School Management Software

(SMS)

Version 3.3.0

User Guide

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Table of Contents
INTRODUCTION......................................................................................................................................................... 5
LICENSE WINDOW ..................................................................................................................................................... 6
HOME (SEARCH STUDENT) PAGE ............................................................................................................................. 10
CONFIGURE MODULE (CAN BE ACCESSED ONLY BY ADMIN USER) .......................................................................... 13
SETTINGS: ............................................................................................................................................................... 14
BACKUP: ................................................................................................................................................................. 48
BACKUP WINDOW .................................................................................................................................................. 48
USERS ..................................................................................................................................................................... 49
UTILITIES ................................................................................................................................................................. 53
EXPENSES > EXPENSES ..................................................................................................................................................... 53
ISSUE ITEMS................................................................................................................................................................... 54
IMPORT ........................................................................................................................................................................ 55
CERTIFICATES: ................................................................................................................................................................ 59
LIBRARY: ....................................................................................................................................................................... 69
TRANSPORTATION:.......................................................................................................................................................... 75
EVENT –CLUB MANAGEMENT: .......................................................................................................................................... 79
ASSIGN STUDENTS : ......................................................................................................................................................... 81
ACTIVITY MANAGEMENT: ................................................................................................................................................. 83
TIME TABLE: .................................................................................................................................................................. 84
HOSTEL MANAGEMENT: .................................................................................................................................................. 91
VISITOR: ....................................................................................................................................................................... 94
BANK DEPOSIT:............................................................................................................................................................... 95
INCOME : ................................................................................................................................................................ 97
STUDENT MODULE .................................................................................................................................................. 98
STUDENT PRE-ADMISSION .................................................................................................................................... 102
UPDATE PRE-ADMISSION ...................................................................................................................................... 103
STUDENT FOLLOW-UP ........................................................................................................................................... 104
ADMISSION/REGISTER .......................................................................................................................................... 105
MONTHLY PAYMENTS: .......................................................................................................................................... 126
INSTALLMENT PAYMENT....................................................................................................................................... 129
INSTALLMENT SCHEDULE (PAYMENT) WINDOW ................................................................................................... 129

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PAYMENT RECEIPT ................................................................................................................................................ 132
EDITING THE AMOUNT PAID ................................................................................................................................. 133
FEES DEPOSIT: ............................................................................................................................................................. 138
TESTS: ................................................................................................................................................................... 140
MESSAGE SENDING: .............................................................................................................................................. 142
HALL TICKET:................................................................................................................................................................ 143
EXAM TIME TABLE: ....................................................................................................................................................... 145
ATTENDANCE: ....................................................................................................................................................... 146
MESSAGE .............................................................................................................................................................. 148
CBSE-CCE-REPORT- ................................................................................................................................................ 150
1. ATTENDANCE: .......................................................................................................................................................... 150
2. HEALTH STATUS:....................................................................................................................................................... 151
3. ACADEMIC PERFORMANCE: ......................................................................................................................................... 152
4. CO-SCHOLASTIC:....................................................................................................................................................... 153
5. SELF-AWARENESS:..................................................................................................................................................... 154
6. PRINT CCE REPORT: .................................................................................................................................................. 155
CBSE-R-CARD: ....................................................................................................................................................... 156
CLASS MODULE ..................................................................................................................................................... 157
ADD A CLASS : ....................................................................................................................................................... 158
ADD A SUBJECT: .................................................................................................................................................... 159
EASY CLASS/SECTION CREATION: ...................................................................................................................................... 161
MULTICLASS SUBJECT: ................................................................................................................................................... 162
SEARCH SUBJECTS ................................................................................................................................................. 162
STAFF MODULE ..................................................................................................................................................... 164
STAFF DOCUMENT : ...................................................................................................................................................... 165
STAFF SEARCH ....................................................................................................................................................... 166
STAFF DETAIL I-CARD: HERE YOU CAN DEFINE DETAIL I CARD. .............................................................................. 169
SET STAFF SALARY ................................................................................................................................................. 169
FIXED SALARY SETUP PREVIEW ............................................................................................................................. 170
PAY SAL (PAY STAFF SALARY) ................................................................................................................................ 173
SEARCH SALARY .................................................................................................................................................... 178
ATTENDANCE (TRAINER ATTENDANCE) ................................................................................................................. 180
UPDATE ATTENDANCE (TRAINER ATTENDANCE) ................................................................................................... 182
SECTION MODULE ................................................................................................................................................. 183

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SEARCH SECTION................................................................................................................................................... 184
UPDATE SECTION: ................................................................................................................................................. 185
ALLOCATE ROLL NUMBERS TO THE STUDENTS: ..................................................................................................... 186
CREATE SECTIONS FOR NEW SESSION: .................................................................................................................. 188
PROMOT STUDENTS TO THE NEW CLASS: ............................................................................................................. 189
REPORTS MODULE ................................................................................................................................................ 191
ATTENDANCE REPORTS ......................................................................................................................................... 191
STAFF ATTENDANCE REPORTS............................................................................................................................... 196
PAYMENT REPORTS .............................................................................................................................................. 198
TEST REPORTS ....................................................................................................................................................... 212
STUDENT REPORT CARD:....................................................................................................................................... 213
TEST REPORTS ....................................................................................................................................................... 214
FOLLOW-UP REPORTS ........................................................................................................................................... 215
EXPENSE REPORTS: ............................................................................................................................................... 221
ISSUE ITEM REPORTS: ........................................................................................................................................... 225
SMS LOG ............................................................................................................................................................... 228
ENQUIRY SOURCE REPORT .................................................................................................................................... 229
DOCUMENT REPORTS ........................................................................................................................................... 230
STUDENT BIRTHDAY: ............................................................................................................................................. 231
STAFF BIRTHDAY: .................................................................................................................................................. 232
LIBRARY REPORTS: ................................................................................................................................................ 233
TRANSPORTATION REPORTS: ................................................................................................................................ 236
EXPORT IN EXCEL: ................................................................................................................................................. 241
EVENT MANAGEMENT REPORTS: .......................................................................................................................... 242
HOLIDAY: ............................................................................................................................................................ 2454

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Introduction
School Management System simplifies managing the administrative process of Schools,
Institutes and Training Academies.
The features include:
Institute/School configuration
User management
Role management
SMS and email configuration
Data backup and restore facility
Backup Reminder
Data import from Excel
Student pre-admissions (saving student details)
Preadmission Follow-up
Student Admission
I-cards
Fee payments
Automatic Installment calculations
Discounts and refunds
Payroll Setup
Staff Salary Payment Setup
Staff Salary Payments
Student Settle Fees
Configuring Classes
Keeping Staff (instructor) records
Section formation
Attendance
Staff Attendance
Keeping record of test marks
Keeping track of expenses
Keeping track of items issued to students
Lots of reports to view data as required:
• Payments received
• Outstanding payment
• Attendance report
• Student performance report
• CBSE-CCE report
• Follow-up reports
• Expenses reports

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 • Issued items reports
• SMS log
• Document report
• Student birthday
• Staff birthday
• Library report
• Transportation
• Export student details (including payment details )

License Window
Once installation of SMS 3.1.0 is completed, when the application is launched for the first
time, license window will pop-up as shown below:

Call Techior Solutions along with the 4-digit Machine Code displayed above to obtain the
Application Key and the Unlock Key.

