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    Chapter 6 Completing Business Messages-3

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    putri mega
    The document summarizes techniques for revising and improving business messages. It discusses evaluating initial drafts, revising different types of messages, and improving messages through revision. Some key techniques mentioned for improving readability include varying sentence length, keeping paragraphs short, using lists to clarify and emphasize ideas, adding headings and subheadings, and applying key design elements. The document also covers proofreading messages as the final quality check stage and distributing messages effectively.

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    Chapter 6 Completing Business Messages-3

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    putri mega
    673 views27 pages
    The document summarizes techniques for revising and improving business messages. It discusses evaluating initial drafts, revising different types of messages, and improving messages through revision. Some key techniques mentioned for improving readability include varying sentence length, keeping paragraphs short, using lists to clarify and emphasize ideas, adding headings and subheadings, and applying key design elements. The document also covers proofreading messages as the final quality check stage and distributing messages effectively.

    Original Description:

    menyelesaikan pesan bisnis

    Original Title

    Chapter 6 Completing Business Messages-3 (2)

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    The document summarizes techniques for revising and improving business messages. It discusses evaluating initial drafts, revising different types of messages, and improving messages through revision. Some key techniques mentioned for improving readability include varying sentence length, keeping paragraphs short, using lists to clarify and emphasize ideas, adding headings and subheadings, and applying key design elements. The document also covers proofreading messages as the final quality check stage and distributing messages effectively.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    673 views27 pages

    Chapter 6 Completing Business Messages-3

    Uploaded by

    putri mega
    The document summarizes techniques for revising and improving business messages. It discusses evaluating initial drafts, revising different types of messages, and improving messages through revision. Some key techniques mentioned for improving readability include varying sentence length, keeping paragraphs short, using lists to clarify and emphasize ideas, adding headings and subheadings, and applying key design elements. The document also covers proofreading messages as the final quality check stage and distributing messages effectively.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 27
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    The key takeaways are the different techniques for revising messages such as varying sentence length, keeping paragraphs short, using lists to clarify ideas, creating parallel structure, and adding headings and subheadings. Factors of distribution include cost, convenience, time constraints, and security/privacy. Proofreading techniques involve making multiple passes, using perceptual tricks, double checking important items, reviewing on paper, and taking time.

    The main techniques discussed for revising messages are varying sentence length, keeping paragraphs short, using lists to clarify and emphasize ideas, creating parallel structure, and adding headings and subheadings.

    Factors that should be considered when distributing a message include concerns with cost, overall convenience, time constraints, and security and privacy.

    Chapter 6

    Completing Business
    Messages
    Presented by:

    Anisa Tri Astuti

    Dhea Cecillia Loveanty S

    Jessica Herdina

    Putri Mega
    1.Revising Your
    Message:
    Evaluating the First
    Draft
    Revising Different 
    Types of Messages

    Revising Informal Messages


    Revising Digital Messages
    Revising Important Messages
    Evaluating
    CONTENT Your
    Clear and accurate Relevant and complete

    ORGANIZATION
    Messages
    Order and emphasis Repetation and grouping

    TONE
    Is it too formal? Is it too casual?
    Improving Your
    Message Through
    Revision (1 of 2)
    Improving Your
    Message Through
    Revision (2 of 2)
    Evaluating, Editing, and Revising the Work of Other Writers

    PROMOTE SUPPORT THE WRITER’S


    THE WRITER’S INTENT
    SUCCESS

    ••Help the writer succeed. ••Learn what the writer

    wanted to accomplish.

    •• Dont impose your own style ••Base suggestions on the

    or agenda writer’s goals.


    Questions for Evaluating Someone Else’s Writing
    WHAT IS THE PURPOSE OF THE
    MESSAGE? DOES THE WRITING CONVEY
    A “YOU” ATTITUDE?

    WHO IS THE AUDIENCE? WHAT


    DO THEY NEED?
    IS THE WRITING CLEAR? CAN IT
    BE IMPROVED?

    IS THE DOCUMENT WELL


    ORGANIZED?
    IS THE WRITING AS CONCISE
    AS IT SHOULD BE?
    DOES THE DESIGN SUPPORT
    THE MESSAGE?
    2. Revising To
    Improve Readibility
    LIST FOUR TECHNIQUES YOU CAN USE TO

    IMPROVE THE READABILITY OF YOUR MESSAGES

    ••Help the writer succeed.


    Varying Your Sentence
    Length
    Up to 15 words
    (short)
    15-25 words
    (medium)

    More than 25
    words
    (long)
    Keeping your
    Short paragraph, generally 100 words

    or fewer 9 this paragraph has 92

    paragraphs short
    words, are easier to read than long

    ones, and they make your writing look

    inviting. You can also emphasize

    ideas by isolating them in short,

    forceful paragraphs
    Using List To Clarify And
    Emphasize
    SET OFF IMPORTANT IDEAS IN A LIST:

    SEQUENCE OF YOUR
    SIMPLIFY COMPLEX
    IDEAS
    SUBJECTS
    HEIGHTEN THEIR HIGHLIGHT MAIN
    VISUAL IMPACT POINTS

    SURFACE KEY POINTS ENABLE SKIMMING


    Using List To Clarify And Emphasize

    THE DECLINE IN COMPANY

    PROFIT IS ATTRIBUTABLE TO

    FOUR FACTORS:

    Slower holiday sales

    Increased transportation

    and fuel costs

    Higher imployee wages

    Slower inventory trunover.


    Creating
    Parallel
    Adding Heading And
    Subheadings
    IMPORTANT FUNCTIONS

    Organizations Connection Attention


    3. Editing for clarity
    and conciseness
    Clarity is essential to geting your message across

    accurately and efficiently.

    Editing for
    Clarity
    Editing for
    Conciseness
    4. Producing Your
    Messages
    Designing for
    readability
    Applying key design
    elements
    Designing Messages
    for Mobile Devices
    5. Proofreading Your
    Messages
    PROOFREADING IS THE QUALITY INSPECTION STAGE FOR

    YOUR DOCUMENTS, YOUR LAST CHANCE TO MAKE SURE

    THAT YOUR DOCUMENTS IS READY TO CARRY YOUR

    MESSAGE TO THE INTENDED AUDIENCE. USE THESE


    •Make multiple passes
    TECHNIQUES TO HELP ENSURE HIGH QUALITY OUTPUT:
    •Use perceptual tricks

    •Double-check high-priority items

    •Give yourself some distance•Be

    vigilant

    •Stay focused

    •Review complex digital documents

    on paper

    •Take your time


    Typical
    Sources of
    Problem
    WRITING STAGE DESIGN STAGE

    LAYOUT STAGE PRODUCTION PROCESS


    Distributing Your
    Message
    •Concerns with Cost 

    •Overall Convenience
    For many digital systems, distribution is a simple matter
    •Time Constraints
    of selecting a Send or Publish option when you are
    •Security and Privacy
    ready. However you need to plan the distribution

    carefully so that your message is received by everyone

    who needs it. Here are factors of distribution


    THANKYOU!

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