Professional Inspection of Fuel Infrastructure

and Flammable Dangerous Goods Stores

Practitioner Guide 06/12

Estate Management

Document Aim:
This Practitioner Guide sets the Ministry of Defence (MOD) Standard for the inspection of fuel infrastructure
and flammable dangerous goods stores.

Document Synopsis:
This document provides procedural guidance on the maintenance, inspection and testing of fixed mechanical
and electrical equipment installed at petroleum installations on MOD estate. It is not a technical guide on the
practical aspects of maintenance, inspection and testing of such installations, which is left to the professional
skills and judgement of Competent Person(s) undertaking the work.

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 Document Information

DIO Sec Strategy & Policy Sponsor: Robin Date of Issue: 8 January 2013
Cawthorne
Contact if different from above Sponsor:

Mark Spooner BSC (Hons) CEng FIMechE

Head Mechanical and Fuels Infrastructure Team, Professional and Technical Services, Hard FM
Defence Infrastructure Organisation
Kingston Road, Sutton Coldfield, West Midlands, B75 7RL

MOD telephone: 9205 314 238 5835 Telephone: 0121 311 Fax: 0121 311 3636
Mobile: 0777 1913211│Email: [email protected] │Website: www.mod.uk/DIO

Who should read this: DIO, Top level Budget Holders, Maintenance Management Organisations,
Private Finance Initiative Contractors, Regional Prime Contractors, Stand Alone Prime Contractors,
Specialist Principal Support Providers, DIO Specialist Term Consultants and Site Estate Authority
Teams

When it takes effect: Immediately When it is due to expire: When Rescinded

Equality And Diversity Impact Assessment

This policy has been Equality and Diversity Impact Assessed in accordance with the Department’s
Equality and Diversity Impact Assessment Tool against:

Part 1 Assessment Only (no diversity impact found).

Document Name: Professional inspection of fuel infrastructure and flammable

dangerous goods stores on MOD Property
Version No: 2.0
Version Date: 8 January 2013
Author: Mark Spooner on behalf of the Practitioner Guide Working Group
Reviewed By: Practitioner Guide Working Group
Review Date: 25 September 2012

Date Issued Version Author Reason for Change

26 November 2012 1.0 Mark Spooner Document replaces the following documents:
PG 01/09 - Inspection of fuels infrastructure and
flammable goods facilities
TB 99/23 -The Assessment of Small Bore Buried
Steel Fuel Lines.
8 January 2013 2.0 Mark Spooner DWFS 05 replaced by Practitioner Guide 04/12
DWFS 07 replaced by Practitioner Guide 05/12

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Foreword

This Practitioner Guide here after known as the guide is published by Defence Infrastructure Organisation
(DIO) for application across all areas of the MOD and replaces Practitioner Guide 01/09. The Guide is
mandated for all contracts let after publication of this document. For existing contracts, no work involving
expenditure on any MOD account is to be entered into without prior authority from the appropriate MOD
officer for that location or facility.

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CONTENTS

1. Introduction

2. Types of fuel installations to be inspected

3. Structure of the inspection

4. Visual inspection of the installations

5. Inspection of maintenance records & supporting information

6. Assessment of historical data from non-destructive examinations

7. Reporting

8. Qualifications of the inspector

Annex A – References
Annex B – The assessment of underground and mounded single skinned steel tanks
Annex C – Buried steel fuel pipelines: coating condition and cathodic protection monitoring
Annex D – Standard report for the Professional Inspection of Fuel Infrastructure and Flammable
Dangerous Goods Stores
Annex E – MMO Ancillary Tank Installation Declaration
Annex F – Ancillary Installations Asset List
Annex G – Small Bore Buried Steel Fuel Pipeline Assessment
Annex H – Flammable Dangerous Goods Store (FDGS) Asset List
Annex I – Pre-Inspection Site Check List

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INTRODUCTION

1. The MOD operates a range of fuel infrastructure which is maintained by Maintenance Management
Organisations (MMO) under contract. An annual professional inspection of fuel facilities is mandatory within
these contracts in order to comply with the requirements of JSP 317 – Joint Service Safety Regulations for
the Storage and Handling of Fuels and Lubricants as the professional inspection is an integral element of the
Licensing and Fuel Safety Assurance Assessment (FSAA) regime.

2. This professional inspection shall be annual and its purpose is to:

a. Confirm that all currently applicable legislation and legal requirements are adhered to.

b. Confirm that there is a maintenance management system in place (with details) and that the facilities are
being maintained to the appropriate standard.

c. Provide a report based on a thorough visual inspection of the facilities.

d. Review non-destructive examination data to ensure appropriate future actions are programmed as part of
the asset management strategy.

e. Confirm that the installations can continue to be used until the next annual inspection or to precisely define
the actions required in order for the installations to continue to be used.

3. It should be noted that this annual professional inspection does not include the evaluation of operating
procedures or fuel quality checks, and therefore in no way provides assurance that these practices are being
suitably carried out.

4. The Fuel and Gas Safety Regulator (FGSR) (which is a specialist group located in the Defence Safety and
Environment Authority (DSEA)) is responsible within the MOD for awarding permission to operate fuel
installations and may issue licences for a period of up to one year contingent on the status of the installations
defined by this annual professional inspection.

5. A list of relevant documents which apply to this inspection can be found at Annex A. Note that this list is
not exhaustive.

SCOPE

TYPES OF FUEL INSTALLATIONS TO BE INSPECTED

6. A professional inspection is required for the following:

a. Storage for flammable liquids or aviation fuel including slops and buffer tanks

b. Fuel transfer installations (e.g. cross-base pipelines and naval fuel jetties) including pigging
facilities where appropriate

c. Aviation fuel hydrant systems

d. Mechanical transport fuelling installations

e. Flammable dangerous goods stores

f. Specialist installations for example; semi permanent installations, jerry can filling plants

g. Bulk storage installations for plant diesel and fuel oil

h. Ancillary installations; including small plant diesel, fuel oil and waste oil installations

7. Above ground ancillary installations shall be examined annually. The MMO must appoint a competent
person to undertake the ancillary tank inspections. The competent person must be suitably qualified and
experienced to undertake the task and shall have an understanding of the current regulations,

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British/European Standards and industry standards to enable judgement to be made for the installation’s
compliance with legislation and fitness for continued operational use.

The MMO is to provide a declaration to the inspector confirming that these installations either:

a. comply with current legislation, which will include the Control of Pollution (Oil Storage) (England)
Regulations 2001 or The Water Environment (Oil Storage) (Scotland) Regulations 2006 along with
associated guidance for above ground storage tanks (ASTs); and the Groundwater Regulations 1998
along with associated guidance for underground storage tanks (USTs)

or

b. do not comply with current legislation but that an action plan is in place with appropriate timescales

8. A template for the declaration can be found in Annex E.

9. The declaration from the MMO must also confirm that there is an appropriate and implemented planned
maintenance regime.

10. The declaration from the MMO is to be included within the professional inspection report.

11. Those undertaking the professional inspection shall examine a minimum of 10% of the ancillary
installations in order to confirm the MMO declaration and include them as part of the professional inspection
report. This must specifically highlight where the MMO is not completing their responsibilities satisfactorily.

12. For the purpose of this professional inspection, those sites that have only ancillary installations must be
grouped with the nearest inspected site for that contract or other area to ensure oversight by the inspector of
any declaration by the MMO.

13. All underground ancillary storage shall be examined annually by the professional inspector completing
this report. Each examination shall consider the requirement for appropriate non-destructive testing of the
storage tank and any associated underground pipelines.

14. Service Family Accommodation and Misappropriated Service Family Accommodation with domestic size
oil fuel storage are exempt from inspection under this publication (but not exempt from an appropriate
maintenance regime).

APPLICATION OF THE GUIDE ELSEWHERE

15. This Practitioner Guide (PG) applies to all Defence Infrastructure Organisation (DIO) managed overseas
estate fuel installations which are subject to an FGSR license or FSAA regime.

16. The estates occupied by BF(G) apply their own local (German) regulations and where acceptable to the
FGSR, the TUV inspection reports can be utilised as an equal and equivalent to the Professional Inspection.

17. The guidelines given in this PG are applicable to fuel installations on MOD establishments occupied by
the United States Visiting Forces (USVF).

18. Where acceptable to the FGSR, USVF professional inspection reports can be utilised as an equal and
equivalent to the Professional Inspection.

19. For Deployed Operating Bases where operational conditions permit the application of peacetime
1
regulations and contractors are engaged on works services under CONDO the guidance given in this PG
should be followed for permanent/semi-permanent deployed operating bases where practicable. The guide is
not applicable for installations designed, executed and maintained by the Royal Engineers in an operational
theatre designated as a Military Works Area 2.

1
Contractors on Deployed Operations.
2
Infrastructure Management on Joint Operations: Joint Warfare Publication 4-05.

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PREPARATION FOR THE INSPECTION

20. Site Estate Team/MMO. In order to initiate the Professional Inspection, the Site Estate Team will advise
the inspector of the due date, the list of assets to be inspected, inform all stakeholders, make access
arrangements and offer any assistance required by the inspector.

The Site shall arrange meetings between the inspector and all relevant stakeholders to ensure the main
findings of the inspection are identified and to ensure the site estate team have a clear understanding and
agreement of the actions required.

21. Inspector. Prior to the site visit, the inspector is to provide notification to the Site Estate Team / MMO to
inform them of the programme, information and access required to conduct the inspection. A template for this
can be found at Annex I.

STRUCTURE OF THE INSPECTION

22. A list of fuel installations and flammable dangerous goods stores for the location to be inspected is to be
provided to the inspector by the Site Estate Team/MMO.

23. The inspection will comprise:

a. A visual examination of the installations (paragraphs 24-26)

b. An inspection of the maintenance records and supporting information (paragraphs 27-31)

c. An assessment of the historical data from non-destructive examinations (paragraphs 32-36)

VISUAL EXAMINATION OF THE INSTALLATIONS

24. The basic elements of the visual inspection for each of the applicable fuel installations, described in Item
6 above, are contained in the standard report format, which can be found in Annex D

25. The inspector should also ensure that the design and location of installations is in accordance with
applicable standards (see References contained within Annex A). Unsafe design features or unsafe
conditions are to be reported with suggested actions (see also paragraph 38).

26. Where the inspector identifies installations and/or equipment that is determined as requiring inspection
but are not identified on the list of fuel installations, the site estate team is to be informed immediately to
enable their asset register to be updated and any funds to be secured for subsequent inspection. The
inspector is to identify any such installation in the final report.

INSPECTION OF MAINTENANCE RECORDS & SUPPORTING INFORMATION

27. A sample check of the maintenance procedures and records is required to:

a. Confirm that an appropriate system of planned maintenance is in place in accordance with the
MMOs agreed specification and scope of work

b. Confirm that the system of maintenance is implemented and that tasks are completed with
appropriate records

c. Confirm that modifications and other works are designed and implemented to conform to current
legislation and appropriate standards

28. The views of the body responsible for operating the installation (referred to hereafter as the Operating
Authority) on the condition and maintenance of the installations should be taken into account in the
preparation of the inspection report.

29. The inspector should confirm the availability of a hazardous area classification plan for the site as
required by the Dangerous Substances and Explosive Atmospheres Regulations 2002. Where within the
expertise of the Inspector any observations based on the DSEAR records and the hazardous area
classification of installations should be reported with suggested actions.

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30. The inspector should confirm the availability of a Unit Spillage Response Plan (USRP) and note the date
that it was last amended and issued.

31. The inspector should comment on the installation records, noting in particular whether there is original
design data, design drawings, piping and instrumentation diagrams (P&IDs) and information on repairs,
modifications and other changes. (Note: data for assets maintained under Project Aquatrine is the
responsibility of the Aquatrine Service Providers. In exceptional circumstances, where access to this data is
required in order to provide the necessary assurance, contact can be made with the Aquatrine Service
Providers through the Aquatrine Local Representative).

