8 Chapter 4 Appendices
8 Chapter 4 Appendices
8 Chapter 4 Appendices
the company and would help improve the current system. The proposed system
aims to track inventory, sales, and purchases; and continually analyze a wide
variety of inventory and transaction data. The control of inventories and sales
measures the real-time transactions and up-to-date records; this would help the
production team, secretary, and the owner determines the inventory level.
The system will use the Just-In-Time method in accounting the inventory
determine which of the raw materials would have to be consumed first so that
the company can ensure the quality of their products and prevent overstocking
of raw materials.
monitors, three laptops, and two thermal receipt printers. For backup, two
external hard drives would also be purchased since the business already has
T h e P r o p o s e d S y s t e m 36
internet connection. LAN cables would also be purchased. The first touchscreen
monitor, which would serve as a POS terminal for input of customer orders, would
connection to a local area network (LAN), the entered customer order in the first
monitor would be forwarded to the kitchen monitor to directly inform the kitchen
staff of what orders to cook or prepare. The purchase of an external hard drive
minimizes the risk of losing data, and corruption of data. The purchase of two
new laptops is for the use of the secretary and production team, this will allow
them to easily record the transactions regarding the purchase and receiving of
The proposed system will produce a window that signals the production
team, secretary and owner that it is time to purchase perishable goods. This
feature will enable the business to identify the quantity of the materials needed
to be purchased. The system will also be the one responsible in making purchase
orders, which will be sent to the owner for confirmation of the purchase while the
production team gets the list of the materials needed by viewing the system. If
the owner confirms the order, it will automatically be transmitted to the system
and will notify the secretary and the production team about it; and will be in
charge in the purchasing process itself. Hence, the production team will disburse
The production team disburses the payment upon the delivery of the raw
materials. The production team will be responsible in receiving raw materials that
has been delivered by the supplier which they will record in the system that will
transmit the information to the raw materials database file to store such
information. Also, they will be the ones who will portion the raw materials per
pack which includes the checking of materials. After portioning and checking,
the production team sends it to the restaurant which will be available for
consumption. The production team will record in the system the quantity of the
raw materials sent to the restaurant and their respective prices. The secretary
then monitors the received raw materials which will be stored by the kitchen
staff. After he monitors, he records the raw materials received from the
production team in the system. The system will then convey the information to
When a customer orders, the cashier inputs the order in the touchscreen
monitor which serves as a POS input terminal, and then the order would be
forwarded to the second touchscreen monitor which is found in the kitchen. The
kitchen staff now prepares the raw materials to be used and cook them. Once
the order is complete, their product will now be served. The raw materials that
would be used in the order would now be deducted in the raw materials
database file. When the customer asks for the bill, the cashier will now print
through the thermal receipt printer the official receipt. The cashier will now
T h e P r o p o s e d S y s t e m 38
update the system for the records in the finished goods database file every time
generates every time the cashier records the customer order. Every sale will be
reflected in the system updating the finished goods database file. The level of
finished goods will also be monitored by the kitchen staff with the secretary. The
sales record will contain the product name together with its quantity and price.
Also, a receipt will be printed using the system to the customers for proper
always be printed.
Other Inventory
inventories that reached the re-order point will automatically be seen in the side
of the screen notifying the kitchen staff. As sales occur, the finished goods
inventory will decrease; but then increases after the input of additional inventory
to the system.
The kitchen staff will be able to determine the current level of the finished
goods like, alcohol, juice, granola and cake which is grouped into the high,
moderate and low levels. The quantity of each bottle will determine its level. High
level indicates that the quantity of alcohol and juice is above 100 bottles, the
moderate level indicates that the quantity is equal to 100 bottles but not less
than 25 bottles, and the low level indicates that the quantity is less than 25
bottles.
T h e P r o p o s e d S y s t e m 39
Discrepancy
The production team will conduct the physical counting of the inventory
received from the supplier. The secretary will be the person in charge of inputting
the physical count which then the system would automatically determine and
The raw materials database file will be affected by the adjustments caused by
the discrepancy. The aforementioned database file will be updated every time
report for finished goods will be generated, after production. The after
Generation of reports
The proposed system will also generate reports such as inventory reports,
purchase reports, discrepancy reports, and sales reports. The owner will be the
Inventory reports are subdivided into two clusters namely the raw
materials report, and finished goods report. The raw materials report would
include the reporting of the current level of raw materials and the adjustments
made due to the discrepancy report generated; the raw material report also
includes the cost of each material. The finished goods report would indicate the
level of each product and their cost; this report will also include the cost of
Purchase reports will illustrate the amount of the purchase and the cost of
materials returned to the supplier. This report would also present the amount of
Sales reports would indicate the amount of the total sales generated by
the company as well as the profits earned, and cost of goods manufactured
using actual costing method. This report will also utilize the cost of goods sold
specified by the finished goods report to identify the amount of profits produced.
