Glitterati events

“Your vision. Our Innovation. Event solutions. “

3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

June 04, 2018

SHEENA TAN
President, EduTech Philippines
Taguig City

Dear Madame Tan:

Greetings!

We at Glitterati events offer our best services for the upcoming EDUTECH
PHILIPPINES 2018 with the theme, “21st Century Education for all in the
Philippines” on August 13-17, 2018. This letter serves an informative for you,
which outlines the knowledge and skills we have in planning and organizing events.

Attached with this letter are the list of our company profile, financial plan, program,
venue & accommodations, and other related concern for the said activity.
If there are any inquiries regarding the above information, you may contact us at
09305077472 for further details.

We are looking forward to hear your response as soon as possible. It is an honor for
us to serve you in this event. Thank you!

Yours truly,

REDOM O. CANDELARIA
Owner
Glitterati Events
E-mail Add: [email protected]
Contact no.: 0930-507-7472
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

INTRODUCTION
The biggest and grandest Educational Technology congress is set to own the
spotlight on August 13-17, 2018.

EduTech Philippines 2018 is a 5-day congress at Avenue Plaza Hotel in Naga

City that aims to deliver ways on making education continuously be relevant in the
21st century.

It will bring together the education sector, innovative technology sector, and
other technology leaders to learn, be inspired, exchange ideas, and later on
achieve a desirable outcome that is beneficial for all.
EduTech Philippines will not only grant bigger opportunities in its education system
but allow the country to continue being a globally competitive country among other
countries present worldwide.

MISSION:
Our mission is to ensure client satisfaction and loyalty.
VISION:
Our vision is to be earth's most customer centric company; to build a place
where people can come to find and discover anything they might want in their event.

Objectives of the Event:

1. To improve education system within the country through the presence of

technology,
2. To consider the presence of technology a powerful tool in transforming
education practiced and observed in the country.
3. To provide education in the use of technology in instruction by providing
knowledge and skills on technology-in-instruction to learners.

Theme: “21st Century Education for all in the Philippines”.

 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

COMPANY PROFILE

GLITTERATI EVENTS is an all – round event planning company established

September 10, 2012. It is managed and owned by Redom O. Candelaria and it is
based in Naga City, Bicol and has branches in other major cities in the Philippines.
Glitterati events is a client-focused and result driven event planning outfit that
provides broad-based experience at an affordable fee that won’t in any way put a
hole in the pocket of our clients.
We will offer a standard and professional event planning services to all to our
individual clients, and corporate clients at local and national level. We will ensure
that we work hard to meet and surpass our clients’ expectations whenever they
contract their events to our organization.
We will ensure that we hold ourselves accountable to the highest standards by
meeting our client’s needs precisely and completely. We will cultivate a working
environment that provides a human, sustainable approach to earning a living, and
living in our world, for our partners, employees and for our clients.

SCOPE OF SERVICES
1. Wedding Planning
2. Corporate Event Planning
3. Outdoor Party Planning
4. Annual General Meetings
5. Sports Tournaments / Competitions Planning
6. Children’s Party and Birthdays Party Planning
7. Party Rental Services
8. Event Planning Trainings (Training School)
9. Event Planning Consulting and Advisory Services
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

COMPANY MILESTONE:
GLITTERATI EVENTS has been in the service for more than 10 years. The company has
been the avenue for well-planned and organized events within the Philippines from small to
big events. The most recent event the company had managed was “Pusuan mo si Vice sa
Naga” with more than 10,000 participants.

Clienteles:
1. Archdiocese of Caceres – Marian youth Congress 2017
2. LGU NAGA – Voyadores Festival 2017, Civic Parade 2017, Military Parade
2017, Miss Bicolandia 2017, Ginoong Bicolandia 2017
3. DepEd Bicol - Regional ICT summit 2017
4. SM Naga team building activity March 2017
5. DepEd Naga - TVE week 2018
6. LGU NAGA – Platinum Charter Anniversary June 18, 2018
7. LGU Albay – Magayon Festival 2018
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

