Standard Operating

DOCUMENT DOC. NO SRSL/HLD/ /

Procedure

DEPARTMENT WAREHOUSE-LOGISTICS REV. NO. 00.00

Warehouse and Plant DATE 20.4.2012

TITLE
Logistics Operations PAGE NO 1-4

I. Purpose:
This procedure was established to provide guidelines for Warehouse and Plant Logistics guidelines tools.
II. Policy:
This procedure covers the whole process of Warehouse and Inplant Logistics working procedure.
III. Work Roles:
A. It is the role of the Department Head to initiate effective ways to carry out the functions of total logistics
procedure in plant operation.
B. It is the role of the Officers to carry out the guidelines subjected in this handbook.
IV. Work Guides:
A. Definition of Terms:
Implant logistic: The logistic maintained inside the plant.
Ware House: The Godown meant for storage of finished product.
Plant Logistic Officer: Is the person in charge to monitor, control & execute the activities related to
warehouse & plant logistics
Surveyor: The third party involved for transparent accounting of production, production & stock
monitoring.
Shaktiman Transport: It is the truck transport system utilized for transfer of sugar bags from production
point to godown & inters shifting between godowns.
Stacking: Arranging the Sugar bags in a layers.
Procedures:
1. Plant Logistics
a) Before receipt of the sugar production, check & ensure with Process Dept. the Grade wise materials to be executed.
b) Count Total production (Grade wise) and count damage bags for accounting net production in coordination with Process
dept. /Surveyors.
c) Before Grade/ Quality changeover ensure by getting valid Memo receipt from Process Dept. as a intimation of Grade d)
Bag Labeling to be verified (Mfg.& Exp.Dt. /Lot no./Grade)
e) Check for proper stitching of the bags.
f) Ensure the receipt of clean & dry bags at staking end from truck transport & belt lines.

g) Ensure with the Process in which line specified grade is coming.

h) Ensure with Surveyor / Process Operator that the platform of Shaktiman is clean &SIGNATURE
DESIGNATION fit for loading,WITH DATE
i) Inform Process head or shift in charge for any discrepancy in materials.
j)REVIEWED BY
Record the stoppage time against production and inform to shift person/Process head.

2.APPROVED
Time of Receiving at Warehouse
BY
a) Check & receive stock grade wise and shift wise with specific marking by Fgs.
ISSUED BY
 Standard Operating
DOCUMENT DOC. NO SRSL/HLD/ /
Procedure

DEPARTMENT WAREHOUSE-LOGISTICS REV. NO. 00.00

Warehouse and Plant DATE 20.4.2012

TITLE
Logistics Operations PAGE NO 1-4

b) Planning for Grade wise stacking in proper location. Before stacking ensure the stacking area is clean & dry, lay plastic
sheets in the areas and clean the spillage/damage after stacking by stacking labours. Stacking of 1st layer should be of 25
height, then divide.

c) Ensure that during Tiffin time work should continue by alternate peoples to restrain time.[Contractor should measure the
manpower]
d) Guide the contractor supervisor to present in warehouse without any fail in each shift all the time to carryout smooth
operations in FGS.
e) Stacks should be arranged in (chokra) pallet pattern for safe stacking & easy counting of bags.
f) Check the bag marking properly (Mfg.& Exp.Dt. /Lot no./Grade)
g) Keep materials with FIFO basis/Lot No. wise with easy accessibility.
h) Arrange for proper stacker in respective godowns to keep inventory by stacking labours.
i) Check the physical condition & stitching of the bag. Damage bags to be counted and send for reprocess.
j) Clearing the Damage bags in coordination with FGS labors and store at designated place for reprocessing.
k) Check & control the movement of Truck/Shaktiman inside of the FGS (Avoiding dirty/Damage of warehouse & Bags)
l) Check & reduce the damage by labours at the time of staking & all other FGS activity.
m) During lot making stacker arrangements to be planed & executed with the help of labour assigned for the work without
time loss & safe working condition.
n) Maintaining cleanliness & dryness of the Warehouse.

3. Time of Despatch
a) Prior to loading ensure the cleanliness of Truck/Contr. which is pre-inspected by transporter, surveyor and security.
b) Proper planning for placement of Trucks/Contr. with sufficient loading point for effective & efficient loading operations.
c) Follow the D.O. (delivery order) and load the materials as per grade and quantity.

d) Ensure the Quality of the dispatching material / Pre inspection required at the time of dispatching materials in coordination
with QC dept.
e) Booking of labours to be given upon projection of despatch from Sales.
f) During despatch first priority will be to execute the broken lot/materials first and then move to other lots.
g) Never make a interruption while dispatch from stacks otherwise tonnage will be deducted.[Total responsibility is
contractor’s]
h) Number of points to be increased in case of excess despatch. (like rake and containers)
i) Before loading check the availability for accessories (like - corrugated sheet, old cloth, bopp tape) in warehouse stores.
J) Check & ensure to do not load dirty, slack & torn bags.
k) Do not load last (bottom) layer bags in Export consignment. In Domestic it may consider from case to case basis.
l)Check and ensure Gross & Net weight. DESIGNATION SIGNATURE WITH DATE
m) Segregate and keep separate space for cut & torn bags in time of loading by loading labours and send for reprocess.
n)REVIEWED BYMinimum 6-8 persons should be in gang to load the vehicles as per requirement for efficient loading
Ensure that
operation.
APPROVED BY
o) During loading at any place stacker may be used and that has to be pulled by the labours, also loading can be done
directly from stack. It will be supervised by contractor’s supervisors.
ISSUED BY
 Standard Operating
DOCUMENT DOC. NO SRSL/HLD/ /
Procedure

