University of the Philippines Baguio ON MIC (Multimedia,

Information, and Communication)

CONSTITUTION

TABLE OF CONTENTS

PREAMBLE

ARTICLE I. Name

ARTICLE II. Nature and Purpose

ARTICLE III. Membership

ARTICLE IV. Organizational Structure

ARTICLE V. Office

ARTICLE VI. Meetings

ARTICLE VII. Adviser

ARTICLE VIII. Impeachment and Discipline of Members and Officers

ARTICLE IX. Dissolution of the Organization

ARTICLE X. Amendments

ARTICLE XI. Effectivity

 PREAMBLE

We, the members of the University of the Philippines Baguio ON MIC (Multimedia,
Information, and Communication), hereby establish this constitution to serve as a ruling
document to guide our organization.

ARTICLE I. Name

Section 1. The organization, founded on September 2, 2019, shall be officially known as the
University of the Philippines Baguio ON MIC (Multimedia, Information, and
Communication). Hereinafter referred to in this document as “the organization.”.

ARTICLE II. Nature and Purpose

Section 1. The organization shall be non-sectarian.

Section 2. The organization shall be academic and artistic in nature. Its purpose shall be:

A. To educate people in the field of multimedia, information, and

communication.

B. To provide opportunities for increasing artistic and technical skills, by

linking students from various creative disciplines to work on and support student
projects.

C. To encourage and help students create quality productions.

D. To establish connections to art and media companies through group

participation and individual excellence.

ARTICLE III. Membership

Section 1. Application Process

A. All bona fide students of the University of the Philippines Baguio may
apply for the membership. Mass orientations will be held whenever the
organization deems it necessary.

B. The Executive Committee shall facilitate at least one application process

every academic year.

C. The applicants shall undergo the following processes:

1. Applicants must attend an orientation conducted by the organization.

2. Applicants must then fill out an application form and signature sheet.

2.1. The purpose of the signature sheet is strictly to familiarize

applicants with existing members of the organization. Existing
 members of the organization are not allowed to force an applicant
to perform a task in order to have their signature sheet signed.

3. The applicants must take part in and complete a batch project that shall
be based on a theme that the Executive Committee will decide on.

4. The applicants will then be interviewed by the Executive Committee

and the head of the Membership Committee, wherein they will present
their output from the batch project.

5. After the final screening and deliberation done by members of the

Membership and Executive Committee, the organization shall issue an
official list of the accepted members.

Section 2. The duties of a member shall include the following:

A. Members must abide by and uphold this constitution and amendments and
revisions thereof.

B. Members are prescribed to actively participate in all programs and

activities of the organization.

C. Members are obligated to pay a monthly fee that shall be deliberated on

and decided by the Finance Committee.

D. Members are mandated to attend at least one (1) general assembly (GA)
every month.

D.1. In cases of special meetings to discuss or prepare for events, and the
like, members must attend if possible.

Section 3. The rights of a member shall include the following:

A. The right to vote during committee and general assembly meetings and
elections.

B. The right to due process in disciplinary cases.

C. The right to express opinions, constructive criticisms and complaints in

oral or written form against any member concerned pertaining to organizational
matters.

D. The right to request for information regarding organizational assets.

ARTICLE IV. Organizational Structure

Section 1. There shall be an Executive Committee composed of five elected officers –

Chairperson, Vice Chairperson, Secretary, Finance Manager, and External Affairs Officer. This
body shall be directly responsible for the planning, implementation, and evaluation of rules,
activities, and projects of the organization. The duties of the organization’s Executive Committee
shall be as follows:

A. The Chairperson shall serve as the head of the Executive Committee and is
responsible for calling and presiding over all regular and special meetings of the
organization. The Chairperson shall also oversee all the five principal committees,
delegate duties to other officers and members of the organization, and sign all
documents on behalf of the organization upon consultation with the other
members of the Executive Committee.

B. The Vice Chairperson shall oversee the relationships among the

organization’s members, resolve conflicts inside the organization, and preside in
meetings and fulfill other administrative duties in the absence of the Chairperson.

C. External Affairs Officer shall be the liaison person of the organization,

represent the organization in all affairs outside the organization, and develop
income-generating projects of the organization. The Vice Chairperson for
External Affairs shall preside over meetings and perform other administrative
duties in the absence of the Chairperson and Vice Chairperson.

D. The Secretary shall keep the minutes of all meetings, handle all official
correspondence, file pertinent documents of the organization, keep a complete
roster and directory of members, and keep the members informed of rules,
regulations, and policies of the organization.

E. The Finance Manager shall be responsible for all transactions such as

collection, recording, disbursement, accounting, and safekeeping of all funds of
the organization. He or she shall give reports about the organization’s funds at
least once every semester or whenever deemed necessary by the Executive
Committee or the general membership. The Finance Manager is also responsible
for sponsorships for productions.

Section 2. The organization shall have five committees for easier organizational
management – Educational Discussion, Logistics, Marketing, Finance, and Membership
Committees. The duties of these committees shall be as follows:

A. The Educational Discussion Committee shall be responsible for matters

regarding forums, discussions, speakers, workshops, and the like.

B. The Logistics Committee shall be responsible for matters regarding

canvassing, location scouting, manpower and the like.

C. The Marketing Committee shall be responsible for promoting the

organization through the creation of publicity materials and the handling of social
media accounts.
 D. The Finance Committee shall be responsible for assisting the Finance
Manager in all financial transactions such as the collection of organizational fees.
They shall also be responsible for monitoring financial transactions.