ORGANIZATIONAL CHART

EVENT
MANAGER

SECRETARIAT

BUDGET AND FOOD, VENUE AND SAFETY AND

ACCOMODATION TRASPORTATION LOGISTICS
FINANCE SECURITY
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

WORKING COMMITTEE

COMMITTEES STAFF/IN- DUTIES/RESPONSIBILITIES

CHARGE

Secretariat Chairman In-charge of implementation of program and human resource

Staff: 1. Responsible in the creation of the program, designing, lay
outing and production as well as distribution of invitations
Five (4) for the convention.
members 2. Assist in the execution of the program.
3. Coordinate with the contractor/suppliers, resource speaker,
emcee etc.
4. Assist In-charge of monitoring and evaluation.
Food, Venue Chairman: Oversee the preparation of food, serving of food and
& preparation and availability of the venue and rooms for all
Accommodati participants.
on
Staff: 1. Ensure the food safety (participant food preference profile).
2. Ensure that the area sanitation.
Four (10) 3. Ensure that the food is properly served on time.
members 4. Coordinate taste-testing with the contacting parties.
5. Facilitate checking-in/out of participants
6. Ensure proper distribution of participants in rooms
7. Ensure the immediate action on room concerns of
participants.
8. Oversee the Physical and Environmental condition of the
Area
9. Make sure that the venue is booked and prepared in time
for the occasion
10. Secure the Venue arrangement and prepare all necessary
arrangements for the program flow

Budget/ Chairman: Oversee financial matters and coordination with clients

Finance
Staff: 1. Assists in budgeting and financial preparation.
2. Monitoring and effective reporting of all budgeting
Four (4) amounts.
members 3. Ensure that all payments to suppliers are made on time.
4. Coordinate with potential sponsors.
Safety and Chairman: Coordinate with the PNP and local authorities
Security
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

Staff: 1. Policy direction and general strategic oversight of

the venue as to where be the entrance, exits, and fire exits
Four (4) and check all areas of the floor, including men’s and
members women’s washroom and other remote areas
2. Coordinate with the security team.
3. Secure peace and order within the vicinity of the activity,
eg. Venue, parking area, rooms, etc.
Transportatio Chairman: Coordinate with reputable transportation companies to
n/Travel and provide transport services
Tours
Staff: 1. Ensure on time transportation facilities for city and
neighboring towns tours
three (3) 2. Make sure that the participants are comfortably transported
members 3. Coordinate with travel agencies to provide city and
neighboring towns tours for participants

Logistics Chairman: Oversee the whole process of transportation of materials and

things needed in the venue.
Staff: 1. Ensure that the right materials/decorations are delivered to
the right location on time.
Three (3)
2. Make sure that the all the materials to be transported are
members
complete.
3. Make sure all the kits, brochures, gadgets are in good
conditions.
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

VENUE: AVENUE PLAZA HOTEL

 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

LOCATION
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

VENUE LAYOUT

STAGE

F
L
A
CR female

Food Station
Food station

F
L
A

PREPARATION AREA
G
Banquet set-up.

90 round tables with 10 guests per table

LOBBY R
E
G
I
stairs S
T
R
Elevator A
T
I
O
N

CR Male

CR Female

Elevator
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

WORK PLAN

Tasks JUNE JULY AUGUST

Pre activities

Conceptualizing and 4-15

presentation

Creating and building 18-26

Committees

Assigning of different tasks 26-29

/duties

Financial planning and 2-13

budgeting

Contract signing 16-17

Organizing the permits and 18-25

licenses

Event Proper

Double check the facilities 13-17

Observe the flow and be 13-17

attentive during the event

Post activities

Evaluation of the events on 17

the last day of the congress

Checking and ensuring used 17

equipment and utensils are
accounted

Preparation of the documents 18

for the inspection and physical
inventory of all the materials
and equipment used

Prepare financial reports 20-24

 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

SCHEDULE OF ACTIVITIES

Time/Date Day 1 Day 2 Day 3 Day 4 Day 5

08:00 – 09:30 Arrival, Registration, Arrival & Arrival & Arrival & RECAP
Distribution of kits. RECAP RECAP

