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Project proposal example. Futsal and Resort near UNISEL Bestari Jaya Campus
Selangor Malaysia.

Article · April 2011

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 KXGX6301 – Project Management for Engineers

Futsal and Resort Proposal

Prepared by:

Mohd Faizal Fauzan KGH090004

Ahmad Fazlizan Abdullah KGH100001
Ahmad Kazwini Abd Wahab KGH100013
Kamsani Kamal KGH100006

Supervisor:
Prof. Madya Ir. Dr. Abu Bakar Mahat

Faculty of Engineering
University of Malaya
Kuala Lumpur, Malaysia
 i

Table of Contents
1 Project Charter ......................................................................................................... 1
1.1 Background .................................................................................................................. 1
1.2 Futsal Court.................................................................................................................. 1
1.3 Sport Shop.................................................................................................................... 1
1.4 Kiosk ............................................................................................................................ 2
1.5 Kitchen and Restaurant ................................................................................................ 3
1.6 Resort Rooms ............................................................................................................... 3
1.7 Swimming Pool, Toilets and Prayer Room ................................................................. 3
1.8 Business Needs ............................................................................................................ 5
1.9 Scope of Work ............................................................................................................. 6

2 Project Life Cycle ..................................................................................................... 6

3 Project Costing and Finance ................................................................................... 7

3.1 Cost Analysis ............................................................................................................... 7
3.1.1 Properties Investment (Land) ............................................................................... 7
3.1.2 Construction Cost ................................................................................................. 7
3.1.3 Operation Cost ...................................................................................................... 8
3.2 Financial Sources ......................................................................................................... 9
3.3 Cash Flow Projection ................................................................................................. 10
3.4 Financial Analysis ...................................................................................................... 12
3.4.1 Payback Period ................................................................................................... 12

4 Organization Breakdown Structure (OBS) ......................................................... 13

5 Working Breakdown Structure (WBS) ................................................................ 14

5.1 Mobilisation - Site Preparation .................................................................................. 14
5.2 Earth Work ................................................................................................................. 14
5.3 Utility Services .......................................................................................................... 14
5.4 Paving and Surfacing ................................................................................................. 15
5.5 Site Improvements ..................................................................................................... 15
5.6 Futsal Courts .............................................................................................................. 15
5.7 Swimming pool .......................................................................................................... 15
5.8 Buildings (resort room, kitchen, shop lot, prayer room) ........................................... 16
5.9 Quality Control .......................................................................................................... 16
 ii

5.10 Launch ....................................................................................................................... 16

6 Schedule Planning .................................................................................................. 17

6.1 Overall Schedule Planning......................................................................................... 17
6.2 Mobilization, Site Preparation and Earth Works Schedule Planning ........................ 18
6.3 Utility Services, Paving and Surfacing and Site Improvements Schedule Planning . 19
6.4 Futsal Courts, Swimming Pool and Building Construction Schedule Planning ........ 20

7 Network Diagram ................................................................................................... 21

8 Discussion & Conclusion ....................................................................................... 22

 iii

List of Figures
Figure 1 Futsal Court .................................................................................................................. 1

Figure 2 Sport Shop .................................................................................................................... 2

Figure 3 Kiosk ............................................................................................................................ 2

Figure 4 Kitchen and Restaurant ................................................................................................ 3

Figure 5 Resort Room and Resort Lobby ................................................................................... 3

Figure 6 Other facilities; Swimming Pool, Prayer room and Toilets ......................................... 4

Figure 7 Futsal and Resort Layout Plan ..................................................................................... 4

Figure 8 Resort Room Layout Plan ............................................................................................ 5

List of Tables
Table 1: Estimated Construction Cost ........................................................................................ 7

Table 2: Estimated salaries ......................................................................................................... 8

Table 3: Estimated Monthly Expenses ....................................................................................... 8

Table 4: Repayment schedule to the bank .................................................................................. 9

Table 5: Cash flow (profit) projection for January to July ....................................................... 10

Table 6: Cash flow (profit) projection for August to December .............................................. 11

Table 7: Yearly profit ............................................................................................................... 12

1Project Charter 1

1 Project Charter

1.1 Background

This project is about building and running a Futsal Court and Resort. The project start
from purchasing an agriculture land at Batang Berjuntai Selangor, converting the land to
commercial land status, building the Courts, Resort and other facilities and managing the
business.

