Learning Microsoft Word 2013

Module 1 Contents

Chapter 1: Introduction to Microsoft Word

Loading Microsoft Word.........................................................................1-1
The Microsoft Word Screen....................................................................1-2
The Backstage View........................................................................1-2
The Quick Access Toolbar..............................................................1-3
The Ribbon.......................................................................................1-4
Document Views......................................................................................1-6
Zoom Controls.........................................................................................1-6
Entering Text.............................................................................................1-7
Changing the Format of Text..................................................................1-8
Text Effects..............................................................................................1-11
Clearing Formats....................................................................................1-14
Closing the Document...........................................................................1-15
Learning the Word Processor...............................................................1-15
Entering a Sentence......................................................................1-15
Word Wrapping.............................................................................1-17
Deleting Text...........................................................................................1-20
Changing the Writing Styles.................................................................1-22
Adding a Heading..................................................................................1-23
Other Ways of Highlighting Text.........................................................1-25
Saving Your Document..........................................................................1-29
Printing Your Work................................................................................1-30
Space After Paragraphs..........................................................................1-31
Finishing With Microsoft Word...........................................................1-32
Word Processing Assignment 1................................................... 1-33

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Learning Microsoft Word 2013

Chapter 2: Aligning Text

Loading a Prepared Document..............................................................2-1
Line Spacing..............................................................................................2-3
Justifying Text...........................................................................................2-5
Centre Justified Text.......................................................................2-6
Right Justified Text..........................................................................2-6
Full Justified Text.............................................................................2-7
Left Justified Text.............................................................................2-8
Tab Stops....................................................................................................2-8
Displaying the Rulers......................................................................2-9
The Ruler Units................................................................................2-9
Setting Left Justified Tab Stops....................................................2-10
Changing Tab Stop Positions...................................................... 2-11
Removing Tab Stops.....................................................................2-12
Centre Justified Tab Stops............................................................2-13
Right Justified Tab Stops..............................................................2-14
Using the Tabs Dialogue Box.......................................................2-15
Looking at the Tab Presses...........................................................2-16
Word Processing Assignment 2................................................... 2-18

Chapter 3: Spell Checking Documents

Loading a File Containing Spelling Mistakes.......................................3-1
Checking the Spelling of the Document...............................................3-2
Manually Changing Words.....................................................................3-4
Saving the Document..............................................................................3-6
Counting the Words in a Document.....................................................3-7
Using the Thesaurus.................................................................................3-8
Using Spelling Shortcuts.......................................................................3-10
Quick Spell Checking...................................................................3-10
Automatically Correcting Words................................................3-12
Entering Phrases From One Word.............................................3-14
Removing Automatically Correcting Words.............................3-16
AutoCorrect Exceptions...............................................................3-17
Changing the Case of Words.......................................................3-17
Read Mode..............................................................................................3-18
Word Processing Assignment 3 .................................................. 3-20

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Chapter 4: Moving Text

Cursor Movements...................................................................................4-1
Loading a Sample Document........................................................4-1
The Scroll Bars.................................................................................4-2
Scrolling............................................................................................4-3
Inserting Page Breaks...............................................................................4-5
Removing Inserted Page Breaks.............................................................4-7
Inserting Page Numbers..........................................................................4-7
Copying Text.............................................................................................4-9
Pasting Text.............................................................................................4-10
Paste Options .........................................................................................4-12
Moving Text............................................................................................4-14
Using Cut and Paste......................................................................4-14
Using Drag and Drop...................................................................4-16
Selecting all the Text..............................................................................4-18
Copying Text from one Document to Another..................................4-20
Displaying Two Files on the Screen.....................................................4-21
Word Processing Assignment 4................................................... 4-23

Chapter 5: Find and Replace

Loading a Sample Document.................................................................5-1
Finding Text..............................................................................................5-1
The Find Options.....................................................................................5-3
Finding Whole Words....................................................................5-5
Match Case.......................................................................................5-5
Replacing Text..........................................................................................5-7
Replace All..............................................................................................5-10
The Replace Options..............................................................................5-10
Practice Exercise 5-1..............................................................................5-11
The Go To Command............................................................................5-11
Word Processing Assignment 5................................................... 5-13

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Learning Microsoft Word 2013