The sales report will allow the management to know which of the products they
sell are generating the most profit and which are not.
report previously mentioned, this report would grant aid in bringing balance
between the physical counting of materials and the counting in the system.
Level of Access
the use of its username and password feature. The secretary shall be in charge of
the updating of the in and out movement of the raw materials in the stockroom;
he will also be the one to input information relating to the materials delivered.
customers’ order, payment of sales, and the printing of the official receipt of the
customer. In effect, this would limit errors concerning the sales report to be
processed by the system. The kitchen staff would then notify the secretary about
the quantity of goods produced. The secretary will input the said quantity to the
T h e P r o p o s e d S y s t e m 41
system, which would then be computed automatically by the system for the
The owner will have an exclusive access over all reports generated by the
system, which includes the sales reports that indicates the gross amount of sales,
the amount of the cost of goods sold, the marketing and administrative costs,
and the profits generated from each sale. Other reports such as the purchase
reports that display the materials that has been purchased that includes their
costs and what portion of the purchases were returned back to the supplier.
Another report is the inventory report which is composed of the raw materials
report which shows the remaining level of raw materials inventory together with
its cost, the work in progress report which is used in the costing of the products,
and the finished goods report which depicts the level of products available for
sale and the cost of goods sold. The last report that the owner can examine is
the discrepancy report regarding all the aforementioned reports. The owner can
DATAFLOW DIAGRAM
DATABASE STRUCTURE
products sold
Table 4.5 Inventory dbf
DATA SCHEMA
Date, Official Receipt number, Material Name, Unit Price, Total Cost)
4. Sales (Date, Official Receipt number, Product Name, Quantity, Unit Price,
Total Price)
5. Inventory (Product Name, Material Name, Quantity, Unit Price, Total Price,
Dataflow Dictionary
From: Owner
Description: Orders that already reached the monitor of the Kitchen Staff but
From: Cashier
To: Discrepancy
From: Cashier
From: Discrepancy
To: Owner
From: Owner
Description: Contains list of Finished Goods issued together with its quantity and
price
Description: Information wherein there are orders that were cancelled by the
customer
From: Discrepancy
From: Cashier
To: Owner
From: Owner
To: Discrepancy
T h e P r o p o s e d S y s t e m 57
From: Discrepancy
To: Owner
To: Owner
From: Owner
Description: Information wherein the physical count is not the same with the input
in the system
From: Discrepancy
To: Discrepancy
T h e P r o p o s e d S y s t e m 59
From: Secretary
To: Owner
From: Owner
T h e P r o p o s e d S y s t e m 60
To: Owner
From: Owner
This chapter of the study aims to figure out if the proposed system would
be beneficial to Habibis Grill by comparing the costs of the existing system with
DEVELOPMENT COST
Monthly
Items Quantity Unit Cost Yearly Cost
Cost
Table 5.2Utility
Monthly
Items Quantity Unit Cost Yearly Cost
Cost
*The Touch Screen Monitors, Printer set, External Hard Drive, Laptop, and LAN
Table 5.4Utility
COMPARISON OF COSTS
Electricity 72,000
Electricity 84,000
INTANGIBLE BENEFITS
inventory process will run efficiently and effectively which will result to a more
the benefits of using it will outweigh the cost. Implementing the proposed
can access the system, they will be held liable for any discrepancy that will incur.
done efficiently.
Grill computerized inventory system with P.O.S would yield a total cost of thirty
thousand pesos.
Chapter 6
Summary
Lebanese food. The existing system uses a manual system that’s why it’s very
system.
replace and alter or enhance specific software. It involves phases like planning,
also conducted an interview with the owner to gather information about their
conducted by the researchers, the researchers discovered that the Habibis Grill
materials.
The processes involved in the existing inventory system of Habibis Grill has
two divisions namely production, and service. Under production, there are 2
S u m m a r y , C o n c l u s i o n , a n d R e c o m m e n d a t i o n 68
employees tasked to purchase raw materials, receive orders from the supplier
and pay suppliers for the raw materials received. For the service, 3 employees
are in charge or cooking and assembling the meals, 4 employees are in charge
of obtaining the customers’ orders, serving the customers, and cleaning up the
tables after the customers; and the remaining 3 employees are in charge of
The problems of the existing system consist of: the manual recording of
inventory which is very tiring, the use of official receipts and logbooks which is not
secure at all, the monitoring of the inventory is hard due to everyday restocking
and also the production team multitasks which leads to tired employees,
also a delay in the generation of reports because the owner is not always inside
the restaurant.
with POS that is feasible for the company use and will develop fast, reliable and
the problems encountered by the company. This will make Habibis Grill more
efficient and consistent in providing a reliable and quality service for the
customers.
