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Word Processing Concept

Microsoft

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228 views31 pages

Word Processing Concept

Microsoft

Uploaded by

Quenie De la Cruz
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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IRENE I.

FADERA
McGraw-Hill Technology Education Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved.
The term “word processing” means writing, editing
and production of documents as letters, reports and
books, through the use of a computer program or a
computer system.

The word processing software allows user to create


text documents that includes pictures and drawings.

Microsoft word is a versatile, easy-to-use word


processing program.
 A word processor enables users to:

 Create documents like letters, resume, letter


heads and business usage.

 Store it electronically on a disk.

 Enter and modify characters using keyboard


and print with the help of printer.
 A word processor has different variety of
uses and applications within the business
circle, home and education departments.

 It saves time of the user and enhances


document appearance.
 Word 1990 to 1995
 Word 1997
 Word 1998
 Word 2001/Word X
 Word 2002/XP
 Word 2003
 Word 2007
 Word 2008
 Word 2010
 Word 2011
 Word 2013
 Word 2016
 Word 2019
 Correct Mistakes
 Move around quickly
 Make editing changes
 Rearrange your text
 Check Spelling
 Search for text
 Search and replace text
 Make formatting changes
 Preview your document
 Add bulleted lists
 Add borders
 Create headers and footers
 Import data or graphics into your document
 Create standardized documents
1. Create professional-looking documents

2.Share documents confidently

3. Recover from computer problems


1. Create professional-looking documents

A. Spend more time in writing, less time formatting


1. Create professional-looking documents

B. Add preformatted elements with just a few clicks


1. Create professional-looking documents

C.Communicate more effectively with high-impact


graphics
2. SHARE DOCUMENTS CONFIDENTLY

 Quickly compare two versions of document


 Add a digital signature or signature line to
your documents
2. SHARE DOCUMENTS CONFIDENTLY

 Convert your Word documents to PDF or XPS


Portable Document Format (PDF)
XML Paper Specification (XPS)

is a fixed-layout electronic file format ensures that


when the file is viewed online or printed, it retains
exactly the format that you intended, and that data
in the file cannot be easily changed.
3. Recover from computer problems

A. Office Diagnostics

Microsoft Office Diagnostics is a series of


diagnostic tests that can help you to discover
why your computer is crashing. The diagnostic
tests can solve some problems directly and may
identify ways that you can solve other problems.
3. Recover from computer problems

B. Program Recovery

Office Word 2007 has improved capabilities to


help avoid losing work when the program closes
abnormally. Whenever possible, Word tries to
recover some aspects of the state of the program
after Word restarts.
1. Highlighting- the process od selecting text to add
changes.

2. Font- typefaces of characters that comes in varieties


of forms and shapes.

3. Font attributes- (B, I, U) used to emphasize text.

4. Table- superb way to organize almost any kind of


information.

5. Dialogue box- special window that appears when the


computer needs additional information from the user.
6. Template- pre-designed document that helps users to
easily create documents.

7. Wizard- composed of dialogue boxes that ask series of


questions and based on responses the program designs
the document.

8. Format- refers to enhancing the document and adding


some changes.

9. Word Art- composed of pre-defined text images that


come in varieties of forms, shapes and patterns.

10. Clip Art- a collection of pictures, graphics and movie


clips which can be inserted to the doc.
The ribbon – presents you with a panel of commands which are organized
into a set of tabs ( known as the Tab Bar)

The Home Tab – allows you to quickly format your document


-organized in Five (5) groups related to document formatting:
1. Clipboard
2. Font
3. Paragraph
4. Styles
5. Editing
1. The Microsoft Office Button

In the upper-left corner of the Word 2007 window is the Microsoft


Office button. When you click the button, a menu appears. You can
use the menu to create a new file, open an existing file, save a file,
and perform many other tasks.

2. The Quick Access Toolbar

The Quick Access toolbar provides you with access to commands


you frequently use. By default Save, Undo, and Redo appear on
the Quick Access toolbar. You can use Save to save your file, Undo
to rollback an action you have taken, and Redo to reapply an action
you have rolled back.
3. The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar displays the
title of the document on which you are currently working. Word names the
first new document you open Document1. As you open additional new
documents, Word names them sequentially. When you save your
document, you assign the document a new name.
4. The Ribbon

In Microsoft Word 2007, you use the Ribbon to issue


commands. At the top of the ribbon are several tabs.

Dialog Box Launcher – gives you access to additional


commands via a dialog box.
The ribbon – presents you with a panel of commands
which are organized into a set of tabs ( known as the
Tab Bar)

The Home Tab – allows you to quickly format your


document
-organized in Five (5) groups related to
document formatting:
1. Clipboard
2. Font
3. Paragraph
4. Styles
5. Editing
Insert Tab – allows you to insert items into your
document
- organized in seven (7) groups:
1. Pages 5. Header and Footer
2. Tables 6. Text
3. Illustrates 7. Symbols
4. Links
Page Layout Tab – allows you to change the look of
your document.

1. Themes
2. Page Set-up
3. Page Background
4. Paragraph
5. Arrange
Reference Tab - is organized into groups
1. Table of Contents
2. Footnotes
3. Citations and Bibliography
4. Captions
5. Index
6. Table of Authorities
Mailing Tab – allows you to create mass mailings
1. Create
2. Stat Mail Merge
3. Write and Insert Fields
4. Preview Results
5. Finish
Review Tab – will allows you to make comments and
changes to your document.
1. Proofing 4. Changes
2. Comments 5. Compare
3. Tracking 6. Protect

View Tab- will allows you to change the display of


your document and switch between open
documents.

1. Document Views 3. Zoom


2. Show/Hide 4. Window
5. Ruler

-The ruler is found below the ribbon

-- You can use the ruler to change the format of your


document quickly.

-If your ruler is not visible, follow the steps listed


-Click the view to choose it.
-Click the check box next to ruler in the
show/hide
6. Text Area

-Just below the ruler is large area called Text Area


-You type your document in the text area.

-Cursor- the blinking vertical line in the upper-left


corner of the text area.
7. The Vertical and Horizontal and Vertical Scroll
Bars

Vertical scroll bar- located along the right side of the screen.
-Horizontal scroll bar- located just below the status bar.

-**To move and down your document, click and drag the vertical and
horizontal scroll bar up and down. To move back and forth across your
document.
8. The Status Bar

-Appears at the very bottom of your window


-Provides such information as the current page and number
of words in your document.

•You can change what displays on the status bar by right


clicking on the status bar and selecting the options you want
from the customize status bar menu.
Understanding Document Views
You can display your document in one of five views.
a. Draft View- most frequently used view.
-you use Draft View to quickly edit your
document.

b. Web Layout- enables you to see your document as it


would appear in a browser such as Internet Explorer.

c. Print Layout- shows the document as it will look when


it is printed.

d. Reading Layout- formats your screen to make reading


your document more comfortable.

e. Outline View- displays the document in outline form


- you can display headings without the text.

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