Chapter 6: Margins and Indents

Page Margins.............................................................................................6-1
Loading a Sample Document.................................................................6-1
Changing Margins Using Page Setup....................................................6-2
Manually Adjusting Page Margins Using the Ruler ����������������������������6-3
Page Indents..............................................................................................6-5
The First Line Indent Marker ..............................................................6-7
Hanging Indents.......................................................................................6-8
Turning the Automatic Numbering Off.......................................6-8
Creating the Hanging Indent.......................................................6-10
Setting Paragraph Spacing...........................................................6-13
Entering the Second Point ..........................................................6-14
Copying Formats....................................................................................6-14
Looking at the Ruler Measurements....................................................6-16
Word Processing Assignment 6................................................... 6-17

Chapter 7: Bulleted and Numbered Lists

Turning on Automated Lists...................................................................7-1
Entering the Headings.............................................................................7-2
Entering the Points...................................................................................7-3
Formatting the Bullets.............................................................................7-5
Adjusting the Indents..............................................................................7-6
Custom Bullets..........................................................................................7-7
Numbered Lists........................................................................................7-9
Setting the List to Numbers...........................................................7-9
Lettered Number Lists..................................................................7-10
Customizing Numbered Lists......................................................7-10
Renumbering Lists.................................................................................7-13
Word Processing Assignment 7................................................... 7-17

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Chapter 8: Headers, Footers and Footnotes

Headers and Footers................................................................................8-1
Loading the Prepared Document.................................................8-1
Inserting a Header..........................................................................8-1
Inserting a Footer............................................................................8-3
Adjusting Headers and Footers.....................................................8-5
Title Pages..................................................................................................8-6
Inserting a Page...............................................................................8-6
Previewing the Document.............................................................8-9
Setting the Title Page....................................................................8-10
Page Borders..................................................................................8-11
Footnotes.................................................................................................8-13
Entering the First Footnote..........................................................8-13
Entering the Second Footnote.....................................................8-14
Entering a Footnote Including a Degrees Symbol....................8-16
Deleting Footnotes........................................................................8-18
Converting Footnotes To Endnotes.....................................................8-19
Inserting a Third Page..................................................................8-19
Converting the Footnotes............................................................8-20
Cover Pages.............................................................................................8-21
Removing the Current Title Page...............................................8-21
Inserting the Cover Page..............................................................8-23
Removing the Page Border..........................................................8-25
Word Processing Assignment 8 .................................................. 8-27

Chapter 9: Placing Text in Columns

Loading a Prepared Article.....................................................................9-1
Setting Text into Two Columns..............................................................9-1
Preliminary Settings.......................................................................9-1
Setting the Columns.......................................................................9-2
Justifying the Text...........................................................................9-3
Inserting a Column Break..............................................................9-4
Adding a Header.............................................................................9-6
Adding a Footer...............................................................................9-7
Previewing the Page........................................................................9-9

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Learning Microsoft Word 2013

Using More Than Two Columns............................................................9-9

Removing a Column Break............................................................9-9
Inserting New Columns...............................................................9-10
Inserting New Column Breaks....................................................9-10
Automatically Levelling Columns..............................................9-13
Adjusting Columns................................................................................9-15
Adding Lines Between Columns................................................9-15
Manually Adjusting Column Widths.........................................9-17
Word Processing Assignment 9 .................................................. 9-20

Chapter 10: Drawing Tools

Drawing a Rectangle..............................................................................10-1
Resizing Shapes.......................................................................................10-2
Drawing Other Shapes...........................................................................10-2
Objects.....................................................................................................10-3
Deleting Objects............................................................................10-3
Copying Objects............................................................................10-5
Moving Objects.............................................................................10-6
Filling Objects...............................................................................10-6
Removing Fill Colours.................................................................10-7
Shape Outlines........................................................................................10-8
Line Colour....................................................................................10-8
Line Weight....................................................................................10-9
Dash Styles.....................................................................................10-9
Altering Shapes.....................................................................................10-10
Changing a Shape into Another Shape....................................10-10
Adjusting a Shape........................................................................10-10
Rotating a Shape..........................................................................10-11
Adding Edit Points......................................................................10-11
Shape Styles...........................................................................................10-12
Shadow Effects......................................................................................10-12
3-D Effects.............................................................................................10-15
Adding Text to Shapes.........................................................................10-17
Text Within Shapes.....................................................................10-17
Placing Text Over Shapes...........................................................10-19

