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Permissions Guide For ICE Publishing Authors

Permissions_Guide_for_ICE_Publishing_Authors

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69 views2 pages

Permissions Guide For ICE Publishing Authors

Permissions_Guide_for_ICE_Publishing_Authors

Uploaded by

seif17
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Permissions Guide for ICE Publishing Authors

If you have used material from another source and/or publication, it is your responsibility to obtain
permission to reproduce this material, including maps, tables, line drawings and photographs.

When is permission required?


If any material has been previously published in any format (including on the Internet or in a newspaper), written
permission to reproduce it must be obtained from the copyright holder.

Note: it is not sufficient to simply redraw a figure. If your version looks like the original permission will be required
to use it

The need to obtain permission applies to your own previously published work, as you will often have transferred
copyright ownership to the publisher concerned. Ownership or authorship of the original work does not entitle you
to reproduce it without permission unless you are the copyright holder.

General
The duration of copyright varies under national laws. In the UK, the term of copyright currently stands at 70 years
from the end of the year of death of the writer, artist or photographer; or 70 years from the year of publication if
copyright rests with a publisher If the copyright owner creates/publishes a revised version then a new copyright is
created). Within these timeframes, permission must be obtained to reproduce the material.

Acknowledging sources
Acknowledgement to the source of the material i.e. figures or tables should be made in the caption using standard
wording, e.g. ‘Reproduced from Smith, 1999, by kind permission of … (publisher).’

However, please note it is also a common insistence for copyright holders to specify a specific form of written
acknowledgement and this must be followed.

Text Extracts
As above, you are legally required to obtain permission to quote any extended sections of text that were not written
by you. The exception is where the text is cited solely for the purposes of criticism/review and does not exceed 400
words of continuous prose, or 800 words in total from any one work (made up of no more than 300 words per
passage, or 25% of the whole).

Text included without acknowledgement and the copyright holder’s permission is considered to be plagiarism.

Adaptations
Permission to use a figure or a diagram may not be necessary if you have “adapted” the figure.

This means that the image must be substantively altered from its original form. However, the level of adaptation is
subjective so we recommend all authors err on the side of caution and apply for permission to reproduce an adapted
version of the original.

The original source of any artwork should be acknowledged by including the wording ‘Adapted from...’ in the caption.
The original source will need to be listed in your reference section.

Requesting Permissions

Authors must obtain permission to reproduce all material protected by copyright.

Clearing copyright permissions may take some time; it is usually best to apply for permission as soon as you decide
to use the material in your work, and at least 3 months before your submitting your article or your book/chapter enters
the production stage. You should then chase the permission every four weeks.

Copyright holders should be approached, either by email or in writing, requesting permission to reproduce their item.
You can use our pre-prepared Permission Request Form for this.

You should include details of the ICE Publishing publication you intend to use the material in, and request permission
to reproduce the material in all subsequent editions of the new work and in all derivative works based on the work.
This should include in print and electronic formats, and in all languages, to be published by Thomas Telford Limited
or its licensees throughout the world.

A copy of the form, email or letter granting permission should be submitted with your manuscript.

Additional Information
- ICE Publishing is a signatory of the STM Permissions Guidelines. Please see more information on what this
means on our Rights and Permission page.

- ICE Publishing is able to publish most material under Crown and Parliamentary Copyright, provided it is
properly acknowledged. Find out more on The National Archives’ website.

UK Crown Copyright exists in works made by an officer of the Crown (including legislation, documents and
reports produced by government bodies). Crown copyright material can, in the main, be used without
permission via the Open Government Licence but acknowledgement of the source must be included.

UK Parliamentary Copyright applies to work that is made by or under the direction or control of the House of
Commons or the House of Lords and lasts 50 years from the end of the calendar year in which the work was
made.

- ICE Publishing is an Ordnance Survey licence holder for journal publications. This permits the use of OS
material in journal articles but you must include the following acknowledgement: ‘Ordnance Survey Mapping ©
Crown copyright. Media 061/13’. Add ‘Based on’ at the start of this acknowledgement if you have used a
redrawn version of an OS Map.

Book authors will still need to apply for permission to include Ordnance Survey material; details of how to
apply are on the Ordnance Survey website.

- ICE Publishing is able to publish most US Government, provided it is properly acknowledged. Material
published by US government agencies is generally in the public domain and so may be reproduced without
permission, but the source should be acknowledged. Find out more on publishing US Government material on
the US Government website.

- ICE Publishing is able to publish most Google Maps and Google Earth images, provided they are properly
acknowledged. Find out more on publishing Google material on the Google website.

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