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LIST OF DOCUMENTS TO BE SUBMITTED FOR PROJECT APPROVAL

 Title report by a Solicitor/Advocate (Non Encumbrance Certificate for last 13 years from DR
& SR office) with receipts [HDFC Ltd format]
 Sale Deed of the Landowner
 Prior Deed or Link Deed
 Development Agreement between Landowner and Developer
 Landowner -Developer Allocation (Specify the flats under landowners portion)
 Power of Attorney in favour of Developer executed by the landowner
 Latest tax receipts (Corporation / Municipality)
 In case the property is situated in the Municipal/ Panchayat Area, certified extract from the
Records of Right ( Porcha under the revisional settlement) or B.L.R.O. mutation in favour of the
owner or information from L.A. Collector.
 Copy of sanctioned Plan (full Set)
 Trade License
 Partnership Deed in case the developer is a partnership firm
 If the Developer is a Company (Memorandum & Articles of Association,Board Resolution &
Current Directors name along with address)
 Brochure of the project, if available
 Location Sketch
 Flat Chart as per hdfc format.
 Affidavit as per HDFC’s draft
 Bank Account details as per HDFC’s Format
 Passport size photograph & signature of all the partners/directors (Developer)
 Copy of PAN Card of the builder/Firm
 Draft of the Agreement for Sale to be executed with the flat buyers.
 On account of the property being mortgaged with any bank/institution:
(a) Specific mortgage release certificate with respect to the flat by the said
bank/institution
◦ (b) Acknowledgment of the of documents deposited with the bank/institution where
property is mortgaged
◦ (c) Escrow Account details
Please note that the original of the above documents have to be produced to HDFC Ltd for
verification and subsequently HDFC Ltd may seek any other documents as required under
the process. The above list is only indicative and not exhaustive.
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1) APPLICATION FORM FOR PROJECT APPROVAL

1 Name and Location of the Project :

2 Plot No, Survey No. and full :

address of the property where
construction is taking place

3 Name and Address of the Concern :

undertaking the Project
4 Contact persons in the Concern with :
telephone nos.
5 Group to which the concern belongs :

6 Key persons in the Concern :

PROJECT DETAILS
1 Total plot area :

2 FAR permissible :

3 No. of Buildings :

4 No. of Flats with break up unit wise :

e.g No of 1 BHK/2 BHK etc
5 Total saleable area :

6 Sizes of flats :

7 Commercial premises, if any :

8 Building wise stage of construction :

(attach separate sheet)

9 Number of flats sold :

10 Expected No of flat purchasers :

availing loan from HDFC
11 Current selling rate per sq.ft. :
of built-up area
12 Cost of Parking space :
13 If project is not started indicate date :
on which it is expected to start
If project has started indicate date of :
14 commencement
Likely dates of completion of this :
15 phase and the entire project

Signature of Authorised Person & Rubber Stamp

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LEGAL DETAILS
1 Name/s of the owners of the plot. :

2 Is the property subject to any legal :

dispute in a Court of Law or
otherwise?
If so, please give details.
3 Have the landlords or the builders :
received any legal notice from any
persons or authority claiming
interest in the land?
If so, please give details.
4 Is the property subject to any :
injunction/ stay order from any Court
of Law or other authority?
If so, please give the details.
5 Is the builder taking any bridge loan :
from any individual or financial
institution creating a
charge/mortgage on the plot on
which the construction is taking
place?
If so, please give details.

BUILDER 'S DETAILS

Year in which real estate business started

No of Project Completed
No of units Completed
Member of builder or developer association with
registration nos

HAVE YOU WORKED WITH HDFC BEFORE (YES/NO)

IF YES MENTION THE PROJECT ADDRESS- 1)
2)
3)
PAST PROJECT (UNDER THEN BY THIS SAME DEVELOPER)

PROJECT ADDRESS NO OF UNIT STAGE OF CONSTRUCTION

Signature of Authorised Person & Rubber Stamp

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Firms Name_____________________________________________________

Photograph and signature of authorised signatories:

Photograph Photograph Photograph

Signature Signature Signature

Bank Account Details in favour of which the disbursement cheques may be

drawn

Name of the Bank and branch Account Number

Declarations:

I/We have disclosed all the details regarding the project. All the above information are true and
correct.

I/We declare that the property has clear, legal and marketable title.

I/We undertake to inform of any material changes which may affect the title of the property

I/We are aware that the Loans to buyers in the project shall be decided by HDFC as per its norms
with HDFC having full discretion to reject any loan application in totality or grant lesser amount
than that applied for.

Date: Name:

------------------------------------------------------------------

_____________________________
Signature of Authorised Person & Rubber Stamp.
 Affidavit

I/We, __________________________ on behalf of _________________________________

(name of the firm) solemnly affirm and declare as under:-

1. WE are developing a scheme of ownership flats on the land bearing

_______________________ __________________________________________ (description of
property).

2. We have not mortgaged/secured the above property in any manner with any
Bank/Financial Institution, for any loan that is availed by me/us or any of our firms/business
concerns.
3. The above property is absolutely free from all encumbrances.
4. In an event of us securing the above property to any Banks/Financial Instituion for
any loan that we may avail, we shall forthwith inform HDFC Limited of the same and we further
assure HDFC Limited that we shall not jeopardise the interest of any customer who has booked a
flat in the above scheme. We shall obtain release of these flats and ensure that the security in
favour of HDFC Limited is not affected in any way. We understand that HDFC Limited will approve
our project based on the information/declaration made by us.