09:30 – 10:30 Opening Program

 Opening Prayer  Topic 3  Topic 5  Topic 6
 Nat’l Anthem “Creative “ “Transforming
 Acknowledgement Education leads Online/virtual classroom with
 Welcome Address to innovation: classroom the use of
 Opening Remarks Building an integration” technology”
accessible Global
House Rules Network for Arts - Merilyn - Hope G.
Education” Briones Macabanti TOUR in
- Ajay Kapur Open Open Forum
Different
Forum Historical
Open Forum
10:30 – 11:00 SNACK SNACK SNACK SNACK Places in
11:00 – 12:00  Topic 1  Topic 3  Topic 5 Topic 6 Metro
“Technology meets continuation continuation
pedagogy” …. Open Forum Naga
Prof. Zachary - Ajay Kapur Hope G.
Walker Macabanti
Open Forum Open Forum
Open Forum

12:00 – 01:00 LUNCH LUNCH LUNCH LUNCH LUNCH

01:00 – 03:30 Ice Breaker Ice Breaker Ice Breaker Ice Breaker
 Topic 2  Topic 4  Topic 5 Recap
“ 10 Critical questions “Becoming an Workshop  Topic 7 TOUR in
for the Innovative inclusive School” 2 “developing a
Educator” responsible Different
- Prof. Zachary Walker
- Ajay Kapur culture to the
use of
Historical
Open forum technology in Places in
Workshop 1 education”
Metro
- Hope G. Naga
Macabanti

Workshop 3
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

03:30 – 03:50 SNACK SNACK SNACK SNACK SNACK

3:50-5:00  Topic 4 Presentation of Presentation of Closing Program

Presentation of (cont.) outputs for outputs for  Awarding of
outputs for Open forum workshop 2 workshop 3 Certificates
workshop 1  Giving of
Souvenirs

5:00 Go to respective hotels

REST Departure
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

GENERAL SERVICES

SERVICES SUPPLIERS

Transportation Isarog bus company

Accommodation Robertson Hotel

Villa Caceres Hotel
Avenue Plaza Hotel

Food and Beverage Villa Caceres Hotel Catering Services

Travel and Tours Peñafrancia Travels and Tours

Safety and Security Strike force Security Agency

PNP
Officials for safety and security of the Naga
where the event will be held.
Airline/Airport Cebu Pacific
Naga Airport
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

MENU PLAN

DAY 1 DAY 2 DAY 3 DAY 4 DAY 5

Breakfast -Special -Fried Rice -Special Goto -Rice -Fried Rice
Log-log -Adobo -Steamed Siomai -Hotdog -Tuna
-Slice Bread -Fried Egg - Water -Corned Beef -Fried Egg
-Water -Coffee/Milk -Coffee/Milk -Coffee/Milk
-Water -Water -Water
AM Snack -Tuna -Cheeseburgers - Cassava Cake - -Fresh Lumpia
Sandwich -Apple Juice -Coke/Royal PansitPalabok -Ice Tea
-Pineapple -Siopao
Juice -Water
Lunch -Rice -Rice -Rice -Rice -Rice
-Pork Menudo -Beef - Pork Adobo -Pork Chop -Adobong
-Laing Caldereta -Pinakbet - Giniling Manok
-Water -Bicol Express -Water -Water - Siomai
-Bukopandan -Water -Fruit Salad -leche flan -Water
-Leche flan -Dan Erik’s Ice
cream
PM Snack -Buchi and -Pansit Palabok -Pancit Guisado - Pizza Bread -Pansit Palabok
doughnuts - Pizza Roll -Toasted siopao -Apple Juice -Pineapple
-Buko Juice -Pineapple -Water Juice
Juice
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

AUXILIARY SERVICES

SERVICES ESTABLISHMENT/INSTITUTIONS

Fast Food chains / Restaurants 1. Wok

2. Bigg’s Diner
3. Mcdo
4. Jollibee
5. KFC
6. Chowking
7. Naga garden
Banks 1. Landbank of the Phillipines
2. *Philippine National Bank
3. Banco de Oro
4. UCPB
5. Metrobank
6. Security Bank
7. East West Bank
8. *BPI
9. *Producers Bank

Churches 1. Naga Metropolitan

Cathedral
2. San Francisco Church
3. Iglesia ni Cristo
4. Holy Cross Parish
Hospitals 1. Mother Seton Hospital