Conclusion
proposed system permits the business to execute activities and operations in the
more effective and efficient way. Several interviews and observation are done
S u m m a r y , C o n c l u s i o n , a n d R e c o m m e n d a t i o n 69
Habibis Grill's recording of the transaction is done manually, which make them
would be difficult to track the mistakes once it has been done. Another
downside of using the existing system is accounting of raw materials, which result
With comprehensive study of the company’s day to day transaction and their
inventory control. The proposed system would help resolve the problem areas of
Recommendation
Inventory System with POS is highly recommended for Habibis Grill to attain its
objectives and meet the competition with their competitors and the surrounding
totally solved.
printed records would be easily organized because the supervisor has a specific
S u m m a r y , C o n c l u s i o n , a n d R e c o m m e n d a t i o n 70
task and the owner has access on every record employee that is accountable
for.
further recommend training for the users of the computerized inventory system
or any errors and to be benefited by the new system to which the business had
Login Window - Upon opening the system the window will pop up and will
The Production Team orders, receives, and pays for the raw materials.
Input of the correct login credentials would then lead to the display of welcome
Price
When the supplier delivers the raw materials, the production team would
now input to the system the raw materials received, the quantity, and the unit of
measurement of the raw materials and their respective prices. The production
Total: 0.00
In case of spoiled materials, the production team would specify what raw
material and how many were spoiled with their designated unit of measurement
and price. The production team would also have to choose the option
A p p e n d i c e s 75
P.O. #
Total: 0.00
Once the raw materials are portioned by the production team, they will
input in the system how many materials and its designated unit of measurement
and prices, they are going to deliver to the restaurant. Purchase order number
.
A p p e n d i c e s 76
Cashiers are the ones who enter customer orders, collect payment from
Input of the correct login credentials would then lead to the display of
The cashier would select certain items that were ordered by the customer.
A p p e n d i c e s 78
In this window, the items ordered would appear, its quantity, price per
unit, and the total price. The subtotal would show below the ordered items.
The customer orders inputted by the cashier on the POS terminal will be
forwarded to the kitchen area which will be seen on the kitchen station monitor,
as shown above. The customer order shall be arranged chronologically, this will
enable the kitchen staff to know what order comes first, by tapping on the order
the ingredients needed will automatically be seen as shown in the picture and
once kitchen staff has completed the order, they would simply tap the
button.
A p p e n d i c e s 80
After the owner logs in, the homepage will be displayed showing panels
at the top containing tabs, namely, Home, User Accounts and Reports.
A p p e n d i c e s 81
Upon clicking the "User Accounts" tab, a list of all the other authorized users that
Included in the Owner's level of access is the authority to add another user
account the "Add User Account" button and to reset or delete existing accounts
HABIBIS GRILL
Upon clicking on the "Add User Account" button, a pop-up window will appear
with fields requiring the new user/employee's name and the employee's position.
After complete input of the necessary information, a new account will then be
HABIBIS GRILL
In case a user forgets his or her username or password, they may request
the owner to reset their account, allowing them to access their account by using
the default credentials. To enable the access using the default log in credentials,
the Owner, through his account, may click on the "Reset" button in line with the
specific user account. Wherein, a pop-up window will appear to confirm the
HABIBIS GRILL
On the other hand, a pop-up window will also appear on the screen once
the "Delete" button in line with the corresponding user account to confirm the
Upon clicking the "Reports" tab, a window will appear showing reports of
Discrepancy.
A p p e n d i c e s 86
Upon clicking the "Raw Materials" button on the previous window, the
Raw Materials Inventory will appear on the Reports tab. It contains the list of raw
about it like, Purchase Date, Beginning, Cost, Out, Shelf Life and Ending
Inventory. It would also indicate that there is an unused portion from a specific
day that should be consumed within the present day. The owner may also print
Upon clicking the "Finished Goods" button, the Finished Goods Inventory
will appear on the Reports tab. Clicking an item would show information about
the item like, Production Date, B.I. (Beginning Inventory), In, Out, E.I. (Ending
Inventory) and Shelf Life. It would show details about what went in and out the
finished goods inventory. The owner may also print such report by clicking on the
“Print” button.