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Now, we are launching rental platform for School management software. An application
key will be provided to you by Techior solutions & then you can just paste it & can start
using software on rental basis.

Now choose “Premium”, enter both the keys in the License window above and click on Ok
to open the Login Window as shown below:

Enter username as admin and password as admin1, select the academic year and click
“Login” to open the Home Page or Search Student Page.

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If the checkboxes for Pre-admission Follow-up, Payment Due, Staff Birthday, Student
Birthday & Back up reminder are ticked for the user who is logging in, then the user will
get the respective reminders.
The Pop up reminder windows are shown below.

Student Birthday Reminder:

By clicking on Previous or Next user can find the student birthday on the previous or next
day. Click on Send message in the pop up to go to the follow up page directly, from where
the message can be sent.

Staff Birthday Reminder:

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By clicking on Previous or Next user can find the birthday of the staff on the previous or
next day.

Payments Due Reminder:

By clicking on Previous or Next user can find the due payments on the previous or next
day.

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Home (Search Student) Page
This is the Starting page or the main page of the SMS application. You can access all the
modules from here.

Here Delete student & delete payment facility is given. If you want to delete bulk student
entry, then Search student & then select student & click on Delete student, all students
will get deleted at a time.
If you want to delete bulk student Payments, then Search student & then select student &
click on Delete payment details, all student payment will get deleted at a time.

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On the Search form, there is a print button. Search the student & click on Label. It prints
the label for the address of the students which were searched. For multiple students,
multiple labels can also be printed.

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Notice can also be printed from search form.

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Configure Module (Can be accessed only by Admin user)
School Information:

Path: Configure > School Info

Here you can configure the School / Institute details like name, address, contact number
and logo. This information is used as a header on the reports presented by the system.
You must login as an admin user in order to set and modify this information.

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Settings:

Path: Configure > Settings

The following settings can be configured. You must login as an admin user in order to
set and modify this information.

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General:

General settings include the financial year for which the system is being used and the
tax that is applicable for the payments. The tax rate configured here is used to
calculate the total fees payment.

If the checkbox for Student Birthday, Staff Birthday, Enquiry follow-up, Due Payment
are ticked, then the current user will be able to get the above mentioned reminder pop
up when logged in.

NOTE: Please take the following precautions before deleting any class / section:
Take a backup of the database before deleting any class / section.

Backup Reminder: User can set the number of days after which a reminder should
be given for taking backup. Tick the checkbox “Remind me about backup” and enter
the number of days after which you want the system to give you a reminder. When the
application is started, a popup appears reminding you to take backup of data – this
prevents you from losing data in case of a system crash, disk failure or virus attack.
Monthly Due payment reminder: User can set the number of days after which a
reminder should be given for outstanding monthly payment. Tick the checkbox
“Remind me about Monthly Due payment” and enter the number of days after which
you want the system to give you a reminder. When the application is started, a popup
appears reminding you to for monthly outstanding payments.
Other fees Due payment reminder: User can set the number of days after which a
reminder should be given for outstanding other fees (monthly) payment. Tick the
checkbox “Remind me about other fees (Monthly) due payment” and enter the
number of days after which you want the system to give you a reminder. When the
application is started, a popup appears reminding you to for other fees (monthly)
outstanding payments.

Term Type Settings: User can select the academic session start month and then can
select the working months for current session and can collect monthly payment fees
for those months only.

Date format setting: Here the Admin user can define the date format to be used in
the software. Whatever format is set by the admin, all the entries in the system will be
entered in that format.

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 Upper case/Bar code Generator: Here admin can tick the check boxes so
registration form (for student & staff) will be saved in Upper case & bar code is
generated .

Option Types:

SMS Configuration:
You can choose to send SMS using any one of the following 2 methods:
1. Bulk SMS Service
2. Using GSM

Bulk SMS Service: Choose the “Server String” Option. Here you can configure the
SMS server details along with user-id and password which will be used to send
SMS about fees reminders, test marks, attendance and make announcements to a
selected group of students.

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Using GSM: Note: Please download and install the PC Suite Software for your phone on
your desktop / laptop. Now connect your phone with your computer using the USB Cable
for your phone.

Note: To find the COM Port and Baud Rate, Right Click on “My Computer” and select
“Manage”. Select “Device Manager”. In the device listing, double click on “Modems” to
open the list of modems installed. Now “Right-click” on your phone modem (E.g. Nokia /
Samsung) and click on “Properties”. Please make a note of the Com Port and Baud Rate
mentioned in the “Properties” window.

Now choose the GSM option from Configuration > Settings tab. Here you need to specify
the Com-Port and Baud Rate at which your phone is connected to the computer.

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eMail Configuration:

Here you can configure the eMail server details along with user id and password
which will be used to send eMails about fees reminders, test marks, attendance and
make announcements to a selected group of students.

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Other Fees:
Here you can configure any additional fees (over and above the course fees) that
students need to pay. This may include admission fees, parking fees, examination
fees, lab fees, etc.

You can take other fees from students on monthly basis and also can check “Required
Other Fees” checkbox if that is fee is mandatory to pay by all students. Also you can
select the months for which you want student to pay that other fee.

You can take other fees from students one time and also can check “Required Other
Fees” checkbox if that is fee is mandatory to pay by all students.

You can also define specific fees which is then assigned to a particular student.
(Registration>specific fees). You can set frequency for specific fees as monthly and
can select only those months for which students need to pay that specific fee.

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You can assign & take other fees from student class wise also.

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Items to Issue:
Here you can maintain the list of items that are available for issue to students. The list
of Issue Items created here. You can keep track of the items that have been issued to
registered students along with date of issue by using the Issue Items utility.

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Expense Types:
Here you can maintain the list of the various categories of expenses. These expense
types are then used to keep track of the expenses being incurred in the institute. The
categories of payment are defined here, while the actual payments being made are
tracked in Expenses under utilities.

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Finger Print:
You can connect a finger print device to your LAN or to your PC using USB
connection. The attendance of students in various sections can be taken using the
finger print device. The IP address, port and password of the device are configured
here. While taking attendance for a section in Student -> Attendance form, select the
type of connection & machine, click on “From Device” button to import the attendance
directly from the device.

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Payroll Setup

Click “Configure” > “Settings” > “Payroll Setup”

Here you can specify the slabs for Professional Tax as per different salary slabs.
You can also specify P.F Rate, E.S.I.C Rate and any other deduction amount here. All the
above will be taken into account when Staff Payment is made.

To add a Professional Tax slab, specify “Start Amount”, “End Amount” and “PT/Month”
and click on “Add”.

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Document type:
Click “Configure” > “Settings” > “Document Type”
Here you can specify the different types of documents to be collected from the students.
E.g. Degree certificate, address proof, Mark list, etc.
To add document type, mention the document type & then click on save.
The documents submitted by students can be scanned and saved in the system. See
Document tab under Student -> Admission.

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Exam:
Click “Configure” > “Settings” > “Exam”
Here you can specify the different exams that will be conducted.

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House:
Click “Configure” > “Settings” > “House”
Here you can define the different houses in the school. The students can be allocated to
any one of the houses.

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Curriculum:

Click “Configure” > “Settings” > “Curriculum”

Here you can define the different curriculum in the school. The students can select the curriculum
while taking admission.

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Grade:

Click “Configure” > “Settings” > “Grade”.

Here you can define the different grades, which can be used in test result.

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Calender:

Click “Configure” > “Settings” > “Calender.

Here you can define the different Holidays, you can also define working days.

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Student Category:

Click “Configure” > “Settings” >Student category

Here you can define student category, which will be seen on Enquiry &Registration form

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Student Religion:

Click “Configure” > “Settings” >Student Religion

Here you can define student religion, which will be seen on Enquiry& Registration form

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Staff Education:
Click “Configure” > “Settings” > Staff Education
Here you can define Staff Education, which will be seen on Staff Registration form.

Fee Category:
Click “Configure” > “Settings” > Fee category
Here you can define Fee Category, which will be seen on Class Fees & Student Registration form.

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I-Card setting:
If you want to print front & back side of the i- card, then you have to upload image of the
back side here, which can be then reflected when Print back side option is selected while
printing the I-card.

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Class Group:

Here you can define class group & then can define classes for particular class group.

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Income types:

Here you can define income types.

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Branch:

Here you can define branches of school.

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Medium:
Here you can define medium for school.

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Late Fees:

Here late fees can be defined .You need to add Due day of month & grace period if any.

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Message Template:

Here you can define message template of your own choice.

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Bank Details:

Add bank details like bank name , account number & opening balance .

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Cash Opening:

Here you can define cash opening amount for academic year, it will be reflected in account ledger.

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Auto SMS:

Here you can define auto SMS, which will be sent to student after registration & payment .

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Working days:

Here you can define school working days for different classes

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Exam Type:
Here you can define exam type.

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Notice Template:
School admin can print notices by just defining the template for student or
common template.

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Backup:

Path: Configure > Backups

This tab is used to take a backup of the database. Click on “Browse” to select the
folder where you want to take the backup and then click on “Go” to take the backup.
You must login as an admin user in order to take a backup.

Backup Window

Note: It is recommended that you take backups of the database on a regular basis.
You can setup School Management Software to give you automatic reminder after a
certain number of days (Configure – Settings – General tab). e.g. if you set number of
days to 1, you will get a reminder daily. If you set number of days to 2, you will get a
reminder on alternate days and so on.

If backup is done successfully, below pop-up message is displayed:

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Users

User Management:

Path: Configure > Users>User management

Here you can perform the User Management for your SMS software. You can add
new users, and configure them so that they may or may not have administrator
privileges. Here you can assign different permissions to the users according to their
role.

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If the password of an existing user has to be changed, select the user from the grid and
tick on the check box of Change password. Enter the new password and click on update
button. You can also change the username if you want.

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Assign permission:

Path: Configure > Users> Assign permissions.

Here the user can be given different permissions related with his role at the same time the
user can also be allowed to get different reminder pop up (Student Birthday, Staff
Birthday, Enquiry Follow up, Payment Due) at the time of log in.

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The Admin user can decide which permissions (View, Add, Edit, Delete, Reports) of a
particular module should be given to the user. e.g. For accountant role, all the payment
related permissions can be given.
The admin user can also set permissions related with the Reminder pop up for a
particular user. e.g. For accountant role, Due Payment popup reminder can be set. When
an accountant logs in, he will get a popup reminder for the payments which are due. He
will not get the other popup reminders.

NOTE: When the reminder related permissions are assigned to the user the related
module permission must be assigned to the user. (If the accountant has assigned a
Payment Due reminder, admin has to assign the register student module permission to
the accountant)

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Utilities
Expenses > Expenses

The Expenses tab in the Utilities module is used to keep track of the expenses which are
being incurred in the institute on a day to day basis. This can be used to keep a record of
all the bills (like electricity, telephone, etc.) and also other recurring expenses (like
stationary, equipment, refreshments, etc.)

The expense type is defined in the Configuration section. While making an entry for an
expense, you can just select the expense type from the list, enter the date of expense, the
amount and any remarks that you may want to add. Click on “Save” button to save the
expense entry.

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Issue Items

The “Issue Items” tab is used to keep track of the items that have been issued to the
registered students( Individual or to entire section). User can select the name of the
student to whom the item is being issued, the date of issue, the item name and add the
appropriate remarks. The items that can be issued are configured in Utilities > Issue
Items tab.

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Import
Path: Utilities > Import

Import pre-admission details:

Import is used to import student Pre-admission data from an excel spreadsheet into
the SMS database. This is useful for the first time users of the software – the student
data available in excel can be directly imported into SMS, thus saving the effort and
time required for data entry.

The student data should be available in the specified format in excel. Before importing
the data, user needs to set the system date to dd/mm/yyyy format. In order to set the
specified date format, select Control Panel - Regional and Language Options. In
“Regional Options” tab, click “Customize” button. Then select the “Date” tab, and enter
dd/mm/yyyy in Short date format. Click “Apply” to save the format.

Import Pre-admission Window:

Click on “Download” to choose the download path to download the import file format.

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Once the system date format has been set, click “Browse” button to select the excel
sheet from which data has to be imported. Make sure that the excel sheet is in the
specified format (see sample excel sheet in the directory in which SMS has been
installed). Then click “Import” to import the data from the excel sheet to the SMS
database.

Import admission details:

Import is used to import student admission data from an excel spreadsheet into the
SMS database. This is useful for the first time users of the software – Previous
students data including payment details available in excel can be directly imported into
SMS, thus saving the effort and time required for data entry.

The student data should be available in the specified format in excel. Before importing
the data, user needs to set the system date to dd/mm/yyyy format. In order to set the
specified date format, select Control Panel - Regional and Language Options. In
“Regional Options” tab, click “Customize” button. Then select the “Date” tab, and enter
dd/mm/yyyy in Short date format. Click “Apply” to save the format.

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 Click on “Download” to choose the download path to download the import file format.

Once the system date format has been set, click “Browse” button to select the excel
sheet from which data has to be imported. Make sure that the excel sheet is in the
specified format (see sample excel sheet in the directory in which SMS has been
installed). Then click “Import” to import the data from the excel sheet to the SMS
database.

Import Class:
Import is used to import class/class fees data from an excel spreadsheet into the SMS
database. This is useful for the first time users of the software – Previous Class data
with fees details available in excel can be directly imported into SMS, thus saving the
effort and time required for data entry.

The Class data should be available in the specified format in excel. Before importing
the data, user needs to set the system date to dd/mm/yyyy format. In order to set the
specified date format, select Control Panel - Regional and Language Options. In
“Regional Options” tab, click “Customize” button. Then select the “Date” tab, and enter
dd/mm/yyyy in Short date format. Click “Apply” to save the format.
Click on “Download” to choose the download path to download the import file format.

Once the system date format has been set, click “Browse” button to select the excel
sheet from which data has to be imported. Make sure that the excel sheet is in the
specified format (see sample excel sheet in the directory in which SMS has been
installed). Then click on import button.

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Import Staff details:

Import is used to import Staff

data from an excel spreadsheet into the SMS database. This is useful for the first time
users of the software – Previous Staff data available in excel can be directly imported
into SMS, thus saving the effort and time required for data entry.

The Staff data should be available in the specified format in excel. Before importing
the data, user needs to set the system date to dd/mm/yyyy format. In order to set the
specified date format, select Control Panel - Regional and Language Options. In
“Regional Options” tab, click “Customize” button. Then select the “Date” tab, and enter
dd/mm/yyyy in Short date format. Click “Apply” to save the format.
Click on “Download” to choose the download path to download the import file format.

Once the system date format has been set, click “Browse” button to select the excel
sheet from which data has to be imported. Make sure that the excel sheet is in the

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 specified format (see sample excel sheet in the directory in which SMS has been
installed). Then click on import button.

Certificates:
Here the student certificates can get printed.
1. General certificates
• Bonafide Certificate
• Transfer Certificate
• Migration Certificate
• Character Certificate
• Birth Certificate
• Fees Certificate
• Teacher’s Experience certificate

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 2. Promotional certificates

In general certificates, Bonafide certificate can be printed as shown below.

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 • Transfer Certificate:

Transfer certificate can get printed as shown below.

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 • Migration Certificate:

Migration certificate can get printed as shown below.

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• Birth Certificate:
Birth certificate can get printed as shown below.

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 • Character Certificate:

Character certificate can get printed as shown below.

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• Fees Certificate:
Fees certificate can get printed as shown below.

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• Teacher’s Experience certificate :
Teacher’s Experience certificate can get printed as shown below.

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 3. Promotional certificates:
Five different themes are available, user can select any theme & can print the certificate
student name wise, class wise & Section wise
.

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Library:

This module is used to keep record of different types of books details, issued book &
returned book.

Book category:
To add a book category, go to Utilities -> Library & select category tab.
Add a category & description if any & then click on Save.

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Sub-category:

To Enter book category go to Utilities->Library & select sub-category, add a sub-category

& description if any & then click on Save.

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Book:

To enter the details of a book in the system, go to Utilities->Library. Select Book tab.
Enter the details of the book and click on Save.

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Issues Book:

To issue book to the student or Staff, go to Utilities->Library & select “Issue Book” tab,
select either staff or student & select the book to be issued to the student. Then click on
add & click on Save.

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Return Book:

To take book return from the student or Staff, go to Utilities->Library & select “Return
Book” tab, select the required fields for search & click on go, it will show the list of staff or
students to whom book is already issued.

Double click on student or staff name. It will take you to return book form as shown below.

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Select the book to be returned & click on Save.

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Transportation:
Here the transportation will be managed. Go to utilities->Click on Transportation.

Bus Details:

When clicked on transportation, by default bus details form will open. Enter the information.
Fields marked with Asterisk (*) are mandatory.
If you want to edit the Bus information, double click on Bus name make the required changes &
click on update.

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Bus Stops:

Here define the different bus stops for the bus .

To edit stop name, double click on stop name & make the required changes & then click on
update.

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Bus Route:

Here define the bus route from where the bus will pass. All the defined stop(s) will come under
available bus stops, Select the Bus number & select the bus route & with the help of forward arrow
move it under selected stops.

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Assign Student Bus:

Here the bus can be assigned to the student(s), select the bus number, select the bus route, enter the
charge per month or charge per session per session if any, from the list of the students select the
student(s) & click on save. Now the particular bus for the particular stop has been assigned to the
student(s) successfully.
If you want to edit the student bus details, double click on student name & update the details &
then click on update.

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Event –Club Management:
Go to utilities->Click on Event -Club
Here different events can be managed.

Add Events:
Firstly you have to add an event & then assign the students for the event.

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Assign Student:
Once the event is added, click on Assign students tab ,select the event from the dropdown for
which you have to assign the students, then from the next dropdown select the criteria for
assigning the students.

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Club Management:

Assign students :
Once the club is added, click on Assign students tab ,select the club from the dropdown for which
you have to assign the students, then from the next dropdown select the criteria for assigning the
students.

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Activity Management:
Here you can define the activities, add activity name & click on Save.

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Time Table:
Go to utilities->Click on Time Table
Here you can define / generate timetable for classes.

Settings for timetable: Here you have to define Number of periods per day. Also you
can define number of recess.

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Generate Time table:
To generate time table, enter version name & click on create, it will generate timetable,
click on Save button to save time table.

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Manual/Modify Timetable: Auto generated time table can be modified manually in order
to manage staff overlapping. You can add or exchange staff periods & then save those
changes.

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Reports:
a) Section wise reports: You can generate section wise reports.

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b) Class wise subject staff list: This list will help you to see the staff members
which are allocated for a class/Subject.

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 c) Staff wise subject list:

This list will help you to see the staff members which are specifically allotted for particular
staff.

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Find free staff:

This list will help you to find free staff for particular day/period. In case if you want to send
message for engaging class you can directly send message to that staff.

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Hostel Management:
Utilities>>Hostel

Click on Hostel management. Add hostel details & click on save.

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Room Management:
Add hostel room details & then click on save.

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Hostel Register (Room allocation):

Here you can allocate rooms to student as well as staff, select the student/staff name &
then click on Save.

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Visitor:
Here you can maintain visitor record for school. Enter all details & then click on save. You
can also print visitors pass.

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Bank deposit:
Here you can deposit. Other amount as Extra Deposit.

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Search extra deposit:

you can search extra deposits as follow.

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Income :
Here you can make deposite entries,which will then reflect in ledger.

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Student Module
The features include:

a) Search: Find student(s) in the database which meet the search criteria
specified. The search criteria can be any of the following:
Name
Address
School/College
Stream (of education)
Class /Subjects in which student is interested / registered
Section
Registration number
Date of Pre-admission / date of registration
Active
Inactive
Archive
When a new session is about to start, the Search screen can be used to get the details of
all the students who took pre-admission in particular class. This data can then be used to
inform the students about the session start date, any discount offers, etc.

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Search Student Window:

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b) Pre-admission: Add a new student details.
When a student walks into the institute/school for the first time to enquire about
the courses offered, fees, duration, etc. the student details can be saved using
the student pre-admission
form. Here, you can add all the relevant information like student name,
address, contact numbers, date of birth, educational qualification, etc. You can
also attach a digital photograph of the student along with his / her contact
information. In this form, you can mark the class / course in which the student is
interested.

When you click on “Add Photo” on the Student pre-admission Details form, you
will find two ways in which you can take the student photo:
1. Browse on the computer to select an existing digital image.
2. Take a picture using Webcam. Just connect your webcam to the computer
using USB and take a picture of the student on the spot.

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 Student Pre-admission
On this form enquiry source can be viewed ,click on Enquiry Source it will open the
following form where it will show the source of enquiry & the number of enquiries
converted into registration.

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Update Pre-admission
To re-calculate the total fees and perform other changes, open the student from pre-
enquiry in update mode, perform the necessary changes and click on “Update” button.

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Student Follow-up
The follow-up tab provided with the Pre-admission form is to save the details of the follow-
up calls which have been made to the students.

Here you can search for particular student lists for which the follow-ups are to be done.
You can search for students using First name, Last name or search for all students who
have either enquired about or registered in a particular Class. You can also specify a
range of dates within which the pre-admission has been done in order to do the follow-
ups. After specifying the search criteria, click on “Show” button. This will list all the
students who match the search criteria. Then select the students from the list one by one
to do the follow-ups.

In the follow-up details, you can select a status of the call made. Some of the pre-defined
call status are “Busy”, “Switched off”, “No response”, etc. You can define your own call
status depending upon your need. There is a checkbox provided to indicate whether the
student is interested in joining the courses or not. Also, there is a remarks field where any

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comments from the follow-up calls can be added. The information saved in this form
during follow-up calls can be seen in the reports to track the progress of the follow-ups.
See Reports Module section for details about the follow-up reports that are available.