ASSESSMENT OF HISTORICAL DATA FROM NON DESTRUCTIVE EXAMINATIONS

32. The frequency of internal inspections for storage tanks, which include thickness measurements of both
bottom and shell, will vary dependant on a number of factors, including product stored, lining and
environment. Guidance on typical frequencies for these inspections is contained in References at Annex A
and further guidance can be obtained from Defence Infrastructure Organisation (DIO) Technical Authority if
required.

33. The inspector should review historical data collected from previous non destructive examinations for the
installations to help determine future testing requirements and any other appropriate actions.

34. There are a number of underground tanks on the MOD estate. A process for the assessment of the
condition of such tanks can be found in Annex B.

35. There are a number of underground pipelines on the MOD estate. A process for the assessment of the
condition of such pipelines can be found in Annex C.

36. The MMO should provide any completed assessments for the inspector to evaluate. The inspector
should make observations relating to the need for any further testing.

REPORTING

37. The inspector is required to complete and submit a report, the format of which can be found in Annex D.
Key elements of the report will include:

a. A summary and recommendations, including a determination regarding future testing requirements

and associated actions

b. A list of categorised defects and recommendations identified by the visual inspection

c. A statement of professional judgement on the condition of the fuel installations and flammable
dangerous goods stores confirming that they are either:

• Fit for continued use until the next inspection or for a period of twelve months, whichever is
sooner
or
• Fit for continued use for a specified period or under other restrictions to allow defined actions
to be implemented
or
• Not fit for continued use

38. Any installation where the remedial action associated with an identified defect is required to meet
statutory or mandatory obligations (Grade D) will be declared either:

• Not fit for continued use

or
• Fit for continued use for a restricted period to allow defined actions to be implemented

39. When an inspection has declared an installation Not Fit For Continued Use pending corrective action, (or
Fit For Continued Use for a specified time period pending corrective action), the installation shall only be
considered Fit for Continued Use, following a written declaration by those completing the corrective actions,

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that they have been completed to the required standard. This declaration is to be kept with the Inspection
Report.

40. Those actions associated with the declaration will be confirmed as adequate by the inspector during the
next inspection.

41. During an inspection if there are serious conditions identified regarding an installation for which the
Inspector determines is unsafe for continued use, the information should be immediately communicated to
the Operating Authority and MMO.

42. The report is to be submitted electronically direct to the MMO and copied to the estate manager (who
may be the DIO Facility Manager or Site Estate Team Leader), the Operating Authority, Fuel & Gas Safety
Regulator, DIO Technical Authority, Authorised Person Petroleum and Authorising Engineer Petroleum
within four weeks of inspection completion (a detailed distribution is included within Annex D). The site estate
team are responsible for further distribution of the professional report and must consider stakeholders within
their management chain who will require sight of the report; this may include the Head of Establishment,
CESOs and other TLB staff.

43. MMOs that work to different prioritising criteria than those contained in the standard report format in
Annex D, are to include a comparator either in their covering letter or as an additional column in the Table of
Defects and Rated Seriousness.

QUALIFICATIONS OF THE INSPECTOR

44. The inspector should provide the level of skill and experience based on professional practice to identify
safety and maintenance problems, over a wide range of installations. It is therefore the responsibility of the
MMO to ensure that the inspector is competent and as a minimum is a Chartered Mechanical Engineer with
demonstrable experience in petroleum installations. Full membership of an appropriate institute recognised
by the Engineering Council is required.

45. The inspector may be an employee of the MMO although independence from the site maintenance
delivery team should be considered in order to provide the necessary impartiality.

46. In exceptional circumstances and with agreement from DIO Technical Authority, Engineers with
appropriate qualifications and significant relevant experience, but who are not Chartered Mechanical
Engineers, may be engaged to carry out the inspection. In such cases all inspection reports will be
countersigned and approved by a Chartered Mechanical Engineer experienced in petroleum installations
who will take professional responsibility for the content of the report.

47. MMOs carrying out these professional inspections shall submit the names and qualifications of their
prospective inspectors, plus any countersigning Chartered Mechanical Engineers taking professional
responsibility, for inclusion on a register that will be maintained by DIO Technical Authority. CVs of
prospective candidates should be provided to DIO Technical Authority in sufficient time in order that an
assessment can be made and the individual included in the register prior to the inspection being carried out.

48. Individuals will be notified in writing whether they have been included on this register and, if successful;
their names will be available to the Fuel & Gas Safety Regulator.

49. DIO Technical Authority (Fuel) for the purposes of this publication can be contacted at:

Head Mechanical and Fuels Infrastructure

Professional Technical Support
Defence Infrastructure Organisation
Kingston Road
Sutton Coldfield
B75 7RL
Tel: 0121 311 2069
E-mail: [email protected]

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ANNEX A REFERENCES

1. The Petroleum Consolidation Act 1928 (as amended)

2. Health and Safety at Work etc. Act 1974 (as amended)

3. Management of Health and Safety at Work Regulations 1999 (as amended)

4. Dangerous Substances and Explosive Atmosphere Regulations (DSEAR) 2002 (as amended)
a. ACOP L133 Unloading petrol from road tankers
b. ACOP L134 Design of equipment, plant and workplaces
c. ACOP L135 Storage of dangerous substances
d. ACOP L136 Control and mitigation measures
e. ACOP L137 Safe maintenance, repair and cleaning procedures
f. ACOP L138 DSEAR approved code of practice and guidance.

5. HS(G) 51 The storage of flammable liquids in containers

6. HS G) 140 The safe use and handling of flammable liquids

7. HS(G) 146 Dispensing petrol – Assessing and controlling the risks of fire and explosions at sites
where petrol is stored as a fuel

8. HS(G) 176 The storage of flammable liquids in tanks

9. Health and Safety (Safety Signs and Signals) Regulations

10. JSP 375 Volume 3, Chapter 5 – Petroleum

11. JSP 317 Joint service safety regulations for the handling of fuels and lubricants

12. Practitioner Guide 04/12 Specification for Specialist Works on Petroleum Installations – Mechanical

13. Practitioner Guide 05/12 The Inspection, Maintenance and Testing of Equipment at Petroleum
Installations – Mechanical and Electrical

14. Defence Works Functional Standard 14 Design and Installation Guide for Works on Petroleum
Installations – Electrical

15. Defence Works Functional Standard Specification 031 Internal Cleaning of Fuel Tanks

16. Defence Works Functional Standard Specification 032 Internal Coating of Aviation Fuel Tanks

17. Defence Estates Organisation, Specification 043. Pumps for Bulk Fuel Installations

18. Defence Estates Organisation, Specification 044. Fuel Measurement

19. Defence Estates Organisation, Specification 46. Aviation Fuel Filtration

20. Design and Maintenance Guide 03 Storage of Dangerous Substances

21. Design and Maintenance Guide 014 Mechanical Transport Fuelling Installations

22. Technical Bulletin TB 97/47 Mechanical Transport Publications

23. Policy Instruction PI 65/2004 Aviation Fuel Quality. Separator element fitted to filter water separators

24. Defence Instruction Notice 2007DIN04-123 (Replaces 2006DIN04-105) Aviation fuel quality.
Removal of absorbent type elements from Aviation Fuel Filter Monitors

25. Defence Standard 91-87 is for F34 – (Avtur FSII – Kerosene + FSII)

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26. Defence Standard 91 Series fuels and lubricants

27. Defence Standard 01-5 Fuels, Lubricants and Associated Products

28. Defence Standard 05-52, parts 1 & 2, Markings for the identification of fuels, lubricants and
associated products

29. The Control of Pollution (Oil Storage) (England) Regulations 2001 (as amended)

30. The Water Environment (Oil Storage) (Scotland) Regulations 2006 (as amended)

31. The Groundwater Regulations 1998 (as amended)

32. DEFRA – Groundwater Protection Code

33. DEFRA – Guidance note for the Control of Pollution (Oil storage)(England) Regulations

34. The Environment Agency and The Scottish Environment Protection Agency Pollution Prevention
Guidelines
a. Above Ground Oil Storage Tanks: PPG2
b. Use and Design of Oil Separators in Surface Water Drainage Systems: PPG3
c. Refuelling Installations: PPG7
d. Storage & Handling of Drums & Intermediate Bulk Containers: PPG26
e. Installation, Decommissioning and Removal of Underground Storage Tanks: PPG27

35. APEA/EI Guidance for the Design, Construction, Modification and Maintenance of Petrol Filling
Stations

36. IP Model Code of Safe Practice in the Petroleum Industry – part 15 Area Classification Code for
Petroleum Installations

37. API Standard 653 Tank Inspection, Repair, Alteration and Reconstruction

38. API RP 575 Guidelines and Methods for Inspection of Existing Atmospheric and Low-pressure
Storage Tanks

39. API/EI 1550 – Handbook on Equipment used for the Maintenance and Delivery of Clean Aviation
Fuel

40. Associated Octel Company. Leaded Gasoline Tank Cleaning and Disposal of Sludge.

41. BS EN 13160 1 to 7 Leak detection standards

42. BS EN 60079 10 Classification of hazardous areas

43. BS EN 60079 14 Selection, Installation and Maintenance of Electrical Apparatus for Use in
Potentially Explosive Areas

44. BS EN 60079 17 Electrical apparatus for explosive gas atmospheres – Part 17: Inspection and
maintenance of electrical installations in hazardous areas (other than mines)

45. BS EN 14161 Petroleum and Natural Gas Industries – Pipeline transportation systems

46. BS EN 61508 Functional safety of electrical/electronic/programmable electronic safety- related

systems (SIL assessment)

47. BS EN 61511 Functional safety. Safety instrumented systems for the process industry sector

48. Process Safety Leadership Group (PSLG). Safety and environmental standards for fuel storage sites

49. EEMUA Publication 183 Guide for the prevention of bottom leakage from vertical, cylindrical, steel
storage tanks

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50. EEMUA Publication 186 A Practitioner’s Handbook – Electrical Installation, Inspection and
Maintenance in Potentially Explosive Atmospheres

51. EEMUA Publication 159 – User’s Guide to the Inspection, Maintenance and Repair of Aboveground
Vertical Cylindrical Steel Storage Tanks

52. ISGOTT – International Safety Guide for Oil Tankers and Terminals

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ANNEX B – ASSESSMENT OF UNDERGROUND AND MOUNDED SINGLE SKINNED STEEL TANKS

INTRODUCTION

1. There are large numbers of underground and mounded single skinned steel tanks on the MOD estate. In
order to ensure these tanks do not create explosion risks or pollution through loss of integrity, they require an
appropriate inspection regime informing a pro-active schedule of maintenance and infrastructure
replacement.

2. An important component of inspection and maintenance for underground single skinned steel tanks is a
process that allows for data collection, analysis of the data and appropriate non destructive testing.

3. This document describes such a process as follows:

a. Level 1 assessment – data collection and analysis in order to determine whether there
is an increased risk of loss of integrity

b. Level 2 testing – appropriate non destructive testing that can subsequently be applied

4. The process described in this document is relevant for bulk fuel, slops or liquid chemical storage and
motor transport fuelling installations. Vertical, splinter protected NATO type installations are excluded from
the Level 1 assessment. Aviation fuel tanks are subject to internal inspection as defined by Section 2.0 Job
2.0 of the extant version of the Practitioner Guide for 'The Inspection, Maintenance and Testing of Equipment
Installed at Petroleum Installations – Mechanical and Electrical'.

5. All underground single skinned steel tanks used for the storage of fuel, slops or liquid chemicals shall be
subjected to an initial Level 1 assessment using this guidance. These initial assessments only need to be
updated if conditions assessed within the report are subject to change.

6. The results of the Level 1 assessments will determine, in part, the requirement for Level 2 testing and
should be used by MMOs to inform prioritised and pro-active infrastructure lifecycle replacement. All high risk
tanks (score >6) will require a follow up level 2 test to be undertaken.

7. All work is to be undertaken in accordance with JSP 375 Volume 3 Chapter 5 Petroleum and the
Authorised Person (Petroleum) should be consulted prior to any Level 2 testing.

LEVEL 1 ASSESSMENT

8. Data collection and analysis is non-invasive and therefore does not require any operational constraints to
be imposed.