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Fill Effects..............................................................................................10-21
Textures........................................................................................10-21
Gradient Fills...............................................................................10-22
Formatting Gradient Fills..........................................................10-23
Grouping Objects.................................................................................10-27
Word Art Text.......................................................................................10-28
Pre-Formatted Text Boxes...................................................................10-31
Separate Drawing Canvases................................................................10-33
Word Processing Assignment 10............................................... 10-36

Chapter 11: Inserting Media Into Documents

Inserting an Image.................................................................................11-1
Changing the Size of the Image............................................................11-2
Picture Adjustments...............................................................................11-3
The Colour Command.................................................................11-3
Contrast and Brightness...............................................................11-5
Compressing Pictures...................................................................11-6
The Reset Picture Command.......................................................11-6
Picture Styles...........................................................................................11-7
Preset Styles...................................................................................11-7
Picture Border...............................................................................11-8
Picture Effects................................................................................11-9
Rotating Images......................................................................................11-9
Picture Formats....................................................................................11-10
Adding More Images...........................................................................11-12
Cropping Images..................................................................................11-14
Inserting Video Clips...........................................................................11-15
Text Wrapping......................................................................................11-17
Inserting Images Into Documents.....................................................11-17
Loading the Sample Document.................................................11-17
Resizing the Image......................................................................11-19
Wrapping Text Around the Image............................................11-19
Adding a Watermark Image................................................................11-22
Exercise 11.............................................................................................11-26
Word Processing Assignment 11............................................... 11-27

Microsoft Word Project 1

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Learning Microsoft Word 2013

Module 2 Contents

Chapter 12: Using Tab Stops

Using Tab Stops to Enter a Discount Table .......................................12-1
Setting Left Justified Tab Stops....................................................12-1
Removing Tab Stops.....................................................................12-2
Setting a Right Justified Tab Stop................................................12-3
Setting Decimal Tab Stops...........................................................12-3
Completing the Table...................................................................12-4
Centre Justified Tab Stops............................................................12-5
Adjusting Tab Stops......................................................................12-6
Using Tab Stops to Create Underlines.................................................12-9
Setting the Tab Positions..............................................................12-9
Setting the Leader Characters...................................................12-10
Hanging Indent Tab Stops...................................................................12-12
Creating a Contents Page....................................................................12-14
Entering the Main Headings......................................................12-14
Setting the Tab Stop and Leader Character.............................12-15
Looking At Special Characters...........................................................12-18
Word Processing Assignment 12............................................... 12-19

Chapter 13: Using the Table Tools

Entering the Heading.............................................................................13-1
Inserting the Table..................................................................................13-1
Changing Column Widths....................................................................13-2
Merging Cells..........................................................................................13-3
Shading Cells..........................................................................................13-5
Row Heights............................................................................................13-5
Vertical Alignment.................................................................................13-6
Completing the Table.............................................................................13-6
Selecting the Whole Table.....................................................................13-8
Adding Another Student.......................................................................13-9
Inserting Cells.......................................................................................13-10
Table Formats........................................................................................13-12

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Deleting a Table....................................................................................13-13
Using the Draw Table Tool..................................................................13-13
Constructing the Table...............................................................13-14
Distributing the Row Height.....................................................13-17
Erasing lines.................................................................................13-18
Completing the Table.................................................................13-20
Vertical Text.................................................................................13-22
Table Borders........................................................................................13-24
Selecting the Border....................................................................13-24
Setting the Border Colour and Thickness................................13-25
The Border Painter Tool......................................................................13-27
Selecting a Style...........................................................................13-27
Applying the Border...................................................................13-28
Copying a Border........................................................................13-29
Adjusting the Row Height...................................................................13-30
Adding a Blank Line above a Table....................................................13-31
Word Processing Assignment 13 .............................................. 13-32

Chapter 14: Adding Tables to Documents

Loading the Prepared Document.........................................................14-1
Inserting a Table.....................................................................................14-1
Adjusting the Column Widths.............................................................14-3
Entering Data into the Table.................................................................14-4
The Headings.................................................................................14-4
Shading the Headings...................................................................14-6
Adding the First Equipment Item...............................................14-6
Setting Decimal Tab Stops...........................................................14-7
Deleting Rows or Columns..........................................................14-9
Inserting Rows Within the Table..............................................14-10
Inserting Columns......................................................................14-11
Entering Formulas......................................................................14-13
Printing.........................................................................................14-16
Sorting Table Items.....................................................................14-17
Changing the Border Colour.....................................................14-19
Using Table Styles........................................................................14-20
Word Processing Assignment 14 .............................................. 14-22