1.2 Futsal Court

Futsal is actually football or soccer playing in smaller pitch indoor. The court will in-
clude turf flooring, goal posts, net and spotlight. The pitch size will be 33 ft wide, 56 ft in
length and 13 ft high for the ceiling net.

Figure 1 Futsal Court

1.3 Sport Shop

Some of the facilities proposed will be a Sport Shop. This Sport shop will supply
equipments to play futsal such as futsal shoes, socks, goalkeeper gloves, balls, team jerseys
and other sports equipments. This shop will also rent futsal shoes to customers.
1Project Charter 2

Figure 2 Sport Shop

1.4 Kiosk

A small Kiosk selling beverages and snacks will be located next to the Sport Shop. This
Kiosk will supply the demand of tired and thirsty players and also some light snack for our
Resort guests.

Figure 3 Kiosk
1Project Charter 3

1.5 Kitchen and Restaurant

A Restaurant or café will be provided for players to sit drinking and chatting while
waiting to play futsal or after they had finished playing. The restaurant will also provide food
for our resort guests.

Figure 4 Kitchen and Restaurant

1.6 Resort Rooms

The resort will be 2 storey building, consist of a lobby and 40 rooms. 20 rooms will be
at ground floor and another 20 will be at level 1. All rooms will have their own bathroom.
The size of each room will be 11 ft wide and 14 ft long.

Figure 5 Resort Room and Resort Lobby

1.7 Swimming Pool, Toilets and Prayer Room

The Futsal & Resort will also have a swimming pool, prayer room and also public toi-
lets for customers. The size of the swimming pool will be 35 ft long, 20 ft wide and only 4 ft
1Project Charter 4

in depth for safety. Resort guest can enjoy Barbeque party beside the pool with friends and
families.

Figure 6 Other facilities; Swimming Pool, Prayer room and Toilets

Figure 7 Futsal and Resort Layout Plan

1Project Charter 5

Figure 8 Resort Room Layout Plan

1.8 Business Needs

UNISEL or University Selangor main campus is located at Batang Berjuntai or now

known as Bestari Jaya Selangor. The University is on a 1,000 acre lot which is part of 4,000
acres piece of land. UNISEL currently has 12 thousand students and the numbers are grow-
ing.
However, the surrounding area of UNISEL which is Bestari Jaya is still developing and
a lot of facilities especially futsal courts and Hotels are not there yet. The nearest Futsal
Courts or Hotels to UNISEL can only be found at Kuala Selangor which is 30 kilometres
away.
UNISEL students are what make a Futsal Business such a potential business needs. The
large number of students and the need for recreation makes the courts always full every night
even at a place as far as Kuala Selangor.
The resort room will accommodate parents visiting their children at UNISEL, espe-
cially during convocation time. The location of UNISEL which is far away from city centre
will require Accreditation Panels like EAC and MQA to stay there and currently the only
place is Kuala Selangor. This resort will also serve for occasions like staff’s family days for
UNISEL and a lot of other industries nearby.
2Project Life Cycle 6

1.9 Scope of Work

In this project, the scope would be:

i. To propose to financial provider for a Futsal & Resort at Bestari Jaya.

ii. To plan for the construction of the Futsal & Resort.
iii. To plan for the management and control of the Futsal & Resort.

2 Project Life Cycle

The ultimate target in this project is to accomplish the Futsal Court and Resort project
within 125 days, allocated cost, and meet the performance expectation with the required qual-
ity.

In the concept and initialization phase, we are going to perform thorough survey on
site study and approaching the potential customer by our marketing plan.

In the next step, which is procurement and phase, we are going to construct look into
contractors (which is a supplier/vendors/construction company) requirements and gather the
information which would be the basis of our design and will let us propose a suitable project
plan and make it meet our estimate time and cost.

The following diagram is a schematic of the project life cycle and the milestones.

Project Life Cycle

Initiation Procurement & Execution Launch

Concept

30 days 90 days 5 days

3Project Costing and Finance 7

3 Project Costing and Finance

3.1 Cost Analysis

3.1.1 Properties Investment (Land)

After a series of site study and survey, the suitable area to invest for this project had
been decided. Details of the potential land to buy are as below:

Address : Lot 424, Seksyen 4, Pekan Bestari Jaya, Kuala Selangor.

Area : 0.4808 hectares
Type of soil : Sandy
Price : RM 80,000

3.1.2 Construction Cost

Table 1shows the construction cost for this project. All construction works will be
done by subcontractor and the estimated cost are including materials, transportation, etc.