DEPARTMENT WAREHOUSE-LOGISTICS REV. NO. 00.00

Warehouse and Plant DATE 20.4.2012

TITLE
Logistics Operations PAGE NO 1-4

p) During operation 1 person each should be deployed for mechanical and electrical problems.
q) Over weight vehicle should be transshipped to another vehicle for cross check. Tonnage will be paid by company to
labours, if number of bags found correct, else deduct tonnage.
r)Corrugated sheet should be given in container despatch and in export vehicle.
s)Gunny bags should be kept before loading to clean the bare foot to avoid dirt.
t) In case of Export Containers - sealing should be made at warehouse premises with a copy of record by Security and
CHA.Officer will monitor the things during this activity.
u) open the warehouse doors only when in use otherwise keep them in close condition to avoid illegal movement &
moisture, dust ingression.

4. Repairs & Maintenance

a) Repairing of accessories like tyre, tube filing or any damage officer should co ordinate to respective dept. to get it
repaired.
b) Check all the stackers and conveyors belts is within operation or not.
c) Ask for repair if break down occurs and fix a routine for maintenance of accessories used in warehouse.
d)All doors of warehouse to be monitored for proper closing, any difficulties contact the department for repairs.
e) Any civil related jobs reqd.for warehouse purpose should be informed to Manager of that dept.urgently.

5. Weighbridge Operation
a) Check & confirm all Weigh Bridge condition & tolerance limit in the beginning of each shift.
b) Before weighment check WB in zero mode & Truck No, Qty., Grade etc.with DO.
c) Before weighment check & ensure Driver/Helper must be out side of the cabin (By Security).
d) Before weighment check unwanted materials like water, sand, stone etc.inside of the Driver's Cabin/Platform.(By
Security)
e) Check & ensure the truck in middle position & tolerance limit of WB.(By Security)
f) Ensure presence of Security in Weigh Bridge in each shift in coordination with Security officer.
G Don't weight in heavy rain or storm & incase of any wet truck must be mention in weighment slip.
h) Clean surface of weighbridge platform in every month.
i) Penalty should be given to transporter and driver if any damage or forgery found.
j) Inform FGS head or higher officials for any discrepancy.

6. Entry/Exit Checking
a)Before enter into the plant check & confirm all Vehicle & advice to go in right place/location.
b) All vehicles must be registered with Truck No.DO No.Qty, Date & in-out time.
c) Maintain separate register for Container, Truck & Molasses Tanker & Stock transfer in & out time.
d) Before entry check Safety Shoes, Helmet, and Driving Licenses, RC book, Explosive, Pollution Certificate & the validity
date. DESIGNATION SIGNATURE WITH DATE
e) Before releasing of vehicle check with proper documents & driver's cabin.
REVIEWED BY
f) Inside the Plant Truck movement control by the Security.

7.APPROVED BY
MIS/Documentation
a) Tonnage should be certified everyday by Fgs in coordination with contractor’s supervisor.
ISSUED BY
 Standard Operating
DOCUMENT DOC. NO SRSL/HLD/ /
Procedure

DEPARTMENT WAREHOUSE-LOGISTICS REV. NO. 00.00

Warehouse and Plant DATE 20.4.2012

TITLE
Logistics Operations PAGE NO 1-4

b) MIS report, Log Book, Despatch Report, and Production Report should be prepared in each shift to match inventory.
c) Stocks should be prepared everyday and keep planned for Audit with QC and Internal Auditor.
d) Whenever stack is completed stocks should be taken by QC jointly with FGS and cover it by plastics.
e) Process bills to Accounts/Head submitted by contractors against valid Purchase orders.

8. Safety
a) Proper safety shields to be weared while entering the warehouse.
b) Follow the safety rules while operation takes place in warehouse.
c) Building stacks and despatch from the stacks safety procedures to be followed by the labours and make
awareness to the contractor authorities from zero accident.
d)Proper sign boards to fix up to make aware of how important is human life.
e) Security should be present in the warehouse to control the safety rules.
f) Transporter authorities, contractor and labours should abide the laws of safety in warehouse.
g) Chewing of tobacco, cigarette, bidi or any other addiction Leeds to material safety and plant safety.
So these kinds of articles are strictly banned inside FGS / plant.

DESIGNATION SIGNATURE WITH DATE

REVIEWED BY
APPROVED BY

ISSUED BY