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Learning Microsoft Word 2013

Chapter 15: Using Sections

Sections Within Pages............................................................................15-1
Loading a Sample File...................................................................15-1
Creating the First Section............................................................15-1
Turning on Text Boundaries........................................................15-3
Completing the Banner................................................................15-4
Creating the Third Section...........................................................15-6
Adding a Drop Cap Letter...........................................................15-8
Adding Lines to the Document.................................................15-10
Looking at the Section Breaks...................................................15-13
Using Sections Over More Than One Page.......................................15-13
Loading the Sample File.............................................................15-13
Looking at the Document..........................................................15-14
Looking at the Page Setup..........................................................15-15
Adding a Header and Footer to Section 1...............................15-17
Altering the Header and Footer for Section 2.........................15-19
Word Processing Assignment 15............................................... 15-22

Chapter 16: Using Styles

Loading a Sample File............................................................................16-1
Using Preset Styles.................................................................................16-1
Creating Your Own Styles.....................................................................16-2
Setting the Formats.......................................................................16-2
Saving the Style..............................................................................16-2
Applying the Style.........................................................................16-3
The Styles Task Pane..............................................................................16-4
Opening the Styles Task Pane......................................................16-4
Modifying Styles............................................................................16-6
Creating Styles for the Numbered Points............................................16-7
Setting the Format.........................................................................16-8
Applying the Style.........................................................................16-9
The Lettered Points Style.....................................................................16-10
Setting the Formats.....................................................................16-10
Saving the Style............................................................................16-11
Applying the Style.......................................................................16-11

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Selecting All Style Instances................................................................16-12

Updating Styles.....................................................................................16-13
Renaming Styles...................................................................................16-15
Deleting Styles......................................................................................16-16
Printing Styles.......................................................................................16-17
Copying Styles to Other Documents.................................................16-17
Using Preset Styles...............................................................................16-21
Applying Preset Styles................................................................16-21
Themes..........................................................................................16-22
Colour Sets...................................................................................16-23
Font Sets.......................................................................................16-23
Paragraph Spacing.......................................................................16-24
Word Processing Assignment 16............................................... 16-25

Chapter 17: Creating a Table of Contents

Loading the Prepared File.....................................................................17-1
Setting the Styles.....................................................................................17-1
The Main Heading Style...............................................................17-1
The Paragraph Style......................................................................17-3
The Sub-Heading Style.................................................................17-4
Applying the Styles.................................................................................17-5
The Sub-Headings.........................................................................17-5
The Articles....................................................................................17-6
Creating the Table of Contents.............................................................17-7
Inserting a Section Break.............................................................17-7
Inserting the Table of Contents...................................................17-8
Updating the Table of Contents..........................................................17-10
Formatting the Table............................................................................17-13
Linking to Contents.............................................................................17-14
Word Processing Assignment 17............................................... 17-15

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Learning Microsoft Word 2013

Chapter 18: Adding Charts to Documents

The Excel Datasheet...............................................................................18-2
Entering the Chart Data........................................................................18-2
Completing the Datasheet...........................................................18-2
Removing Unused Cells...............................................................18-5
Closing the Datasheet............................................................................18-6
Adjusting the Chart Title......................................................................18-6
Resizing Charts.......................................................................................18-7
Altering the Chart Sections...................................................................18-8
Setting the Legend Position.........................................................18-8
Showing Gridlines.........................................................................18-9
Formatting the Vertical Axis Values.........................................18-10
Formatting the Sections of the Chart................................................18-11
Changing the Chart Type....................................................................18-13
Selecting Chart Areas..........................................................................18-14
Chart Layouts........................................................................................18-16
Changing Chart Data...........................................................................18-16
Changing the Plot Direction...............................................................18-17
Placing the Chart in a Document......................................................18-18
Adjusting the Text Wrapping..............................................................18-19
SmartArt................................................................................................18-21
Choosing a SmartArt Diagram.................................................18-21
Entering the Text.........................................................................18-22
Removing Boxes..........................................................................18-24
Chart Formats..............................................................................18-24
Adding More Boxes....................................................................18-26
Word Processing Assignment 18............................................... 18-29

