PATAWARAN, ALESSANDRA D.

G12-04TRM
MRS. JONNALYN B. APSAY

1. ADVANCED WORD PROCESSING

WORD PROCESSOR - is an electronic device or computer software application that
performs the task of composing, editing, formatting, and printing of documents
EXAMPLES OF WORD PROCESSORS :
 OPENOFFICE WRITER
 LIBREOFFICE WRITER
 POLARIS OFFICE
 KINGSOFT WRITER
 WORDPERFECT
 WORDPAD
 MICROSOFT WORD
MICROSOFT WORD - is a word processor developed by Microsoft. It was first released
on October 25, 1983. It is also known as MS Word.

SOME FEATURES OF MS WORD:

AutoCorrect – corrects common spelling errors as well as capitalization mistakes
AutoFormat – applies formatting to text, e.g. number listing, bullet, hyperlinks
Grammar Checker – proofreads documents for grammar, writing style, sentence
structure errors and reading statistics
Template – a document that contains the formatting necessary for a specific document
type
Thesaurus – provides synonyms for a word in a document
Tables – organize information into rows and columns
Mail Merge – a feature that allows you to create a document and merge them with
another document or data file
Text Wrap – adjusts how the image behaves around other objects or text

Keyboard Shortcuts in Word Processing Software

Ctrl + A – Select All

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Ctrl + B – Bold Text
Ctrl + C – Copy Text
Ctrl + D – Show Font Dialog Box
Ctrl + E – Align Text to Center
Ctrl + F – Display Find Dialog Box
Ctrl + G – Display Go To Dialog Box
Ctrl + H – Display Replace Dialog Box
Ctrl + I - Italicize Text
Ctrl + J – Justify Text
Ctrl + K – Create a hyperlink
Ctrl + L – Align Text to Left
Ctrl + M – Tab
Ctrl + N – Create a new document
Ctrl + O – Open a document
Ctrl + P – Display Print dialog box
Ctrl + R – Align Text to Right
Ctrl + S – Save a document
Ctrl + U – Underline Text
Ctrl + V – Paste a copied text
Ctrl + X – Cut a selected Text
Ctrl + Y – Redo the last undone action
Ctrl + Z – Undo the last action
Home Tab - allows you to change document settings, such as the font properties,
adding bullets or a numbered list, adjusting styles, and other common features
Text Alignment - Left - Right - Center - Justified
Insert Tab - is used to insert different features such as tables, pictures, clip art, shapes,
charts, page numbers, word art, headers, and footers into a document.
Page Layout Tab - refers to the arrangement of text, images, and other objects on a
page

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Page Sizes - Short (Letter) – 8.5” by 11” - Long (Folio) – 8.5” by 13” - A4 - 8.27“ by
11.69"
Page Orientation - Portrait - Landscape

Image Placement
In Line with Text - This is the default setting for images that are inserted or integrated
in a document.
Square - This setting allows the image you inserted to be placed anywhere within the
paragraph with the text going around the image in a square pattern like a frame.
Tight - This is almost the same as the square setting, but here the text “hugs” to the
general shape of the image.
Through - This setting allows the text on your document to flow even tighter, taking the
contour and shape of the image.
Top and Bottom - This setting pushes the text away vertically to the top and/or the
bottom of the image so that the image occupies a whole text line on its own.
Behind Text - This allows your image to be dragged and placed anywhere on your
document but with all text floating in front of it.
In Front of Text - This setting allows your image to be placed right on top of the text as
if your image was dropped right on it.

2. MS WORD KINDS OF MATERIALS2

Kinds of Materials:
1. Pictures. Generally, these are electronic or digital pictures or photographs you
have saved in any local storage device.
a. .JPG/JPEG
This is pronounced as “jay-peg“ and is the short form of .jpeg or Joint
Photographic Experts Group. Like all the rest of the image file extensions, it
identifies the kind of data compression process that it uses to make it more
compatible and portable through the Internet. This type of image file can support
16.7 million colors that is why it is suitable for use when working with full color
photographic images. Unfortunately, it does not support transparency and
therefore, images of this file type can be difficult to integrate in terms of blending
with other materials or elements in your document. But if you are looking for the
best quality image to integrate with your document then this is the image file type