9. The MMO should make available either of the following:

a. Previously completed Level 1 assessments

b. Construction, ground conditions and aquifer data to permit the completion of Level 1
assessments

10. Construction or ground condition data may not be available but the assessment can still be completed.
However, the result may be a higher risk score with follow up actions.

11. The Level 1 assessment should be undertaken using the standard forms provided in this guide.

12. Table 1 indicates the extent of information required to be collated. To aid completion the following
paragraphs provide additional guidance

a. Tank Description
License/FSAA issued and expiry date is available from the current Certificate of Continued Operation
issued by the Fuel and Gas Safety Regulator

b. Tank Construction

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 External Coating – If this information is not available, then the top of the tank should be inspected at
the manhole access. A bitumen enamel coating will be 2 – 4 mm thick, bitumen paint and coal tar
epoxy will be less than 500 micron thick. Bitumen enamel and bitumen paint are degraded by fuels,
consequently if a spillage has occurred in the manhole then the coating may have been removed. If
this is the case then write “bare” in the “other” category

Internal Lining – This information will be available only from construction, inspection or repair records

Surround – This information will be available only from construction or repair records

Proximity of Earth Rods – This can be confirmed on site by visual examination

Depth – Measure the diameter of the tank using the gauge stick and the distance from ground level to
the top of the tank in the manhole. Measurements are to be recorded to the nearest 0.1m

c. Inspection and Repair

This section can be completed only by reference to the inspection records

d. Current Status
This section must be completed for all tanks. If data is not readily available, a request should be made
to the Operating Authority

e. Ground Conditions
The information may be available from an existing Land Quality Assessment, Land Condition File or
soil surveys carried out for works projects

f. Additional Information
Provide further information if considered relevant

13. Table 2 indicates rankings that can be assigned from the information obtained from Table 1. The
cumulative score will provide an indication of the likely risk of loss of integrity presented by the tank. The
higher the score the higher the probability of the tank constituting a safety and/or environmental hazard.

14. After the initial preparation of a Level 1 assessment, the Inspector will review the results annually, where
there has been a change that may potentially raise the overall score the level 1 assessment is to be revised.
Where the score is >6 then appropriate actions as detailed in paragraph 6 should be taken.

LEVEL 2 TESTING

16. Level 2 testing should be undertaken only by a qualified contractor with relevant experience. DIO can
advise on the need for additional survey work and contractors.

17. Tanks with restricted entry – Where the entry to an underground single skinned tank is deemed to be
unacceptable due to the high risks involved, Level 2 testing is to be undertaken from the outside.
Proprietary precision tightness test methods are to be utilised which do not require product removal but do
necessitate the tank being out of operation whilst the test is in progress. Test methods available can be
divided into:

a. Volumetric Methods – use techniques that detect any change in height of liquid in the tank to define
a leaking or tight tank. Examples of this type of test are those that measure product height:

Electronically

Using Ultrasonic Testing

b. Non Volumetric Methods – do not rely on detecting a change in height measurement to determine a
leaking or tight tank. Examples of this type of test are those that use a chemical tracer or those that
apply vacuum and/or pressure using inert gas and:

Measure pressure loss/decay over time

Measure mass decay over time

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 Listen for ingress of groundwater and/or air

It should be noted that the chemical tracer method requires the installation of underground test probes
and that any chemical additive to the fuel must have been previously tested and approved for use on
the MOD Estate

Regardless of the test method selected, a pass/fail certificate should be obtained that is in accordance
with a recognised standard such as the United States Environmental Protection Agency Standard test
procedure for evaluating leak detection methods

18. Motor Transport Fuelling Installations – Underground single skinned steel tanks at motor transport
fuelling installations shall undergo Level 2 testing in years 20, 25, 30 and every 2 years thereafter as a
minimum and more frequently if the inspector deems this necessary.

19. Aviation Installations – Testing requires internal access. Consequently the tank needs to be emptied,
cleaned and gas-freed prior to any activities commencing.

Underground Tanks

a. A detailed visual inspection should be completed for all accessible areas

b. Corrosion and pitting in the tank walls should be assessed using magnetic flux leakage (MFL) or a
similar technique, which is good at detecting inner and outer side metal loss. This test should
cover the entire wall area

c. Ultrasonic scanning should be used to confirm the initial material thickness, where there is
significant material loss detected by the MFL inspection (typically greater than 40%) and the
dished ends of the tank, the shape of which will normally preclude the use of MFL scanners. A
series of spot thickness checks on the dished ends may suffice, but a series of Ultrasonic scans
will improve coverage and assist in keeping more detailed records

d. Welds can be tested using a technique that is suitable for the application such as vacuum box or
magnetic particle inspection (MPI)

Mounded Tanks

a. A detailed visual inspection should be completed for all accessible areas and components of the
tank

b. Corrosion and pitting in the tank floor should be assessed using MFL or a similar technique, which
is good at detecting inner and outer side metal loss. This test should cover the entire floor area
(scanners are not able to cover 100% of the floor area and have “dead” zones)

c. Ultrasonic scanning should be used to confirm the initial material thickness and where there is
significant material loss detected by the MFL inspection (typically greater than 40%). Ultrasonic
measurement of all indications is not normally required with all computerised MFL mapping
systems, but a sample number of checks should be performed to confirm the accuracy of results

d. Ultrasonic corrosion sizing should be completed for the sump plates and all tank nozzles

e. MPI testing should be completed on the sump and nozzle welds (coating removal required)

f. Vacuum Box testing should be completed on all floor plate welds (coating removal required)

g. Floor to shell plate welds can be tested using MPI or vacuum box (coating removal required).

h. MFL testing should be completed on at least 5% of the tank shell plus any associated corrosion
sizing with Ultrasonic testing. Sample areas at various positions around the tank should be
inspected and coverage should be increased if issues are detected

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 i. Several vertical ultrasonic line scans of the shell, in accordance with the requirements of EEMUA
159, should be completed

j. A visual inspection of the internal tank roof should be completed from ground level using a video
camera to enable later analysis of potential problems associated with the outer concrete protection

k. Mounding material that is directly in contact with roof mounted nozzles should be temporarily
removed to determine the condition of any wrapping and whether there is corrosion at the
interface. The inspector may consider it necessary to remove further mounding dependant on
initial inspection results

20. The survey report is to provide the test results together with a recommendation of any remedial work
required and a projection of tank life.

21. Remedial work should be completed in accordance with the original design specification if known and to
an accepted standard such as EEMUA 159 or API 653.

22. Where there is concern or analysis of the video recording indicates potential problems with the outer
concrete protection, a specialist will need be employed to carry out a detailed survey. This survey may
include exposing a section of the external roof, material sampling and an examination of any membrane and
the re-bar. Further guidance should be obtained from DIO Technical Authority before proceeding.

Page 16 of 68
TABLE 1 – COLLATION OF INFORMATION

SITE:

Tank Identifier
Tank Description
In service/not in service
Fuel stored
Capacity (litres)
Date installed (or estimated)
Date last licensed
Date next licence due
NATO/national facility
Buried/semi-buried
Hardened/soft
Frequency of fuel delivery
Tank Construction
External coating
-bitumen enamel
-coal tar epoxy
-bitumen paint
-other
-not known
Internal lining
-epoxy
-other
-not known
Surround
-concrete
-clay
-not known
Proximity of earthing rods
-< 5m
-5 - 10m
-10 - 20m
->20m
-not known
Piping materials
-steel
-galvanised steel
-externally coated
-not known
Depth
-ground level to top of tank (m)
-top of tank to base of tank (m)
Inspection and Repair
Inspection type and date
-internal visual
-internal NDT
-external visual
Level gauge calibration method and date
Previous leaks identified and dates
Previous leaks attributed to
-internal corrosion
-external corrosion
Current Status
Daily dips within prescribed limits*
Dip readings erratic*
Ground Conditions
Soil ph
Soil profile

Page 17 of 68
-topsoil
-made ground
-clay
-sand
-peat
-rock
-not known
Depth of water table below ground level (m)
Aquifer type
-Principal (Major)
-Secondary A (Minor)
-Secondary B (Non-aquifer)
-Unproductive Strata (Non-aquifer)
Is the tank <5 km from the coast?
Additional Information

* Defined locally

Page 18 of 68
TABLE 2 - COMPONENT RANKING

Component Ranking
+2 +1 0 -1 -2
Tank surround Clay / Not - - Concrete -
known
Soil type Sand & Loam - Clay -
Gravel / Not
known
Age of tank (years) >25 20 - 25 10 - 20 5 - 10 <5
Coastal location? - Yes - No -
Externally coated? No / Not - - Yes -
known
Internally coated? No / Not - - Yes -
known
Aquifer type Principal Secondary A Secondary B Unproductive -
(Major) / Not (Minor) Strata (Non)
known

A tank is deemed to be at high risk when the cumulative score exceeds the value of 6.

Example A: Example B
Tank surround is concrete -1 Tank surround is clay +2
Soil type is clay -1 Soil type is clay -1
Tank is 40 years old +2 Tanks is over 25 years old +2
Tank is inland -1 Tank is inland -1
Tank is not externally coated +2 Tank is not externally coated +2
Tank is internally coated -1 Tank is not internally coated +2
Secondary A (Minor aquifer area) +1 Principal (Major aquifer area) +2
Total +1 Total +8

It is important to note that the factors listed above are not weighted.

Page 19 of 68
ANNEX C – BURIED STEEL FUEL PIPELINES: COATING CONDITION AND CATHODIC PROTECTION
MONITORING

INTRODUCTION

1. The professional inspection shall take account of the condition of buried steel pipelines. When making
judgement on the condition the inspector is to consider similar criteria as detailed in Annex B together with
evaluation of records provided by the MMO of the maintenance, testing and inspection regime. Where there
are doubts or a lack of assurance regarding the condition of a buried steel fuel pipeline, the inspector shall
consider recommending suitable surveys that can be used to evaluate both coating and cathodic protection
systems. The information contained in this annex describes some of the methods available.

2. The following fuel systems are covered by this annex

a. Airfield bulk fuel delivery pipelines

b. Airfield cross-base pipelines between Bulk Fuel Installations

c. Aircraft hydrant systems

d. Oil fuel depot receipt/issue pipelines

3. This annex is not applicable to pipework installed at Mechanical Transport Fuelling Installations.

4. The two major causes of pipeline failure are mechanical damage and external corrosion.

5. External corrosion may be caused by damage to the protective wrapping or by failure of the cathodic
protection system. Not all buried pipelines are cathodically protected and the application is dependent on the
results of a geological survey, which should have been carried out during design.

6. If the pipeline is cathodically protected, previous test results (see paragraphs 16 and 17) are to be
reviewed to determine whether the cell has decayed to a level at which a protective circuit has not been
established. If considered likely then a further set of test results will be needed to determine the extent of
restoration required.

7. If the pipeline is not cathodically protected or if test results indicate that an effective cell is still in place
then a coating survey is required to determine the condition of the wrapping.

8. The pipeline surveys described in this annex are specialised and should be undertaken only by
appropriately qualified and experienced contractors. Although this annex suggests survey methods, the final
decision should rest with the specialist contractor in consultation with site personnel.

9. It should be noted that proprietary equipment rather than the survey methods listed in this annex should
be used to determine the location and routing of pipelines for which all survey drawings have been lost.

SELECTION OF THE TYPE OF SURVEY

10. The information required from the survey determines the technique to be used. The following surveys are
available:

a. Close Interval Potential – to provide initial cathodic protection data for new pipelines to assess
cathodic protection levels and areas of poor protection to identify major coating defects

b. DC Voltage Gradient – to identify specific areas of coating defects together with an estimate of the
defect size

c. Pearson Coating – to identify specific areas of coating defects

d. Signal Attenuation Coating – to rapidly assess the coating condition and identify the worst areas

A Signal Attenuation Coating Survey can be followed by a more detailed DC Voltage Gradient or Pearson
Coating Survey. In this way the pipeline can be appraised in a cost effective manner. A Signal Attenuation

Page 20 of 68
Coating Survey can take 10% of the time of a Pearson Coating Survey and 30% of the time of a DC Voltage
Gradient Survey.