A p p e n d i c e s 88
Upon clicking the "Sales" button, the Sales Report will appear on the
Reports tab. Clicking a specified month would show all transactions relating to
that month ,which can either be by day, week or month, and related
information such as the date of the transaction, the product code, the
description, quantity, price per item, and total. The owner can also search
directly in the search bar a specific date for easier detection of information, he
Upon clicking the "Purchase" button, the Purchases report will appear on
the Reports tab. Clicking a purchase order number would show information
regarding the purchase that took place. Information such as from whom the raw
materials were bought from and their designated address, the date of order, the
items ordered and their respective quantities and price, also the shipping fee
and grand total. The owner can also search specific purchase order numberin
the search bar which would help him find information faster, he may also print
appear on the Reports tab. Clicking an item would show information about the
item chosen, for example in the figure shown above, the owner has chosen the
raw materials item; upon doing so, the following information is given about the in
consistencies of the raw materials that has been recorded and the raw materials
manually counted. The owner can also search specific word that would help him
find information faster, he may also print such reports by simply clicking on the
“Print” button.
A p p e n d i c e s 91
Upon knowledge of the raw materials that have reached re-order level
the system would automatically generate a purchase order and would send the
Figure A.22 Owner's Account - Purchase Order for Daily Consumed Materials
+Add Line
For raw materials that are consumed daily, the owner need not wait for
the re-order level notification to order; he may make his own purchase order
right away by indicating the date, supplier information, purchase order number,
description of the raw materials together with the specific quantity and price. He
may also add additional lines if the given lines are insufficient for the order to be
generated by clicking on the “+Add Line” button bellow the table. After such
the system would automatically compute for the totals, and the owner would
either approve of the purchase order that he just made or he may save it as a
warning which will indicate which raw material has reached the re-order level
The materials needed window will be produced by the system. This will
show the materials that have reached its re-order level and the quantity to be
purchased.
A p p e n d i c e s 95
From the Materials Needed window, Purchase Order window will show.
The Purchase Order window shows the amount to be paid for the materials
needed to be bought.
A p p e n d i c e s 96
Once the purchase order has been approved, the approved purchase
Figure A.27 Secretary's Account - Raw Materials Received from Production Team
Total: 0.00
Upon receipt of packed raw materials from the production team, the
secretary will input the raw materials received, the quantity, and its
corresponding unit of measurement and prices. The secretary will also input the
This window will show if there are cancelled orders, the cashier will select
which item will be voided. Then, the secretary will approve to void the order by
Once the cashier has voided an order, a notification would appear to the
SAMPLE REPORTS
REFERENCES
Agrizor, Mark Angel; Apilis, Melody Grail; Bid-ing, Marilou; Dawey, Aldrake;
Manuel, Jeswin (2018). A Computerized Inventory System with Point of
Sale for The Cranberry Bakeshop. Baguio City: University of the Cordilleras
Burback, R. (1998). The Analysis Phase retrieved May 10, 2019 from
http://infolab.stanford.edu/~burback/watersluice/node4.html
Gartenstein, D. (2019). Just In Time Inventory Definition retrieved May 15, 2019
fromhttps://smallbusiness.chron.com/just-time-inventory-definition-
23475.html
Damatac, Jaco S.
237 Hillside, Baguio City
09277673990
[email protected]
OBJECTIVE
EDUCATION
Tertiary:
Bachelor of Science in Accounting Technology
University of the Cordilleras
Gov. Pack Rd., Baguio City
Secondary:
Saint Louis University Laboratory High School
Claro M. Recto St., Navy Base, Baguio City
2011-2015
Primary:
Mary Immaculate School Foundation
2005-2011
A p p e n d i c e s 107
Jabir AbdikafiEgal
North Sanitary Camp , B93 Baguio City.
09156033237
[email protected]
OBJECTIVE
EDUCATION
University:
Secondary:
Primary:
OBJECTIVE
EDUCATION
OBJECTIVE
EDUCATION
University:
Bachelor of Science in Accounting Technology
University of the Cordilleras
Governor Pack Road
Baguio City, 2600
2015-2019
Secondary:
Baguio City National High School
Governor Pack Road
Baguio City. 2600
2012-2015
Elementary:
Manuel L. Quezon Elementary School
Upper Session Road
Baguio City, 2600
2007-2012
A p p e n d i c e s 110
Yuarbange J. Agripa
12 Aguila St, DizonSubd. Baguio City
09613664483
[email protected]
OBJECTIVE
EDUCATION
University:
Secondary:
Primary: