THECONSTITUTION AND BY-LAWS

OF THE
CALABA FISHIERFOLKS AND FARMERS ASSOCIATION

PREAMBLE

We, the working Filipino people, have this day voluntarily associated ourselves for the
purpose of forming a Rural Workers Organization under the laws of the Philippines more Particularly
Presidential Decree No. 1367 and Proclamation No. 1852.

ARTICLE I- NAME AND DOMICILE

SECTION I. This organization shall be known as the CALABA FISHIERFOLKS AND FARMERS
ASSOCIATION herein referred to as the organization.

SECTION II. The principal address of the organization shall be at CALABA BANGUED ABRA.

ARTICLE II- DECLARATION OF PRINCIPLES

The organization has the following objectives:

1. To uplift the living condition and life of the members in accordance with the conditions of
the National Development Plans;
2. To enhance and defend the interest of its members for their mutual aid and Protection;
3. To win and dispose property, real or personal for the use and benefit of the entire membership
and the organization;
4. To design and undertake all activities for the benefit and welfare of its members and the
organization, including housing, buildings and other projects not contrary to laws; and
5. To coordinate and collaborate with proper government agencies ant other rural workers
organization for certain lawful undertaking.

ARTICLE III- PLACE OF OPERATION

SECTION I. the area of operation the organization shall be at CALABA BANGUED ABRA.

ARTICLE IV- MEMBERSHIP

SECTION I. Qualification of Members- Members shall be open only to natives and any
person who have resided at least six (6) months successively at CALABA BANGUED
ABRA, of legal age, actually engaged in fishing, fish processing, fish vending, fish farming
and gleaning, are self-employed and without clear cut employer-employee relationship may
become member of the organization by filling an application for membership addressed to the
board of Directors.
 SECTION II. The willing applicant must take his application for membership in writing on a
form provided by the organization for the purpose. It shall be the duties and responsibilities of
the Board of Directors to approve or disapprove the application. The applicant must be
assisted in filling at the application if he is illiterate.

SECTION III. Resignation- A member of association may resign by tendering a letter of

resignation 15days before the actual date of the resignation so that the Board of Director will
have enough time to assess the accountability of said member if he has any. His resignation
may not be accepted if he has important obligation ti finish or if he has not yet settled his
accountabilities.

ARTICLE IV. Expulsion- Any member who fails to pay the monthly dues, fees or
contribution for three (3) successive times and violated major policy of the organization and
membership agreement may after thorough investigation and after hearing before the Board
of Directors, be fined, suspended or terminated from membership in the organization. His
rights and equity, if any, shall be returned to him.

ARTICLE V. Death- The death of a member shall automatically terminate his membership in
the organization. The legitimate heirs of the deceased member shall have the same rights on
the equities of the deceased and shall have preference in the admission to the organization
upon complying with the provision herewith provided.

ARTICLE V-STRUCTURE AND OFFICIALS

SECTION I. Number and Qualification of Directors- The entire affairs and business of the
organization shall be administered by the Board of Directors composed of five (5) members
who shall be elected by the members of the General Assembly. The first four members shall
be elected during the organizational meeting of the association.

The following are the qualifications for Directors:

1. He must be respectable, of good moral character and reputation in the

community;
2. He must be holding ant political position or a government employee;
3. He must be a good leader with high sense of command.

SECTION II. Election and Term of Office- The election of President, Vice-President,
Secretary, Treasurer/Cashier and other officials and committee Chairpersons shall be held every two
(2) years of service by secret ballots.

SECTION III. Vacancies- Whenever a vacancy occurs in the position of President, Vice-President
down to the lowest position the vacancy shall be filled-up through election by the general assembly.

SECTION IV. Committees- There shall be four (4) committees to be created namely: Membership
and education Committee, Finance and Development Committee, Audit and Inventory Committee and
Election Committee.

Each of these committees shall be composed of three (3) members including the Chairperson. The
Chairperson of each Committee shall be elected by the General Assembly and the elected Chairperson
shall appoint two (2) Members of each committees. The above-mentioned committees shall have the
following function:
 a) Membership and Development Committee- shall promote the educational and technological
advancement of the members in cooperation with the officers of the organization.
b) Finance and Development Committee- shall plan and implement all the plans promulgated for
the economic and social upliftment of the members.
c) Audit and Inventory Committee- shall audit the accounts and inventory of all assets of the
organization. The result of their periodic audit shall be reported to the organization and to
proper government authorities.
d) Election Committee- shall ensure that the election of officers by the general assembly is
properly administered and that the election is fair, just and transparent.

ARTICLE VI- OFFICERS AND DUTIES

SECTION I. Powers and Duties of the Board of Directors- The Board of Directors shall have the
following powers and Duties.

a) To have general supervision and control of the affairs of the organization;

b) To promulgate rules and regulation not inconsistent with the provision of the Constitution and
By-Laws for management of the affairs of the organization.
c) To study and install effective accounting system which shall be adequate enough for
management purposes of the organization; and
d) To keep all records of transaction of the organization and submit to the general assembly
periodic financial statement.