No. Activity Value

1 Site Preparation RM 60,000.00

2 Earth Works RM 37,500.00

3 Utility Services RM 20,600.00

4 Paving and Surfacing RM 155,000.00

5 Site Improvements RM 110,000.00

6 Futsal Courts RM 130,000.00

7 Swimming Pool RM 100,000.00

8 Buildings (resort room, kitchen, shop lot, prayer room) RM 300,000.00

Total RM 853,100.00

Table 1: Estimated Construction Cost

3Project Costing and Finance 8

3.1.3 Operation Cost

Upon construction is completed, the futsal, resort and all the facilities are ready for
operation. Operation cost includes salary, utilities, maintenance and other related expenses
during the operation of the project. Table 2 shows the estimated salary list for the employee
during the operation. Table 3 shows the estimated monthly expenses to operate all the facili-
ties.

No Job Monthly Salary Person Monthly Total

1 Manager RM 3,000 1 RM 3,000
2 Accountant RM 2,500 1 RM 2,500
3 Maintenance Worker RM 1,500 2 RM 3,000
4 Receptionist RM 1,000 3 RM 3,000
5 Security RM 1,000 2 RM 2,000
6 Janitor RM 800 3 RM 2,400
7 Gardener RM 600 1 RM 600
Total RM16,500
Table 2: Estimated salaries

No Monthly Expenses Monthly value

1 Salary RM 16,500.00

2 Utilities (estimated 10% of monthly income) RM 7,500.00

3 Others RM 2,500.00

Total RM 36,500.00

Table 3: Estimated Monthly Expenses

3Project Costing and Finance 9

3.2 Financial Sources

The project will be finance by RM 1,000,000.00 loan borrowed from bank. The interest
rate is estimated as 11% with 10 years installment. Financial details are as below:

Bank Financial Institution at 11% interest rate

Discount
Years Net Present
Factor Cash Flow Present Value
Value
- 1.00 (1,000,000.00) (1,000,000.00)
1 0.90 210,000.00 189,189.19 189,189.19
2 0.81 210,000.00 170,440.71 359,629.90
3 0.73 210,000.00 153,550.19 513,180.09
4 0.66 210,000.00 138,333.50 651,513.59
5 0.59 210,000.00 124,624.78 776,138.37
6 0.53 210,000.00 112,274.58 888,412.95
7 0.48 210,000.00 101,148.27 989,561.22
8 0.43 210,000.00 91,124.56 1,080,685.78
9 0.39 210,000.00 82,094.20 1,162,779.98
10 0.35 210,000.00 73,958.74 1,236,738.72
11 0.32 210,000.00 66,629.50 1,303,368.22
12 0.29 210,000.00 60,026.57 1,363,394.79
13 0.26 210,000.00 54,077.99 1,417,472.78
14 0.23 210,000.00 48,718.91 1,466,191.70
15 0.21 210,000.00 43,890.91 1,510,082.61
Table 4: Repayment schedule to the bank

Total loan = RM 1,000,000.00

Interest Rate = 11%

Loan repayment duration = 10 years

Monthly repayment = RM 17,500.00

Yearly repayment = RM 2,100,00.00

Return of Inventment (bank) = 24%

3Project Costing and Finance 10

3.3 Cash Flow Projection

Cash flow projections are depicted in Table 5 and Table 6. The cash flow considers potential income trend based on particular month’s situation.
As presented in previous subsection, the monthly repayment to the bank is RM 17,500.00 is included in monthly expenses.

January February March April May June July

Incomes
33,600 33,600 33,600 33,600 33,600 20,160 20,160
Futsal
21,000 21,000 21,000 21,000 21,000 42,000 42,000
Resort
7,000 7,000 7,000 7,000 7,000 7,000 7,000
Rent
61,600 61,600 61,600 61,600 61,600 69,160 69,160

Expenses
(17,500) (17,500) (17,500) (17,500) (17,500) (17,500) (17,500)
Bank installments
(16,500) (16,500) (16,500) (16,500) (16,500) (16,500) (16,500)
Salary
(6,160) (6,160) (6,160) (6,160) (6,160) (6,916) (6,916)
Utility
(2,500) (2,500) (2,500) (2,500) (2,500) (2,500) (2,500)
Others
(maintenance etc.)
(42,660) (42,660) (42,660) (43,416) (43,416)
(42,660) (42,660)