Admission/Register
This form is used to enroll a student for a particular class. You can either enter all the
required details or choose a student from the pre-admission drop-down list. Registration
Number is auto-generated by default. Select the class in which the student wants to
register & then select the fee category from drop down (by default Regular is selected)
and click on “Register” to save the information.

You can add students SSSM (samagra samajik suraksha mission)id under other
information tab.

If student is joining the school in mid-session like from January month then you can select
the Tuition fee start month for student then admin will be able to add monthly fee of
student for remaining months in the current session only. (Student will pay only for
months for which he has joined school)

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Parent Details:

When you click on father name on student registration form, it will take you to this form, you can
separately add Parent Details form. You can add parent details (Father and Mother).
Here you can upload parents photos, these photos can be then printed on backside of the I-card.

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Confirmation window will pop-up as below when registration is successful:

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I-Card

I-Cards can be prepared for registered students.

Choose the I-Card tab under Student -> Register.
Select the name of the student and Click “View”.
Here multiple I-cards can also be generated by selecting Section or Class.
I-Card is created for the selected student, which can then be printed and laminated. I-
card can be generated in horizontal or vertical manner.

Horizontal View:

Vertical View:

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I-card can be generated in two different ways:

(1) In standard size: This type of I-card contains the basic information of the student.

In horizontal manner:

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In vertical manner:

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2) Detailed I card: This type of I card contains the basic information of the
student along with Section & course details.

In horizontal manner:

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In vertical manner:

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I-card can be generated by selecting either of the option of background colour selection

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OR strip colour selection:

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In horizontal Manner

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And in vertical manner it looks as follows:
.

To print I card with back side also, tick the option Print back of I-card & then select the
option of back side image or parents Photos. Select the names of the students & then
click on Print.
Note: 1.To print back side of I card, you need to upload back side image in
Configuration>>> settings>> I-Card Setting.
2. To print parent’s photos on back side of I card, you need to upload parents photos in
Registration>>parent photos.

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I card with parents photos:

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I card with backside image:

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Documents:

Here the student can submit the scanned copies of different documents. Go to Register-
>document, select student name of whom documents to be saved ,Select the document
type, date of submission & then browse the image & then click on add & then click on
save.

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TC Details:

Click on TC details tab, where you can enter details of the student.

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Specific Fees:

Here you can assign specific fees to selected student. Select student from dropdown & then select
the specific fees (which is defined in configure> settings>other fees) & then click on save. Once
the specific fees is assigned to a student, only these specific fees & all general fees will be shown
on payment form for that student.

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 Scholarship details:

Here you can add scholarship details of students as shown below.

Monthly Payments:
Subject fees can be taken in monthly amount from the student. Click on “Monthly
Payment” tab. Then choose the student from student drop-down, Select the month for
which payment is to be done. Enter “Discount” (optional) either in amount or in
percentage, Enter “Tax” (optional) either in amount or in percentage, choose the “Pay
Date”, Enter “Provisional Receipt” Number if required, choose “By Cheque” if payment
is being received in cheque and click on “Save”.

Partial monthly fees can also be paid & the remaining amount can be shown as
outstanding & can be taken in next month’s payment.

Late fees that is set in setting can also be added in monthly payment.

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Admin/User can take monthly fees for those months which you have selected form “Term
type months setting”, the months which are not selected to pay fees will remain grayed
out for current session.

Along with Monthly payment other fees can also be paid. When user select the month for
monthly payment then if other fee is required to pay by student for that month then it will
automatically get added in the monthly fee amount.

Also you can select the months for which student can pay other fees along with monthly
fees, check the checkbox of fee it will pop up months then select the months for which
student is paying other fee and then click “OK” other fee amount will get added in monthly
payment amount.

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Monthly Payment Receipt:

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Installment Payment
This module is used to keep track of the fees paid by a student. It also performs
installment calculations. Just select the name of the student using the drop down menu,
select the class for which the payment is to be done, and the number of installments in
which the payment will be done. Then whenever the student pays an installment, enter
the amount paid and save the information. The tax on the amount paid is calculated
according to the tax rate set in the company configuration. Along with installment payment
Other fees can also be paid.
Payment can be done by cheque or cash. If the student pays by cheque, then click on the
“By Cheque” box. This allows you to enter the cheque number and the bank details for
later reference. If the payment is done by cash, then simply enter the amount paid and
save the information.

Installment Schedule (Payment) Window

You have to schedule installments first & then you can make payment against that installment

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Choose a student name from the “Student Name” dropdown list. Select Class and enter
number of installments that need to be created then click on Save button, Below pop-up
box will open:

No Carry Forward: Here you can restrict the installment not to be forwarded in next
installment, check the check box in front of the installment number, you want to restrict for
carry forward. & then save it.

Choose the “Installment Start Date” and “Installment Type” as “Monthly” or

“Quarterly” or “Interval Period” and click “OK”. Once installments are created, click on
“Save” to save the installment setup for the student.

To modify installment schedule select student name from dropdown ,installment schedule
for selected student will appear, now make the necessary changes in installments or
installment date and click “Update” schedule will get modified and update.

You can enter some remarks if required in remarks field.

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Pay installments:
To pay installment select student name from dropdown and then you can add tax or can
give discount to student. The discount can be either a fixed amount or a percentage of the
fees. To give discount to a student, enter amount or percent in the “Discount” field of
payment form.To take tax from student enter tax rate percent in “Tax” field. This feature
can be used when you have any promotional offers on the courses offered.

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Printing a receipt:
To print a receipt for the payment, click on the “Receipt” button at the bottom of the form.
You can choose to print a single receipt or a double receipt. If you choose double receipt,
it will create 2 copies of the same receipt which can be printed on a single page. This is
useful for you to keep a record (copy) of the receipts that have been issued.
If you want to show balance fees then tick checkbox for show balance amount, remaining
amount is shown on the receipt.

Payment Receipt

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Editing the amount paid
The installment payments which have been saved can also be modified. Double Click on
“Payments”. Select the student whose payment has to be modified, then double-click on
the payment which is to be modified change the amount, pay date as required.

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Other Fees Payment
Here the student can pay other fees. Select the Other Fees tab. Here student can be
selected by entering registration number or by selecting the student from the dropdown.
Select the type of other fees to be paid by checking the checkboxes.

If other fees frequency is set as monthly then user can select the month(s) for which
student is paying other fees. Select month then you can also enter discount amount in the
discount field in any then click OK to pay the fees.

You can select the pay mode to pay other fees as Cash, cheque, DD, card, online, NEFT
or e-Transfer.

The receipt can also be generated by clicking on Receipt button.

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Giving Refund:
The payment module also allows refunds to be made to the students. Click on Refund
tab, select the student name, enter the amount to be refunded and click “Save”.

Once refund is saved, below pop-up message will be displayed:

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Refund Receipt:

Once refund is done, click on “Receipt” to generate the refund receipt.

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Fees Deposit:
Select fees amount & then select the bank in which the amount is to be deposited .

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 Payment Processing:

Double click on student name in order to deposit individual student fees. Then click on
update.

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 Bounced cheque: Here you can add comment for bounced cheques.