2. St. John Hospital

3. NICC

4.Naga City Hospital

5. Bicol Medical Center

Hotels 1. Villa Caceres Hotel

2. Star View Hotel

3. Crown Plaza

4. Regent Hotel

5. CBD Plaza Hotel

 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

6. Moraville Hotel

7. Avenue Plaza Hotel

Police 1. Camarines Sur Provincial Police

Station

2. Naga City Police station

3. Naga City Sub-Station

4. Security Personnel

Malls 1. E. Mall
2. SM
3. LCC
4. Puregold
5. Robinsons Place Naga
6. 101 Shopping Senter

Telecommunications Globe

Smart

Suncellular

Bayan Telecommunications

PLDT

Transportation Tricycles

Jeepneys

Taxicles

Buses (for provincial trips)

UV Express (for provincial trips)

 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

FINANCIAL PLAN

Registration: 15,000 x 1000

Total Revenue 15,000,000

Less: Operating Expenses

Secretariat
Kit (150 x 1000)
150,000
Master of Ceremony (2 x
10,000 x 5) 100,000

Program and invitation

(150 + 200 x 1000) 150,000
Documentation (8,000 x 5) 40,000

Food and Venue (800 x 5 x 1000) 4,000,000

Accommodation (1000 x 5 x 1000) + 25,000 + (80,000) 5,105,000

Safety and security (10 x 500 x 5) 25,000

Budget and Finance 125,000

SW (500 x 22 x 5) 55,000
Chairman 1000 x6x5 30,000
GS (10,000 x 4) 40,000

Travel and Tours (17 x 5000) 85,000

Logistics (5000 x5) 25,000

Contingency (10%) 980,500

Misc. Expenses (5%) 490,250

Total 11,275,750
NET INCOME 3,724,250
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

Summary:

Total revenue 15,000,000

Total expenses 11,275,750
NET INCOME (25%) 3,724,250
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

CONCLUSION
Glitterati events is a client-focused and result driven event planning outfit that
provides broad-based experience at an affordable fee that won’t in any way put a
hole in the pocket of our clients.
We offer a standard and professional event planning services to all to our
individual clients, and corporate clients at local and national level. We ensure that we
work hard to meet and surpass our clients’ expectations whenever they contract their
events to our organization.
We are much honored and privileged to be part of your event, EDUTECH
PHILIPPINES 2018 with the theme, “21st Century Education for all in the
Philippines” that was held last August 13-17, 2018. The said event aimed to
learn, be inspired, exchange ideas, and achieve a desirable outcome that is
beneficial for all.

To be able to improve more our services and to always surpass the client’s
expectations, we conducted an evaluation through the use of evaluation sheet and
through interviews to provide us with feedbacks on our services. All the things and
services needed during the event were provided and given.
The event was successful and it will be another feather for GLITTERATI
EVENTS to soar high to provide the client’s the best. From all of us in Glitterati,
Thank you for the opportunity you have had given us and we look forward to serve
you again soon.

REDOM O. CANDELARIA
EVENT MANAGER
GLITTERATI EVENTS
 Glitterati events
“Your vision. Our Innovation. Event solutions. “
3 floor, Robinsons Place Naga, Diversion Road cor., Almeda Highway
rd

09305077472
[email protected]

CONTRACT
This agreement is between GLITTERATI EVENTS and SHEENA TAN hereafter
referred to as client. Both parties agree to abide the following conditions:

Description of Services
GLITTIRATI will provide the following:
 Planning
 Executing
 Implementation
 Evaluating

Pricing and Payment Terms

The total cost of event management services that will provide by the Client is
15,000,000

CLIENT will make payments as follows:

A non-refundable down payment in the amount of 7,500,000 (50%), upon
acceptance of this agreement. Another 50% will be paid on or before August 17,
2018

Term/Termination
This agreement will terminate automatically upon completion of the services required
by this letter of agreement.

Changes/Cancellations
Any changes made to this letter of agreement must be made in writing and signed by
all parties If client cancels less than 15 days before the event there will be no refund
and also if the client cancels 15 days after signing the contract, organizer will
received the expenses for the working on planning of the event, which is 25% from
the 50% down payment fee.

Acts of God
If an act of God, such as a fire, flood, earthquake or other natural calamity shall
cause CLIENT to cancel the event, CLIENT will require payment only for the time
actually spent planning CLIENT’s event.

……………………………….. ……………………………….
EVENT ORGANIZER CLIENT

Date signed: Date Signed:

………………………………………… …………………………………………………
Witness Witness