SURVEY METHODS

11. The Close Interval Potential Survey measures the pipe to soil potential level at intervals between 1 and 5
metres with the cathodic protection system both 'on' and 'off'. The latter is achieved by fitting all the cathodic
protection stations and pipeline bonds with synchronised current interrupters. The potential is measured by a
high impedance voltmeter connected to a Cu/CuSO4 reference electrode and to the pipeline at a test point
by means of a trailing wire. The 'off' potential is known as the polarised potential and is indicative of the level
of cathodic protection achieved. An immediate voltage drop will be apparent when the cathodic protection is
switched 'off'. A further drop of at least 0.1V should occur after the initial drop to indicate the effectiveness of
the system.

The information to be produced is a graph of soil to pipe voltage against pipeline distance referred to a
datum point. Each graph will have two sets of readings to denote the cathodic protection system in the 'on'
and 'off' mode. Defects will appear as troughs on the graph.

12. The DC Voltage Gradient Survey measures the voltage gradient between the pipe and the soil when a
direct current at a pulsed frequency is applied to the pipe. The existing cathodic protection system can be
used to apply the current, or temporary earth rods may be installed along the route.

Pipelines which are well coated have a high resistance to earth but those with defects can readily impart the
currents through the soil and hence a voltage gradient is set up in the vicinity of the defect. The larger the
defect, the greater the gradient. The voltage gradient is detected by a meter connected to two probes.

As the pipeline is walked the meter needle will deflect as a defect is found. If a deflection is noticed it is
indicative of the probes measuring a voltage gradient. By relocating the probes the deflection will disappear;
this indicates an equipotential being measured. The defect is therefore between the probes. After the defect
has been located a series of readings laterally to the pipe are taken which, when viewed in conjunction with
the signal strength, determine the magnitude of the defect.

13. The Pearson Coating Survey measures the voltage gradient between the pipe and the soil when an
alternating current is applied to the pipe via either the existing cathodic protection system or a suitable
exposed part of the pipeline whilst the other terminal is connected to a remote earth. The coating provides
the resistance and any defect provides a current leakage path, which can then be detected at ground level.
The strength of the emitted signal will vary according to location and size of coating defects.

The survey is conducted by two operators walking along the route of the pipeline, one behind the other. The
distance between them depends on the diameter of the pipeline and can be 6 to 12 metres. As the leading
operator approaches a coating defect the signal will gradually increase and peak as he passes over the
defect. The signal will gradually reduce to a null when the defect is midway between the two operators

The information provided would be a graph of signal responses against pipeline distance referred to a datum
point.

14. The Signal Attenuation Coating Survey measures the signal strength in decibels emanating from the
pipeline when an alternating current is applied to the pipe, via either the existing cathodic protection system
or a suitable exposed part of the pipeline. The other terminal is connected to a remote earth.

A receiver connected to an antenna is then walked along the pipeline and the signal strength recorded. A
plot of signal strength against pipeline distance is then produced and from this a plot of signal loss against
pipeline distance can be determined. The final output is a histogram of signal loss/distance against pipeline
distance. The greater the signal loss/distance against distance value the more probability there is of a defect.

CATHODIC PROTECTION MONITORING

15. Cathodic protection is provided to buried pipelines either by impressed current or by sacrificial anodes.
The effectiveness of either system can be determined from a Close Interval Potential Survey. Protection
potentials are contained in BS EN 12954 Table 1.

Page 21 of 68
16. A sacrificial anode system requires little maintenance or inspection beyond an evaluation of
effectiveness. Should there be a reduction in the cell voltage commensurate with design life then the
sacrificial anodes require replacement. The frequency of functional checks should be in accordance with BS
EN 12954 Table 2 and are to comprise:

a. Measurement of anode current and potential

b. Measurement of the pipeline to soil potential

17. An impressed current system consists of an ac power supply, transformer/rectifier, distribution boxes,
control boxes and ammeters. The frequency of functional checks should be in accordance with BS EN 12954
Table 2 and are to comprise:

a. Measurement of transformer/rectifier current and potential

b. Inspection of transformer/rectifiers for oil leaks, oil temperature, oil level (all as appropriate), cable
connections, fuses, surge diverters and local earthing facilities

c. Measurement of distribution, control and junction box current and potential

d. Inspection of cable connections, fuses, shunts, resistors, ammeters and surge diverters

e. Measurement of the pipeline to soil potential

Page 22 of 68
ANNEX D – STANDARD REPORT FOR THE PROFESSIONAL INSPECTION OF FUEL INSTALLATIONS
AND FLAMMABLE GOODS STORES

1. The objective of this standard report format is to:

a. Ensure that specific items of the inspection are always covered

b. Ensure that inspections are completed to a uniform minimum standard

c. Provide a method of reporting by which clear comparisons can be made with previous
reports and comparable installations.

2. This standard report format is structured to enable the inspector to delete non-applicable sections.

3. The text in italics in this standard report format is intended to provide guidance and to indicate where
site/inspection specific information is to be inserted. It is not intended to be prescriptive or to
constrain the inspector from recording those observations that are considered relevant.

4. Photographs may be included within the report to highlight particular issues provided that Site
procedures for photographic equipment are adhered to.

5. Additional observations that the inspector wishes to make regarding subjects not covered by the
standard report format should be recorded in the separate boxes marked General Comments
(guidance regarding the type of comments to be included is given in italics).

Page 23 of 68
INSPECTION OF FUEL INSTALLATIONS AND FLAMMABLE DANGEROUS GOODS STORES

CONTRACT: The name of the MMO contract or organisation operating the sites

SITES COVERED BY THIS REPORT:

1. Site
2. Site

AUTHOR: The name of the Inspecting Engineer

CHECKED BY: The name of the Checking Engineer

DATE OF INSPECTION: The date the inspection was carried out

Page 24 of 68
CONTENTS

1.0 Introduction

2.0 Summary and Recommendations

3.0 Certificate of Fitness for Continued Use

4.0 Inspection Procedures

5.0 Visual Inspection of the Installations

6.0 Inspection of Maintenance Records and Supporting Information

6.1 Spillage Response Plans

6.2 Installation Records

6.3 List of Maintenance Work

6.4 Maintenance Register

ANNEXES (if required)

ANNEX E – MMO ANCILLARY TANK INSTALLATION DECLARATION

ANNEX F – ANCILLARY INSTALLATIONS ASSET LIST
ANNEX G – SMALL BORE BURIED STEEL FUEL PIPELINE ASSESSMENT
ANNEX H – FLAMMABLE DANGEROUS GOODS STORE (FDGS) ASSET LIST
ANNEX I – PRE-INSPECTION SITE CHECK LIST

Page 25 of 68
1.0 INTRODUCTION

The purpose of this inspection is to:

a. Confirm compliance with appropriate legislation.

b. Confirm that there is a maintenance management system in place and that the installations are
being maintained to the appropriate standard.

c. Report on the visual condition of the installations.

d. Review non-destructive examination data to ensure appropriate future actions are programmed.

e. Confirm that the installations can continue to be used until the next annual inspection or to define
the actions required.

Date of inspection Enter the date that the inspection took place

Date of previous inspection Enter the date that the previous inspection took
place

Date of existing licence/FSAA From site records

MMO Name The name of Maintenance Management

Organisation

MMO Site Contact Name

Email address email address

DIO Facility Manager or Site Estates Team Name

Leader email address
Email address
Operating Authority Name

Email address email address

Fuel and Gas Safety Regulator [email protected]

Email address
DIO Technical Authority [email protected]

Email address
AP PET Enter the name of the lead AP PET and email
address for forwarding a copy of the report
Email address
AE PET Enter the name of the AE PET for the site and email
address for forwarding a copy of the report
Email address
Inspector Name

Email address email address

Page 26 of 68
2.0 SUMMARY AND RECOMMENDATIONS

This summary of recommendations and the following table of defects should be read in conjunction with the
complete report, which contains further detail and actions.

This visual inspection has been carried out in accordance with the extant Practitioner Guide for the
Inspection of Petroleum Installations and Flammable Dangerous Goods Stores and the installations
inspected were identified from the schedule provided.

Insert the appropriate numbers relating to the asset types in the table below.

Fit for continued

Fit for continued Not fit for
Asset type Total number use with
use continued use
restrictions
Bulk fuel
installations
Semi permanent
aviation installations
Motor transport
fuelling installations
Product receipt
enclosures
Pipelines

Hydrant systems
Flammable
dangerous goods
stores
Ancillary
installations

During the inspection, a number of defects and areas of improvement were noted and the most significant
are detailed as follows:

Bulk Fuel Installations – This section should include comments on airfield BFIs, PSDs, slops tanks, buffer
tanks and other bulk fuel storage.

Semi Permanent Installations – This section may refer to proprietary skid mounted aircraft equipment or
similar installations.

Product Receipt Enclosures – This section may refer either to a separate fenced enclosure or to an area
within another installation, such as a BFI pump room that includes the equipment.

Pipelines – This section should include comments on cross country, cross base, naval jetty pipelines or
similar and pig installations where appropriate. It does not apply to small bore pipelines (50 mm or less).

Hydrant Systems – This section should include comments on the hydrant and de-fuel line, any associated
valve pits and the hydrant couplers.

Motor Transport Fuelling Installations – This section refers to fixed dispensing installations but should
also include any ad hoc installations observed.

Flammable Dangerous Goods Stores – This section should include comments on any buildings, barns or
open compounds inspected.

Ancillary Installations – This section should include the statement regarding who has carried out the
checks on these tanks, whether there are any non compliance issues associated with Statutory Duties,
whether there is an appropriate inspection and planned maintenance regime in place and whether that
maintenance regime is being implemented by the MMO.

Page 27 of 68
General – Include here anything that does not fit under the headings above. For example comments on
maintenance, installation records, spillage response plans or compliance issues with specific legislation.
Also, any instances of items (that require an inspection) noticed on site during the inspection, but that are not
on the inspection list.

Page 28 of 68
Table of defects and rated seriousness

The defects noted during the inspection are listed in the following table. Alongside each entry is a rating to
indicate the seriousness of the defect with regard to the long-term life and maintenance requirements of the
facility.

Serial Location Defect Rating

No.

To include the local identifier A description of the defect and/or suggested As per
e.g. building number or asset remedial action Section 4
number

Page 29 of 68
3.0 CERTIFICATE OF FITNESS FOR CONTINUED USE (Shown as example)

This certificate confirms that the petroleum installations and flammable dangerous goods stores are either:

Fit for continued use until the next inspection or for a period of twelve months, whichever is sooner

or

Fit for continued use for a specified period or under other restrictions to allow defined actions to be
implemented

or

Not fit for continued use

Asset description and ID Status Action close out

Bulk Fuel Installation Not fit for continued use until the Date, job reference, file
RAF Anywhere – BFI 1 completion of actions 5, 8, 13, 18 19, reference
49, 53, 54, 56, 59, 64 and 65.
Thereafter fit for continued use only
until [date] to allow completion of tasks
15 and 17

RAF Anywhere – BFI 2 Fit for continued use

Semi Permanent Installation N/A

Product Receipt Enclosure N/A

Cross Base Pipeline N/A

Hydrant System N/A

Motor Transport Fuelling

Installation
RAF Anywhere – MTFI 3 Fit for continued use
Flammable Dangerous Goods
Store
RAF Anywhere – Building 4 Fit for continued use only until [date] to
allow completion of tasks 25 and 27
Ancillary Installations The MMO declaration was provided and
confirms that these tanks comply with
current legislation and are subjected to
an appropriate maintenance regime.

Name Signature Date

Inspector
Counter-signature (if
required)

Page 30 of 68
4.0 INSPECTION PROCEDURES

The following installations were inspected:

INSTALLATIONS INSPECTED IDENTIFICATION

Bulk Fuel Installations In each of these sections, the installations examined should be recorded
using the local identifier e.g. building or asset number

Semi Permanent Installations

Product Receipt
Enclosure

Pipelines

Hydrant Systems

Mechanical Transport
Fuelling Installations

Flammable Dangerous
Goods Stores

Ancillary Installations

The inspection commenced with a visual examination of the installations listed above to check on the
condition of plant, to note any defects and to look for indications that maintenance was being carried out. Any
signs of recent work (such as the replacement or removal of valves, or the renewal of filter elements in
separators) were noted such that the information could be used for auditing the maintenance records.
Defects were also noted.