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Chapter 19: Publishing Tasks

The Thumbnail Sketch...........................................................................19-2
Page Setup...............................................................................................19-3
Laying out the Page................................................................................19-3
Showing the Text Boundaries......................................................19-3
Saving as a Compatible Version..................................................19-4
Drawing the Table.........................................................................19-5
Entering Some Vertical Text.................................................................19-8
Entering the Main Heading................................................................19-10
Entering the First House Details........................................................19-12
Entering the Other House Details......................................................19-16
Frame D........................................................................................19-16
Frame E........................................................................................19-17
Frame F.........................................................................................19-18
Completing the Address Section........................................................19-19
Setting a Right Page Border................................................................19-22
Adding a Watermark Graphic............................................................19-23
Word Processing Assignment 19............................................... 19-26

Chapter 20: Mail Merging

Creating the Database............................................................................20-1
Setting the Recipients...................................................................20-1
Deleting Fields...............................................................................20-2
Renaming Fields............................................................................20-3
Adding Extra Fields......................................................................20-4
Entering the Data...................................................................................20-5
Saving the Data.......................................................................................20-7
Looking at the Data................................................................................20-8
Loading the Form Letter.......................................................................20-8
Merging the Data into the Letter..........................................................20-9
The Merge Type.............................................................................20-9
Selecting the Data Source............................................................20-9
Inserting the Address Fields......................................................20-10
Inserting the Salutation Fields...................................................20-13
Inserting the Contribution Field...............................................20-13

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Learning Microsoft Word 2013

Looking at the Merged Data...............................................................20-14

Printing the Form Letter.....................................................................20-16
Printing With Merging...............................................................20-16
Merging to a New Document....................................................20-17
Printing Without Merging.........................................................20-18
Merging Part of the Data.....................................................................20-19
Selecting the New Data Source.................................................20-19
Entering a Search Request.........................................................20-20
Looking at the Found Records..................................................20-21
Merging Letters for Contributions Over $100........................20-22
Setting a More Detailed Search.................................................20-24
Returning all the Records to the Merge List............................20-25
Word Processing Assignment 20............................................... 20-26

Chapter 21: Mailing Labels and Envelopes

Creating Mailing Labels........................................................................21-1
Setting the Mailing Labels Document........................................21-1
Entering the Label Options..........................................................21-2
Setting the Data Source................................................................21-2
Placing Fields into the Labels......................................................21-3
Updating the Labels......................................................................21-5
Printing the Labels........................................................................21-6
Printing on Envelopes............................................................................21-7
Setting the Envelope Document.................................................21-7
Laying Out the Envelopes............................................................21-7
Completing the Envelopes...........................................................21-9
Printing the Envelopes...............................................................21-10
Restoring to a Normal Document......................................................21-11
Word Processing Assignment 21............................................... 21-12

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Chapter 22: Using Equations

Creating a Simple Fraction....................................................................22-1
The Other Equation Types....................................................................22-3
Combining Equations............................................................................22-4
Nesting Equations..................................................................................22-7
Using Equations Within Documents...................................................22-9
Built-in Equations................................................................................22-11
Word Processing Assignment 22............................................... 22-12

Chapter 23: Useful Features

Outlining.................................................................................................23-1
Loading the Sample File...............................................................23-1
Looking at the Styles.....................................................................23-1
Collapsing Sections.......................................................................23-2
The Navigation Pane..............................................................................23-4
Outline View...........................................................................................23-7
Watermarks.............................................................................................23-8
Built-in Watermarks.....................................................................23-8
Custom Watermarks.....................................................................23-9
Themes...................................................................................................23-11
Headers.........................................................................................23-11
Footer............................................................................................23-12
Text Styles.....................................................................................23-13
Document Formats.....................................................................23-15
Theme Sets...................................................................................23-15
Theme Colours............................................................................23-16
Theme Fonts................................................................................23-16
Setting Passwords.................................................................................23-17
Opening and Editing PDF Documents.............................................23-19
Loading the Prepared File..........................................................23-19
Editing the Document................................................................23-19
Using Templates....................................................................................23-21

Microsoft Word Project 2

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