Business Process Definition

Prepared By

Steve Nipper

Version 1.1

8/20/2019 4:24 AM
 Rowe’s IGA
Business Process Definition

Table of Contents
BUSINESS PROCESS DEFINITION............................................................................................. 4
BRDATA – UC001 – VENDOR CATALOG IMPORT .........................................................................................4
BRDATA – UC002 – VENDOR CATALOG EXPORT .........................................................................................6
BRDATA – UC003 – EXPORT TO POS ......................................................................................................8
BRDATA – UC004 – HOST-TO-STORE COMPARE ........................................................................................9

Vendor Catalog Import_v1.0 Confidential

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Version History
Version Description Date Author
1.0 Initial Draft 9/12/2013 10:18 AM Steve Nipper
1.1 Add Host-to-Store Compare 9/12/2013 11:15 AM Steve Nipper

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Business Process Definition

Business Process Definition

BRdata – UC001 – Vendor Catalog Import

Scope: Process to import vendor catalog adds/changes

Trigger: A file has been received from a vendor with new items or changes

Prerequisite: Vendor is already setup in BRdata

Context: None

Import Catalog:
 Click on [BRdata Host] on the tool bar
 Select [Pre-Process Batch File] from the menu
o Wait for the pre-process grid and date window to open
 Select the date range to display the current pre-process batches
 Click on the [Import] button on the tool bar
 Select [Import Excel File]
o Additional file types can be selected as necessary
 Key a batch number into the [Number] field and the vendor’s name into the [Description] field
then click on [Ok]
 Check the [Excel Spreadsheet] button
 Check the [Drag and Drop box
 Key “2” into the [Begin Row] field
 Click the search button beside the [Default Vendor] field
 Key the first 3 characters of the vendor name into the [Search] field then press the tab key
 Select the vendor for the catalog being imported
 Click on the [Open Import] button
 Select the vendor’s file from the directory it has been saved in and click on [Open]
 The [Import Fields] window will appear
 Select and drag the following fields to the corresponding destination fields”
 MFG Number => UPC/PLU Code
 Case Pack => Case Pack
 Size => Size Alpha
 Product Description => Long Description
 Product description => POS Description
 Case Cost => Case Cost
 If the UPC has a “Check Digit” click on the [Options] tab then check the [UPC Has Check Digit]
box
 Click on the [Accept] button on the tool bar
 The [Import Was Successful] window will appear; Click on [Ok]
 Click on the [Search] button on the tool bar
 The [Current Date] and [Unapplied Batches Only] will be pre-selected; click on [Ok]
 The new batch will be displayed in the grid
 Double click on the batch. The [No stores have been selected for the batch] window will appear;
click on [Ok]
 Click on the [Check All] button at the top of the [Store Selection] window
 Click on the [Select] button at the top of the [Store Selection] window
 Click on the [Check All] button at the bottom of the [Store Selection] window
 Click on the [Accept] button at the top of the [Store Selection] window
 Review data for errors. To make corrections highlight the row(s) to be updated then click on the
[Update] button on the tool bar.

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 Make all necessary corrections being sure to click on the [Update] box beside each column to be
changed then click on [Ok]
 Once all correction have been made click on the [Exit] button on the tool bar
 End of import catalog process

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BRdata – UC002 – Vendor Catalog Export