Tests:
This tab is used to enter the marks obtained by the students of a particular class/section
in a test. Select the class/section. It comes up with the list of students in the class/section.
Then select the test name and enter the marks obtained by each student in that particular
test using this form. If a student was absent on the day of the test, then tick the “Absent”
checkbox next to the marks column for that student. This data is used for analyzing the
progress of the students and the class/section as a whole.

Data available in the Test Results grid can also be sorted as per “Roll No” or “First Name”
or “Last Name”.

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If you want to import test result, then you can export the student list by clicking on
export to excel & then fill in the marks obtained by students & then click on import. It will
import all tests marks for all students & then click on save.

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Message sending:
You can also send SMS or E-Mail to the students informing them about their marks in the
test from this form itself. Just click on Message sending button, select exam Section &
subject, it will show you the list of the student. If you want to send message to all students
select all students or otherwise select the students to whom you want to send message &
then click on Send button.

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Hall ticket:
Here you can generate hall tickets for students , select class/section , exam name, select student
name & click on print hall ticket.
For printing hall tickets, need to assign hall ticket numbers

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Exam Time table:

Here you can define exam time table --- from drop own select subject name & select the date of
exam & click on save.

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Attendance:
This module helps to Keep track of student attendance for a particular class/section.
Select the class/section and the date for which the attendance has to be taken. It comes
up with the list of students in the selected class/section. By default, all the students are
placed in the “present” category. Select the students who are absent and click the arrow
(>>) button to move the selected students into the “absent” category. Finally, click the
“Save” button to save the attendance for that date. To filter the Sections for which
attendance has not been taken for the selected date, choose the checkbox “Show
Sections for which attendance is not taken”.

You can also send SMS or eMail to the students and/or parents informing them about
their absenteeism from this form itself. Just select SMS or eMail option, and type in the
message to be sent. By default, a message has been provided which is just an
informative message about the missed class. You can choose to send the message to
the student, the mother and/or the father of the student.

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Below pop-up message will be displayed when attendance is saved successfully:

Note: The messages sent from this form are sent only to the parents or the
students who are absent. No message is sent for the students who are present.

Taking attendance using the Finger Print Device:

You can also take attendance using the Finger Print Device. Just enter the date and
Section for which the attendance is to be taken, select the machine and click on “From
Device” button. The students who have not marked their attendance on the device will
automatically be put into the absent category.

Note: The registration number of the students entered while registering the
students in SMS must match the id number given on the device.

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Message
This is used to send messages to make an announcement to a selected group of
students.

You can choose to send SMS or an E-Mail. In the “Send To” box you can choose the
group of students to which the message has to be sent. You can also choose to send
messages to the students alone and/or to the mother/father of the students.

Messages can be sent to:

A single student. Use “Search by name” to find the particular student.

Section. Select the Section name and send messages to all or selected
students of the section.
Class. Select a particular Class, and click on “Go” button. This will give the
list of students who have enquired for the selected class within the selected
time frame, but not registered yet. You can then send announcements about
the beginning of the class or discount offers, etc. to all or selected students
from the list.
All registered. Select a “From date” and a “To date”. This option gives you
a list of all the students who have registered in your institute in the selected
time frame. This can be used to make announcements like institute
holidays, or change in working hours, etc. to all or selected students from
the list.
All enquiries. This option gives a list of all the students who have enquired
at your institute/school within a selected time frame but not registered yet.
This option can be used to make discount offer announcements, etc.
All sections. This option gives a list of all the students who are currently
registered at your institute/School and are a part of one or multiple sections.
Birthday wish. This option is used to list the students whose birthday is the
current system date. It can be used to send birthday greetings to the
students who are enrolled in the institute.

Once you have selected the list of students to whom you want to send the message,
select the option SMS or E-Mail, type in the message and click on “Send” to send the
message.

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CBSE-CCE-Report-
The CCE report is for CBSE student, to evaluate every aspect of the Student during their
presence at the school. This is believed to help reduce the pressure on the Student
during/before examinations as the student will have to sit for multiple tests throughout the
year. Many aspects of CCE report are as follows.

1. Attendance:
Select the section name, student name & enter the number of working dates for which the
student has attended the school. Total working days of the school for first term & second
term are defined in Configure-> Settings. To update the particular student record, double
click on the student name & update the record.

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2. Health Status:
Here select the Section & student name & add health related particulars of the student
like Height, weight, eyesight, Oral hygiene etc…& click on save

To update the particular student record, double click on the student name & update the
record.
.

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3. Academic performance:
Here select the Section, student name & click on show button. It shows the total exams
throughout the year & marks obtained by the selected students in different exams along
with Overall grade & grade points.

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4. Co-Scholastic:
Select the section & Co-scholastic types from the dropdown, Student list from the
selected section appears on the right, double click on student name to fill the co-
scholastic details. Different co-scholastic types are Life skills, work education, Visual &
performing arts, Attitude, Values, Co-scholastics activities, Health & physical education
etc. Select from the drop down & enter marks for particular field & click on save.

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5. Self-awareness:
Select the section name & student from the list & enter the information given on the page
like Goals, Strengths, interest & hobbies, responsibilities & achievements & click on save.

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6. Print CCE report:
Select the CBSE logo image to be printed on CCE Report & then select the section name
& Student name from the list & click on print it will print the CCE Report showing all the
details of the student entered earlier.

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CBSE-R-Card:
You can take a print out of CBSE –R-Card( revised report card).

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Class Module
This module keeps track of the class and subjects offered by the institute/School along
with the fees and duration of each subject. It allows you to add/modify class and subject
information.

Fees can be defined at class level (combined fee for all subjects in that class)

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Add a class :
First select the class tab, click on “New/Modify” and add the names of the classes that
are offered at your institute/school.
Here Class fees can be defined with the number of the maximum subjects. Enter the
number of the maximum subjects. After defining class, add subjects under the class.

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Add a subject:
Then select the subject tab to add the subjects belonging to the class. Select the class
name added earlier and add the names of the subjects that are offered under the selected
class at your institute/school.
While adding the subjects under particular Class you can add the subject either
compulsory Or Optional. You can add the particular subject under subject group as well.
You can also add particular subject code of that subject as well as maximum periods for
that subject.

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Add Class Fees:
Then select the Class fees tab to add the fees for different fee category. Select the class
name added earlier and from dropdown select fees category & you can define the fees
either as Total fees or Monthly fees.

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Easy class/section creation:
Here you can easily create Multiple classes & sections at a time. Just select the classes & sections
you want to be created & enter number of periods for that class (which you can change later) &
click on save.

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Multiclass Subject:
Here you can allocate common subjects to different classes.

Search Subjects

There is a “Search” form using which you can search for subjects based on any of the
specified criteria.

E.g. In the following form, select “Class teacher” Anup Rathi and click on “Go” to see all
the subjects that Anup Rathi teaches.

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Staff Module
Staff module is for keeping Staff master details like name, photograph, address, contact
numbers, email, educational qualification, experience and the Subject(s) which the Staff is
going to teach. It allows you to add/modify Staff information. Double-click on a Staff name
in the list of the Staff at the bottom of the form to see the staff details. Then make the
required changes and click “Update” to save the changes.

When you click on “Add Photo” on the Staff Registration form, you will find two ways in
which you can take the Staff photo:
1. Browse on the computer to select an existing image.
2. Take a picture using Webcam. Just connect your webcam to the computer using
USB and take a picture on the spot.

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Staff Document :
Here you can upload staff document , select staff name from dropdown & document name ,
upload scanned image of the document & then click on Add & then click on save.