Profit 18,940 18,940 18,940 18,940 18,940 24,744 24,744

Table 5: Cash flow (profit) projection for January to July

3Project Costing and Finance 11

August September October November December

Incomes
33,600 33,600 67,200 33,600 33,600
Futsal
21,000 21,000 42,000 60,000 21,000
Resort
7,000 7,000 7,000 7,000 7,000
Rent
61,600 61,600 116,200 100,600 61,600

Expenses
(17,500) (17,500) (17,500) (17,500) (17,500)
Bank instalments
(16,500) (16,500) (16,500) (16,500) (16,500)
Salary
(6,160) (6,160) (11,620) (10,060) (6,916)
Utility
(2,500) (2,500) (2,500) (2,500) (2,500)
Others
(maintenance etc.)
(42,660) (42,660) (48,120) (43,560) (42,660)

Profit 18,940 18,940 68,080 24,744 18,940

Table 6: Cash flow (profit) projection for August to December

3Project Costing and Finance 12

3.4 Financial Analysis

3.4.1 Payback Period

Based on projected profit for the whole project and inflation rate is estimated as 11%,
payback period is calculated as table below.

Project's Profit
Discount
Years
Factor Net Present
Cash Flow Present Value
Value

- 1.00 (1,000,000.00) (1,000,000.00)

1 0.90 325,128.00 292,908.11 292,908.11
2 0.81 325,128.00 263,881.18 556,789.29
3 0.73 325,128.00 237,730.79 794,520.08
4 0.66 325,128.00 214,171.88 1,008,691.96
5 0.59 325,128.00 192,947.64 1,201,639.61
6 0.53 325,128.00 173,826.71 1,375,466.31
7 0.48 325,128.00 156,600.64 1,532,066.95
8 0.43 325,128.00 141,081.65 1,673,148.60
9 0.39 325,128.00 127,100.59 1,800,249.19
10 0.35 325,128.00 114,505.04 1,914,754.23

Table 7: Yearly profit

Payback Period = 4 years

Return of Investment (ROI) = (annual profit) / (initial investment) x 100%

= 325,128 / 1,000,000 x 100%

= 32.5%
 4Organization Breakdown Structure (OBS) 13

4 Organization Breakdown Structure (OBS)

1-Project manager
$250 /DAY

2- Designing manager 3- Supplies manager 4- QC manager 5- Construction manager

$200 /DAY $100 /DAY $150 /DAY $200 /DAY

6- Mechanical
engineer 10- Supplies assistant 12-Supervisor
11- QC assistant
$150 /DAY $70 /DAY $70 /DAY
$100 /DAY