SECTION II. Duties of the President- The president has the following duties and responsibilities:

a) Act as Presiding Officer of the Board of Directors and General Assembly meeting;
b) Prepare project Plans in coordination with the Board of Directors and proper committee; and
c) Represents the organization in all contracts and transactions, shall be decided by the majority
of the Board of Directors.

SECTIONIII. Vice-President - shall assume duties and responsibilities of the President when
incapacitated.

SECTION IV. Secretary - shall take down the minutes of the General Assembly meetings, shall keep
the same and maintain an up-to-date list of all members.

SECTION V. Treasurer/Cashier - shall act as custodian of assets and finances of the organization and
shall reimburse legitimate expenses incurred.

SECTION VI. Auditor – shall audit the financial affairs and property belonging of the organization
for the sole use and benefits of the members.

SECTION VII. Business Manager – shall take charge of the effective and of the implementation of all
livelihood or income-generating projects of the association. He/she directly supervises the operation
of the organization business.

SECTION IX. Public Relations Officers – shall act as the information officer of the organization.
 ARTICLE VII – MEETING OF THE ORGANIZATION

SECTION I. Annual Assembly – the General Assembly shall meet at least once a year and shall be
held at the Principal Office of the organization every last month of the year (December).

SECTION II. A Special General Assembly – A special General Assembly may be held by the
president any time discuss important matters.

SECTION III. Regular Meetings of the Board of Directors- the Board of Directors shall meet every
fourth (4th) Quarter of the year and shall be held at the Principal address of the organization at Calaba
Bangued Abra.

SECTION IV. A special meeting of the officers shall be held whenever called by the President. A
written notice signed by the person/persons making the same shall specify the time, agenda and place
of the meeting.

SECTION V. Notice of General Assembly Meeting- Written notice of all meetings shall be served by
the Secretary through an agent or by mail and such notice shall be accompanied by an agenda.

 Notice of the special assembly meeting shall state the purpose or agenda, where it is to be
held the same agenda to be undertaken or to be considered during the meeting and no other.

ARTICLE VIII – ELECTORAL PROCEDURES/POLICIES

SECTION I. Election Committee – The Election Committee shall be formed 5 days before the
Election Day. There shall be a three (3) man election committee to be elected by the majority of the
Board, which shall perform its duties in accordance with established election practices, canvas and
verify in writing election results, then submit the same to the Presiding Officer.

ARTICLE IV – ORGANIZATIONAL FEES AND OTHERS

SECTION I. MEMBERSHIP FEE – Every members of the organization must pay a membership fee
of P 50.00 upon his admission to the organization.

SECTION II. ANNUAL DUES – Annual Due of P 20.00 is required of every member to be paid
during general assembly meeting.

SECTION III. MONTHLY DUES – A Monthly Dues of P 30.00 is required to be paid on the last
Sunday of the Month.

SECTION IV. CONTRIBUTIONS – The Organization may raise funds for its activities through
contribution or donation forms its members or non-members either in cash or labor on in-kind and
through benefit programs considered and legal.

SECTION V. SAVINGS AND OPERATION – The organization shall establish member savings-
account scheme for the members of the organization. The accumulated fund shall be deposited in their
chosen depository Bank. A table of equity shall be maintained by the treasurer, A trust receipt shall be
issued for this purpose.
 ARTICLE X – DISPOSITION OF ORGANIZATION FUNDS

SECTION I. Deposit of Funds – The President and the Treasurer must establish a joint account in the
depository Bank. There shall be two (2) accounts to be maintained, one for the savings fund and
another for the membership fees, monthly dues, annual dues and contribution and another for other
sources of funds like the loan proceeds and grants.

ARTICLE XI – RULES OF ORDER

SECTION I. AGENDA – as far as practicable, the order of business as its annual meetings shall be

a) Roll Call
b) Proof of due notice
c) Consideration of the minutes of the last general meetings
d) Consolidation of the reports of the officers and committees including audited financial
statements of the organization.
e) Unfinished business
f) Election of officers and committee members
g) New business

SECTION II. QUORUM – A majority of the entire membership of the organization shall constitute a
quorum for the transaction of the business.

SECTION III. QUORUM OF THE DIRECTORS MEETING – At least 51% of the total number of
the board of Directors shall constitute a quorum.

SECTION IV. AMENDMENTS - This Constitution and By-Laws may be amended by a special
General Assembly meeting called for the purpose by the majority vote of the members.

ARTICLE XII – EFFECTIVITY

SECTION I. This Constitution and By-Laws shall take effect upon ratification.

Unanimously adopted and ratified this day of ,2019 at Calaba Bangued, Abra.
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Certified correct: Attested by:

LEOMAR T. BLAZA LOURDES M. MAILED

Secretary President