The second part of the inspection involved an examination of a sample of the maintenance management
organisation’s detailed records to see if the required maintenance records were present, to check that any
maintenance recently carried out (as witnessed by the visual inspection) had been recorded and to check
that the frequency of planned maintenance operations is suitable and sufficient and in line with relevant
reference documents.

During the course of the inspection, a representative of the Operating Authority was approached to describe
the operation and maintenance of the installations. In carrying out these various inspections, the views of the
maintenance management organisation and operators of the installations were sought to see if there were
any problems experienced relating to the operation and maintenance of the installation.

This visual inspection report includes an opinion on each part of the facility regarding its ability to perform its
duty and includes a description of its visual condition. In describing a defect, a relevant rating is applied to
provide an indication of the seriousness.

Page 31 of 68
The rating is an indication of the seriousness of the defect; this will be arrived at by considering the number
of defects, whether the defect is contrary to statute (law) and the risk of continued use of the installation.
Other factors will include conformance to MOD mandated publications, manufacturer’s requirements, current
usage, age and historical data for the type of installation.

The grading methodology follows the JSP 434 framework.

KEY TO GRADING:

Grade D (Major Non-Conformance/s) – The Regulator may award an Immediate Prohibition Notice
as a result of this rating. This rating may be awarded for statutory or mandatory non-compliance.
Immediate action will be to make safe, by physical (mechanical and/or electrical isolation) or enhanced
operational procedures put in place, with a programme of repair implemented and time scales defined.

Grade C (Minor Non-Conformance/s) – The Regulator may award an Immediate Prohibition Notice
or an Improvement Notice as a result of this rating. This rating may be awarded for risk to safety, the
environment, operational effectiveness or serious dilapidation.
Asset has continued use with a programme of repair implemented within a specified time scale, usually
within three to twelve months.

Grade B (Observation/s) – The Regulator may award an Improvement Notice as a result of this
rating. This rating may be awarded for risk of an increased cost to maintenance if delayed and where work is
required to maintain the value or utility of the estate.
Asset has continued use, with these observations monitored. Funding required within three years.

Grade A (Satisfactory condition) – no defects noted.

Asset has continued use, with condition of asset defined.

Note: Within this grading structure where required actions have not been taken there is potential that a
Grade B (Observation) can become a Grade C (Minor Non-Conformance) and Grade C (Minor Non-
Conformance) can become Grade D (Major Non-Conformance).

Page 32 of 68
 5.0 VISUAL INSPECTION OF THE INSTALLATIONS

Mounded or Below Ground BFI - Visual Inspection Report

ID The local identifier e.g. building or asset number
Type of installation The type e.g. horizontal single or twin skin or NATO type
vertical cylindrical single skin splinter protected etc. and its
purpose e.g. aviation fuel for helicopter refuelling. Enter the
manufacturer of the installation if known
Number of tanks Number of tanks in the BFI
Capacity of each tank (litres) As marked on the tank or from the records
Product As marked on the tank or from the records
Date constructed (approx) On the tank information plate or in the records
Date internally lined The date of the last lining application
Last inspection date As marked on the tank or from the records
Next inspection date As marked on the tank or from the records
Last clean date As marked on the tank or from the records
Next clean date As marked on the tank or from the records
Last non destructive test type & date Ultrasonic, MFL etc. report ref. & date completed
Number, make and model of FWS From a visual inspection of equipment or records
Number, make and model of pumps From a visual inspection of equipment or records
Number, make and model of FWM From a visual inspection of equipment or records
Last dispense meter calibration From the maintenance records
Last electrical test date From the maintenance records
Yes, No, Not Applicable or Comment Reference No.
Not Known
Condition of tanks:

Rust on exposed metal?

Access steps and handrails sound?
PV valves in good condition?
Evidence of leakage?
Paintwork acceptable?
Valve stems greased?
Cathodically protected?
Evidence of instability of mound?
Level gauging?
Comments:
1. Are the access steps and associated handrails to the top of the tank, handrails around the top
and any tank top walkways sound?
2. Does the tank have PV valves or open vents? Do the PV valves look maintained and if open
vents have protective mesh, are they clear of paint and other debris?
3. Are the tanks cathodically protected and are there any reported problems?
4. Does the earth mound look like it is becoming unstable, perhaps through the activity of rabbits or
heavy rain?
5. Check for cracks or signs of leakage on weld joints, manways and reinforcing plates.
6. Record the type of gauging e.g. radar, servo etc. Check for damage, its general condition and
whether there are reported problems.

Condition of pump and filter area:

Rust on piping?
Rust on equipment?
Paintwork acceptable?
Pressure gauges acceptable?
Differential pressure gauges
acceptable?
Evidence of leakage?
Notices in order?
Schematic shown?
Neat and tidy?

Page 33 of 68
Valve stems greased?
Filters last/next change date?
Comments:
1. Do the gauges and differential pressure gauges appear operational and calibrated?
2. Check for cracks or signs of leakage on weld joints and flanges.

Condition of dispense points:

Rust on piping?
Rust on equipment?
Paintwork acceptable?
Meter acceptable?
Pressure gauges acceptable?
Valve stems greased?
Hose condition acceptable?
Earth system acceptable?
Comments:
1. Do the gauges and differential pressure gauges appear operational and calibrated?
2. You should determine whether the hoses are pressure tested, you should record the test date
and age of hose.
3. Is the earth system sound and secure?

Condition of road offload points:

Rust on piping?
Rust on equipment?
Paintwork acceptable?
Pressure gauges acceptable?
Valve stems greased?
Earth system acceptable?
Comments:
1. Do the gauges and differential pressure gauges appear operational and calibrated?
2. You should determine whether the hoses are pressure tested, you should record the test date
and age of hose.
3. Is the earth system sound and secure?

Condition of control room:

Clean and tidy?

Level gauges working?
Temperature gauges working?
Fire panel working?
Alarms functioning?
Damaged equipment?
Comments:
1. If there is a fuel management system, you should ask to see it working and confirm that the
readings being displayed for level and temperature are reasonable. You should also ask the
Operating Authority whether there are any known problems

Condition of generator house:

Generator in good condition?

Leaks in generator area?
Diesel bulk tank rusty?
Leaks from bulk tank?
Valve stems greased?
Bulk tank equipment acceptable?
Level gauges working?
Paintwork acceptable?
Comments:
1. Is the generator and oil tank system in a condition that gives cause for concern about its ability to

Page 34 of 68
 function as intended?

Condition of secondary/tertiary
containment:

Would a failure of the storage tank be

detected or contained?
Would a failure of the ancillaries be
detected or contained?
Risk assessment for tertiary
containment completed?
Do the tertiary containment measures
appear adequate?
Comments:
1. You should ask about the measures that are in place/deployable should there be a breach of the
secondary containment or where there is no defined secondary containment.
2. The risk assessment can utilise COMAH, EA & CIRIA guidelines.

Condition of interceptor:

Operational and in sound condition?

Emptied regularly?
Clean and tidy?
Comments:
1. Record whether access was available and if possible your observations regarding signs, general
condition and any contamination observed.

Condition of electrical equipment:

Hazardous area classification plan?

Equipment appropriate for hazard
area?
Enclosures fully bolted?
Cables tight in glands?
Earth test points acceptable?
Comments:
1. Record whether there was a hazardous area classification plan in accordance with the
requirements of DSEAR available.
2. Check the protection rating for equipment to determine whether it complies with the hazardous
zone classification.

General comments:
1. Include comments on any other issues or observations here.
2. Are signs adequate?
3. What is the general housekeeping like?
4. State whether there is an up to date license to operate displayed or FSAA available

Page 35 of 68
 Above Ground BFI - Visual Inspection Report
ID The local identifier e.g. building or asset number
Type of installation The type e.g. horizontal cylindrical or vertical, whether single
skinned in a bund or integrally bunded and its purpose e.g.
aviation fuel for aircraft refuelling. Enter the manufacturer of
the installation if known.
Number of tanks Number of tanks in the BFI
Last non destructive test type & date Ultrasonic, MFL etc. report ref. & date completed
Number, make and model of FWS From a visual inspection of equipment or records
Number, make and model of pumps From a visual inspection of equipment or records
Number, make and model of FWM From a visual inspection of equipment or records
Last dispense meter calibration From the maintenance records
Last electrical test date From the maintenance records
Condition of tanks:
For each storage tank in the installation, the following points should be addressed

Tank No. Local identifier Capacity (litres) From records Product From records
Constructed From records Date lined From records Last cleaned
Last inspection Next clean Next inspection
Last NDT type and date Ultrasonic, MFL etc. report ref. & date completed

Concrete Ring –
Is there broken concrete or cracks? Is there obvious settlement and is there vegetation against the
bottom of the tank?

Tank –
Is there rust on exposed metal and is the paintwork acceptable? Are the access steps and
associated handrails to the top of the tank, handrails around the top and any tank top walkways
sound? Does the visible base appear sound and is the tank to visible base seal intact? Check for
cracks or signs of leakage on weld joints, manways and reinforcing plates. Are cable connections
to earthing lugs sound? Is there grooving, corrosion, pitting or coating failure on the visible internal
surfaces of floating roof tanks?

Pipe work –
Check for cracks or signs of leakage on weld joints and flanges. Is there rust on exposed metal
and is the paintwork acceptable for the pipework, valves and other fittings? Are valve stems
greased?

Secondary containment – You should address each of the questions below

Contains at least 110% of the largest tank or 25% of total storage, whichever is greatest?
Impermeable to water and/or oil?
Intact and without openings or valves for drainage?
Pipes that pass through sealed adequately?
Vent pipes, taps and valve arranged so that oil will be retained?
Signs of product staining?
Access acceptable?
Area outside the bund clear of signs of spillage?
Expansion joints in both bund floor and walls, intact?
Fire resistant structural integrity, joints and pipework penetrations?
Expanding fire resistant sealing to current standards?

Level gauge –
Record the type of gauging e.g. radar, servo etc. Check for damage, its general condition and
whether there are reported problems.

Page 36 of 68
 PRVs –
Is there thermal pressure relief across main tank and main pipework isolating valves and does it
look maintained?

Vents –
Does the tank have PV valves or open vents? Do the PV valves look maintained and if open vents
have protective mesh, are they clear of paint and other debris?

Access –
Are the access steps and associated handrails to the top of the tank, handrails around the top and
any tank top walkways sound?

General –
Is the tank cathodically protected and are there any reported problems? What is the general
housekeeping like and are signs adequate?

Tank No. Local identifier Capacity (litres) From records Product From records
Constructed From records Date lined From records Last cleaned
Last inspection Next clean Next inspection
Last NDT type and date Ultrasonic, MFL etc. report ref. & date completed

Yes, No, Not Applicable or Comment Reference No.

Not Known
Condition of pump and filter area:

Rust on piping?
Rust on equipment?
Paintwork acceptable?
Pressure gauges acceptable?
Differential pressure gauges
acceptable?
Evidence of leakage?
Notices in order?
Schematic shown?
Neat and tidy?
Valve stems greased?
Filters last/next change date?
Comments:
1. Do the gauges and differential pressure gauges appear operational and calibrated?
2. Check for cracks or signs of leakage on weld joints and flanges.

Condition of dispense points:

Rust on piping?
Rust on equipment?
Paintwork acceptable?
Meter acceptable?
Pressure gauges acceptable?
Valve stems greased?
Hose condition acceptable?
Earth system acceptable?
Comments:
1. Do the gauges and differential pressure gauges appear operational and calibrated?
2. You should determine whether the hoses are pressure tested or visually inspected, you should
record the test date and age of hose.
3. Is the earth system sound and secure?

Page 37 of 68
Condition of road offload points:

Rust on piping?
Rust on equipment?
Paintwork acceptable?
Pressure gauges acceptable?
Valve stems greased?
Earth system acceptable?
Comments:
1. Do the gauges and differential pressure gauges appear operational and calibrated?
2. You should determine whether the hoses are pressure tested, you should record the test date
and age of hose.
3. Is the earth system sound and secure?