7- Electrical
engineer 13-Electrician
$150 /DAY $60 /DAY

8- Civil engineer 14-Painter

$150 /DAY $60 /DAY

9- Designer 15-Bricklayer
assistant $60 /DAY
$100 /DAY
16- Welder x 2
$60 /DAY

17- Plumber x 2
$60 /DAY

18-Excavator
Driver x 1
$60 /DAY

19- Steamroll
driver x 1
$60 /DAY

20- Labourer x 10
$50 /DAY
5Working Breakdown Structure (WBS) 14

5 Working Breakdown Structure (WBS)

5.1 Mobilisation - Site Preparation

5.1.1 Clearing and Grubbing

5.1.2 Strip and Stockpile Existing Soil

5.2 Earth Work

5.2.1 Cuts and Fills

5.2.2 Foundation Excavation

5.2.3 Erosion Control

5.2.4 Foundation Backfill

5.2.5 Rough Grading

5.2.6 Rough Grade Backfilled Material

5.2.7 Under slab Trenching and Backfill

5.2.8 Slab Sub Base Under Building

5.2.9 Respread Topsoil

5.2.10 Site Lighting Excavation

5.2.11 Pavement Sub Base

5.2.12 Sidewalk Sub Base

5.2.13 Finish Grading at Pavement Areas

5.2.14 Finish Grading Topsoil

5.3 Utility Services

5.3.1 Utilities Entrance Excavation/ Backfill

5.3.2 Water Supply Line

5.3.3 Sanitary Sewerage System

5.3.4 Storm Drainage Systems

5Working Breakdown Structure (WBS) 15

5.4 Paving and Surfacing

5.4.1 Aspalt Pavement

5.4.2 Concrete Pavement

5.4.3 Pavement Marking

5.4.4 Concrete Sidewalks

5.4.5 Concrete Pads

5.5 Site Improvements

5.5.1 Structure Mounted Signs

5.5.2 Parking Bumpers

5.5.3 Post-Mounted Signs

5.5.4 Fences and Gates

5.5.5 Tarring

5.6 Futsal Courts

5.6.1 Roofing

5.6.2 Turf Flooring

5.6.3 Install nets

5.6.4 Install goal post

5.6.5 Install spotlight

5.7 Swimming pool

5.7.1 Excavation

5.7.2 Put wall panels

5.7.3 Install plumbing pipes

5.7.4 Install braces at pool walls

5.7.5 Pour concrete collar

5.7.6 Add sand to the pool floor

5Working Breakdown Structure (WBS) 16

5.7.7 Install pool liner

5.7.8 Install ladder, rail, decks, pumps, filters

5.8 Buildings (resort room, kitchen, shop lot, prayer room)

5.8.1 Foundation Construction

5.8.2 Framing

5.8.3 Roofing

5.8.4 Walls

5.8.5 Flooring

5.8.6 Windows and doors

5.8.7 Electrical

5.8.8 Plumbing

5.8.9 Paintings

5.9 Quality Control

5.9.1 Dimensional control of the foundation and steel structure

5.9.2 Final check in terms of QC, performance & safety

5.10 Launch

5.10.1 Testing the system to check out the weaknesses and fix them (2)
5.10.2 Train the operators (1)

5.10.3 Preparing a timetable for the maintenance

6Schedule Planning 17

6 Schedule Planning

6.1 Overall Schedule Planning

6Schedule Planning 18

6.2 Mobilization, Site Preparation and Earth Works Schedule Planning

6Schedule Planning 19

6.3 Utility Services, Paving and Surfacing and Site Improvements Schedule Planning
6Schedule Planning 20

6.4 Futsal Courts, Swimming Pool and Building Construction Schedule Planning
7Network Diagram 21

7 Network Diagram
8Discussion & Conclusion 22

8 Discussion & Conclusion

The project charter shows the feasibility of this project to be implemented as soon as
possible. There is a need to develop a futsal and resort facilities in the area of Bestari Jaya.
For the present day there is no facility like this in the area, therefore we have developed it at
first. Our target customers come from UNISEL students, staffs and also the community
around the Bestari Jaya for futsal courts. The resort facilities are targeting the parents of stu-
dent while they are visiting UNISEL during convocation or accompanying them during first
day registration. Besides doing business we are also helping them in sport activities and ac-
commodation facilities.

The survey of the land shows that it is not far from the town of Bestari Jaya. It is only
about 4 km from the centre of town and about 6 km from UNISEL. The location is near to the
main road and local bus always passes this location from Bestari Jaya to the Rawang town.
Therefore the location is easily reachable by the sportsmen and the resort customers. The
main facilities such as electric cable and water supply pipe are not far from the location just
about 2 km.

The facilities to be developed are the 3 unit of futsal courts, 40 resort rooms, a swimming
pool, 2 lots of shops for rental, prayer room and kitchen. The budget requires in developing
and running the business of these facilities is RM 1 million including the soft loan and the
total cost of construction is about RM 853,000.00. The monthly expenses in running this
business are expected about RM 36,500.00 per month. It is including payment of salaries,
utilities and others. The financial analysis with 11% of interest rate shows that the payback
period is 4 years with return of investment (ROI) of about 32.5%. Comparing to the bank
with 11% interest rate its payback period is 8 years and return of investment is about 24%.

The schedule planning bar chart shows that this project will take about 89 days from the
day of construction starts to the launching day. The critical path in this project is site prepara-
tion, earth work, building, inspection and launch. The organisation in implementing this pro-
ject will be headed by Project Manager and his or her subordinate consist of Designing Man-
ager, Supply Manager, QC manager and Construction Manager. Every manager has their
subordinates such as mechanical engineer, electrical engineer, civil engineer, supervisor etc.

The survey reveals that there are a number of construction suppliers at the Bestari Jaya
or near to it such as at Ijok, Kuala Selangor and Rawang. Therefore to get raw of materials
 8Discussion & Conclusion 23

during construction will be not a big problem. This will be able to reduce cost of transporta-
tion much more due to near with the construction site.

We believe that this project is a good investment for us and will be able to increase our
profit in the future. Beside that we able to increase the good life style of the UNISEL stu-
dents, staff and also the community around the Bestari Jaya.

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