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Staff Search
There is a “Search” form using which you can search for Staff based on any of the
specified criteria. Double-click on a Staff in the grid at the bottom to update the Staff
details.

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Here Staff I-Card can be generated; Click on search button, list of staff is generated. Tick
on particular staff member & select the horizontal or vertical manner in the I-card is to be
generated. Then click on view Staff I-card will be generated.

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Staff I card:
Horizontal View:

Vertical View:

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Staff Detail I-card: Here you can define detail I card.

Set Staff Salary

Here you can create the salary setup modules for a Staff

• Fixed salary
.

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Fixed Salary Setup Preview
To start creating a salary setup, select a Staff Name and choose “Fixed Salary”.

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Enter all the necessary fields and click “Save”. The following confirmation window pops-
up:

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To update an existing salary setup, choose a Trainer Name. Now make the necessary
changes in the setup and click “Update”. Below confirmation window will pop-up:

Staff advance payment:

Advance staff payment can be done by using advance payment tab. Here you need to
put the advance amount given to staff & the deductible amount against advance payment.
You can also print receipt for advance payment.

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Pay Sal (Pay Staff Salary)
To pay a Staff’s fixed salary, choose a Staff name and select payment date.
The following screen will open with the popup containing fixed salary details & Deduction
details, here Deduction against advance salary & Deduction for being absent fields are
given. The values filled in these fields will get deducted from the payable amount after
clicking on Calculate button. Then click on Save button to save the salary payment for the
selected staff.

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The following pop up will come. Click on save. The next window will open.

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Click on ok following window will open.

By default, all the values given in the “Fixed Salary setup”, along with the values of
Deduction (Professional Tax, P.F, E.S.I.C Rates and Mobile Expenses Limit specified in
Payroll Setup) will be displayed. Enter values for “Deduction against advance salary”
and “Deduction for being absent” if any and click “Calculate”. Click “Save” to save the
Fixed Salary Calculation and revert back to “Trainer Payment (Pay Trainer Salary)”
window.
You can also add remark if any while making staff payment.

Enter T.D.S here, either in “Amount” or in “Percent”, to be deducted from “Net Salary”.
Once T.D.S is entered, click “Calculate” to calculate the “Payable Amount”.

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To pay salary in cash, just click “Save”. If salary needs to be paid by cheque, tick the
check-box for “Cheque”, enter the Cheque Details and click “Save”.

Click on Print it to generate the staff payment receipt.

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Search Salary
To search a salary paid to a staff, click “Staff” in the bottom left menu and “Search Sal” in
the top left pane. You can search the salary paid by using any of the fields given in the
Search box:

To view and edit the details of the salary paid to a trainer, double click on the payment
entry above to open the salary payment window as shown below:

If the trainer is having fixed salary, the salary can be updated by clicking on Edit Details in
the form as shown below:

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When clicked on Edit details following form will open where the user can update the
salary details. Click on update & the salary details will get update.

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Attendance (Trainer Attendance)
To take attendance of trainer(s), select “Staff” from bottom left menu and then select
“Attendance” from top left menu to open the trainer attendance window:
Attendance can also be taken from finger print device, select the machine name from
which attendance is to be imported & then click on “From Device” button. Attendance will
get imported & then click on save.

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Click “No” if you don’t want to save attendance, else click “Yes” to save the attendance.

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 Update Attendance (Trainer Attendance)
To update attendance of trainer(s), select “Trainer” from bottom left menu and then select
“Attendance” from top left menu. Now choose the date for which attendance was taken
to see the attendance data.

Make the necessary changes and click on “Update”. A confirmation window pops-up:

Click “Yes” to update the attendance. Click “No” if you don’t want to change attendance.

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 Section Module
In this module, Sections are created for a class. The section details like the Staff who will
be the class teacher can be selected while creating the sections. The form automatically
presents a list of students who have registered for the selected class. You can select the
students and use the arrow (>>) key to add the students to the Section.

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Search Section
There is a “Search” form using which you can search for sections available for a particular
class. Select the class name. It gives the list of sections for the selected class.

Click on any one of the sections to show the list of students registered in the section.

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Update Section:
The form will automatically present a list of students who have registered for the selected
class and a list of students who are already in the current section. You can select the
students from Suggested Students List and use the arrow (>>) key to add the students to
the section.
You can remove a student from a section by selecting the student from the student list on
the right and use the arrow (<<) key to move the student to the Suggested Students box
on the left. Once necessary changes are done, click on “Update” to update the changes.

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Allocate Roll numbers to the Students:
To allocate roll numbers to the students,click on Roll No.Select class from the
dropdown,select the format for allocation of the roll number (by First name,by Last name
& by Admission number) & then click on Set & then click on Save.

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A confirmation message will come ,click on “Yes” & students roll numbers will be
allocated by their First name.

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Create Sections for New Session:
To create sessions (present in existing session) in the new academic year,click on
Section-> Set Sections. Select the sections to be created in the new academic session
& then with the help of (>>) arrow move it to new academic session.If the set fees check
box is ticked it will set the same fees for new session.

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Promot Students to the New class:
To promote students to the new session,click on “Promote Student” .From dropdown
select the section from which students are to be promoted for the new section, list of the
students will be shown here,select the students to be promoted to the new session.
In the new section also select the section in which the students are to be promoted.

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A confirmation message will come showing the number of students promoted to the new
session .

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Reports Module
This module is used to generate reports which help in the analysis of performance and
attendance. The attendance and marks of the students can be sent to parents. The
management / owners of the institute/School can get reports about payments
received, outstanding payments, etc. There are many reports available on the follow-
up calls that are made.
Along with the student report, staff attendance & payment related reports can also be
generated in order to maintain the staff record.

There are different categories of reports available in this module:

a. Attendance
b. Payments
c. Tests
d. Follow-up
e. Timetable
f. Expenses
g. Other
1 .Issue items
2. SMS log
3. Enquiry source
4. Documents
5.Student Birthday
6.Staff Birthday
7. Library
8. Transportation
9. Export in Excel
10.Event management
11.Holiday
12. Export student details

Attendance Reports: Under this category, the reports available are:

Student Attendance Report Details: Select the section and the date for which you want
to see the attendance. It shows which students of the selected section were present on
the selected date.

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Student Attendance Report Summary:

This report is useful to see how the attendance of a particular Section has been for a
period of time. Select the Section and the “From” and “To” dates for which you want to
monitor the attendance and press “View” to see the report.

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Blank Monthly Attendance Sheet:

This is used to create a single page printout which can be used to take the attendance of
a Section for a month. Select the Section and the month and press “View” to create the
attendance sheet. Then print the sheet and use it to mark the attendance of the students
in class. The data from this sheet can be fed into the system later.

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Blank Attendance Sheet (Time In/Time Out):

Here the blank attendance sheet is generated, in which Time in, Time out & Signature
can be entered along with the Administrator initials.

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Staff attendance reports:

Date Wise Attendance Report:

This report is useful to see how the attendance of a particular staff has been for a period
of time. Select the “From” and “To” dates for which you want to monitor the attendance
and press “View” to see the report.

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Staff Attendance Report:

This report is used to see the attendance of a particular staff for a selected period of time.
Select the Staff Name and the “From” and “To” dates for which you want to monitor the
attendance and press “View” to see the report.

