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Education Management Information System

The document discusses Education Management Information Systems (EMIS), which are tools that collect, store, analyze, and disseminate education data to support management, planning, and decision making in education systems. An EMIS integrates human and computer processes to provide information to support all education department activities. It aims to provide timely, accurate data to inform decision makers, enable monitoring of goals, support resource allocation, and identify strengths and weaknesses in the education system. The success of an EMIS depends on reliable and integrated data, effective data use, and close cooperation with education planning functions.

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Afnan Ahmad
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298 views6 pages

Education Management Information System

The document discusses Education Management Information Systems (EMIS), which are tools that collect, store, analyze, and disseminate education data to support management, planning, and decision making in education systems. An EMIS integrates human and computer processes to provide information to support all education department activities. It aims to provide timely, accurate data to inform decision makers, enable monitoring of goals, support resource allocation, and identify strengths and weaknesses in the education system. The success of an EMIS depends on reliable and integrated data, effective data use, and close cooperation with education planning functions.

Uploaded by

Afnan Ahmad
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Education Management Information System (EMIS)

EMIS stands for “Education Management Information System”. In a very simple and
straightforward way it may be understood as “An Information System for Managers of the
Education System”

EMIS is a Tool for:


1. Data collection
2. Storage
3. Integration
4. Analysis
5. Dissemination

Specifically designed for use by planners and administrators to plan and administer education
system more efficiently and effectively.

EMIS is an integrated human and computer based process for providing all the information
needed to support all the activities of the education department including management,
planning and decision making.

EMIS is a Management Support Service and, it supports different users of education statistics

The main purposes of the EMIS


1. Providing information to all users to enable these users to conduct their different tasks
more efficiently
2. Enabling decision-makers to take better decisions and justifying them, based on
concrete information
3. Enabling planning and policy development to address objectively identified issues, set
quantified targets, and realistically estimate the resources required for implementing
plans and policies
4. Contributing to improving the efficiency of day-to-day operations of the education
system by providing relevant and reliable information
5. Support efficient monitoring of attainment of the stated education goals, by providing
complete, reliable and timely data.
6. Support planning, decision making, supervision and management.
7. Facilitate the efficient direction of resources to the needy areas and
eliminate/minimize wastage.
8. Accurate and reliable information
9. Diagnosis of weaknesses and strengths
10. Identification and Selection of priorities areas
11. Resource allocation

Role of an EMIS
1. Informing decision-makers
2. Provide analysed data relevant to the decision-making responsibilities of managers
3. Inform the managers about the problematic areas in education system
4. Provide information for managers to monitor progress towards achieving the
educational goals/objectives and targets
5. Providing planning information
1. Identifying issues to be addressed by planners
2. Supporting policy planning
3. Providing general planning information
4. Monitoring and evaluation information
6. Identify existing problems, for example
1. Repetition
2. Dropout
3. Girls’ Education,
4. Gender Disparity
7. Predict future problems based on projections of present tendencies, e.g.
1. Shortage of Classrooms,
2. Shortage of Teachers
8. Providing (numeric) information pertaining to the provision of education to decision
makers, planners and other internal or external users
9. Alerting managers and planners to existing or anticipated (projected) problems visible
from the EMIS data
10. Providing monitoring information
11. Providing information for speeches, press releases and similar purposes to managers
12. Supporting planning with data and projections

Efficiency of EMIS Depends on


1. Timely and Reliable Production of Data and Information
2. Data Integration and Data Sharing among Departments
3. Effective Use of Data and Information for Educational Policy Decisions
EMIS and Planning
1. Planning is another Management Support Service closely linked to the EMIS
2. Planning is – next to management – the most important user of EMIS information
3. Exaggerating a bit:
1. If Planning is done, ignoring available relevant EMIS information, the planning
becomes doubtful
2. If the EMIS information does not serve the needs of Planning, the EMIS is
irrelevant

4. Ideally EMIS and Planning are closely cooperating Management Support Services

Specific roles and activities of the district EMIS


Some examples:
1. Collecting, verifying and processing data provided by schools, ensuring
1. Completeness of the data:
1. All schools submit their questionnaires,
2. All questions are completed in all questionnaires,
3. No data have been omitted, e.g. all pupils are included, each teacher’s
data has been recorded, etc.
2. Correctness of the data:
1. The data are correct in all respects

2. Entering the data on computer, ensuring

1. completeness: all data are entered


2. correctness: the data are entered correctly

3.Verifying the completeness and correctness of the data

4.Ensuring the timeliness of the data collection and processing

Fulfilling the role of the EMIS in the context of the district


1. Providing information to district managers and planners
2. Supporting managers and planners in setting priorities
3. Supporting management in calculating the needs for resources and providing data for
the equitable distribution of resources
4. Providing data and information for the daily operations of the district office
Examples of planning and management information the EMIS should
provide
1. Pupil:teacher ratio

The number of pupils in a school, district, etc. divided by the number of teachers in that school,
district, etc. (A measure of the supply of teachers)

2. Progression (or pupil flow) rates

Promotion, repetition and school leaving (dropout) rates.

3. Intake and enrolment ratios

Proportion of the school entry age population enrolling in the first grade school (the choice of
enrolling in Kachi or Pakki must be taken into account) and Proportion of the school-age
population enrolled in school

4. Enrolment projections

Enrolments expected in the future according to previous trends – essential information for
estimating future needs in respect of schools, teachers, materials, etc.

5. Identification of specific needs

Specific schools with insufficient numbers of classrooms; individual schools with too few or too
many teachers, etc. – This need exists on the district level, not on the provincial level

What is not the role of the EMIS?


The utilisation of EMIS staff for duties beyond their role can have a negative impact on the
EMIS. Typical “problem areas” are:

1. Excessive participation in meetings and taskforces resulting from the EMIS’ good
knowledge of the statistics and the education system in general
2. Gap-filling: When the EMIS is not seen as a priority, staff is often assigned other duties
3. IT support: Due to their above-average competencies in IT, EMIS staff is often called
upon to assist with IT problems and to provide software support

Brief History of Khyber Punjab EMIS


1. Initiated under the USAID funded Management Unit for Study and Training (MUST)
Project in late 1980’s.
2. Properly established in 1990-91 in Directorate of Primary Education to cover Primary
Level Schools only.
3. Expanded to cover Secondary Schools also in 2002 after the merger of Primary &
Secondary Education under the control of Director E&SE.
4. Restructured in 2006 under the direct control of Secretary E&SE.
5. Up till now, 21 Annual Statistical Reports of Government Schools, 03 Statistical Reports
of Private Schools and one Statistical Report of Deeni Madaris.

Present Organizational Setup

Staffing Status of Punjab EMIS


Designation Sanctioned Working
S#

1 Director EMIS B-19 1 1

1 Deputy Director B-18 1 1

2 Assistant Director I (B-17) 1 0

2 Assistant Director II (B-17) 1 0

2 Assistant Director III (B-17) 1 0

2 Assistant Director IV (B-17) 1 1

6 Assistant Programmers for districts (B-16) 50 29

8 Computer Operators (B-12) (100122 90


for Districts and 2 for Provincial)

Total 178 122

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