Harvard Manage Mentor — PROJECT MANAGEMENT TOOLS

Project Charter Worksheet

Use this form to define the nature and scope of the project team’s work as well as management’s expectations for
results.

Part I. Executive Summary

What are the project’s objectives (deliverables)?
Handstar Inc. is an organization that has created an application that allows users to record their personal expenses on
their smartphone. Currently, the company plans to invest 1250 hours of software development time and costs totaling
$ 360,000 to associate its messaging application with the current calendar application.

Part II. Business Case

What is the business need that the project will address?
The founders of Handstar Inc. are worried about the competitiveness of the company because they have not been able
to update since the first launch. The founders want to develop the company's competitive edge and are leaders in the
market to attract and retain new customers.

What is the relationship between the project’s goals and the organization’s goals?
In most circumstances, the objectives of a project are integrated into the overall goal of an organization. Regarding
Handstar Inc., the company intends to improve the benefits for its users. As a result, administrators plan to launch a
project focused on integrating the company's calendar application into the messaging application. The project is
important in that it strengthens the potential of Handstar Inc. to become a leader in calendar and e-mail applications,
increasing the competitiveness of the company's services.
What are the benefits of the project to the organization?
 Increase the competitiveness of the organization's offers
 Get a leading position in email / calendar applications if the mentioned application results in moderate use of the
web
Part III. Project Definition
What is the mission of the project?
Integration of the Handstar Inc. messaging application into the current calendar application with an estimated budget
of $ 360,000 and 1250 hours of software development time.

What is the scope of the project?

By integrating Handstar Inc.'s messaging application into the current calendar application, users can enjoy a number
of benefits, including: For example, you can automatically enter data for an expected meeting with a received e-mail.

What is the expected period for the work?

Requirement gathering: 50 days
Preliminary analysis and design: 150 days
Complete design: 350 days
Development: 400 days
Testing and QA: 250 days
Launch: 50 days
What are the project’s major milestones?
Project Start: 24/10/2019 to 30/10/2019
Organization and preparation: 31/10/2019 to 30/11/2019
Project continuation: 1/12/ 2019 to 15/03/ 2020
Completion of the project: 16/03/2020 to 21/03/2020
What is the project’s budget?
The estimated budget is $ 360,000

What resources are available to the project team?

 Developers
 Capital expenditure
 Necessary equipment
 Production and Marketing Manager

What are the quality requirements for the project?

The project quality requirement includes the integration of the current calendar application into Handstar Inc.'s
messaging application to provide users with certain benefits.

What assumptions are being made about the project?

A large portion of the company's users will upgrade the new product immediately after it is launched. As a result, the
product is expected to earn $ 750,000 in the first year, but the product is expected to decline by 10% a year the following
year.

What are the project’s constraints?

The main limitations of this project are total time, scope and budget of the project.
Time: The project should be completed within 1250 hours of software development.
Budget: The project should not cost more than $ 360,000
Scope: The project should not go beyond integrating the company's calendar application into the messaging
application.
Part IV. Risk Assessment
In the table below, outline the risks associated with the project, their probability of occurrence, and their potential
impact.
Risk Probability Potential Impact Steps to Manage Risk
Cost going over budget medium This can cause a lot of 1. Create a specific plan
pressure in the 2. Follow the original plan
organization and the when running the project.
project can become out
of control due to an 3. In the event of an unforeseen
improper cost approach. event that may adversely
affect the Company's
performance, there is an
urgent need to inform
stakeholders and explain
 why additional resources
have been added.

Technological issues high This may affect the 1. Involve experts

progress of the 2. Take the time to find out
integration of the current how the technology and
Handstar Inc. calendar requirements of each
application into the application works
messaging application
and, in extreme cases, 3. Find out how to solve huge
lead to the end of the problems and what
project. alternative methods are
available.

Part V. Project Organization

In the table below, outline roles and responsibilities of project team members.
Team Member Name Role Responsibility
Xiaotan Project manager The person in charge of the whole project manages,
controls, coordinates and supervises the activities of
the project.
John Information Collector Responsible for data collection and market research
Jen Analyst Evaluated with the analysis of the data collected and
the establishment of a data backup.
Yem Programmer 1 Responsible for Application Development
Khan Programmer 2 Responsible for Application Development
Hui Tester Responsible for QA and Testing
Qing Recorder Responsible for Data Entry
Jenny Project Team member Attributed to the execution of the activity and the
1 creation of the desired result according to the initial
project plan and in relation to the project manager's
instruction
Luli Project team member 2 Attributed to the execution of the activity and the
creation of the desired result according to the initial
project plan and in relation to the project manager's
instruction
Micheal Project Sponsor Provide funding for the project
 References

Jack R. Meredith, S. M. (2014). Project Management In Practice, 5th ed. Hoboken, Pa: John Wiley & Sons, Inc.