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Payment Reports: Under this category, the reports available are:

Payment Received/Outstanding:

This report gives a list of fees payments which have been received within the specified
dates. Select Class, section, student name. Select the “From date” and the “To date” and
press “View” to see the payments received.

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Section Wise Outstanding Payment:

This report gives a list of payments that are outstanding from particular section within the
specified dates. Select the “From date” and the “To date” and press “View” to see the
payments outstanding.
You can also send SMS or eMail to the students informing them about the amount that is
due from this form itself. Just select SMS or eMail option, and type in the message to be
sent. By default, a message has been provided which informs the student about the
outstanding amount and the due date.

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Tax liability report:

This report gives the total amount received with and without tax and also the amount that
has been received in the form of tax within the specified dates. Select “From date” and
“To date” and press “View” to see the tax liability for the specified period.

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Account Statement:

This report shows all the credited & debited amount as well as Opening & Closing
balance within the given date range.

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Summary:

This report allows user to select sections & shows the outstanding payments of the
students belonging to that particular section.

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Summary (monthly payments):

This report will show payment summary of the student for monthly payment along with the
Receivable fees, Received fees and balance fees.

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Other fees payment report (paid/unpaid):

This report will show payment summary of the student for monthly payment along with the
received fees, months, outstanding fees with months.

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Student unpaid other fees details:

This report will show other fees outstanding report of the student..

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Student Ledger:

You can get individual student ledger.

.

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Income ledger:

You can get income ledger according to date selection.

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Class group wise payment report:

This report will show class group wise other fees collection report of the student..

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Total Outstanding fees:

Here you can all outstanding fees for students.

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Date Wise Staff Salary:

This report gives a list of payments which have been done to staff within the specified
dates. Select the “From date” and the “To date” and press “View” to see the payments
done.

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Staff Salary Report:

This report gives a list of staff payments up to the current date. Select the staff name for
which the payment report is required and press “View” to the see the report.

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Test Reports:
Under this category, the reports available are:

Test Result: This report gives the marks scored by the students of a specified Section in
a particular test. Select the exam, Class, Subject, Section and Student name and press
“View” to see the report.

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Maximum and minimum marks obtained by students: This report gives the marks
obtained by a particular student for all the tests conducted in a section. Select the exam,
class, subject, section and the student whose marks are to be viewed and press “View” to
see the report.

Student Report Card:

Here you can Generate report card for a student for an Exam.
Select section, exam name it will show you the list of the student from that section, double click
on student name & click on Print button, it will produce the Repart card as shown below.

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Follow-up Reports: Under this category, the reports available are:

Date wise follow-up report: This is a report of all the follow-up calls which have been
made in a given range of dates. Select the “From date” and the “To date” and click on
“View” to see the report.

User can choose to see all the calls, or only the productive or only the unproductive calls.
Each call is categorized into productive or unproductive based on the status of the call.

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Class wise follow-up report:

This report gives a list of all the follow-up calls which have been made for a particular
class in a given range of dates. Select the Class, “From date” and the “To date” and click
“View” to see the report.

User can choose to see all the calls, or only the productive or only the unproductive calls.
Each call is categorized into productive or unproductive based on the status of the call.

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Caller wise follow-up report:

This report gives a list of all the follow-up calls which have been made by a particular
caller in a given range of dates. Select the Caller name, “From date” and the “To date”
and click “View” to see the report.

User can choose to see all the calls, or only the productive or only the unproductive calls.
Each call is categorized into productive or unproductive based on the status of the call.

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Student wise follow-up report:

This report gives a list of all the follow-up calls which have been made to a particular
student in a given range of dates. Select the Student name, the “From date” and the “To
date” and click “View” to see the report.

User can choose to see all the calls, or only the productive or only the unproductive calls.
Each call is categorized into productive or unproductive based on the status of the call.

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Date wise calls due report:

This report gives a list of all the follow-up calls which are due on a selected date. Select
the Due Date for which we want to see the calls due and click “View” to see the report.

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Interested students follow-up report:

This report gives a list of all the follow-up calls in a given range of dates in which the
students have shown a positive response and the “Interested” checkbox was ticked.
Select the “From date” and the “To date” and click “View” to see the list of the interested
students.

An SMS or an email can be sent to the interested student from here. Type the message
to be sent and click “Send” to send the message.

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Expense Reports:

Under this category following reports are available

Date wise expense report: This report gives a list of all the expenses that have occurred
within a given range of dates. Select the “From date” and the “To date” and click on
“View” to see the report.

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Category (Expense Type) wise expense report: This report gives the list of expenses
that have occurred in a selected category within a given range of dates. Select the
Expense Type, the “From date” and the “To date” and click on “View” to see the report.

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Month wise category expense summary report: This report gives the complete
expense report of the selected month along with the details about the expenses incurred
in the various categories. Select the month for which you want to see the expense report
and click on “View” to see the report.

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Monthly expenses summary report: This report gives the total of the monthly expenses
for each month in the selected range of months. Select the “From Month” and the “To
Month” and click on “View” to see the report.

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Other Reports:
The following reports are available in the other reports.

Issue Item Reports:

1. Date wise Items Issued Report: This report gives a list of the items which have been
issued to students within a specified range of dates. Select the “From Date” and the
“To Date” and click on “View” to view the report

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2. Item wise Issued Report: This report helps us to keep track of how many numbers of
a particular item have been issued to students and also to whom. Select the “Item name”,
the “From Date” and the “To Date” and click on “View” to view the report.

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3. Student wise Items Issued Report: This report can be used to see the list of items
which have been issued to a particular student. Select the name of the student, and click
on “View” to see the report.

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SMS Log
All the messages sent to the students (Related with B’Day wish, payment reminder,
Attendance, Outstanding payment, test marks) can be seen in SMS log.
Click on SMS log on left side, select the date range & click on go will produce the SMS
log as shown below.

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Enquiry Source Report
This report is used to check the record of the different sources through which students
approached the institute/school. On the enquiry form as the student select “Where did you
hear about us” & select any source, this information is used to generate the report.

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Document Reports: This report is used to keep the record of the various type of
documents submitted or not submitted by the students. The report can be generated for a
section, for a student or date wise.

Documents submitted report:

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Student Birthday:
Select the student birthday & click on go. It shows the pop up reminder for student
birthday for the selected date.

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Staff Birthday:
Here select the staff birthday reminder & click on go. It shows the pop up reminder for
staff birthday.

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Library Reports:
It shows all the book record in library.

Book details:
This report is used to keep the record of the books available along with the details of the
different types of books.

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Book Status:
This report is used to keep the record of the books Issued & number of books in stock.

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Issued & Returned books:
This report is used to keep the record of the books Issued & returned by student & staff.

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Transportation Reports:
Different transportation reports are available.

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1. Vendor wise bus details:

If the vendor details are added while adding the bus details, the names of the
vendor will be shown in dropdown list. Select the vendor name & then click on Go.

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2. Bus wise route details:

Select the bus number from dropdown & click on go. It will generate a report
showing bus route for the selected bus number.

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3. Bus wise student list:

Select the bus number from drop down list & click on go.

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4. Stop wise student list:

Select the stop name from drop down & then click on go, will show s the report
related with the list of student for that particular stop.

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Export in excel:

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Event management reports:
Event wise Report:

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Student Wise report:

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Date wise event list:

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Holiday:
List of holidays can be generated as shown below.

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