Condition of control room:

Clean and tidy?

Level gauges working?
Temperature gauges working?
Fire panel working?
Alarms functioning?
Damaged equipment?
Comments:
1. If there is a fuel management system, you should ask to see it working and confirm that the
readings being displayed for level and temperature are reasonable.
2. You should also ask the Operating Authority whether there are any known problems.

Condition of generator house:

Generator in good condition?

Leaks in generator area?
Diesel bulk tank rusty?
Leaks from bulk tank?
Valve stems greased?
Bulk tank equipment acceptable?
Level gauges working?
Paintwork acceptable?
Comments:
1. Is the generator and oil tank system in a condition that gives cause for concern about its ability to
function as intended?

Condition of secondary/tertiary
containment:

Would a failure of the storage tank be

detected or contained?
Would a failure of the ancillaries be
detected or contained?
Risk assessment for tertiary
containment completed?
Do the tertiary containment measures
appear adequate?
Comments:
1. You should ask about the measures that are in place/deployable should there be a breach of the
secondary containment or where there is no defined secondary containment.
2. The risk assessment can utilise COMAH, EA & CIRIA guidelines.

Condition of interceptor:

Operational and in sound condition?

Emptied regularly?
Clean and tidy?

Page 38 of 68
Comments:
1. Record whether access was available and if possible your observations regarding signs, general
condition and any contamination observed.

Condition of electrical equipment:

Hazardous area classification plan?

Equipment appropriate for hazard
area?
Enclosures fully bolted?
Cables tight in glands?
Earth test points acceptable?
Comments:
1. Record whether there was a hazardous area classification plan in accordance with the
requirements of DSEAR available.
2. Check the protection rating for equipment to determine whether it complies with the hazardous
zone classification.

General comments:
1. Include comments on any other issues or observations here.
2. Are signs adequate?
3. What is the general housekeeping like?
4. State whether there is an up to date license to operate displayed or FSAA available.

Page 39 of 68
 Semi Permanent Aviation Installations - Visual Inspection Report
ID The local identifier e.g. building or asset number
Type of installation Enter the manufacturer of the installation, the type e.g.
horizontal cylindrical skid and its purpose e.g. aviation fuel for
helicopter refuelling
Capacity of tank (litres) As marked on the tank or from the records
Product As marked on the tank or from the records
Date constructed (approx) On the tank information plate or in the records
Single skin or integral containment Single skin with separate bund or integral containment
Type of filters installed E.g. coalescing, particulate etc.
Make and model of pump From a visual inspection of equipment or records
Last dispense meter calibration From the maintenance records
Last electrical test date From the maintenance records
Yes, No, Not Applicable or Comment Reference No.
Not Known
Condition of tanks:

Rust on exposed metal?

Adequate secondary containment?
Interstitial monitoring?
PV valve or open vent in good
condition?
Evidence of leakage?
Paintwork acceptable?
Instruments acceptable?
Access to tank top acceptable?
Comments:
1. Is the secondary containment at least 110% of the volume of the primary containment, is there
adequate means of monitoring the interstitial space and are there sufficient instruments to fulfil
the required tasks?
2. Does the tank have a PV valve or open vent? Does the PV valve look maintained and if open
vents have protective mesh, are they clear of paint and other debris?

Condition of pump/dispense area:

Rust on piping?
Rust on equipment?
Paintwork acceptable?
Meter acceptable?
Pressure gauges acceptable?
Differential pressure gauges
acceptable?
Evidence of leakage?
Notice in order?
Planometric shown?
Neat & tidy?
Valve stems greased?
Filters last/next change date?
Adequate secondary containment?
Hose condition acceptable?
Earth system acceptable?
Alarms adequate?
Comments:
1. You should decide whether the gauges, any differential pressure gauges and meters appear
operational and calibrated.
2. You should determine whether the hoses are pressure tested, record the date and age of hose.
3. Confirm that the earth system is sound and secure and that the flying lead is long enough.
4. You should confirm that the secondary containment is adequate for this part of the installation,

Page 40 of 68
 that it can be emptied and that the relevant alarms are acceptable.

Condition of secondary/tertiary
containment:

Would a failure of the storage tank be

detected or contained?
Would a failure of the ancillaries be
detected or contained?
Risk assessment for tertiary
containment completed?
Do the tertiary containment measures
appear adequate?
Comments:
1. You should ask about the measures that are in place/deployable should there be a breach of the
secondary containment or where there is no defined secondary containment.
2. The risk assessment can utilise COMAH, EA & CIRIA guidelines.

Condition of interceptor for

installation:

Served by an interceptor?
Operational?
Emptied regularly?
Clean & tidy?
Comments:
1. Record whether the area in which the installation is placed is served by an interceptor and if not,
whether an appropriate environmental risk assessment has been completed.
2. If there is an interceptor, record whether access was available and if possible your observations
regarding general condition and any contamination observed.

Condition of electrical equipment:

Hazardous area classification plan?

Equipment appropriate for hazard
area?
Enclosures fully bolted?
Cables tight in glands?
Installation earthed??
Comments:
1. Record whether there was a hazardous area classification plan in accordance with the
requirements of Dangerous Substances and Explosive Atmospheres Regulations (DSEAR)
available and comment on any areas of disagreement with suggested changes.
2. Check the protection rating to determine whether it complies with the hazardous zone
classification.

General comments:
1. Include comments on any other issues or observations here.
2. Are signs adequate?
3. What is the general housekeeping like?
4. State whether there is an up to date license to operate displayed or FSAA available.

Page 41 of 68
 Product Receipt Enclosure - Visual Inspection Report
Yes, No, Not Applicable or Comment Reference No.
Not Known
Condition of PRE facility:

Rust on pipework?
Evidence of leakage?
Paintwork acceptable?
Pressure gauges acceptable?
Valves greased?
Comments:
1. Do the gauges and differential pressure gauges appear operational and calibrated?

Condition of precoat filters:

Rust on pipe work?

Evidence of leakage?
Paintwork acceptable?
Pressure gauges acceptable?
Differential pressure gauges
acceptable?
Flow indicators acceptable?
Dosing pots acceptable?
Valves greased?
Comments:
1. Do the gauges and differential pressure gauges appear operational and calibrated?
2. You should ask the Operating Authority whether there are any known problems with the filter.

Condition of back flush tank:

Rust on tank?
Rust on piping?
PV valve in good condition?
Evidence of leakage?
Paintwork acceptable?
Pressure gauges acceptable?
Level gauges acceptable?
Pump acceptable?
Valves greased?
Comments:
1. Does the PV valve on the back flush tank appear to be maintained?
2. If the level gauge is part of the fuel management system, you should you should ask to see it
working and confirm that the readings being displayed are reasonable.
3. You should also ask the Operating Authority whether there are any known problems.

Condition of electrical equipment:

Hazardous area classification plan?

Equipment appropriate for hazard
area?
Enclosures fully bolted?
Cables tight on glands?
Earth test points acceptable?
Comments:
1. Record whether there was a hazardous area classification plan available in accordance with the
requirements of DSEAR.
2. Check the protection rating to determine whether it complies with the hazardous zone

Page 42 of 68
 classification.

General comments:
1. Include comments on any other issues or observations here.
2. Comment on any common / linked safety, alarm and shut down systems between the site and
the Oil and Pipeline Agency.
3. What is the general housekeeping like and are signs adequate?
4. Include comments on pigging installations where they are included.

Page 43 of 68
 Pipeline - Visual Inspection Report
BFIs connected to pipeline Use the local identifiers
Date constructed (approx) From the records
Pipeline diameter From the records or your measurement
Above or below ground E.g. buried, partially buried or above ground
Last non destructive test type & date E.g. pressure test, coating survey etc. report ref. & date
completed
Yes, No, Not Applicable or Comment Reference No.
Not Known
Condition of pipeline:

Is the route marked?

Is the pipe line cathodically
protected?
Isolation flanges acceptable?
Adequate provision for thermal
expansion?
Leak detection system acceptable?
Evidence/signs of leakage?
Pipeline supports acceptable?
Signs of ground settlement?
Is fuel reconciliation accurate enough
to detect leaks?
Comments:
1. Are the routes of buried pipelines clearly identified with marker posts and have above ground
pipelines been designed with adequate provision for thermal expansion?
2. Where cathodic protection is by impress current you should record any known problems and you
should check both a sample of test points to ensure that they are intact and that isolation flanges
look in good condition.
3. State location/position of the CP supply and control panel.
4. Where fitted, does the leak detection system have any known problems?

List of valve pits inspected:

Condition of valve pits: 1 2 3 4 5 6 7 8 9 10

Covers removable?
Rust on exposed metal?
Evidence of leakage?
Paintwork acceptable?
Valves acceptable?
Water accumulation?
Valve stems greased?
Comments:
1. When answering these questions you should consider whether the evidence indicates that the
isolation, drain and vent valve pits are being maintained.

General comments:
1. Include comments on any other issues or observations here. Include comments on pigging
installations where they are included.

Page 44 of 68
 Hydrant Pipeline - Visual Inspection Report
BFIs connected to pipeline Use the local identifiers
Date constructed (approx) From the records
Pipeline diameter From the records or your measurement
Last non destructive test type & E.g. pressure test, coating survey etc. report ref. & date completed
date
Yes, No, Not Applicable or Not Comment Reference No.
Known
Condition of pipeline:

Is the route marked?

Is the pipe line cathodically
protected?
Isolation flanges acceptable?
Leak detection system
acceptable?
Evidence/signs of leakage?
Pipeline supports acceptable?
Signs of ground settlement?
Is fuel reconciliation accurate
enough to detect leaks?
Comments:
1. Are the routes of buried pipelines clearly identified with marker posts?
2. Where cathodic protection is by impress current you should record any known problems and you
should check both a sample of test points to ensure that they are intact and that isolation flanges
look in good condition.
3. State location/position of the CP supply and control panel.
4. Where fitted, does the leak detection system have any known problems?

Line valve pits inspected:

Condition of line valve pits:

Covers removable?
Rust on exposed metal?
Evidence of leakage?
Paintwork acceptable?
Valves acceptable?
Water accumulation?
Valve stems greased?
Comments:
1. This section refers to the main valve pits for the hydrant line to the ASP and de-fuel line if
appropriate.
2. You should consider whether the evidence indicates that the isolation, drain and vent valve pits
are being maintained.

Condition of Hydrant pits: 1 2 3 4 5 6 7 8 9 10

Covers removable?
Dust caps serviceable?
Signs of fuel leak?
Lanyard to the pilot valve intact?
Pilot valve operates without
leaks?
Deadman’s handle intact?
Rust on seats?
Earth point sound?

Page 45 of 68
Comments:
1. Some hydrant couplers will have a visible pilot valve to release pressure on the seat and no
Deadman handle, which will be on the hydrant cart and some will not have a visible pilot valve,
but will have a Deadman handle.
2. Where possible, opening and closing the pilot valves will indicate whether the main valve seats
leak.
3. You should check the adjacent earth point to ensure that it is sound.

General comments:
1. Include comments on any other issues or observations here.

Page 46 of 68
 Mechanical Transport Fuelling Installations - Visual Inspection Report
ID Use the local identifiers
Type of installation Single or twin skinned horizontal cylindrical etc. and material. Most
tank installations will be below ground, but if above ground, an
Above Ground Ancillary Storage Tank Installation sheet must be
completed in addition, which will include comment on the
underground pipework.
Number of tanks Number of tanks in the installation
Type of leak detection From the records
Capacity of each tank (litres) As marked on the tank or from the records
Type of wet stock management Automatic (record manufacturer) and/or dips
system This may include an Automatic Fuelling Dispensing System (AFDS)
and/or an automatic tank gauging (ATG) system
Number, make and model of From a visual inspection of equipment or records
dispensers
Product As marked on the tank or from the records
Date constructed (approx) As marked on the tank or from the records
Last non destructive test type & E.g. precision tank tightness test (integrity test) etc. report ref. &
date date completed
Last dispense pump calibration From the maintenance records
Last electrical test date From the maintenance records
Yes, No, Not Applicable or Comment Reference No.
Not Known
Condition of tanks:

Rust on exposed metal?