Solemnly affirmed at ________________________

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Details of the flats
Name of Developer
Name of Project & Address
Project No Alloted by HDFC

Type (1 BHK/ 2 BHK/ 3

Flat No. Floor No. SQFT Direction/ Side BHK)

Seal and Signature:

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Payment schedule

To,
HDFC Ltd
Brook House
nd
9,Shakespeare Sarani,2 floor,
Kolkata 700071

Project Name- ________________________________________________

Address __________________________________________________________
HDFC Property No. _________________________________________________

Confirmation of payment schedule:

We understand that HDFC releases payment based on progress of construction,

based on the payment schedule mentioned below. We hereby confirm the same
and agree to the said payment schedule:

After completion of foundation -15% of the cost of flat and car park.

After completion of ground Floor roof (First slab)casting 25% of total cost less
own contribution paid by your customer.

nd
After 2 slab casting – 30% of the cost of flat and car park.

After 3rd slab casting - 40% of the cost of flat and car park.

After 5th slab - 50% of the cost of flat and car park.

After Brick work of the entire building - 65% of the cost of flat and car park.

After completion Inside and Outside plastering - 80% of the cost of flat and car
park.

After completion of Flooring - 90% of the cost of flat and car park

At the time of Possession (i.e when the entire building is ready including
common areas) -100%
We also understand, The stage of construction vis-à-vis adherence of construction with approved building plan will be assessed by HDFC for releasing
disbursement to HDF’s home loan customers.

Signature of Developer:

Rubber Stamp:

PS : The above payment schedule is indicative for a G+4 structure. The same would change
suitably for lower or higher height of structure.

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“ON DEVELOPERS LETTER HEAD”

Project name :-
Project Address :-

LAND OWNER’S ALLOCATION

Sl. No. Flat No. Side Floor Area of Flat

_________________________ _______________________________
Signature of the Land Owner’s Signature of the Developers with Seal
To be typed on the letter head of the developer or to be emailed from developer’s official email id

Date :

HDFC Ltd
Brooke House , 2nd Floor,
9, Shakespeare Sarani
Kolkata 700071

Dear Sir,

Sub : Request for disbursement through Electronic Fund Transfer ( EFT )

We would like to receive the disbursement from HDFC through online remittance ( RTGS / NEFT )

We hereby request HDFC to register, our under mentioned, bank account for enabling online
remittance of disbursement of the loan sanctioned to our prospective customer.
Name of Project and Address :

Name of the account Holder

( In Block Letters )

Account No.

Bank Name

Branch Name

IFSC Code

Account type ( Savings / current /Escrow)

 The appropriate account type
Official email id for receiving disbursement
Intimation would be

A Cancelled cheque of the aforesaid bank account is attached herewith for confirmation of the
aforesaid bank account details.

Thanking you,
Yours faithfully,

Signature of authorized signatories :

Name :
Rubber stamp :
This is a DRAFT of a 'No Encumbrances Certificate and detailed report on title' To be given on
the letter head of an Advocate

DRAFT

No Encumbrances Certificate and detailed report on title

Ref. : An area of land admeasuring _________Cottahas_________ Chattaks and_________ Sq. ft. apporx.
Situated in Mouza No._________ J.L.No. _________ Touzi No._________ Dag No._________ Khatian
No._________ P.S._________ District_________ Under S.R.O._________ Now holding No._________
of _________ Corporation/Municipality/Panchayat. OR (Premises_____________________________)
Present owner of the said plot: Sri/Smt.______________________________

I have caused necessary searches in the Sub Registry Office at ________________________ for the period from
_____________ to _____________ AND in the District Registry Office at _____________ for a period from
_____________ to _____________ and have inspected the settlement Records, JLRO Mutation and all other
relevant documents in respect of the aforesaid Property.
My report is as follows:

NOTE FOR THE ADVOCATE

(The Advocate should State here as to how ownership development on the present owners, Changes of
ownership which might have taken place during the period by way of transfer, inheritance should be
mentioned along with the relevant names and reference of the registered title deed).

The said Sri/Smt. _________________________ after purchasing the aforesaid property became the absolute
owner of the aforesaid area of __________ Cottahas __________ chattacks __________ sq.ft. of land as mentioned
above/also mutated as a recorded owner in JLRO Office and Municipal Office and paid the relevant taxes up
to date.

I hereby that the above mentioned land of Sri/Smt. ___________________________ is free from all sorts of
encumbrances, charges, liabilities lines and lispendents attachment of any kind whatsoever and the said
property has an absolutely clear, free and marketable title.

I also hereby certify that the above mentioned land is not subjected to any restriction of Urban Land (Ceiling
and Regulation) Act 1976 and the same is not under any claim of the CMDA and the CIT and any other
authority and is fit for equitable mortgage.

The receipts for the relevant searches are enclosed herewith.