Period End The end date for the date range search Optional
Status The status of the payment document Optional

4. The list of payments can be filtered by entering search parameters of the

Payment Instruction Date, Period Covered, Status, or a combination of the
search fields.

5. To approve the payment, click on the encircled image.

6. An onscreen keypad then appears. Select a card and enter the PIN.
 Click on CE to reset the PIN entered or Clear to remove the last digit entered.

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7. Click on the Submit button to perform the transaction. To clear all fields, click
on the Reset button. To abort approval, click on Close.

8. Upon submit, a message asking for confirmation will appear. Click on OK to

continue.

9. A successful transaction will display the transaction receipt in a new window.

Balance Inquiry

Perform Balance Inquiry

1. Login as Corporate Approver.

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2. Select the Inquiry tab and click Balance Inquiry.

3. An onscreen keypad then appears. Select a card and enter the PIN.
 Click on CE to reset the PIN entered or Clear to remove the last digit entered.
 Click on the Submit button to perform the transaction. To clear all fields, click
on the Reset button. To abort approval, click on Close.

4. A new window will appear showing the Current and Available Balances of the
account.

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