Paintwork acceptable?
Access steps and handrails
sound?
Evidence of leakage?
Leak detection system working?
Manway free of product?
Manway free of water?
Vents clear from obstruction – 3m
radius?
Tanks and vents correctly
labelled?
Vapour recovery system fitted?
Vapour recovery system
operating instructions available?
Comments:
1. If there is leak detection installed, are there any known problems with the system?

Condition of fuel dispenser

pumps:

Rust on exposed metal?

Evidence of leakage?
Staining of floor?
Paintwork acceptable?
Hose condition acceptable?
Pistol condition acceptable?
Dispense pump condition
acceptable?
Comments:
1. The hose should be sound, free of serious damage and fitted with safety break couplings.
2. For all self service installations the latching pins should be removed from the pistol and the pistol
should be free from leaks.

Page 47 of 68
Condition of electrical equipment:

Hazardous area classification

plan?
Equipment appropriate for hazard
area?
Enclosures fully bolted?
Cables tight in glands?
Earth test points acceptable?
Comments:
1. Record whether there was a hazardous area classification plan in accordance with the
requirements of DSEAR available.
2. Check the protection rating for equipment to determine whether it complies with the hazardous
zone classification.

General comments:
1. Include comments on any other issues or observations here.
2. What is the general housekeeping like and are signs adequate?
3. State whether there is an up to date license to operate displayed or FSAA available.
4. State whether there is there an appropriate interceptor of adequate size.

Page 48 of 68
 Underground Tank and Pipework Assessment
ID Use the local identifiers
Yes, No, Not Applicable or Comment Reference No.
Not Known
Level 1 assessment undertaken? Appropriate for steel tanks only
Level 2 testing undertaken? Appropriate for single skinned
tanks but may also include
single skinned pipework
associated with double skinned
tanks
Further testing required? Based on age, last test or the
inspector’s opinion
Comments:
1. You should comment on the impact of the scoring from the level 1 assessment, the requirement
for further non destructive testing and you should recommend the type of test that is
appropriate.

Page 49 of 68
 Flammable Dangerous Goods Store - Visual Inspection Report
ID Use the local identifiers
Type of structure Record the structure type
Date constructed (approx) From the records
Yes, No, Not Applicable or Comment Reference No.
Not Known
Storage:

Substances segregated by UN
Class?
Substances separated by
minimum distances?
Separate area for repacking of
damaged containers?
Separate room for acid storage?
Comments:
1. You should comment on what is being stored by UN Class and any departures from the
requirements of Design and Maintenance Guide 03 – Storage of Dangerous Substances,
Section 3 Product Segregation.

Store construction:

All walls fire rated?

Explosion relief roof design?
Storage areas bunded?
Prevention of aqueous
substances from reaching the
drainage system?
Comments:
1. You should comment on whether the structure is purpose built and complying to the
requirements of Design and Maintenance Guide 03 – Storage of Dangerous Substances,
Section 4 Storage Buildings/Compounds.

Building services:

Electrical equipment complies

with the hazardous area and
temperature classification?
Fire fighting equipment?
Lightning protection?
Emergency telephone?
Adequate ventilation?
Drench shower and eyewash for
acid store?
Are appropriate signs displayed?
Comments:
1. Are the appropriate UN Class product signs displayed on the door or access gate?
2. Are there signs in accordance with the requirements of DSEAR?

General comments:
1. Include comments on any other issues or observations here.
2. What is the general housekeeping like?
3. Record whether there was a hazardous area classification plan in accordance with the
requirements of Dangerous Substances and Explosive Atmospheres Regulations (DSEAR)
available.

Page 50 of 68
 Above Ground Ancillary Storage Tank Installations – Visual Inspection Report
ID Use the local identifiers
Type of installation E.g. horizontal or vertical, cylindrical or rectangular, single
skinned with separate secondary containment or integrally
bunded and its purpose e.g. standby generator or heating.
Record the material of construction and enter the manufacturer of
the installation if known.
Number of tanks Number of tanks in the installation
Type of fuel measurement system As observed on the tank
Type of leak detection From the records
Capacity of each tank (litres) As marked on the tank and from the records
Product and classification As marked on the tank and from the records
Date constructed (approx) As marked on the tank and from the records
Last non destructive test type & E.g. precision tank tightness test (integrity test) etc. report ref. &
date date completed
Last inspection date From the records
Yes, No, Not Applicable or Comment Reference No.
Not Known
Location:

Is the tank situated more than 10

metres from a watercourse?
Is the tank situated more than 50
metres from a well or borehole?
Is the tank protected from impact
damage?
Comments:
1. Refer to SI 2001 No. 2954 (OSR England), and EA PPG2 guidance.
2. Does the tank have adequate mechanical protection, especially if it does not sit in a
conventional bund?

Condition of tanks:

Rust on exposed metal?

Evidence of leakage?
Paintwork acceptable?
Instruments acceptable?
Correct signage displayed for the
tank and its contents?
Comments:
1. Comment if the tank is so badly corroded that in your opinion it is likely to leak.
2. Signs should include tank ID, product and capacity as a minimum.

Secondary containment:

At least 110% of the largest tank

or 25% of total storage, whichever
is greatest?
Impermeable to water or oil?
Intact and without openings or
valves for drainage?
Pipes that pass through sealed
adequately?
Are vent pipes, taps and valve
arranged so that oil will be
contained?
Signs of product staining?
Access acceptable?
Comments:
1. Is there evidence that the integrity of the bund may be suspect and is the overall condition

Page 51 of 68
 satisfactory?

Condition of ancillaries:

Ancillaries within secondary

containment?
Instruments acceptable?
Tank vent visible from fill point?
Automatic over fill protection
device fitted and working?
Sight gauge properly supported?
Sight gauge fitted with self closing
valve?
Protected from impact and
damage?
Protected from corrosion?
Paintwork acceptable?
Valves locked when not in use?
Evidence of leakage?
Fill point acceptable?
Flexible connections/draw-off
pipes fitted?
Auto closure valve fitted to
flexible?
Flexible stowed correctly when
not in use?
Flexible pipework <10 years old?
Pump set fitted?
Non-return valve fitted to pump
set suction line?
Pump set protected from misuse
or accidental damage?
Adequate leak detection for
underground pipework?
Leak detection maintained?
Comments:
1. Underground pipelines should not have mechanical joints unless it is possible for them to be
inspected.

Condition of exposed pipework:

Rust on exposed metal?

Evidence of leakage?
Paintwork acceptable?
Lagging intact, where fitted?
Valve stems greased?
Mechanical joints satisfactory?
Comments:
1. Inspect the exposed mechanical joints for evidence of failure.

General comments:
1. Include comments on any other issues or observations here.
2. What is the general housekeeping like?

Page 52 of 68
 Underground Ancillary Storage Tank Installations – Visual Inspection Report
ID Use the local identifiers
Type of installation E.g. horizontal cylindrical and its purpose e.g. standby generator
or heating. Record the material of construction and enter the
manufacturer of the installation if known.
Number of tanks Number of tanks in the installation
Type of fuel measurement system As observed on the tank
Type of leak detection From the records
Capacity of each tank (litres) As marked on the tank and from the records
Product and classification As marked on the tank and from the records
Date constructed (approx) As marked on the tank and from the records
Last non destructive test type & E.g. precision tank tightness test (integrity test) etc. report ref. &
date date completed
Last inspection date From the records
Next inspection date From the records, from the age or from the condition
Yes, No, Not Applicable or Comment Reference No.
Not Known
Condition of tanks:

Rust on exposed metal?

Evidence of leakage?
Paintwork acceptable?
Contents gauges, overfilling
alarm/device acceptable?
Tank interstitial space leak
detection acceptable?
Correct signage displayed for the
tank and its contents?
Comments:
1. Comment of the visible aspects of the tank.
2. Signs should include tank ID, product and capacity as a minimum.

Condition of ancillaries:

Are ancillaries including vent

pipes, taps and valve arranged so
that oil will be retained within a
secondary containment system?
Instruments acceptable?
Tank vent visible from fill point?
Automatic over fill protection
device fitted and working?
Protected from corrosion?
Paintwork acceptable?
Valves locked when not in use?
Evidence of leakage?
Adequate leak detection for
underground pipework?
Leak detection maintained?
Pump set fitted?
Pump set protected from misuse
or accidental damage?
Comments:
1. Underground pipelines should not have mechanical joints unless it is possible for them to be
inspected.

Condition of exposed piping:

Rust on exposed metal?

Evidence of leakage?

Page 53 of 68
Paintwork acceptable?
Lagging intact, where fitted?
Valve stems greased?
Mechanical joints satisfactory?
Comments:
1. Inspect the exposed mechanical joints for evidence of failure.

General comments:
1. Include comments on any other issues or observations here.

Underground Tank and Pipework Assessment

ID Use the local identifiers
Yes, No, Not Applicable or Comment Reference No.
Not Known
Level 1 assessment undertaken? Appropriate for steel tanks only
Level 2 testing undertaken? Appropriate for single skinned
tanks but may also include
single skinned pipework
associated with double skinned
tanks
Further testing required? Based on age, last test or the
inspector’s opinion
Comments:
1. You should comment on the impact of the scoring from the level 1 assessment, the requirement
for further non destructive testing and you should recommend the type of test that is
appropriate.

Page 54 of 68
6. INSPECTION OF MAINTENANCE RECORDS AND SUPPORTING INFORMATION

6.1 Spillage Response Plans

Record here whether spillage response plans are available, note the date that they were last amended and
issued and any other pertinent comments.

6.2 Installation Records

Record here your comments on the installation records, noting in particular whether there is original design
data, design drawings, P&IDs and information on repairs, modifications and other changes

6.3 List of Maintenance Work

Following the visual inspection, a review of the maintenance regime was carried out. The maintenance work
is managed using (record here the name of the system being used) computer based system, the scope of
which is based upon the extant Practitioner Guide for 'The Inspection, Maintenance and Testing of
Equipment Installed at Petroleum Installations Mechanical and Electrical' and Design and Maintenance
Guide 14

Evidence was sought for the following:

List here those installations checked and the tasks e.g. MTFI mechanical maintenance and calibration

Page 55 of 68
6.4 Maintenance Register

A maintenance register should be kept listing all maintenance operations, their frequencies of requirement,
special notes on repairs carried out and any observations of problems noticed.

The extant Practitioner Guide for The Inspection, Maintenance and Testing of Equipment Installed at
Petroleum Installations – Mechanical and Electrical and Design and Maintenance Guide 14 – Mechanical
Transport Fuelling Installations define the frequency at which the various items of equipment should be
maintained.

Mechanical Maintenance Register - Document Inspection Report

ID Record here the local identifier e.g. Building Number

Tasks checked:

Yes, No, Not Applicable or Not Comment Reference No.

Known
Are all the tasks above being
completed?
Are the tasks completed at the
correct frequency?
Are all the tasks dated correctly?
Are all the tasks signed off?
Is the equipment shown as
satisfactory/not satisfactory?
If “not" does the register record
the reasons?
Is incidental or repair work
recorded in the register?
Are the separator element
changes recorded?
If "Yes" does date match that on
the separator body?
General comments:
1. You should record the maintenance tasks that you have checked and the dates that they were last
completed.
E.g. Jacket No. 1 for BFI No. 2 – Last 3 monthly tasks completed 01/04/08.

2. You should also comment on the maintenance standard being followed, relevant tasks not being
completed and disparities between the records and observations during the site visit.

Page 56 of 68
 Electrical Maintenance Register - Document Inspection Report
ID Record here the local identifier e.g. Building Number

Tasks checked:

Yes, No, Not Applicable or Not Comment Reference No.