Scope: Process to apply and export vendor catalog adds/changes to stores

Trigger: A file has been imported

Prerequisite: A file has been reviewed and corrections made as necessary

Context: None

Export Catalog:
 Click on [BRdata Host] on the tool bar
 Select [Pre-Process Batch File] from the menu
 Wait for the pre-process grid and date window to open
 Select the date range to display the current pre-process batches
 Highlight the desired batch and click on the [Apply Items] button on the tool bar
 The [Apply Batches?] window will appear; click on [Yes]
 The [Apply Batch XXX Dated XX/XX/XXXX] will appear; click on [Yes]
 The [Applying Batches] status window will appear; wait for completion
 The [Applied Batch XXX Dated XX/XX/XXXX] will appear; click on [Ok]
 The [Selected Batches Has Been Applied] will appear; click on [Ok]
 The [Applied To BRD] column in the grid will display a “Y”
 Click on the [Exit] button on the tool bar
 Click on [BRdata Host] on the tool bar
 Select [Batch File] from the menu
o Wait for the pre-process grid and date window to open
 Select the desired date range to be displayed on the grid and click on [Ok]
 Highlight the desired batch and click on the [Store Select] button on the tool bar
 Check the stores that the batch is to be exported at the top of the [Store Selection] window
o Do not check the [Zone ‘A’ Prices] box
 Click on [Select] at the top of the [Store Selection] window
 Click on [Check All] at the bottom of the [Store Selection] window
 Click on [Accept] at the top of the [Store Selection] window
 Click on the [Exit] button on the tool bar
 Click on [BRdata Host] on the tool bar
 Select [View-Apply Future Prices] from the menu
o Wait for the [Price, Cost, Allowance Search] window to open
 Select the desired date range to be processed
 Click on the [Select[ button beside [By Batch] field
 Highlight the desired batch to be processed and click on [Ok]
 The [Process Selected Batches] window will appear; click on [Yes]
 Click on [Ok at the bottom of the [Price, Cost, Allowance Search] window
 Wait for price and cost records to load into the grid
 Highlight all of the prices records in the top grid then click on the [Apply Prices] button on the
tool bar
 The [Apply Prices?] window will appear; click on [Yes]
 Wait for all prices to be applied; once complete click on [Ok]
 Highlight all of the costs records in the bottom grid then click on the [Apply Costs] button on the
tool bar
 The [Apply Costs?] window will appear; click on [Yes]
 Wait for all costs to be applied; once complete click on [Ok]
 Click on the [Exit] button on the tool bar
 Click on [BRdata Host] on the tool bar
 Select [Export Batches] from the menu
o Wait for the [Export Batches] window to open
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 Click on the [Select Batch] window

 Select the desired date range and click on [Accept]
 Check the box beside the desired batch to process and click on [Accept]
 Click on the [Store Selection] button on the tool bar
 Click the [Check All] button at the bottom of the store selection window then click the [Accept]
button at the top of the store selection window
 Click on the [Export Batches] button on the tool bar; wait for the batches to be exported
 As the batches are being exported the status of each store can be viewed in the status window
 The [Export Process Completed] window will appear; click on [Ok]
 Click on the [Exit] button on the tool bar
 End of

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BRdata – UC003 – Export to POS

Scope: ???

Trigger: ???

Prerequisite: ???

Context: ???

Export to POS:

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BRdata – UC004 – Host-to-Store Compare

Scope: Perform host-to-store retail price compare

Trigger: Correct prices at the stores

Prerequisite: None

Context: None

Create Host Compare File:

 Click on [BRdata Host] on the tool bar
 Select [Batch File] from the menu
 The [Date Selection] will appear; click on [Ok]
 Click on [Create Batch] on the tool bar
 Select [AAM Batch Query] from the menu
 Key a batch number into the [Starting Batch#] field then click on [Ok]
 Check [Main Vendor]
 Click on the [Vendor Search] button
 Select all vendors to perform the comparison
 Click on [Accept]
 Click on [Search]
 Once complete click on [Ok]
 The query window will open; click on [Check All] then click on [Ok]
 The [Creating Batch] window will open; once complete click on [Ok]
 The new batch will be displayed in the grid
 Click on [Exit] on the tool bar
 Click on [BRdata Host] on the tool bar
 Select [Export Item File and Labels] from the menu
 Click on the search button beside the [Selected Stores] field
 The [Store Selection] window will appear; check the stores to be exported to and click on
[Accept]
 Click on the [By Batch] option; the [Date Selection] window will appear; select a date and click
on [Ok]
 Highlight the desired batch and click on [Ok]
 The [Process Selected Batches] window will appear; click on [Yes]
 Click on the [Export] tab
 Check the [BRdata File Format] option
 The file directory window will appear; name the file hostxxxx.txt
 The xxxx is the store number
 Click on the [Process] button on the tool bar
 Once complete click on [Ok]
 The text file will be placed into the following directory: C:\brdata\hostxxxx.txt
 Click on [Exit] on the tool bar
Note: At this point the file must be transferred to the store via electronically or via cd or USB
drive and placed on the G:BRdata drive
Once the file is saved to this directory at the store proceed to following steps:

Preform Host-to-Store Compare

 Click on [BRdata Host] on the tool bar
 Select [Host-Store Compare] from the menu
 The [Date Selection] will appear; click on [Ok]
 Select a batch and click on [Ok]
 Select the store number being compared
 Uncheck the [Print Discrepancy Report]
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 Check the [Compare BRdata File Format]

 Check [BRdata] beside the [Create Batches to Apply Changes From] label
 Click on [Ok], review the file name and date, if correct click on [Yes]; once complete click on the
[Finish] button on the tool bar
 Go to the [Batch File] option to view the batch
 Once the batch is open it can be exported to Excel via the [Details] option on the tool bar

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