E. The Membership Committee shall be responsible for monitoring

members’ activity/inactivity and shall administer disciplinary actions.

ARTICLE V. Office

Section 1. Qualifications for Office

A. A member seeking an office in the organization must qualify in the

following to be rendered eligible for election:

A.1. The member must have been active in the organization for the past
semester.

A.2. The member must not be eligible for graduation during the office
term.

B. Officers of the previous academic year may be reelected if they are still
eligible for candidacy.

Section 2. Elections

A. There shall be an election of officers and committee heads on the last two
meetings of every academic year in a general assembly; the results of which shall
be effective at the beginning of the first semester of the succeeding year.

B. The election of officers shall be conducted as follows:

B.1. On the second to the last meeting of every academic year, the
general assembly shall nominate candidates for every vacant office and
committee.

B.2. Each member must submit a list of the candidates they vote for,
one for each office and committee position, on a sheet of paper affixed
with the member’s name and signature.

B.3. The top two members with the highest number of nominations
shall present their general plan of action on the last meeting of the
academic year.

B.4. After all nominees have presented their general plan of action,
each member must submit a list of the candidates they vote for, one for
each office and committee position, on a sheet of paper affixed with the
member’s name and signature. This list, which also serves as a ballot,
must be submitted to the incumbent chairperson.
 B.5. The votes will be tallied by the incumbent Executive Committee,
led by the chairperson, in front of the general membership.

B.6. As with any election, the candidate for a position with the most
votes wins the seat.

B.7. In the event that a member contests the results of the election, the
Executive Committee shall prove the validity of the results by facilitating
a recount in front of the general membership.

D. Duration of Office Terms

D.1. Elected officers and committee heads shall assume post upon the
start of every academic year.

D.3. The term of office for all elected officers and committee heads
shall be one academic year.

D.4. The duration of office terms cannot be extended unless the officer
has been reelected.

Section 3. In the event that a member of the Executive Committee or committee head
vacates his/her office for reasons of dismissal, leave of absence, impeachment, or any other valid
and inevitable reason, the Executive Committee shall facilitate a special election for the vacant
office within two weeks after the vacancy of office.

ARTICLE VI. Meetings

Section 1. A general assembly must be held at least once a month during regular semesters.
The specific day of the meeting shall be dependent on the availability of the members and must
be set at the first regular meeting of each semester. There shall be no meetings during summer
terms and semestral breaks unless deemed necessary by the organization.

Section 2.

Section 3. The Executive Committee, through the Chairperson, may call for special meetings
as the need arises.

Section 4. In all general and special meetings of the organization, the quorum shall consist of
whoever is present, except during nominations and elections where the quorum shall be half of
the general membership plus one.

ARTICLE VII. Adviser

Section 1. There shall be at least one adviser of the organization every academic year.

Section 2. The adviser shall be selected by the organization and must be a faculty at the
University of the Philippines College of Arts and Communication.
Section 3. The duties of the adviser are as follows:

A. Guide the administration of the organization through suggestions and

consultation.

B. Sign official documents along with the chairperson.

C. Be present in meetings and events of the organization when available.

ARTICLE VIII. Impeachment and Discipline of Members and Officers

Section1. A member or officer shall automatically be on probationary status if he/she fails to

attend ¼ of all activities of the organization in a semester. The aforementioned status shall be lifted
after one semester upon assessment of the Executive Committee.

Section 2. A member of the Executive Committee or a Committee Head who files a leave of
absence for one semester automatically forfeits his/her position.

Section 3. Any member or officer of the organization may be on probationary status,

suspended or removed from office, as determined by the Executive Committee for any of the
following causes:

A. Any willful violation of the constitution.

B. Gross neglect of duty as reflected on the evaluation and endorsement of his/her

committee head.

C. Any form of misconduct which undermines organizational integrity.

D. Abuse of power.

E. Malversation of the organization's funds.

F. Fails to attend ¼ of all official meetings of the Executive Committee or the events
of the organization.

G. Exercise of self-interest to harm the organization or its members.

Section 4. Any member who incurred any of the violations stated in Section 3 of this article
shall be subjected to a trial facilitated by the Executive Committee as the jury.

Section 5. An officer of the organization who incurred any of the violations stated in Section
3 of this article shall be subjected to a trial by the members of the Membership Committee and
Executive Committee, who will select a presiding officer among its ranks. The president may not
manage an impeachment trial.

Section 6. The respondent shall be on probationary status, suspended, or removed from office
with an affirmative vote of a majority of the Executive Committee.
Section 7. The power to expel a member is reserved for the general assembly.

ARTICLE IX. Dissolution of the Organization

Section 1. In the event that the organization is dissolved, all funds and acquired assets of the
organization shall be donated to the University Student Council College of Arts and
Communication (USC-CAC) Committee.

ARTICLE X. Amendments

Section 1. This constitution of the UPB ON MIC shall be amended only by an affirmative
vote of at least two-thirds of all members, provided that the proposed amendments must be
presented in writing at the previous meeting of the organization and copies thereof be sent to all
active members at least ten (10) days prior to its consideration.

Section 2. This consideration shall take effect upon its ratification by a majority vote cast by
the general membership.

ARTICLE XI. Effectivity

Section 1. This constitution shall take effect after ratification by the members by affixing
their signatures below.