Known
DSEAR compliance survey
completed?
Is there a Hazardous Area
classification diagram available in
accordance with the requirements
of DSEAR?
Are all the above tasks being
completed?
Are the tasks completed at the
correct frequency?
Are all the tasks dated correctly?
Are all the tasks signed off?
Is the equipment shown as
satisfactory/not satisfactory?
If “not" does the register record the
reasons?
Is incidental or repair work
recorded in the register?
Are appropriate earth checks
completed?
Are cable continuity checks
completed?
Are cable insulation tests
completed?
General comments:
1. You should record the maintenance tasks that you have checked and the dates that they were last
completed. E.g. Jacket No. 1 for BFI No. 2 – Last hazardous area electrical test completed 01/04/08.
2. Include comments on any other issues or observations here.

Page 57 of 68
ANNEX E MMO ANCILLARY TANK INSTALLATION DECLARATION

All ancillary tank installations comply with current legislation, which include the Control of Pollution (Oil
Storage) (England) Regulations 2001 or The Water Environment (Oil Storage) (Scotland) Regulations 2006
along with associated guidance for above ground storage tanks (ASTs); and the Groundwater Regulations
1998 along with associated guidance for underground storage tanks (USTs).

With the exception of:

Tank Location Tank ID Construction Size Product Deficiencies

(litre)

An action plan is in place to carry out the remedial works listed above which should be completed by {date}

An appropriate maintenance regime is in place and implemented for all ancillary tank installations.

The following ancillary tank installations do not comply with current legislation, no funding has been released
from the client following the previous inspection and these installations are to be included within the main
inspection regime completed in accordance with the extant Practitioner Guide for the Inspection of Petroleum
Installations and Flammable Dangerous Goods Stores.

Tank Location Tank ID Construction Size Product Deficiencies

(litre)

Signed: Date:

{Name}

{Position}

{Company Name}

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 ANNEX F ANCILLARY INSTALLATIONS ASSET LIST

Ancillary Installations
Above ground storage tanks (ASTs) – Underground storage tanks (USTs)

Asset / Installation / Tank size Date Type Material Compliance Assessments / inspections/ Remedial Comment
building Product (Capacity) installed integrity tests completed works
number Litres No, Not Known or date completed required
ASTs USTs Underground PPM
pipework task
Local Serving a Horizontal, Steel,
identifier boiler or cylindrical fibreglass,
generator above ground HDPE
and product etc. etc.

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 Ancillary Installations
Above ground storage tanks (ASTs) – Underground storage tanks (USTs)

Asset / Installation / Tank size Date Type Material Compliance Assessments / inspections/ Remedial Comment
building Product (Capacity) installed integrity tests completed works
number Litres No, Not Known or date completed required
ASTs USTs Underground PPM
pipework task

General comments:

Has the MMO completed a tank inspection declaration (Annex E)?

Is the tank declaration acceptable (Annex E)?

The asset list on the pre-planned maintenance data base, MIS IFS, requires updating: ………

The above asset list is complementary to the Spill Plan for……… USRP annex G – which has a comprehensive list of the petroleum tank installations for the sites, but does not include the
Flammable Dangerous Goods Stores (FDGS).
AST = Above ground storage tank. UST = Under-ground storage tank. HDPE = High Density PolyEthylene (Plastic). PPM = Pre-Planned Maintenance.
Tanks within buildings and underground storage tanks (USTs) do not have to comply with SI 2001 No 2954 and the respective Pollution Prevention Guides (PPGs); however integrity and
control must still be maintained in accordance with the Ground Water Regulations. USTs should be assessed in accordance with the extant Practitioner Guide for the Inspection of
Petroleum Installations and Flammable Dangerous Goods Stores.

The following also requires to be referenced: -

OFTEC Standards: OFS T 100 - plastic tanks; OFS T 200 - steel tanks; T 19 tank base construction
CIRIA publications: CIRIA 163 bunds; CIRIA 535 above ground tanks
DEFRA: Guidance document: Ground Water Protection Code (Water Resources Act and Groundwater Regulations)
(Note reference required as pipework may be sited under-ground)
There are a number of British Standards, for sectional steel tanks, USTs, ASTs, steel cylindrical tanks, GRP tanks and rigid plastic tanks etc. Most of which are referenced in the
above, and would be applicable to the manufacturer and their manufacturing processes.
B.S. 5410 part 1. – Domestic < 45kw; B.S. 5410 part 2. – Industrial / commercial > 45kw. B.S. 799 – Steel tanks

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ANNEX G SMALL BORE BURIED STEEL FUEL PIPELINE ASSESSMENT
(Nominal Bore of 50mm or Less)

Small Bore Buried Steel Fuel Pipeline Assessment

Pipeline identification/asset ref.
Pipe length
Pipe diameter
Wall thickness
Product carried by pipeline
Fill line or draw off line
Yes, No, Not Applicable or Comment Reference No.
Not Known
Has Level 1 assessment been
undertaken?
Has Level 2 integrity test of the Any fill pipe, draw off pipe or
pipework been undertaken? overflow pipe must be
positioned, or other steps must
be taken, so as to minimise any
risk of damage by impact so far
as is reasonably practicable
and-
(a) if above ground, must be
properly supported;
(b) if underground-
(i) must have no mechanical
joints, except at a place which
is accessible for
inspection by removing a hatch
or cover;
(ii) must be adequately
protected from physical
damage;
(iii) must have adequate
facilities for detecting any
leaks;
(iv) if fitted with a leakage
detection device which is used
continuously to monitor for
leaks, the detection device
must be maintained in working
order and tested at appropriate
intervals to ensure that it works
properly; and
(v) if not fitted with such a
device, must be tested for leaks
before it is first used and further
tests for leaks must be
performed, in the case of pipes
which have mechanical joints,
at least once in every 5 years
and, in other cases, at least
once in every 10 years; and
(c) if made of materials which
are liable to corrosion, must be
adequately protected against
corrosion”.
Is further assessment
recommended?
Pipe Material:

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Mild Steel
Galvanised steel
Copper/Sleeved
Durapipe
Other
Not Known
Jointing Method:

Welded
Threaded Socket
Not Known
External Coating:

Bitumen Enamel
Tape Wrap
Fusion bonded epoxy (FBE)
Extruded polyethylene
None
Not known
Is the pipe electrically isolated
from above ground equipment by
isolating joints or insulated
flanges?
Cathodic Protection:

Sacrificial anodes
Impressed current
None
Not Known
Do monitoring records show the
pipework is fully cathodically
protected?
Have any coating Insert Coating survey (specify
surveys/inspections been type), excavation inspections
undertaken? (No. /Date)
Corrosion found from above
survey/inspection?
Has the pipe ever leaked? If yes, give details
Local Ground Conditions:

Local Soil type

Cohesive (clay)
Chalk
Loam
Sand
Peat
Other (specify)
Not Known
Is area well drained?
Depth of water below ground
level in metres, along the pipeline
route

Not Known
Pipe Depth
General comments:
1. Include comments on any other issues or observations here.

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 ANNEX H FLAMMABLE DANGEROUS GOODS STORE (FDGS) ASSET LIST

Flammable Dangerous Goods Store (FDGS) asset list

Explosive stores are not included for this report.

Main petroleum installations will be reported individually.
Asset listings / recorded
Planned
Asset Electrical
Description / ownership Maintenance Comment
number Inspection ref
ref

FDGS = Flammable Dangerous Goods Stores; which can also be named – Inflam Stores, Hazardous or Haz
stores.

Store construction:

Asset listing defects:

Actions:

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ANNEX I PRE- INSPECTION SITE CHECK LIST

Date of Establishments /
Inspection group

Order reference/s, against

installations to be inspected

MMO

Contact name/s

Full Postal
Address

e-mail
MMO contact information /
telephone numbers
Establishment representative / e-mail
SETL
F&L representatives / Operating e-mail
Authority
SHEF /SEPO e-mail

FGSR e-mail

DIO e-mail

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 Description Yes No Responsibility Last Document / Comments
Item Certificate Date
No

DOCUMENTATION AND MAINTENANCE

1. Separator Type, Capacity, Location. Aquatrine Service
Provider ASP Site contact Aquatrine Authority Liaison
Representative ALR
2. Interceptor Type, Location. ASP Site contact Aquatrine Authority Liaison
Representative ALR
3. Drainage Plans. ASP Site contact Aquatrine Authority Liaison
Representative ALR
4. Consent to Discharge. ASP Site contact Aquatrine Authority Liaison
Representative ALR. If Class 1 Separator
installed – no requirement
5. Oil Pollution Control Facilities – ASP Site contact Aquatrine Authority Liaison
separators. Representative ALR
6. Planometric Diagrams, Operation and OA/MMO
Instruction manuals. OA require operating instructions.
On display and at site. MMO require maintenance instructions.
(Normally issued by installer / manufacturer)
7. Petroleum installations asset list.
Establishment / OA / See also Annex G of the USRP
MMO PPM asset / task list
PG asset / task list
MACR listing
8. Tank Capacities and Grades.
Establishment / OA / See also Annex G of the USRP
MMO PPM asset / task list
PG asset / task list

MACR listing
9. JSP375 Volume 3 Chapter 5,
Petroleum document register MMO AP Installation list; significant ppm records,
including meter calibration & electrical
test certificates.

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 Description Yes No Responsibility Last Document / Comments
Item Certificate Date
No
10. Licensed installations > Fuel & Gas
Safety Regulator (FGSR) FGSR / OA / Copies of all licenses should be held by
Establishment the OA, and displayed at each installation
11. RAF Log-book Form 6816
FWS & FM in use OA / AP Held by OA, and inspected by the AP
JSP 317 4-1-A-1
12. RAF Log-book Form 315
Daily occurrence record OA Kept at each BFI control room
13. Evidence of completion of remedial works
(PG Report), last action plan updated. MMO
14. Electrical systems. Areas. HSG 41 para 244 refers
MMO APEA / IP ‘Blue Book’
Copy of latest inspection certificate. DSEAR regulations
BS 60079 10 / 14/ 17

15. Earthing of Installations, LPS.

MMO Annually.

BS 7430; BS 62305
16. Metering pumps and dispensers –
calibration. MMO 12 Monthly for Aviation BFI dispensers.

6 monthly for MTFI (kerbside) dispensers

17. Storage tanks – level 1 risk MMO Is a level 2 assessment required / integrity
assessments carried out on all testing of the tank?
underground metallic tanks (USTs). UST = Underground Storage Tank.
18. Storage tanks, gauging, alarms and MMO For BFIs this will require input from the OA.
high level shut off valves. Specialist / manufacturer diagnostic testing,
SIL compliance. integrity level assessment.
Testing and details. ‘Buncefield’ requirements.
19. Storage tanks (USTs) – integrity / MMO Risk assessment, wet stock management &
tightness test certification. interstitial space monitoring– after 20 years

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 Description Yes No Responsibility Last Document / Comments
Item Certificate Date
No
and then every 5 years, after 30 years every
2 years. (See the extant Practitioner Guide
for the Inspection of Petroleum Installations
and Flammable Dangerous Goods Stores).
Not applicable to Aviation, BFIs – mounded
tanks (subject to the extant Practitioner
Guide for The Inspection, Maintenance and
Testing of Equipment Installed at Petroleum
Installations Mechanical and Electrical) and
above ground tanks.
20. Ancillary fuel oil installations Establishment / MMO Compliance assessments completed (re:
Boilers – FFO PPG2, DEFRA guidance, under-ground
Generators – diesel pipework etc). PPM tasks completed, annual
Others – Class II and III fuels and e.g. OFTEC inspection)
waste oil See Annex E and Annex F.
MMO Ancillary tank installation
declaration
Ancillary installations asset list

ENVIRONMENTAL
21. Does the unit have a Unit Spillage
Response Plan (USRP)? Establishment JSP 317 part 5. Has the USRP been
Completion of required annexes. practised in last 12 months? Also
completion of annex G – register of
hazardous areas and hazardous products
held
22. Does the USRP comply with current Establishment JSP 317 part 5.
legislation? requirement Section 5.9.
To include the reporting procedure of
spillages to FLC?
23. Is the USRP site specific? Establishment JSP 317 part 5

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 Description Yes No Responsibility Last Document / Comments
Item Certificate Date
No
requirement .
24. Does the unit hold a Minor Spillage JSP 317 part 5
Incident Log or a Tier 1 Spillage Operating Authority /
Register? UEO Ask to see.

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