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 for you. .JPG does not work well on lettering, line drawings, or simple graphics.
.JPG images are relatively small in file size.
b. .GIF
This stands for Graphics Interchange Format. This type of image file is
capable of displaying transparencies. Therefore, it is good for blending with other
materials or elements in your document. It is also capable of displaying simple
animation. Apparently, this may not be too useful on a printed document but if
you are sending documents electronically or through email, or even post
documents into a website, then this could be quite impressive. The downside is
that it can only support up to 256 colors so it is good mostly on logos and art
decors with very limited, and generally solid colors. .GIF is much better for logos,
drawings, small text, black and white images, or low-resolution files.
c. .PNG
This is pronounced as “ping“. It stands for Portable Network Graphics. It
was built around the capabilities of .GIF. Its development was basically for the
purpose of transporting images on the Internet at faster rates. It is also good with
transparencies but unlike .GIFs, it does not support animation but it can display
up to 16 million colors, so image quality for this image file type is also remarkably
improved. .PNG allows the control of the transparency level or opacity of images.
2. Clip Art. This is generally a .GIF type; line art drawings or images used as
generic representation for ideas and objects that you might want to integrate in
your document.
3. Shapes. These are printable objects or materials that you can integrate in your
document to enhance its appearance or to allow you to have some tools to use
for composing and representing ideas or messages.
4. Smart Art. Generally, these are predefined sets of different shapes grouped
together to form ideas that are organizational or structural in nature. If you want
to graphically represent an organization, process, relationships, or flow for
infographic documents, then you will find this easy and handy to use.
5. Chart. Another type of material that you can integrate in your Word document
that allows you to represent data characteristics and trends. This is quite useful
when you are preparing reports that correlate and present data in a graphical
manner. You can create charts that can be integrate in your document either directly
in Microsoft Word or imported from external files like Microsoft Excel.
6. Screenshot. Sometimes, creating reports or manuals for training or procedures
will require the integration of a more realistic image of what you are discussing on
your report or manual. Nothing can get you a more realistic image than a
screenshot. Microsoft Word even provides a snipping tool for your screen shots so

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 you can select and display only the part that you exactly like to capture on your
screen.

3. MAIL MERGE USING WINDOW 72

A. Mail Merge – a feature that allows you to create documents and combine or merge
them with another document or data file.
Two Components of Mail Merge:
1. Form Document
The document that contains the main body of the message we want to convey or
send.
The first component of our mail merged document is the form document. It is
generally the document that contains the main body of the message we want to convey
or send. The main body of the message is the part of the form document that remains
the same no matter whom you send it to from among your list.
Also included in the form document is what we call place holders, also referred to
as data fields or merge fields. This marks the position on your form document where
individual data or information will be inserted. From our sample document, the place
holders are denoted or marked by the text with double-headed arrows (<< >>) on each
side and with a gray background. On a printed standard form, this will be the underlined
spaces that you will see and use as a guide to where you need to write the information
that you need to fill out. In its simplest form, a form document is literally a “form” that
you fill out with individual information. A common example of a form document is your
regular tax form or application form.

2. List or Data File

This is where the individual information or data that needs to be plugged in
(merged) to our form document is placed and maintained.
The second component of our mail merged document is the list or data file. This
is where the individual information or data that needs to be plugged in (merged) to the
form document is placed and maintained. One of the best things about the mail merge
feature is that it allows data file to be created fro within the Microsoft Word application
itself, or it gets data from a file created in Microsoft Excel or other data formats. In this
way, fields that needed to be filled up on the form document can easily be maintained
without accidentally altering the form or main document. You can also easily add,
remove, modify, or extract your data more efficiently by using other data management
applications like Excel or Access and import them in Word during the mail merge
process.

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B. Label Generation
Included in the mail merge feature on Microsoft Word is the Label Generator. It
just makes sense that after you print out your form letters, you will need to send it to
individual recipients in an envelope with the matching address printed directly on the
envelope or on a mailing label to stick on. By using virtually the same process as a
standard mail merge, Microsoft Word will print individual addresses to a standard form
that it has already pre-formatted. Simply put, it creates a blank form document that
simulates either a blank label or envelope of pre-defined size and will use the data file
that you selected to print the information, typically individual addresses. So even in
generating labels, the two essential components of creating a merged document are
present: the form document and the data file. Only in this case, you did not have to type
or create the form document yourself because it was already created and pre-formatted
in Microsoft Word. All you need to do is select the correct or appropriate size for the
label or envelope and select the data file that contains the addresses (data) to be
printed. You can also preview your merged labels before printing if you want to.

REFERENCES:
1. Oxillo, M.J. (2017, Nov 24) Advanced Word Processing Skills - Empowerment
Technologies Retrieved from https://www.slideshare.net/markjhonoxillo/empowerment-
technologies-advanced-word-processing-skills

2.(L3 Advanced Word Processing Skills, 2018)

https://drive.google.com/file/d/1gFZRasuoLJJnuUyk72d37ZMigtdmyLja/view

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