London

 Office     Hampshire  Office  

Holland  House,     Worting  House,  
1-­‐4  Bury  Street,     Suite  19-­‐21,  
Gherkin  Piazza,     Basingstoke,  
EC3A  5AW     RG23  8PY  
 
 

GOODS INWARDS INSPECTION

 
 
 
Document No: QAP009
 
 
Revision:     A  
 
 
Author:     Quality  Services  
 
 
Approval:      
 
 
Date:     01/05/17  

 
 
   
CONFIDENTIALITY  
 
This  document  is  the  property  of  Grant  Walker  Engineering  and  as  such  
cannot  be  reproduced  or  altered  in  any  way  without  the  written  permission  
of  the  Company.    However  relevant  parts  of  this  manual  will  be  made  
available  to  existing  and  potential  customers  upon  their  written  request.  

                                         Page  1  of  3                                                                    Doc.  No:  QAP009  

    Revision  A  
  COMPANY  CONFIDENTIAL   Date:  01/05/2017  
London  Office     Hampshire  Office  
Holland  House,     Worting  House,  
1-­‐4  Bury  Street,     Suite  19-­‐21,  
Gherkin  Piazza,     Basingstoke,  
EC3A  5AW     RG23  8PY  
 

Summary

To ensure that the quality of products and materials received to site in support of contract
requirements is verified where applicable.

Responsibility:

The Project Manager in conjunction with site employees shall be responsible for compliance
with the requirements of this procedure and the resolution of any queries that may arise.

Procedure:
1. On receipt of products or components in response to an agreed requisition, whose
quality needs verification, they shall be placed into quarantine or identified by means of a
label, to prevent their use prior to inspection clearance. Any carriers documentation shall
be signed off “Goods Received Uninspected” to allow release of carrier.
2. If the products are required for immediate use without the benefit of inspection,
agreement shall be obtained from the Project Manager, who will arrange their clearance
at a suitable point during use.
4. All incoming products and materials shall be checked against the incoming delivery
documents.
5. If any non-conformance is found during incoming inspection, it shall be recorded on the
incoming delivery documentation. The non conforming goods will be identified with
respect to the perceived non conformance and placed in Quarantine and the Project
Manager notified.
6. The Project Manager shall discuss the non conformance with the supply source
regarding a solution with minimal effect on the project timeline.
7. If this is not possible actions as detailed in QAP014 [Non Conformance Procedure] shall
be undertaken.
8. Following clearance of incoming goods, the delivery note shall be signed off and the
purchase ledger within drop box updated to signify acceptance.
9. The delivery documents shall be forwarded to the accounts department who will cross
reference them against the purchase requisition to ensure compliance. Any anomalies
shall be referred to the Project Manager for resolution.
10. All goods inwards inspections shall be in accordance with the attached process flow
chart.

Records:

Records of incoming inspection clearance shall be maintained within the Project

Management System in Drop Box.

                                         Page  2  of  3                                                                    Doc.  No:  QAP009  

    Revision  A  
  COMPANY  CONFIDENTIAL   Date:  01/05/2017  
London  Office     Hampshire  Office  
Holland  House,     Worting  House,  
1-­‐4  Bury  Street,     Suite  19-­‐21,  
Gherkin  Piazza,     Basingstoke,  
EC3A  5AW     RG23  8PY  
 

Delivery of Products to
Site Goods Inwards Inspection

Product to Be
Acceptable Inspected Against Non Conformance Found
Delivery Note

Project Manager to
Sign Off Delivery Note
Review Non
to Signify Acceptance
Conformance

Non Conformance Is Simple Solution

Update Purchase
Available with Supplier
Spread Sheet in Drop Yes No
within Project Time
Box
Line

Notify Accounts to
Delivery Note to Head Contact Supplier and
Prevent Invoice
Office Accounts Arrange Rectification
Payment

Accounts to Check Quarantine Non

Delivery Documents Rectified Components Conforming Goods to
Against Purchase to Site Prevent Their Use
Requisition

Refer to Non
Conformance
Accounts To Hold Rectified Components
Procedure
Invoice Payment Accepted
[QAP014]

Invoice Cleared

                                         Page  3  of  3                                                                    Doc.  No:  QAP009  

    Revision  A  
  COMPANY  CONFIDENTIAL   Date:  01/05/2017